HomeMy WebLinkAboutQuilcene Historical Society QHM Q4 24 LTAC ReportQuilcene Historical Museum
Month - Detail - LTAC - Statement of Activity Detail
October - December, 2024
Accrual Basis Tuesday, January 21, 2025 10:34 AM GMT-08:00 1/2
DATE NAME MEMO/DESCRIPTION AMOUNT
Ordinary Revenue/Expenditures
Expenditures
6.A Program
66100 Other Program Expenses
66110 Advertising and Promotion
66112 LTAX Visitor Prom-Info-Convencs
66112.1 Conveniences - PUD
10/01/2024 Public Utility District #1-WP Mansion Electric Bill 113.88
10/01/2024 Public Utility District #1-QHM Museum Electrical Bill 56.63
10/25/2024 Public Utility District #1-QHM Museum Electrical Bill 112.12
10/25/2024 Public Utility District #1-WP Mansion Electric Bill 112.36
11/26/2024 Public Utility District #1-WP Mansion Electric Bill 147.52
11/26/2024 Public Utility District #1-QHM Museum Electrical Bill 130.80
12/24/2024 Public Utility District #1-WP Mansion Electric Bill 245.28
12/24/2024 Public Utility District #1-QHM Museum Electrical Bill 155.71
Total for 66112.1 Conveniences - PUD $1,074.30
66112.4 News Letters & Postcards
12/31/2024 Olympic Mailing Services Printing Services - Newsletters, Membership Forms and Mailing 715.29
Total for 66112.4 News Letters & Postcards $715.29
66112.6 Conveniences - Sanitation
10/08/2024 Good Man Inc.Portable Restroom and relocation services on 9/6 175.57
10/15/2024 Good Man Inc.Fiber Festival Event Sanitation 609.10
11/05/2024 Good Man Inc.Portable Restroom 122.13
12/03/2024 Good Man Inc.Portable Restroom 122.13
12/30/2024 Good Man Inc.Portable Restroom 122.13
Total for 66112.6 Conveniences - Sanitation $1,151.06
Total for 66112 LTAX Visitor Prom-Info-Convencs $2,940.65
66116 LTAX Cooperative Partnerships
10/08/2024 National Trust for Historic Preservation Membership Dues Renewal 250.00
11/12/2024 Quilcene/Brinnon Dollars for Scholars Donation 250.00
Total for 66116 LTAX Cooperative Partnerships $500.00
66118 LTAX Web, Soc Media, ISP, Phone
66118.1 Internet & Phone Service
10/01/2024 Astound-Wave - WP Mansion Internet & Phone 251.38
10/08/2024 Astound Wave - QHM Internet & Phone 127.76
11/05/2024 Astound-Wave - WP Mansion Internet & Phone 251.38
11/29/2024 Astound Wave - QHM Internet & Phone 127.61
12/03/2024 Astound-Wave - WP Mansion Internet & Phone 251.38
12/23/2024 Astound Wave - QHM Museum Internet and Phone 127.61
Total for 66118.1 Internet & Phone Service $1,137.12
Total for 66118 LTAX Web, Soc Media, ISP, Phone $1,137.12
66120 LTAX Spl Events Prom & Mktng
10/08/2024 Caitlin Friedman- Reimbursement Reimbursement for Printing QHM Fiber Fest 2024 11.63
10/08/2024 Caitlin Friedman- Reimbursement Reimbursement for Printing QHM FF 2024 51.71
Total for 66120 LTAX Spl Events Prom & Mktng $63.34
66120.2 Event Promotion & Support
11/05/2024 Sickles, Robert Q1031-1 Holiday Invitations 2024 45.00
Total for 66120.2 Event Promotion & Support $45.00
66120.3 Wedding Promotion
10/15/2024 Here Comes the Guide There Comes the Guide Invoice 285.00
12/10/2024 Olympic Mailing Services Printing Services- Foamcore posters, brochure and posters 616.82
Total for 66120.3 Wedding Promotion $901.82
Quilcene Historical Museum
