HomeMy WebLinkAboutCONSENT MOU re Therapeutic Courts 615 Sheridan Street
Port Townsend, WA 98368
6� emn www.JeffersonCountyPublicHealth.org
Public He Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Apple Martine, Public Health Director
DATE: J-W)atAkL, 2,&G
SUBJECT: Agenda Item — a Memorandum of Understanding Agreement with
Jefferson County Superior Court and the Jefferson County District Court;
January 1, 2025 — December 31, 2025; $200,000.00, for this agreement
STATEMENT OF ISSUE:
Jefferson County Public Health (JCPH), as the fund manager of the 1/10th of 1% Behavioral
Health Sales Tax Funds, is requesting Board approval of a Memorandum of Understanding
Agreement with the Jefferson County Superior Court and the Jefferson County District Court; for
Therapeutic Court Case Management and other services for individuals affected by substance
abuse, chemical dependency and mental health issues; January 1, 2025 — December 31, 2025;
$200,000.00.
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
This Memorandum of Understanding is with the Jefferson County Superior Court and the Jefferson
County District Court, for Therapeutic Court Case Management and other services for Jefferson
County citizens with co-occurring disorders, seeking mental health, substance abuse and chemical
dependency treatment; in the Behavioral Health Court, Drug Court and Family Therapeutic Court.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This is County sales tax revenue, which is deposited into the 131 Fund (1/10 of 1% Fund). The
BoCC allocates it, with input from the Behavioral Health Advisory Committee. The Memorandum
of Understanding states if the sales tax revenue decreases, the Courts will be contacted and the
agreement may be renegotiated.
This Memorandum of Understanding Agreement is recommended by the Behavioral Health
Advisory Committee.
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
AD-24-053
RECOMMENDATION:
JCPH management is requesting Board approval of a Memorandum of Understanding Agreement
with the Jefferson County Superior Court and the Jefferson County District Court; January 1, 2025
— December 31, 2025; $200,000.00.
REVIEWED BY:
11.7_�/�
Mark McCaule , ounty Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
Always working for a safer and healthier community
C*4ONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE iO•N,l 1T=HaE NEXT PAGE)
CONTRACT WITH: Superior Court&District Court Contract No: AD-24-053
Contract For: Therapeutic Courts Term: January 1,2025 to December 31,2025
COUNTY DEPARTMENT: Public Health
Contact Person: Apple Martine
Contact Phone: X443
Contact email: amartine@co.jeffersonma.us
AMOUNT: $200,000.00 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund# #131 RFP or RFQ
Munis Org/Obj 13156400 Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES CO PT CE WI�T"JAC 0 ND CHAPTER 42.23 RCW.
CERTIFIED: ■® N/A: Jan. 3, 2025
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN,I)EBARREP_-BY..ANY FEDERAL, STATE, OR LOCAL
AGENCY. r� "
CERTIFIED: F N/A: ® '/.....,, Jan. 3, 2025
Signature 7 Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 1/8/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 1/9/2025.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
MEMORANDUM OF UNDERSTANDING
Between
Jefferson County Superior Court&Jefferson County District Court
and
Jefferson County Board of County Commissioners as Administrator'of
1/10th of 1% Behavioral Health Sales Tax Fund—2025
WHEREAS,this Memorandum of Understanding(MOU) is between Jefferson County Superior
Court and Jefferson County District Court(Courts)and the Jefferson County Board of County
Commissioners(County)which administers the 1/10t'of I%Behavioral Health Sales Tax; (Fund
131);through Jefferson County Public Health; and
WHEREAS,this Memorandum of Understanding describes the mutually-agreed conditions under
which 1/I0`1'of 1%Behavioral Health Sales Tax; (Fund 131); is being allocated to Jefferson County
Superior Court&Jefferson County District Court for the Therapeutic Court's Coordinator/Case
Manager and other needed services for individuals affected by substance abuse,chemical dependency
