HomeMy WebLinkAbout61-1112-24R (0002) STATE OF WASHINGTON
COUNTY OF JEFFERSON
In the Matter of Repealing Resolution No. 42-
03 and Adding a Resolution Adopting Code
Compliance Rules of Procedure Pursuant to RESOLUTION NO. 61-1 1 12-2 4 R
Chapter 19.05.020(1)JCC
WHEREAS, Article XI, section 11 of the Washington Constitution,confers upon county
legislative authorities a direct and extensive delegation of the police power to adopt such local
police, sanitary and other regulations as are not in conflict with general laws; and,
WHEREAS, RCW 36.32.120(7)provides that the county legislative authorities shall
make and enforce, by appropriate resolutions or ordinances, all such police and sanitary
regulations as are not in conflict with state law; and,
WHEREAS, RCW 36.32.120(10)provides the county legislative bodies have the power
to declare by ordinance what shall be deemed a nuisance within the county; to abate a nuisance
at the expense of the parties creating,causing, or committing the nuisance; and to levy a special
assessment on the land or remises on which the nuisance is situated to defray the cost,or to
reimburse the county for the cost of abating it; and,
WHEREAS, police power is that inherent and plenary power which enables prohibition
of all things hurtful to the comfort, safety and welfare of society;and,
WHEREAS, the scope of police power is broad, encompassing all those measures which
bear a reasonable and substantial relation to promotion of the general welfare of the people;and.
WHEREAS, developing code compliance policy and procedure for enforcement has been
a long-term goal of Jefferson County,as reflected in Resolution 29-03 In the Matter of
establishingPolicyon a the Complaint Review and Enforcement adopted June 23. 2003,and
Resolution 42-03 In the Matter of re-establishing the County Policy on the Complaint Review
and Enforcement adopted July 28, 2003; and,
WHEREAS,on December 10. 2020,Jefferson County Board of Health and Jefferson
County Board of Commissioners adopted Ordinance No 09-1210-20 on Code Compliance in
Unincorporated Areas of Jefferson County. codified in Title 19—Code Compliance; and,
WHEREAS,Jefferson County departments are tasked with implementing Title 19 of the
Jefferson County Code("JCC"); and,
WHEREAS,it is efficient for Jefferson County to have Code Compliance Rules of
Procedure for all departments that is consistent, reasonable, and legally sound; and,
WHEREAS. Chapter 19.05.020(1)JCC authorizes Code Compliance Rules of Procedure;
and,
WHEREAS.Chapter 19.05.020(2)JCC authorizes amendments to Code Compliance
Rules of Procedure through a motion by the Board of Commissioners and Board of Health; and.
WHEREAS. Department of Community Development and Environmental Public Health
have worked together, with assistance from the Prosecuting Attorney's Office, to develop Code
Compliance Rules of Procedure in compliance with Title 19 JCC to further implement the
intended goal of compassionate and effective code enforcement(Attachment A); and,
WHEREAS, throughout Title 19 JCC. and particularly in Chapter 19.10.05 JCC.
voluntary compliance is emphasized;and
WHEREAS,Chapter 19.30.025 JCC authorizes department directors and their designees
to enter into settlement agreements, including but not limited to: deferring penalty payments for
up to three years and cancelling a portion of the penalty debt based on sustained and prolonged
compliance when appropriate; and,
WHEREAS,Chapter 19.30.030 JCC authorizes an Enforcement Fund(Fund 126, HHS
Site Abatement Fund) for cost associated with abatements and code compliance enforcement;
and.
WHEREAS, Jefferson County recognizes that barriers to code compliance enforcement
exist,and when those barriers are small and removing them is beneficial to the public,the
departments are authorized to use enforcement funds(Fund 126, HHS, Site Abatement Fund)
for vouchers; and,
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS AND BOARD OF HEALTH OF JEFFERSON COUNTY,STATE OF
WASHINGTON:
Section 1. Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the
above"Whereas" clauses as Findings of Fact.
Section 2. Purpose. The purpose of this Resolution is to repeal Resolution No. 42-03 and Add a
Resolution Adopting Code Compliance Rules of Procedure Pursuant to Chapter 19.05.020(1)JCC
to further implement Title 19 JCC as reflected in Attachment A.
Section 3. Repealing Resolution No. 42-03. The Board of Commissioners repeals Resolution No.
42-03 and adds Resolution 61-1112-24R,adopting Code Compliance Rules of Procedure pursuant
to Chapter 19.05.020(1)JCC.
Section 4: Adoption of Resolution 62-1112-24R Code Compliance Rules of Procured. The Code
Compliance Rules of Procedure pursuant to Chapter 19.05.020(1)JCC.attached as Attachment A,
are hereby adopted.
Section 5: Effective Date. This resolution shall take effect immediately upon adoption.
2
Section 6: Severability. If any one or more section, subsections,or sentences of this resolution are
held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining
portion of this resolution and the same shall remain in full force and effect.
Section 7: SEPA Compliance. This resolution is categorically exempt from the threshold
determination and Environmental Impact Statement requirements of the State E:m ironmental
Policy Act under WAC 197-11-800(19).
(SIGNATURES APPEAR ON THE NEXT PAGE)
3
APPROVED and ADOPTED this ,. day of At:VeM4ey-, 2024.
JEFFERSON COUNTY
BOARD F COMMISSIONERS
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ATTEST: Heidi Eisenhour, Member
OtA 6),, (-� L h I,vat, //Z/Z
Carolyn &allaway, / Date
Clerk of the Board
Approved as to form only:
Philip C. Hunsucker, Date /i// /., ,!