Month - Detail - LTAC - Statement of Activity Detail
October - December, 2024
Accrual Basis Tuesday, January 21, 2025 10:34 AM GMT-08:00 2/2
DATE NAME MEMO/DESCRIPTION AMOUNT
Total for 66120 LTAX Spl Events Prom & Mktng with sub-accounts $1,010.16
66122 LTAX Prof Svcs, Projects
66122.3 Lawn Services
10/01/2024 Vadney, Ian September Grounds Keeping 735.00
11/05/2024 Juan Morales October Grounds Keeping 1,935.00
11/26/2024 Childs, Jeff-Reimbursement Fuel 184.33
12/03/2024 Juan Morales November Grounds Keeping 1,170.00
Total for 66122.3 Lawn Services $4,024.33
66122.7 Bookkeeper
10/04/2024 Northwest Business Solutions Invoice 1110 860.00
11/05/2024 Northwest Business Solutions Invoice 1113 1,084.00
12/03/2024 Northwest Business Solutions Invoice 1119 820.00
Total for 66122.7 Bookkeeper $2,764.00
Total for 66122 LTAX Prof Svcs, Projects $6,788.33
Total for 66110 Advertising and Promotion $12,376.26
66171 Office Expenses, Program
10/15/2024 Intuit Intuit Checks 175.10
Total for 66171 Office Expenses, Program $175.10
66173 Postage, Program
10/15/2024 Christiansen, Carol-Reimbursement Membership Drive Postage 170.00
11/19/2024 Olympic Mailing Services Holiday Invitation Postage 80.30
12/31/2024 US Postmaster Mailing Postage 125.21
Total for 66173 Postage, Program $375.51
66174 Printing and Copying, Program
10/08/2024 Olympic Mailing Services Printing Services - Bifold Brochure QHM FF 162.90
10/31/2024 Olympic Mailing Services Printing Services- Envelopes Invoice 24-58369 54.30
10/31/2024 Olympic Mailing Services Printing Services - Membership Cards and Forms Invoice 24-58266 59.73
11/19/2024 Olympic Mailing Services Printing Services - Invitations, envelopes, stuffing envelopes 350.78
11/26/2024 Olympic Mailing Services Printing Services - Business Cards 33.14
Total for 66174 Printing and Copying, Program $660.85
Total for 66100 Other Program Expenses $13,587.72
Total for 6.A Program $13,587.72
6.C Fundraising
65100 Printing, Publications, Mailing
65130 Postage, Fundraising
10/31/2024 Olympic Mailing Services Shipping- Invoice 24-58369 19.28
Total for 65130 Postage, Fundraising $19.28
Total for 65100 Printing, Publications, Mailing $19.28
Total for 6.C Fundraising $19.28
Total for Expenditures $13,607.00
Net Revenue $ -13,607.00
EXHIBIT C 3rd QUARTER REPORT
Organization: Quilcene Historical Museum
Contact Person: Kevin Wooley
Mailing Address: P.O. Box 574, Quilcene, WA 98376
Phone Number/Email:
Kevin- (360)531-1023 kevin.j.wooley@gmail.com
1. LTAC Funds received from the County 3rd
QTR:
Due by October 31st to afmcknight@co.jefferson.wa.us
ORGANIZATION Total
Amount
Awarded
by JeffCo
Total
Received
From
JeffCo
Overspent
(+)
Underspent
(-) of
LTAC
funds
Refund
Required
TOTAL 1st
QTR
LTAC
FUNDS
SPENT
TOTAL
2nd QTR
LTAC
FUNDS
SPENT
TOTAL
3rd QTR
LTAC
FUNDS
SPENT
Quilcene
Historical
Museum
$51,000.00 $51,000.00 0 n/a $11,757.90 $20,718.35 $12,298.43
2. LTAC funds spent by your organization 3rd QTR (include 200-word limit regarding activities and funds
spent with and itemized statement and supporting documentation ie: invoices paid, receipts from
payment,):
$12,298.43 See attached supporting spreadsheet and narrative.
