HomeMy WebLinkAboutWORKSHOP re 2025 HR Workplan Presentation - 012125JEFFERSON COUNTY
Personnel Administration Manual Update Summary 01/17/2025
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Where What
All Sections Language Updates Will to Shall
RCW updates
Change “discipline” to “corrective action”.
Change “discharge” to “termination”
Update definition of “Employee Assistance
Program (EAP)” to indicate for “full-time and
part-time employees”
Change Payroll Department to Auditor’s
Office/Payroll for consistency
Added comp time to list of paid leave
options
Change “citizen” to “resident”
Add “age” to prohibited discrimination
Chapter 1 Section 2.0 Terms and Definitions Update definitions
Update to qualifying reasons for PFML
Chapter 1 Section 3.0 Legal References Updated Federal, State, Local
Chapter 6 Section 2.1 Vacation Update Vacation Accrual Chart
Chapter 6 Section 2.1 Vacation Employees must have accrued vacation to
take vacation leave
Chapter 6 Section 3.0 PTO For Union employees also refer to CBAs
Employees must have accrued PTO to take
PTO leave
Chapter 6 Section 3.4.2 Up to forty hours of PTO may be used during
an employee’s trial period.
Chapter 6 Section 3.4.5 Accrued PTO shall be credited to the
employee’s PTO bank. The employee may
carry forward to the next year any accrued
PTO up to the Maximum PTO Bank.
Chapter 6 Section 3.6.2 Timesheets Remove section 3.6.2 on GEMS pay codes
Chapter 6 Section 4.0 Up to 40 hours of accrued paid
vacation/PTO may be used during a trial
period upon approval of departmental
director
Chapter 6. Section 5.0 Holidays Add Juneteenth
Chapter 6. Section 6.5 Payments from Worker’s
Compensation
Update to match language in Chapter 6
Section 8.1.1.1 on Worker’s Compensation.
Chapter 6.0 Section 6.9 Donating accrued leave
Employees
may donate up to a total of 24
vacation or PTO hours of accrued
leave to another employee for
reasons of illness
must have at least 240 hours of
accrued leave in order to be able to
donate to another
JEFFERSON COUNTY
Personnel Administration Manual Update Summary 01/17/2025
Page 2 of 3
Total maximum donation an
employee recipient may receive is a
total of 80 hours
Vacation/PTO/comp time for
duration of employment.
First donations received first used;
total removed from employee
accrual and placed in recipient
donation bucket.
Total eighty hours placed in usage
bucket for employee.
Donations in excess of 80 hours-
donation forms returned to
employee.
Chapter 6 Section 7.7 Family and Medical Leave Update to qualifying reasons for FMLA, add
duration for service member caregiver leave
and delete 7.7.5 Requests that exceed 12
weeks
Chapter 6 Section 7.8 WA Paid Family and
Medical Leave
Employees may be eligible for PFML, apply
with State ESD
Chapter 6 Section
8.1.1.1
Worker’s Compensation Explain employee cannot receive both time
loss from Workers Compensation and wage
coverage
Explanation of buy back that already is in
place
Chapter 9 Section 4.5 Promotion/Reclass/Transfer
Matrix
Increase minimum percentage on promotion
from 1% to 3%.
Chapter 10 Section 2.0 Orientation Update to include Human Resources
Department orientation for new employees
Chapter 10 Section 6.2 Use of Vacation/PTO During
Trial Period, current
employee promotion
May use up to 40 (forty) hours with
Departmental Director approval. See above
Chapter 10 Section 12 Retirement Update to add PSER Retirement
Chapter 10 Section 13.0 Inquiries Regarding Current
or Prior Employees
Refer verification of employment from
prospective employers to HR. Refer
verification of employment for financial
purposes to Auditor’s Office/Payroll
Chapter 11 Section 5.0 Health and Safety
Workplace Requirements
New - response to emergency
Chapter 11 Section 10.0
New 10.1
New Firearms and Other
Weapons
Weapons in the Courthouse – Prohibitions
and Exceptions
Chapter 11 Section 12 Personal Data Changes Updated language to explain that employee
data changes should be reported to
Department Director and Human Resources
Department.
JEFFERSON COUNTY
Personnel Administration Manual Update Summary 01/17/2025
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Chapter 11 Section 17.0 Use of County Equipment
and Vehicles
Language Update
Appendix A EEO Policy Update to Definitions
Appendix A Employment Process Update that vacancies are posted on
Jefferson County website.
Appendix B Code of Ethics Policy Update to Definitions
Update to other language
Appendix C Standards of Conduct Policy Update to Definitions
Section 3.0 Update to Acts subject to
Immediate Discharge
Definition of Conflict of Interest Moved to
Section 4.0
Section 5.2 Added language employees are required to
cooperate with investigation
Appendix D Travel Policy Updates Resolution 68-23
Appendix F
Section 3.2
Anti-Harassment Update to Definitions
Update Use of Words – Unlawful Comments
Appendix I Telecommuting Policy Added to PAM