and mental health issues; and
WHEREAS,the Jefferson County Behavioral Health Advisory Committee voted to recommend the
1/100'of 1%Behavioral Health Sales Tax; (Fund 131); be allocated for Therapeutic Court Case
Management and other services in September of 2022 as follows;create a permanent budget line of
$200,000,for funding Behavioral Health Court,Drug Court&Family Therapeutic Court
Coordinator/Case Manager and other needed services in Jefferson County Superior Court and
Jefferson County District Court; and
WHEREAS,the Board of County Commissioners approved'a 2025 County Budget that allocates
funding from the 1/10t'of 1%Behavioral Health Sales Tax; (Fund 131);that is consistent with the
Jefferson County Behavioral Health Advisory Committee's recommendations; and
WHEREAS,the Jefferson County Superior Court and Jefferson County District Court will
administer the contracts and expenditures to provide the Therapeutic Court's Coordinator/Case
Manager and other needed services pursuant to this MOU from January 1, 2025 to December 31,
2025; and
WHEREAS,Work performed between January 1,2025 the execution of this Agreement that is
consistent with the provisions of this Agreement is hereby ratified; and
WHEREAS,all funds from the 1/I Wh of 1%Behavioral Health Sales Tax; (Fund 131);may only be
used for their intended purpose within that budget year; and any unexpended funds remaining at the
end of a budget year must be retained in the I/101'of 1%Behavioral Health Sales Tax; (Fund 131);
fund balance,to be available for allocation for eligible services in future years; and
WHEREAS,Jefferson County Superior Court&Jefferson County District Court agrees to regularly
report deliverables and metrics to Jefferson County through the Jefferson County Public Health as
specified under this MOU as a condition of receiving, 1/10t'of 1%Behavioral Health Sales Tax;
(Fund 131); and to facilitate overall management of the Fund;
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AD-24-053
NOW,THEREFORE,it is mutually agreed that:
1. The County,as administrator of the 1/10t'of 1%Behavioral Health Sales Tax; (Fund 131);
Superior Court and District Court mutually agrees for the Courts to provide Therapeutic Court's
Coordinator/Case Manager and other needed services to individuals enrolled in Behavioral
Health Court, Drug Court& Family Therapeutic Court, in Jefferson County Superior&
Jefferson County District Courts, as described in this MOU.
Including EXHIBIT,A: Scope of Work: Behavioral Health Court,Drug Court& Family
Therapeutic Court and EXHIBIT B and EXHIBIT B-1,B-2: Therapeutic Courts Logic
Model and Performance Measures.
2. Funding from the 1/10'h of 1%Behavioral Health Sales Tax; (Fund 131);to the Superior Court
and District Court for the services pursuant to this MOU;$200,000 in 2025; as described in the
following Budget Table; subject to modification pursuant to Section 8 of this MOU.
3. Jefferson County Superior Court& Jefferson County District Court will use the 1/10t'of 1%
Behavioral Health Sales Tax; (Fund 131); for all participants enrolled in Behavioral Health
Court,Drug Court and Family Therapeutic Court. Services include case management, court
time, administrative duties,therapeutic court team staffing,treatment supervision and client
support, (e.g. housing, urine analyses,Court incentives,out of custody assessments, in custody
assessments,training, and alternative to jail)for participants;per the following Budget Tables;
Description Service Period Amount from
Fund 131
Therapeutic Court Case Management 1/l/2025—
and Other Services Budget: 12/31/2025
Case Management-Staff $140,000
Transportation $1,000
UA Test Standard $3,000
Incentives* $2,000
Housing Vouchers $30,000
Jail Alternatives $3,000
Technology $4,750
Training and Travel $6,500
In Custody drug/alcohol Eval $1,750
Admin Costs $6,000
Emergency Funds $1,500
Education Costs $500
Total Budget $200,000
*Incentives for Therapeutic Courts could include but is not limited to;clothing vouchers from Goodwill
or uniform stores, grocery store gift cards, gas cards, work supplies and equipment, bicycles and other
transportation assistance.