3. LTAC funds balance remaining 3rd QTR: $6,225.32
4. Please attach your organization’s report for all revenue, marketing, services, programs and activities for
the prior April through June (2nd) quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed
and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be
able to provide access to County or State representatives to audit those records.
EXHIBIT C 4 th QUARTER REPORT
Organization: Quilcene Fair & Parade Association
Contact person: Shonna Wilkerson
Mailing Address: PO Box 761 Quilcene, WA 98376
Phone Number/Email: 360-990-3665 /
quilcenefair@gmail.com
1. L TAC Funds received from the County 4 th
QTR:
Due by January 31 st to afmcknight@co.jefferson.wa.us
ORGANIZATION Total
Amount
Awarded
by JeffCo
Total
Received
From
JeffCo
Overspent
(+)
Underspent
(-) of LTAC
funds
Refund
Required
TOTAL
1 st QTR
LTAC
FUNDS
SPENT
TOTAL 2 nd
QTR
LTAC
FUNDS
SPENT
TOTAL
3rd QTR
LTAC
FUNDS
SPENT
TOTAL
4 th QTR
LTAC
FUNDS
SPENT
Quilcene Fair &
Parade
10,000 10,000 0 0 445.01 1,382.80 8,172.19 0
2. LTAC funds spent by your organization 4 th QTR (include 200 word limit regarding activities and funds spent
with and itemized statement and supporting documentation ie: invoices paid, receipts of payment,):
We spent no (zero) LTAC funds in the 4th quarter because those funds had already been spent in full.
3. LTAC funds balance remaining 4 th QTR:
Zero - $0
4. Please attach your organization’s report for all revenue, marketing, services, programs and activities of the
prior July through September (3rd) quarter.
See Attachment A - Q3 Checking & Savings Account Detail
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed
and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be
able to provide access to County or State representatives to audit those records.
Quilcene Fair & Parade - Checking Account Detail, July - September, 2024
Date Detail Deposit Withdrawal Type$15,312.70
7/1/2024 Deposit (3 vendors)$90.00 $15,402.70 In
7/9/2024 Deposot (2 vendors & 1 Sponsor)$240.00 $15,642.70 In
7/13/2024 Debit Card 8619 Facebook Ads (start)$(101.43)$15,541.27 Ads
7/13/2024 Debit Card 8619 Facebook Ads (start)$(5.39)$15,535.88 Ads
7/16/2024 Debit Card Crown Awards $(169.69)$15,366.19 Car Show
7/17/2024 Add Back CK#4724 BSA Donation 2023 $265.00 $15,631.19 Donation
7/17/2024 Deposit (1 Sponsor & 3 vendors)$650.00 $16,281.19 In
7/17/2024 Ck# 4734 Kristin Deverin $(13.61)$16,267.58 Sponsors
7/17/2024 Ck# 4735 Bill Stephens $(66.66)$16,200.92 Car Show
7/19/2024 Deposit ($10 cash & $30 MO, vendors)$40.00 $16,240.92 In
7/26/2024 Deposit (1 Sponsor & 3 vendors)$160.00 $16,400.92 In
7/26/2024 Ck# 4736 Miranda Schryver (info banner)$(18.79)$16,382.13 Print Adv
7/26/2024 Deposit (vendor MO)$60.00 $16,442.13 In
7/30/2024 Debit 8688 Amz $(64.06)$16,378.07 Car Show
7/30/2024 Debit 8688 Amz $(57.67)$16,320.40 Car Show
