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HomeMy WebLinkAboutM082409District Na. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Lorna Delaney MINUTES Week of August 24, 2009 The meeting was called to order by Chairman David Sullivan at the appointed time in the presence Commissioner John Austin. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following comments were made by citizens in attendance at the meeting: A citizen praised staff efforts on the 4-H program and commented on the economy and its effect on children; another citizen commented that the County needs to promote businesses that can offer family wage jobs which support families and in turn support 4-H and Little League programs fox children; a citizen said that the U.S. military in our area provides thousands of jobs and it is important to our economy; a man feels it is not fair to include undeveloped pazcels under the Clean Water District Fee Ordinance; a citizen expressed concern about declining enrollment and funding fox schools and stated that he believes the County can do Economic Development; the Board was urged to adopt the Planning Commission's draft of the Shoreline Master Program and not the draft submitted by DCD staff; a citizen feels that Port Townsend and Port Ludlow should not be exempt from paying the Clean Water District fee; a citizen stated that he feels correspondence sent to the Board is misleading and confusing and prevents rational discussion of the Pit-to-Pier issues; a citizen stated that the County needs to enforce its rules fairly and equitably; a citizen stated that copies of the Shoreline Master Program should be made available in the public packet and not just on the County's website only. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Austin moved to approve the Consent Agenda as presented. Chairman Sullivan seconded the motion. The motion carried. RESOLUTION NO. 484809 re: Election to Receive National Forest Related Safety-Net Payments Under Division C, Title VI, Section 601 of the Emergency Economic Stabilization Act of 2008, PL110-343 2. AGREEMENT Amendment No. 1 re: Birth -three (3) Years, Developmental Disabilities Division; Jefferson County Public Health; Port Townsend School District 3. AGREEMENT NO. IAA10171 Interagency re: BECCA Bill Funding; Jefferson County Juvenile Services; Washington State Administrative Office of the Courts 4. Advisory Board Reappointment: Jefferson County Developmental Disability Advisory Board; Three (3) Year Term Expiring 06/05/12; Lesly Sheinbaum 5. Payment of Jefferson County Vouchers/Warrants Dated August 17, 2009 Totaling $670,141.23 6. Payment of Jefferson County A/P Warrants Done by Payroll Dated August 18, 2009 Totaling $115,977.90 Page 1 Commissioners Meeting Minutes: Week of August 24, 2009 °~~~ z< COMMISSIONERS BRIEFING SESSION: The Commissioners and the County Administrator each reported as follows: Commissioner Sullivan: A Government to Government meeting with the Tribes and various state and local agencies is scheduled for Friday. He will be attending a Peninsula Development Association meeting followed by a Resource, Conservation and Development meeting on Thursday. Also scheduled for Thursday is an Open House in Port Hadlock for the SR19 Corridor Study. Representative Norm Dicks will be attending a Health Care Forum next Monday at Fort Worden. Due to a 5`" Monday week there will be no Commissioner's meeting on Monday, August 31, 2009. Commissioner Austin: He and Public Works staff met with Representative Norm Dicks last Monday to discuss various issues including the possible transfer of the Upper Hoh Road to the Federal Government. He and Public Works staff also met with Washington State Department of Transportation Secretary Paula Hammond to discuss the Upper Hoh Road which may now be transferred to the Federal Government rather than the State. He spoke with Peter Goldmark with the Washington State Department of Natural Resources who is supportive of the County's desire to keep public lands available to the public. Meetings this week: NW Straits Group; Climate Action Committee; and Port Ludlow Local Disaster Group. County Administrator Philip Morley: It is time to renew the County's insurance with the Washington Counties Risk Pool. He and staff have analyzed the financial impacts of maintaining a $10,000 deductible versus increasing to a $25,000 deductible which would require increasing the County's Risk Management Reserve