4. Funding approved pursuant to this MOU will be included in the 2025 expenditure appropriation,
budgets of Jefferson County Superior Court and Jefferson County District Court. In addition,a
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quarterly transfer from the 1/101h of 1%Behavioral Health Sales Tax; (Fund 131); for a total
equal to the amount expended during the YTD period minus previous expenditure
reimbursements from this award not to exceed the authorized annual amounts stated in the Tables
on page two and three,will be made to the Jefferson County Superior Court and Jefferson
County District Court revenue budget upon timely submittal of required reports. Funds provided
pursuant to this MOU will be tracked separately by the Courts and may only be used for its
intended purpose within that budget year. At the end of each budget year, if documented actual
authorized expenditures pursuant to this MOU services related to/for the Therapeutic Courts are
less than the authorized budgeted amount,the difference will be transferred back to the 1/101 of
1%Behavioral Health Sales Tax; (Fund 131);Jefferson County Superior Court&Jefferson
County District Court will not exceed the amount provided by the 1/10th of 1%Behavioral
Health Sales Tax; (Fund 131);without obtaining an appropriation.
S. Funding provided by the 1/10tl'of 1%Behavioral Health Sales Tax; (Fund 131); will be used to
monitor participant compliance and as well as help participants improve psychiatric symptoms
and functioning, reduce substance use, reduce hospitalizations, increase housing stability, reduce
arrests,and improve quality of life. Funding will be used to assist participants with the above
areas. Funding listed in the Budget Table on page two and three are approximations for each
line item,and may be shared between the descriptions,with budget updates given to Public
Health.
6. Jefferson County Superior Court and Jefferson County District Court will use the County
financial management software (Currently Tyler ERP Account Trial Balance)to provide a report
of actual paid monthly expenses incurred,and corresponding supportive documentation to
validate expenses,emailed monthly to the Behavioral Health Coordinator and Public Health
Finance Manager.
7. Provide monthly financial reports for actual paid monthly expenses that have incurred and email
them quarterly to the Auditor's Chief Accountant and to Public Health.
8. Jefferson County Superior Court,Jefferson County District Court and any Contractors it may use
to provide services with the 1/10''of 1%Behavioral Health Sales Tax; (Fund 131); shall comply
with the following:
ATTACHMENT A-Jefferson County 1/10t6 of 1% Behavioral Health Sales Tax Match
Policy.
a. The County reserves first right to use as match the 1/IOtl'of 1%Behavioral Health Sales Tax,
(Fund 131), and the services funded by them for purposes of qualifying for additional funding
and grants. The County may allow the Contractor to use the 1/l Ott'of 1%Behavioral Health
Sales Tax funds as match,at the County's sole discretion. Should the County decline to use
the 1/10''of 1%Behavioral Health Sales Tax funds as match for additional funding and/or
grants,then the County may authorize the Contractor to use such funds for match consistent
with this MOU; as required by ATTACHMENT A-Jefferson County 1/101h of 1%
Behavioral Health Sales Tax Funding Match Policy.
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b. Where the Courts or its Contractors proposes to use 1/101h of 1%Behavioral Health Sales Tax
funds for match,the Courts or its Contractors shall be solely responsible for compliance with
all state and federal laws and regulations, including but not limited to DSHS,CMS and DBHR
funding rules, applicable to the use of 1/10t'of 1%Behavioral Health Sales Tax funds as
match.
c. The Contractors shall document it has met this responsibility by submitting in writing to the
Jefferson County Superior Court,Jefferson County District Court and County Administrator
their match formula, allocation plan and any other documentation required of them by
ATTACHMENT A-Jefferson County 1/10th of 1%Behavioral Health Sales Tax
Funding Match Policy. The County may withhold authorization to utilize the 1/10th of 1%
Behavioral Health Sales Tax as match. The Court's or its Contractor's failure to provide
adequate documentation does not relieve the Courts or its Contractors of their responsibility to
comply with all state and federal laws and regulations related to match.