7/30/2024 Debit 8688 Amz $(225.71)$16,094.69 Car Show
7/31/2024 Debit 8619 USPS (stamps)$(29.20)$16,065.49 Admin
7/31/2024 Interest $0.06 $16,065.55 Interest
8/4/2024 Debit Card 8619 Facebook Ads $(125.00)$15,940.55 Ads
8/4/2024 Deposit (5 Vendors & 1 Sponsor)$300.00 $16,240.55 In
8/5/2024 Debit 8688 Trophy Outlet (dash plaques)$(210.00)$16,030.55 Car Show
8/5/2024 Debit 8619 Pacific Printing (posters)$(239.15)$15,791.40 Print Adv
8/6/2024 Deposit (one vendor)$50.00 $15,841.40 In
8/10/2024 Debit 8619 Amz (lunch boxes & ice packs)$(93.73)$15,747.67 Volunteers
8/13/2024 Debit 8619 Facebook Ads $(7.54)$15,740.13 Ads
8/13/2024 Debit 8619 Facebook Ads $(64.29)$15,675.84 Ads
8/13/2024 Deposit (4 vendors)$120.00 $15,795.84 In
8/14/2024 Deposit (2 vendors)$60.00 $15,855.84 In
8/14/2024 NSF (Ally Kat Creations)$(30.00)$15,825.84 x
8/16/2024 Deposit (cash & 1 MO vendor)$620.00 $16,445.84 In
8/18/2024 Debit 8619 Amz (clamps)$(25.08)$16,420.76 Day of
8/18/2024 Deposit (4 Vendor)$120.00 $16,540.76 In
8/19/2024 Deposit (2 Vendors)$80.00 $16,620.76 In
8/21/2024 Debit 8619 Amz (vests)$(17.44)$16,603.32 Parade
8/21/2024 Deposit (2 Vendors)$60.00 $16,663.32 In
8/22/2024 Debit 8619 Chimacum Creek Printing (laminated posters)$(32.73)$16,630.59 Print Adv
8/23/2024 Debit 8619 QFC (lunch candy)$(25.97)$16,604.62 Volunteers
8/23/2024 Debit 8619 Dollar Tree $(5.45)$16,599.17 Day of
8/23/2024 Deposit (1 Vendor)$50.00 $16,649.17 In
8/27/2024 Debit 4424 Jiffy.com (tshirts)$(632.57)$16,016.60 Volunteers
8/28/2024 Ck#4737 Miranda Schryver (handouts & sponsor banner $30.56)$(72.56)$15,944.04
8/28/2024 Debit 8619 Facebook Ads $(125.00)$15,819.04 Ads
8/30/2024 Deposit (2 Vendors)$70.00 $15,889.04 In
8/30/2024 Interest $0.06 $15,889.10 Interest
9/3/2024 Deposit Cash & MO (3 Vendors)$90.00 $15,979.10 In
9/3/2024 Debit Card 8619 Dollar Tree $(2.72)$15,976.38 Day of
9/3/2024 Debit Card 8619 AMZ (twine)$(9.54)$15,966.84 Day of
9/8/2024 Debit 8619 Facebook Ads $(125.00)$15,841.84 Ads
9/11/2024 Ck #4748 Bill Stephens (5 receipts)$(788.44)$15,053.40 Car Show
9/13/2024 Debit 8619 Facebook Ads $(10.30)$15,043.10 Ads
9/13/2024 Debit 8619 Facebook Ads $(35.94)$15,007.16 Ads
9/16/2024 Debit Card 8619 Dollar Tree $(10.89)$14,996.27 Parade
9/16/2024 Service Charge US Bank $(16.00)$14,980.27 Out
9/16/2024 Debit Card 2849 Oriental Trading $(460.98)$14,519.29 Kids
9/17/2024 Cash Withdrawal for Kids, Raffle & Car Show change $(900.00)$13,619.29 Cash Day Of
9/17/2024 Ck# 4739 Strait Up Foam Fun $(760.00)$12,859.29 Entertainment
9/17/2024 Ck# 4740 Buck Ellard Band $(1,000.00)$11,859.29 Entertainment
Print Adv/Spons
9/17/2024 CK#4750 Joe Martinek (Kitsap Magic)$(325.00)$11,534.29 Entertainment
9/17/2024 Ck#4751 Kevin Wong $(300.00)$11,234.29 Janitors
9/17/2024 Ck# 4752 Wesley Beukes $(300.00)$10,934.29 Janitors
9/17/2024 Ck# 4753 Malynda Boyd $(118.15)$10,816.14 Vendors
