The URL can be used to link to this page

Home My WebLink About056 09 JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE FOR PROPOSED SUPPLEMENTAL BUDGET APPROPRIATIONS/EXTENSIONS FOR VARIOUS COUNTY FUNDS } } } } RESOLUTION NO. lili: 09- WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2009 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal govemment, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2009. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund bUdgets listed: FUND # FUND NAME CURRENT EXPENSE/GENERAL FUND 001-067-000 Safety & Security 001 -180.{)00 Sheriff 001-261-000 Operating Transfers $ REVENUE EXPENSE Reason 8,617 $ 18,939 8,617 Emergency Management Grant 18,939 Grant to Puchase an Incident Response Trailer 77,500 Reduce Unreserved Fund Balances in WSU Extention; Parks & Recreation, Public Heath and Animal Services (total reduction of $132 ,500); Additional funds to Capital Improvement Fund to cover Bond payments and to DeD due to decrease in permit revenues (total addition of $210,000), Total General Fund $ 27,556 $ 105,056 SPECIAL REVENUE/CAPITALIENTERPRISE/INTERNAL SERVICE FUNDS 108-000-010 WSU Extension 2,070 2,070 Hoh River Trust Project to remove noxious weeds 127-000-000 Public Health 40,000 40,000 OFM Chemical Dependency underestimated in 2009 128-000-000 Water Quality 330,182 328,849 Grant expenditures not budgeted or under estimated in 2009 budget process. 21,300 Grant project to eradicate Knotweed on the Hoh River 45,000 Costs for LEOFF I Retirees higher than anticipated 180-000.010 505-000-010 W$U Extension. Noxious Weeds Employee Benefit Reserve Fund" 21,300 it There is enough unencumbered cash in this fund to cover this additional expenditure Hearing Notice: 2009 Budget Appropriations/Extensions for Various County Departments NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 2nd day of November, 2009, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear an~~rr,~for ;r ~~ainst the extensions for such alleged e~m~gency. (~i'"' · "j.~::;"'" ' APPROVED this ! if day of October, 2009. :I,~t{,c.~'.'.,"l.,..,(,>'<; ", :'": j JEFFERSON COUZT OA~ '::~MMISSIONERS \s:E~\-t~." I .- J ~- .."",,' i , '. - .,:' Davi u I n, Chairman ':~;':~_.._~ _..... 41 ~ttil~ '(3.i"\ .- '~~. '- AJ:TES: '- c ~~IL~~ en:trcLlJ'U>I/L- Deputy Clerk of the Board Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Department of Emergency Management Department/Fund Name Date: October 13, 2009 67 Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) B~~~over this additional expenditure? o Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $8,617 BARS Revenue # 33397.04.0200 Description CURRENT $34,701 BUDGET REVISION AMENDED $8,617 $43,318 $0 $0 $0 $8,617 $43,318 FEMA EMPG $34,701 BARS Expenditure # 51471.49,0000 FEMA EMPG Description BUDGET CURRENT REVISION AMENDED $34,701 $8617 $43,318 $34,701 $8,617 $0 $0 $0 $43,318 Reason for A TO Tiation/Extension An additional $8,617 in EMPG grant funding, which is administered by the Washington State Department of Emergency Management, is available for Jefferson County. The utilization of these funds is strictly limited to approved items by the Washington State Department of Emergency Management. Equipment items requested under this grant witt include a public address system that can be used in both emergency response and recovery issues and in public information / education scenarios. A personal accountability system to include first responders and emergency management personnel is also anticipated to be procured with these funds. Respectfully Submitted, RobertHamlin f~~ Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Sheriff DepartmenUFund Name Date: October 12, 2009 1180000 Fund Number Commissioners: (mark all that appiy with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bUdget extension in the amount of: I I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $18,939 I BARS Revenue # 338,21.00.0100 Description Incident Res onse Vehicle - Kitsa BUDGET CURRENT REVISION AMENDED $0 $18939 $18939 $0 $0 $0 $0 $18,939 $18,939 BARS Expenditure # 59421.64,0525 Description Incident Res onse Trailer BUDGET CURRENT REVISION AMENDED $0 $18939 $18,939 $0 $0 $0 $18,939 $18,939 Reason for Appropriation/Extension We received approval from Region 2 Homeland Security to purchase an Incident Response Trailer to be reimbursed through Kitsap County on their Law Enforcement Terrorism Prevention Program Respectfully Submitted, Anthony Hernandez, Sheriff Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment General Fund - Operating Transfers Department/Fund Name Commissioners: (mark all that apply with an "X") Date: October 13, 2009 001 Department 261 Fund Number CKl Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budge! this year as outlined below in the amount of: I $77,500 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAl.. REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 001261000.59700.00.0050 Ooerating Transfer Out -Cooperative