9. This MOU may be amended by mutual written agreement of both parties. The basis for
amending this agreement includes, but is not limited to, an increase or decrease in sales tax
funding, or addition of required tasks not addressed in this agreement.
10. This MOU shall remain in effect from January 1, 2025 until December 31, 2025 unless
terminated before then by either party with 30 days' prior written notice, except that the
requirements to provide financial and program reports and other documentation required
pursuant to EXHIBIT A,EXHIBIT B, EXHIBIT B-1,B-2 and ATTACHMENT A shall
remain in effect until fulfilled. All work performed in 2025 consistent with this MOU prior to its
adoption is hereby ratified.
APPROVED AND ADOPTED this day of , 2025.
SIGNATURES ON NEXT PAGE
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SIGNATURE PAGE
JEFFERSON COUNTY WASHINGTON JEFFERSON COUNTY SUPERIOR COURT
Board of County Commissioners
Jefferson County, Washington
By: By:
Heidi Eisenhour, Chair Brandon Mack, Presiding Judge
By: Date: Z� Z
Greg Brotherton, Commissioner
By:
Heather Dudley-Nollette, Commissioner
JEFFERSON COUNTY DISTRICT COURT
SEAL: By: 4/4 /4'
Mindy W cer, Presiding Judge
Date: d/
ATTEST:
Carolyn Gallaway,
Clerk of the Board
Approved as to orm only:
W for 01/09/2025
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
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EXHIBIT A
Scope of Work: Behavioral Health Court, Drug Court, Family Therapeutic Court
Jefferson County Superior Court and Jefferson County District Court agrees to utilize the 1/10'of
1%Behavioral Health Sales Tax; (Fund 131);provided through this MOU to provide the following
services and provide tracking reports as follows:
1. Provide for and supervise case management services for all citizens enrolled in Behavioral
Health Court,Drug Court and Family Therapeutic Court.
a) At a minimum,case management shall include:
• Prepare and maintain files or a data base on enrollees to track and document their
attendance and participation in the therapeutic court,the enrollee's treatment plan,
their progress in following the treatment plan,and their progress toward graduation
from the therapeutic court.
• Communicate with enrollees outside of court as necessary to answer questions, steer
enrollees to appropriate resources, and provide guidance to help them comply with
their treatment plans.
• Coordinate the scheduling and participation of, and communication between,all
representatives of agencies that are part of each Therapeutic Court, such as the
Judge/Commissioner,Prosecutor, County Clerk,Public Defenders, and Treatment
Providers.
• Provide administrative support for the smooth functioning of the Therapeutic Courts as
may be required by Superior Court and District Court.
• Collect and share statistics and data as may be required for the administration of the
Therapeutic Courts and for reporting purposes.
• EXHIBIT B,EXHIBIT B-1,B-2: The Behavioral Health Court, Drug Court and
Family Therapeutic Court Logic Model and Performance Measures are attached
hereto and incorporated herein.
2. Adults charged in Jefferson County for criminal activity whose criminal behavior is
related to, or affected by, substance use disorder and/or a mental health diagnosis may be
eligible to participate in Behavioral Health Court,Drug Court and Family Therapeutic
Court,which is a minimum 18 month or longer voluntary program that promotes
treatment and accountability.At a minimum participants are required to comply with law
abiding behavior,participate in recommended treatment, submit to random urinalyses,
attend regular court reviews and maintain frequent contact with the Therapeutic Court
Coordinator/Case Manager and Staff.
3. The 1/10''of 1%Behavioral Health Sales Tax; (Fund 131);provides support needed to
operate Behavioral Health Court,Drug Court and Family Therapeutic Court which protects
public safety while reducing offender risk for future justice involvement and placement in a
higher,more restrictive level of care or incarceration. Funds are provided to assist in housing,
jail alternatives, in and out of custody assessments,education efforts,job training,treatment
not covered by insurance, support and treatment for mental health and substance use disorders
as well as the use of monitoring services such as urine analysis(UA)testing and biological
alcohol monitoring devices(Sober-Link)to determine compliance with court orders.