fund from $162,000 to approximately $300,000. Due to budget constraints, he recommends the County stay with a $10,000 deductible at this time. APPROVAL OF MINUTES: Commissioner Austin moved to approve the minutes of July 27, 2009 as presented. Chairman Sullivan seconded the motion. The motion carried. Commissioner Austin moved to approve the minutes of August 3, 2009 as presented. Chairman Sullivan seconded the motion. The motion carried. PROCLAMATION re: Recognition of Olympic Peninsula Senior Games: City of Port Angeles Senior Center Manager D. Bellamente and volunteers Beverly Hawes and Elaine King were present when Chairman Sullivan read the proclamation recognizing the Olympic Peninsula Senior Games on August 28 - 30, 2009. Commissioner Austin moved to approve the proclamation. Chairman Sullivan seconded the motion. The motion carried. Page 2 Commissioners Meeting Minutes: W"eek of August 24, 2009 ~` PROCLAMATION re: National Alcohol and Drug Addiction Recovery Month: Safe Harbor Recovery Center Director Ford Kessler and Substance Abuse Services Advisory Board member Fran Joswick were present when Chairman Sullivan read the proclamation designating the month of September as National Alcohol and Drug Addiction Recovery Month. Commissioner Austin moved to approve the proclamation. Chairman Sullivan seconded the motion. The motion carved. 4-H Youth Development Programs Overview: Jefferson County 4-H Program Coordinator Pamela Roberts gave updated the Board on various programs funded by WSU Extension which are offered free of charge to youth in Jefferson County. Science, engineering and technology aze the basis for 4-H. The education needs during a certain era can either be agricultural science or mechanical science. 4-H was created as a way to mobilize youth as teachers so they could share their knowledge with adults. 4-H is offered free to all youth in grades K-12. The clubs are completely inclusive regardless of religion, race, creed, sexual orientation, special learning needs, etc. Nothing will exclude a child. Children receive developmentally appropriate hands on activities which aze reviewed by university level individuals so they aze sound in their educational approaches. The 4-H clubs and activities provide a healthy and social learning experience for youth and build meaningful and supportive relationships with positive adults outside their families. Jefferson County has 110 trained adult 4-H leaders. In terms of safety, background checks are done on all adults who are also covered under a comprehensive liability policy and are represented by the Washington State Attorney General. Youth who participate are covered by accident insurance. Families and communities benefit from this leadership development which emphasizes community service. University level support is made available to everyone at no cost. For youth there are state, national and international activities offered. In 2009 4-H directly served approximately 900 youth in Jefferson County. It is the largest youth development organization in the County. Almost 70% of youth residing in south Jefferson County participate in 4-H. Almost 50% of all youth participating in 4-H are teenagers. Because of the sound education structures and the community based aspect, 4-H is the primary prevention program in Jefferson County as well as in the nation. Surveys show that kids who participate in 4-H learn many leadership skills that will held them as adults. Based on her own informal survey, she estimates approximately 70% of business owners in Jefferson County participated in 4-H. Youth in Quilcene began an entrepreneurship business model called "Big Quil Enterprises" where they propagate and sell oysters and even cook them at large festivals. Another project involved three kids from Quilcene who were part of a state-wide technology initiative that set aside $3 million to help fund technology programs. 