Extension $196 703 -$12,500 $184,203 001261000.59700.00,0099 Ooerating Transfer Out-Parks & Recreation $359 549 -$10000 $349,549 001261000.59700.00.0160 Operating Transfer Out-Public Health $715,774 -$100,000 $615,774 001261000.59700,00.0163 Operating Transfer Out-Animal Services $114059 -$10000 $104,059 001261000.59700.00.0163 Operating Transfer Out-Capital Improvement $166,000 $85,000 $251 000 001261000.59700.00.0200 Operating Transfer Out-Dept Community Develop. $295,000 $125,000 $420,000 TOTAL EXPENDITURE $1,847,085 $77,500 $1,924,585 Reason for Appropriation/Extension Reduce Unreserved Fund Balances in Cooperative Extension, Parks & Recreation, Public Health, Animal Services. Additional Operating Transfers required to Capital Improvement fund to cover Bond Payments. This is due to the Real Estate Excise Tax revenues not enough to cover bond payments in 2009. Additional Transfer to Department of Community Development due to decrease in pennit revenues because of economic downturn. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment WSU JEFFERSON COUNTY EXTENSION 108000010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount aiiocated is insufficient to pay necessary expenses of this department for this year. After arE~amination of all the expenditures within the department budget with respect to present and fut I rl%tll/lDD is short. Therefore, for this current year for the reason's outlined below, I reques an e ~~~~nd budget extension in the amount of: I $2,070 I OCT 13 2009 D For funds other than Current Expense (General Fund)- - Is there enough Fund Baiance (unencumbered cash) to cover this additional expenditure? J E F FER SON C 0 u B~~s COMMISSIONE~JY [K] Please be advised that a revenue source (i.e, grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $2,070 I Date: September 25, 2009 BARS Revenue # 36711.00.0030 Description HOH RIVER TRUST BUDGET CURRENT REVISION AMENDED $0 $2 070 $2,070 $0 $0 $0 $0 $2,070 $2,070 BARS Expenditure # 53160.10,0000 53160.20.0000 Descrl ptlon BUDGET CURRENT REVISION AMENDED $29,144 $1 800 $30944 $4,256 $270 $4,526 $0 $0 $0 $33,400 $2,070 $35,470 WAGES PERSONNEL BENEFITS Reason for AoprooriationlExtension A NEW PROJECT WITH THE HOH RIVER TRUST FOR NOXIOUS WEED REMOVAL, PRIMARILY KNOTWEED AND BLACKBERRIES, TO BE CONDUCTED FOR UP TO THREE WEEKS IN OCTOBER. 100% PROJECT FUNDED. " J fficial/Department Head Sig ature ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: August 3, 2009 WSU EXTENSION-NOXIOUS WEEDS DepartmenVFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and futlfl\rp).l.fillQ.liit ~ ~t is short. Therefore, for this current year for the reason's outlined below, I requeft E!lWef>V'et~nd budget extension in the amount of: I $21,300 I o For funds other than Current Expense (General Fund)- - Is there enough Fund BaG6d3 (Liika~bered cash) to cover this additional expenditure? B~~s 108000010 Fund Number [K] JEFFERSON COUNTY COMMISSIONERS Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $21,300 I BARS Revenue # 36711.00.0020 Description 10,000 YEARS INSTITUTE BUDGET CURRENT REVISION AMENDED $0 $21 300 $21 300 $0 $0 $0 $0 $21,300 $2.1,300 BARS Expenditure # 53160.10.0600 53160.20.0000 57121.10.0030 57121.41,0010 Description BUDGET CURRENT REVISION AMENDED $11,144 $18000 $2.9,144 $1 556 $2,700 $4,2.56 $515 $515 $85 $85 $0 $12.,700 $21,300 $34,000 CLERK HIRE PERSONNEL BENEFITS ADMIN ASST OVERHEAD EXTENSION AGENT OVERHEAD Reason for ADpropriation/Extension NEW MOA / PROJECT INITIATED WITH 10,000 YEARS INSTITUTE TO ERADICATE KNOTWEED ON THE HOH RIVER IN WESTERN JEFFERSON COUNTY. EXPENSES 100% PAID BY GRANT INCLUDING ADMINISTRATIVE OVERHEAD CONSIDERATION. Respectfu"y:SublJlitt~, j' :-<~ ,'Y';f.r/i,g'Zf.iiA' ~_~E. <<A E;~tedofficlaI/Department Head Signature ' TO. BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Public Health DepartmenVFund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: October 9, 2009 127 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Yes DNo [!] Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $40,000 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33400.40,0300 OFM Chemical Deoendency $55,000 $40,000 $95,000 $0 $0 $0 > TOTAL REVENUE $55,000 $40,000 $95,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 56220.41 .0300 OFM Grant Services $50,000 $40,000 $90,000 $0 $0 $0 ", CL: ,',:. TOTA-LE)(I"ENOIT!.JIi'-S $50,000 $40,000 $90,000 Reason for Appropriation/Extension The expenditures and revenues listed above were underestimated during the preparation of the 2009 budget because it was unclear if the funding would extend beyond June 2009, RECEIVED lected Official/Department Head Signature OCT 13 ZG09 JEFFERSON COUNTY COMMISSIONERS TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: October 9, 2009 Public Health DepartmentlFund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I 127 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Yes DNO [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $40,000 I BARS Revenue # 33400.40.0300 Description OFM Chemical De endenc BUDGET CURRENT REVISION AMENDED $55 000 $40 000 $95 000 $0 $0 $0 $55,000 $40,000 $95,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 56220.41.0300 OFM Grant Services $50 000 $40 000 $90 000 $0 $0 $0 d!li' UHlliii." HlHIIHI(U1ii!li" -.rEx~tu,liI:e $50,000 $40,000 $90,000 Reason for Appropriation/Extension The expenditures and revenues listed above were underestimated during the preparation of the 2009 budget because it was unclear if the funding would extend beyond June 2009. Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Water Quality 128 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: October 13, 2009 m For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? mVes DNo [R] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $330,182 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33403.10,0388 Chimacum Groundwater $91,742 $41,800 $133,542 33403.13,0300 Quilcene Snow (WRIA 17) $68,625 $106,900 $175,525 33402.78,0300 Glendale Famn $0 $75000 $75,000 33402.78.0350 Dosewallios FP Aco II $0 $106,482 $106,482 '. '."VVe TOTAl.. REVENUE $160,367 $330,182 $490,549 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 5311141.0240 WQ Misc Professional Services $0 $259,862 $259,862 5311141,0250 Meetino Minutes $4,500 $3,500 $8,000 5311141,0350 Chimacum Groundwater $56613 $58,387 $115,000 5311141.0045 Lab Services $0 $7,100 $7,100 TOTAl. EXPENDITURE $61,113 $328,849 $389,962 Reason for Appropriation/Extension The expenditures listed above were not budgeted Dr were under estimated during the budget process for 2009, However, all the expenditures are associated with grant deiiverables and are reimburseable accordingly, Invoices being paid under 5311141.0240 - WQ Misc Professional Services are associated with restoration projects for Glendale Farm, , Finnriver Farm, Brown Dairy, and the Lazy C. RECEIVED OCT 15 2009 JEFFERSON COUNTY COMMISSIONERS TO: BOARD OF COUNTY COMMISSIONERS RE Request for Emergency Budget Appropriation/Extension and Amendment Water Quality 128 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: October 13, 2009 []] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? []]Yes DNO IKJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $330 182 BARS Revenue # 33403.10.0388 33403.13.0300 33402.78.0300 33402.78.0350 BUDGET CURRENT REVISION AMENDED $91742 $41800 $133542 $68625 $106900 $175,525 $0 $75 000 $75 000 $0 $106482 $106482 $160,367 $330,182 $490,549 BUDGET BARS E><penditure # Description CURRENT REVISION AMENDED 53111.41,0240 WQ Misc Professional Services $0 $259 862 $259 862 53111.41.0250 Meetinn Minutes $4 500 $3 500 $8,000 53111.41.0350 Chimacum Groundwater $56613 $58 387 $115000 53111.41.0045 Lab Services $0 $7100 $7,100 ..... IF ""::~ ::::mi~Q., ' NDliliIJRl: $61,113 $328,849 $389,962 Reason for Appropriation/Extension The expenditures listed above were not budgeted or were under estimated during the budget process for 2009. However, all the expenditures are associated with grant deliverables and are reimburseable accordingly. Invoices being paid under 53111.4 1.0240 - WQ Misc Professional Services are associated with restoration projects for Glendale Farm, , Finnriver Farm, Brown Dairy, and the Lazy C. Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: October 12,2009 RE: Request For Emergency Budget Appropriation/Extension and Amendment Employee Benefit Reserve DepartmentlFund Name 505-000-010 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs,. I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $45,000.00 for this current year for the reasou(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes'; No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 51721.41.0010 Other Post Retirement Costs $100,000,00 $45,000.00 $145,000.00 $0.00 $0.00 $0.00 $0.00 $100,000.00 $45,000.00 $145,000,00 ReasQn for AppropriationlExtension Costs are running higher than budgeted for LEOFF I retirees. There is enough fund balance to.cover these expenses. Respectfully submitted, JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST For Week of October 19, 2009 00 CONSENT AGENDA o REGULAR AGENDA TO: Board of County Commissioners County Administrator Lorna Delaney, Clerk of the Board October 13, 2009 Resolution - Publish 3rd Quarter 2009 Budget Supplemental/Extension Hearing Notice FROM: DATE: SUBJECT: STATEMENT OF ISSUE: Several County Departments have requested increases to their 2009 budget for the 3rd quarter. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve thl;l public notice only; the individual changes will be reviewed at the pUblic hearing. The hearing is tentatively set for Monday, November 2, 2009 at 10:00 a.m. in the Commissioners Chambers. The notice will be published on October 21 and 28, 2009. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. FISCAL IMPACT: Provided in resolution REQUESTED ACTION: Approve resolution to publish a notice for the Hearing REVIEWED BY: , ounty Administrator Date