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4. Provide at least the following for the Therapeutic Courts; so,the Behavioral Health Advisory
Committee is able to review usage of allocated funds in order to assure access to appropriate
treatments and services:
a) Provide monthly financial reports for actual paid monthly expenses that have incurred and
email them quarterly to the Auditor's Chief Accountant and to Public Health.
b) Jefferson County Superior Court&Jefferson County District Court will provide an
estimate of projected expenditures under this MOU for the remainder of the year at the end
of October of 2025 to Public Health.
c) Jefferson County Superior Court&District Court will provide all invoices to the Auditor's
office for processing during the Open Period,(a.k.a. 13t'Month, in January); and the final
reporting by December 27,2025.
d) Provide to Jefferson County through Jefferson County Public Health a copy of any service
contracts (and all amendments associated therewith)with the 1/10t'of 1%Behavioral
Health Sales Tax; (Fund 131): under this MOU.
e) Jefferson County Superior Court&Jefferson County District Court will provide quarterly
statistics in an electronic form that is developed and may be revised by Jefferson County
Public Health, in consultation with the Courts, for statistical and program data collection.
f) Assure that quarterly electronic reports about the Therapeutic Courts,will be sent to the
Jefferson County Public Health Epidemiologist; in a form as specified by Jefferson
County Public Health,as outlined in the Quarterly Evaluation Reporting Template.
g) Jefferson County Superior Court&Jefferson County District Court will ensure that
quarterly electronic reports for each Therapeutic Court are sent to Lolinthea Hinkley at
LHinkley(@co.iefferson.wa.us
o Quarterly reports will be reviewed by Public Health for accuracy. Any
questions will be referred back to Superior Court&District Court.
h) Upon request, additional reports of activities and services will be provided,to the JCPH
Contract Representative.
i) Attend and report to the Behavioral Health Advisory Committee once during the duration
of this contract period, at a regularly scheduled meeting,to share progress and evaluation
reports.
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EXHIBIT B
Drug Court and Family Therapeutic Court Logic Model page 1
Inputs Outputs
Activities Participation
Drug Court Team Drug Court Team Drug Court Team
• Judge • Referral-Defense or • Judge accepts client
• Prosecution Prosecution into Drug Ct.
• Defense 0 Prosecution • Client evaluation
• JCSO determines • Client treatment
• Believe in eligibility • Client accesses
Recovery • Substance abuse services-housing,
• Discovery significant in GED, mental health
Behavioral criminal history • Weekly staffing &
Healthcare 0 Client agrees to reviews to support
SLID Services D.0 requirements services& monitor
Family Therapeutic Family Therapeutic Court compliance
Court Team Team Family Therapeutic Court
• Judge • Referred by Ct, Team
• Discovery parents, atty, dept. • Judge accepts client
Behavioral • FTC coordinator into FTC
Healthcare screens for • Compliance/follow
SUD Services eligibility program rules
• GAL Program • Substance abuse a • Client treatment
Coordinator significant factor in • Housing, Basic needs
• OlyCAP8 dependency action being met
• Children's • Client agrees to • Education,
Administration FTC requirements employment
• Weekly staffing &
reviews
GOALS:
• Increase access to treatment and support services that promote recovery and stability for adults
and youth.
• Provide education, screening, referral and brief intervention services in the community.
• Reduce inappropriate use of county, municipal, and community resources by individuals who
have co-occurring mental health and chemical dependency issues.
• Reduce future involvement in the court system.
• Family change-Address family interaction patterns that maintain the presenting problems;
build problems solving and communication skills. Reduce family conflict.
• Rehabilitate drug dependent offenders through court mandated treatment.
• Promote cost effectiveness in the justice process and the community.
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EXHIBIT B
Drug Court and Family Therapeutic Court Logic Model page 2
M I
Drug Court Team Drug Court Team Drug Court Team
• Participant Increased • Criminal Justice
connected with accountability for System saves
housing and behavior; motivation money processing
treatment to comply with cases &jail time.