9/17/2024 Debit 2849 Amz $(141.97)$10,674.17 Kids
9/18/2024 Ck# 4754 Bill Stephens $(33.06)$10,641.11 Day Of
9/19/2024 Ck# 4755 TPA $(1,200.00)$9,441.11 Tents
9/20/2024 Debit 8619 QFC $(40.93)$9,400.18 Parade
9/19/2024 Debit 2849 Amz $(615.23)$8,784.95 Kids
9/20/2024 Ck# 4656 Sherry Cooke (reimbursement)$(162.53)$8,622.42 Exhibit Hall
9/20/2024 Ck# 4757 Otis Barber (burn out) Approved 9/20 $(250.00)$8,372.42 Burn Out
9/23/2024 Debit 8619 Goodman Sanitation $(1,294.47)$7,077.95 Bathroom
9/24/2024 Deposit After Event Cash (started w/ $900))$5,339.00 $12,416.95 Profit
9/25/2024 Move "day of profit" to Savings $(4,439.00)$7,977.95 Profit
9/25/2024 Move before day of profit to Savings $(2,570.00)$5,407.95 Profit
9/30/2024 Interest $0.05 $5,408.00 In
9/30/2024 Debit 8619 Amz $(18.50)$5,389.50 Volunteers
BAL
paid for from 2024 LTAC Funds = $8,172.19
$4,216.16
7/24/24 Interest $0.16 $4,216.32 Int
8/23/24 Interest $0.17 $4,216.49 Int
9/25/24 Day of Profit - Transferred from Checking $4,439.00 $8,655.49 Int
9/25/24 Other Profit - Transferred from Checking $2,570.00 $11,225.49 BAL
9/25/24 Interest $0.19 $11,225.68 Int
BAL
Balance as of 9/30/2024 $5,389.50
Quilcene Fair & Parade - Savings Acct Detail, Q3 2024
Date Detail Deposit Withdrawal TYPE
Balance as of 9/30/2024 $11,225.68
EXHIBT C 4th QUARTER REPORT
Organization: Quilcene Historical Museum
Contact person: Kevin Wooley
Mailing Address: PO Box 574, Quilcene, WA 98376
Phone Number/Email: (360)531-1023
kevin.j.wooley@gmail.com
1. LTAC Funds received from the County 4th
QTR:
Due by January 31st to afmcknight@co.jefferson.wa.us
ORGANIZATION Total
Amount
Awarded
by JeffCo
Total
Received
From
JeffCo
Overspent
(+)
Underspent
(-) of
LTAC
funds
Refund
Required
TOTAL 1st
QTR
LTAC
FUNDS
SPENT
TOTAL 2nd
QTR
LTAC
FUNDS
SPENT
TOTAL
3rd QTR
LTAC
FUNDS
SPENT
TOTAL
4th QTR
LTAC
FUNDS
SPENT
Quilcene
Historical
Museum
$51,000.00 $51,000.00 +$7,381.68 n/a $11,757.90 $20,718.35 $12,298.43 $13,607.00
2. LTAC funds spent by your organization 4th QTR (include 200 word limit regarding activities and funds
spent with and itemized statement and supporting documentation ie: invoices paid, receipts of
payment,):
LTAC Funds Overspent by $7,381.68
LTAC Q4 Funds Spent $13,607.00
See attached supporting spreadsheet and narrative for details.
3. LTAC funds balance remaining 4th QTR:
($7,381.68)
4. Please attach your organization’s report for all revenue, marketing, services, programs and activities of
the prior July through September (3rd) quarter.
This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW
Chapter 42.56. A minimum of six years, you must maintain documented proof of payments made, contracts executed
and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, you must be
able to provide access to County or State representatives to audit those records.