4-H is not only about clubs. It also provides services to many other organizations that support youth and those organizations are also covered under the 4-H insurance policy. Some of the programs and projects offered by 4-H include: animal science; home arts, healthy living and nutrition; agriculture and aquaculture; science, engineering and technology; expressive and visual arts; alternative sports; in-school and after- school programs; national and international programs; teen leadership; summer programs; fairs and parades; partnerships; and volunteers. Page 3 Commissioners Meeting Minutes: Week of August 24, 2009 After showing videos of two 4-H projects, Ms. Roberts stated that WSU Extension services are funded through a relationship between WSU Extension and Jefferson County. Jefferson County only pays a small portion for those services. Some of the projects are also supported by grant funding. Title III Secure Rural Schools funding will be used to do a "Works' program as well as a "Fire Wise" education and brush clearing program. A request for Title II funding has also been submitted to do projects in collaboration with the U.S. Forest Service such as trail building and campground maintenance. The emphasis is shifting more towazd teen workforce development. PROCLAMATION re: Jefferson County Employee Appreciation Week: Treasurer Judi Morris who Chairs the Public Employee Recognition Committee (PERC) was present when Chairman Sullivan read the proclamation designating the week of August 24 - 28, 2009 as Jefferson County Employee Appreciation Week. Commissioner Austin moved to approve the proclamation. Chainnan Sullivan seconded the motion. The motion carried. Discussion and Possible Approval re: Water/Waste System Grant Agreement; U.S. Department of Agriculture, Rural Utilities Service: Associate Planner Joel Peterson explained that the County applied for and successfully received a U.S. Department of Agriculture (USDA) Rural Development Program Grant to assist the County in completing environmental and archeological reports for the Port Hadlock Wastewater Facility. The final agreement outlines grant funding in the amount of $25,000. The County's match requirement is already within the scope of the existing design contract with Tetra Tech so there will be no additional financial commitments for the County to meet the terms of this agreement. The total scope of the project will cost $75,900. Commissioner Austin moved to approve the Water/Waste System Rural Utilities Service Grant agreement with the U.S. Department of Agriculture. Chairman Sullivan seconded the motion. The motion carried. Community Development Staff Recommendation for the Proposed Shoreline Master Program (SMP) Comprehensive Update (MLA08-475) Comprehensive Plan and Unified Development Code (UDC) Amendment: Associate Planner Michelle McConnell reported that the Planning Commission's recommended final draft of the Shoreline Master Program (SMP) was submitted to the Board on August 3, 2009 and the public comment period on that document is currently open. To assist the Board's review of the proposal, Department of Community Development (DCD) staff has provided a letter with a matrix summarizing their recommended line-in and line-out text revisions. She presented copies of the staff recommendation and stated that it is also available on the County's website. Community Development Director Al Scalf presented and reviewed a copy of a memorandum he wrote to Planning Manager Stacie Hoskins, who is also the Shoreline Administrator and SEPA (Shoreline Environmental Policy Act) Responsible Official, in which he ranks the significant areas of controversy regazding the 2009 draft as follows: 1) buffers, 2) non-conformity, 3) vegetation management, 4) economic development, 5) public interest, 6) residential use, 7) mooring buoys, and 8) procedural issues. He added that this action falls under SEPA which means at the conclusion of this process, Ms. Hoskins, as the responsible SEPA official, will have to prepare a SEPA determination on the impacts of this proposal. Both the Planning Commission's final draft and the revised version of the Planning Commission's final draft as recommended by staff, will increase the environmental protection of the shorelines in Jefferson County. He Page 4 Commissioners Meeting Minutes: Week of August 24, 2009 noted that legally and procedurally a public comment period is required on the Planning Commission's final draft. While the public is invited to comment and reference any materials and information throughout the process, there is no legal requirement that DCD's staff recommendation be published for public comment. Associate Planner Michelle McConnell stated that there will be a joint meeting with the Board and the Planning Commission next Wednesday, September 2, 2009 at 6:30 p.m. in the Superior Court Courtroom for a workshop on the annual comprehensive plan amendment cycle. Also on Wednesday, September 2, 2009 directly following that