• Drug avoidance skill program; respect for • Increased pro-
development. court process social indicators
• Abstinence from Decrease drug use • Decreased
substances Family Therapeutic Court recidivism
Family Therapeutic Court Team Family Therapeutic Court
Team • Address physical Team
• Youth remain in and mental health • Recovery for
home/reduced time • Abstinence from substance abuse
out of home substance abuse • Increased pro
placement • Motivated to family lifestyle
• Improved family succeed . Increased
functioning • Develop parenting parenting skills
• Reduce delinquent skills • Increased health
behavior • Connect with family and safety of
• Client access to resources children
housing &offered 0 Family involved in • Community
services treatment or involvement and
• Develop counseling support network
• substance • Safe, Staple • Prevent future
avoidance skills Housing/Transport involvement with
• Abstain from • In home substance abuse
substances. dependency • Reunification
• Maintain and • Plan for economic Achieved
deepen relationship security
with children
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Behavioral Health Court - Logic Model
EXHIBIT B-1 Jefferson County - 1/10 of 1 % Sales Tax
Environment Theory & Assumptions
Situation Theory
• Individuals with a mental health • A specialized BHC helps reduce
diagnosis spend more time in and the high amount of time and
have greater difficulty navigating resource participants consume in
the criminal justice system (CJS) the normal CJS
• People with a MH diagnosis are • Participants are less likely to
likely to repeat criminal behavior recidivate/revoke when appearing
(when illness goes untreated) more frequently before a Judge
• The traditional criminal justice • A team approach(units working
process is typically not effective in collaboration)will create an
for persons with MH diagnosis efficient and effective process
• Offenders have a high likelihood • Court ordered treatment for
of having a mental health issue participants increases compliance
Context Intent
Addressing the mental health issues To create a more efficient and
of offenders is becoming a priority effective process for individuals
within Jefferson County with mental health diagnosis in the
District Court has created a CJS,while protecting public safety
Behavioral Health Therapeutic and preserving accountability.
Court(BHC).
Local behavioral health providers
have appointed jail liaisons.
Assumptions
• Participants will spend less time
Target Population in jail
Jefferson County Residents • Fewer petitions to revoke will be
Inclusion Criteria filed for probationers
Mental health diagnosis
Defendants in the Jefferson County • Less recidivism
District and Superior Court with a • Court will hold defendants
mental health diagnosis and accountable,while considering
currently receiving or will receive their mental health diagnosis
services from a CPSA provider. • The BHC will be a more cost and
Exclusion Criteria time efficient pre- sentdncing
Felony charges including murder, process
sexual assault,or child molestation • Ensures participants receive
services
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Behavioral Health Court - Logic Model
EXHIBIT B-2 Jefferson County - 1/10 of 1 % Sales Tax
Intervention Outcomes
Collaboration Process
District Court, Discovery Time detained in jail will be less
Behavioral Health,Adult Probation, Lower cost to system(through less
Jefferson County Sheriff, Port jail time and trial costs)
Townsend Police Department, Defendants will SMI spend less
Olycap, Discovery Behavioral pro-sentencing time in court
Healthcare SUD Services,Believe Communication,collaboration,
in Recovery, Defense and and accountability among BHC
Prosecution designate specific team
person(s),peer graduates to serve Monitoring sentencing of BHC
with the MHC. defendants
Identification and Case Flow Outcomes
• Defendant with SMI is identified by • Defendants are less likely to
referring party recidivate
• Referral form is submitted.Defense 0 Fewer revocations or petitions to
assists in the coordination of revoke are filed
services for defendant. • Less new offenses while on
• Defendant follows normal flow at
initial arraignment,pretrial,etc. probation
until referral process is completed Participants maintain treatment
• Defendant is diagnosed with an and medication
Axia diagnosis and there is a nexus Overall decrease in risk to public
to crime—DPA agrees to petition. safety
• The BHC team reviews petition and
decides on entry
• Defendant enters into SOC
(Stipulated Order of Continuance)
• Defendant enters into phases of
BHC and accessed services
Post-Sentence
• Defendant pleads guilty and is
sentenced to post-adjudication
BHC or a referral is made by
defense,prosecutor.
• Referral and Petition packets are
completed—Judge agrees to entry
• Defendant enters into phases of
BHC and accesses services.
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ATTACHMENT A
JEFFERSON COUNTY 1/10th of 1%BEHAVIORAL HEALTH SALES TAX FUNDING
MATCH POLICY
Definitions:
Match: is a requirement for the grantee to provide contributions of a specified amount or
percentage to match funds provided by another grantor. Matching can be in the form of cash
or in-kind contributions.
Regulations: The specific requirements for matching funds are unique to each federal or state
program. The A-102 Common Rule provides criteria for acceptable costs and contributions in
regard to match.
Jefferson County Policy:
In 2005,the Washington State Legislature created an option for counties to raise the local sales tax by
0.1 percent, (the 1/IOth of 1%sales tax initiative)to augment state funding for behavioral health
treatment. Jefferson County collects and distributes the 1/IOth of 1%Behavioral Health Sales Tax
fund. Services purchased by the County are allocated through a formal Request for Proposal (RFP)
process,review and contracting; staffed by Jefferson County Public Health,overseen by Jefferson
County Behavioral Health Advisory Committee and adopted by the Board of County Commissioners,
(BoCC). The BoCC does not assume any fiscal responsibility/liability for any of the Contractors they
contract for services with.
Jefferson County reserves the first right to use as match the 1/IOth of 1%Behavioral Health Sales Tax
funds and the services funded by them for purposes of qualifying for additional funding and grants.
County may make available to the Contractor the 1/10t'of 1%Behavioral Health Sales Tax funds for
the Contractor to propose as match to state,federal or other entities, at the County's sole discretion.
Contractor shall not use the 1/IOth of 1%Behavioral Health Sales Tax funds for match without prior
authorization by the Jefferson County Administrator and County fiscal team. To request
authorization of availability of the funds for match,Contractor must apply to the County
Administrator in writing, and include their match formula and allocation plan and may include other
documentation to support their request. The County Administrator will authorize or deny the
availability of match funds in writing within 30 days of the application.
If the County informs the Contractor of the availability of the 1/10t'of 1%Behavioral Health Sales
Tax funds for match,then the Contractor shall be solely responsible for compliance with all state and
federal laws and regulations, including,but not limited to DSHS,CMS and BIRR funding rules,
applicable to the use of 1/10t'of 1%Behavioral Health Sales Tax funds as match. Following state,
federal and local guidelines for match is the responsibility of the Contractor.
For example, if a Contractor provides Title XIX Medicaid services(the Policy 19.50.02 or 42CFR
430.30)they are required by those rules to actually bill Medicaid for the services at the same time. If
no Medicaid billing exists,the match would not comply with state and federal guidelines for match.
Concurrent with its request for authorization of the availability of match, Contractor shall document it
has met its responsibility to follow state, federal and local guidelines for match by submitting in
writing to the County Administrator their match formula, allocation plan,and other documentation
made mandatory pursuant to this Agreement and this Attachment A. At a minimum,the Contractor
shall also provide the following to the County Administrator:
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1. DSHS requires contractors to complete and submit a"Local Match Certification"form
(DSHS 06-155)or a form that has equivalent data elements prior to any agreement for
DSHS services. Submit a copy of this application and form when requesting match
availability from the County and at each monthly billing.
2. Submit the current administrative policy within WA State regulating your services and
the use of local match.
3. Submit to the County your last financial audit showing your use of match, County
funds and tracking systems.
4. Submit to the County the terms of the agreement showing the 1/10t'of 1%Behavioral
Health Sales Tax fund allocation is an allowable source of match.
5. Provide documentation that your financial reporting system tracks matching funds at a
level that meets the level of documentation required by federal or state statutes.
The County may reject permission for Contractor to utilize the 1/10t'of 1%Behavioral Health Sales
Tax funding as match.
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