meeting the Board will hold a workshop on the SMP at 7:00 p.m. in the Superior Court Courtroom. The Planning Commission is invited to attend that meeting for a question and answer session. On September 8, 2009 at 6:00 p.m. the Board will hold a public hearing on the SMP in the Superior Court Courtroom. The comment period will be closed at the end of the public hearing and deliberations will take place on September 14, 21, and 28, 2009. Based on direction from the Boazd, staff will prepaze the final SMP for the Board's approval and possible adoption by resolution on October 12, 2009. The SMP approved locally by the Board is tentatively scheduled to be submitted to the State Department of Ecology by October 30, 2009. The Department of Ecology will hold a public hearing locally. Any changes made to the SMP by the Department of Ecology will need to be considered by the Board which will require another public hearing. Upon final approval of the SMP by the Department of Ecology, the County will adopt it by Ordinance. Chairman Sullivan asked if the section of the SMP relating to the 75% damage threshold is compatible with WAC 173-27-080? Civil Deputy Prosecuting Attorney David Alvarez replied that the clause in the WAC states that the damage threshold of 75% is used in the absence of a local rule or regulation. Michelle McConnell added that there is no guidance in the WAC identifying what is suppose to occur when the level of damage exceeds 75%. The Planning Commission's proposed final draft of the SMP allows for a damage threshold of 100% and a rebuild in the same location. DCD staff agrees with the Planning Commission. Michelle McConnell noted the Planning Commission and Community Development staff are in agreement on the boundary maps which are currently being updated. COUNTYADMINISTRATOR'S BRIEFING SESSION: After the Board heard an update from representatives of the U. S. Census Bureau, they met in Executive Session from 2:30 p.m. to 3:15 p.m. with the Deputy Prosecuting Attorney, County Administrator, Community Development Director and Outside Legal Counsel regarding actual litigation under exemption RCW 42.30.110(1)(1) as outlined in the Open Public Meetings Act. At the conclusion of the Executive Session the Board resumed the regulaz meeting and took the following action. AUTHORIZING the Appointment of a Special Deputy Prosecuting Attorney; Mark Johnsen: Civil Deputy Prosecuting Attorney David Alvarez reported that the Prosecuting Attorney's office recommends the appointment of Mark Johnsen as a Special Deputy Prosecuting Attorney to represent Jefferson County in dealing with a land use petition recently filed by Security Services Northwest. The land use petition was filed in Kitsap County under cause #9-2-2106-8. Commissioner Austin moved to authorize Page 5 Commissioners Meeting Minutes: Week of August 24, 2009 j,. the Prosecuting Attorney to appoint Mark Johnsen as a Special Deputy Prosecuting Attorney for the land use petition. Chairman Sullivan seconded the motion. The motion carried. The Board met in Executive Session from 3:16 p.m. to 3:30 p.m. with the Prosecuting Attorney, Deputy Prosecuting Attorney and the County Administrator regazding potential litigation under exemption RCW 42.30.110(1)(1) as outlined in the Open Public Meetings Act. At the conclusion of the Executive Session the Boazd resumed the regulaz meeting. County Administrator Philip Morley reviewed the following items with the Board: Schedule coordination Budget Process Update Miscellaneous Topics Letter to Washington State Department of Transportation Assistant Secretary David Moseley in Support of Naming the New Port Townsend/Keystone Ferry after Chief Chetzemoka: Commissioner Austin moved to have staff draft a letter for the Board to sign in support of naming the new Port Townsend/Keystone Ferry after Chief Chetzemoka. Chairman Sullivan seconded the motion. The motion carried. NOTICE OFADJOURNMENT: Commissioner Austin moved to adjourn the meeting at 4:43 p.m. until the next regular Monday meeting at 9:00 a.m. or special meeting as properly noticed pursuant to RCW 42.30.080. Chairman Sullivan seconded the motion. The motion carved. i',,4ap .. . v ~ 4,',,., t ~ ,~l ~''~ a Y= 'sK % 1', ~ f ~ ~ ~~, ., • .n ` i ~~ `~~ '', f: ~f a 4' ATTEST ~ r ~ ~ (/ A Erin Lundgre~~ Deputy Clerk of the Boazd JEFFERSON COUNTY BOARD OF COMMISSIONERS David ullivan, Chair (Excused Absence) Phil Johnson, Member ~~ ~ ~~ J Austin, Member Page 6