Chief Civil Deputy Prosecuting Attorney
4
APPROVED and ADOPTED this ' _clay of/4 (C•h'!{,2024.
JEFFE SO COUNTY BOARD OF HEALTH
Kate ean, hair Amanda race, Vice Chair"
/itri. 4
g rotherton, er Monica MickHager,Mem
,A —C—.---
eidi Eisenhour,Member Kees Kotff, Membe
A APPJ( VED AS I FORM:
Glenn Gi be , IA'
Philip C. Hunsuc e , Date /J�/Z(e/-y
Clerk of the Board Chief Civil Deputy Prosecuting Attorney
5
ATTACHMENT A
JEFFERSON COUNTY
CODE COMPLIANCE RULES OF PROCEDURE
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"14S'HHIN'G
illasson
Public Hea It
Developed October 2024
4* Jefferson County Code Compliance Rules of Procedure Page 2 of 9
TABLE OF CONTENTS
PURPOSE 3
AUTHORITY 3
SEVERA131L11 Y 3
RULE 1 -COMPLAINTE 3
RULE 2 - ROLE OF DEPARTMENT DIRECTORS AND STAFF 4
RULE 3 -COMPLAINTS 4
RULE 4 - ENFORCEMENT 5
RULE 5 - SETTLEMENTS 6
RULE 6- ENFORCEMENT FUND 7
RULE 7 - VOUCHERS 8
RULE 8 - LIMITATIONS 8
RULE 9-AMENDMENTS AND CORRECTIONS 9
Jefferson Counts Code Compliance Rules of Procedure Page 3 of 9
PURPOSE
The purpose of these Code Compliance Rules of Procedure(Rules) is to further implement title
19 JCC by providing additional guidance for compassionate and efficient code enforcement to
promote and protect the general public health, safety, and environment of Jefferson County
residents.
Title 19 JCC provides uniform and efficient regulation for civil code violations and public
nuisances.
Uniform and efficient procedures, and consistent application, is in Jefferson County's hest
interest to improve the delivery and cost effectiveness of code compliance services to the public.
AUTHORITY
JCC 19.05.020 authorizes these Rules and sets the scope and limitations on enforceability. Title
19 JCC outlines certain acts to be civil violations and establishes civil enforcement procedures
and penalties,and also declares certain acts to be misdemeanors, punishable by a fine of not
more than $1,000 or imprisonment in a county jail for not more than 90 days. JCC 19.10.020.
These Rules hereby reference and incorporate the enforcement process authorized in title 19
JCC.
These Rules confirm and authorize the enforcement discretion of directors to use written policies
for staff to uniformly and efficiently process code compliance complaints that do not rise to the
level of a rule, including the use of template documents.
SEVERABILITY
If any section, subsection, paragraph, sentence, clause,or phrase of these Rules is declared
unconstitutional or invalid for any reason, such decision shall not affect the validity of the
remaining parts of these Rules.
RULE 1 -COMPLAINCE
Achieving code compliance is one of the primary ways Jefferson County works to promote and
protect the public safety, health,and environment of Jefferson County residents.
(a) Voluntary compliance whenever possible
It is the intent of Jefferson County to seek voluntary compliance from the person
responsible whenever possible as outlined in chapter 19.10 JCC—Voluntary Compliance.
(i) As reflected in chapter 1 9.15 JCC—Voluntary Compliance, it is Jefferson
County's directive to encourage compliance using education, prevention, and
voluntary compliance as a first step.
Jefferson County Code Compliance Rules of Procedure Page 4 of 9
(ii) Staff must be sensitive to the possibility that the person responsible may not be
aware of regulations and give warnings prior to enforcement, unless there is
potential of immediate adverse impact on the people or environment. Staff shall
document warnings in writing whenever possible.
(b) Non-Compliance.
If voluntary compliance is not achieved, then staff shall move forward with enforcement
escalation protocols to gain compliance pursuant to chapter 19 2(1 JCC—Notice and Orders.
RULE 2 - ROLE OF DEPARTMENT DIRECTORS AND STAFF
(a) Department Directors and Staff
(i) As used in these rules, the term "director"has the same meaning as defined JCC
19.10.0 II 5(l), and includes a director's designee.
(ii) As used in these rules, the term "staff'means county employees engaged in code
compliance under title 19 JCC and includes Code Compliance Coordinators, Code
Compliance Officers. Environmental Public Health Officer Designees.
(b) Code Compliance Officers and Health Officer Designees
(i) Staff shall make every'effort to project a professional demeanor. even under
difficult situations, and consider the intent of regulations when seeking
compliance with the regulations.
(ii) Staff should be fair. equitable, vigilant, and guard against the abuse of power.
(iii) Department directors have the responsibility of providing on-going training to
ensure staff have the knowledge and skills needed efficiently and effectively carry
out compassionate code compliance enforcement pursuant to title I1 9 JCC
following best practices and procedural steps consistent with these Rules.
(iv) Staff should engage in early intervention when responding to code compliance
issues.
(v) Staff should create a visible and credible presence of the interests and
responsibility of government in the eyes of the public. County presence may
deter some individuals from further violating code requirements.
(c) The role of directors and staff is to administer the will of the people as expressed through
legislation and initiatives, and codified in state and local laws, including title 19 JCC.
RULE 3 - COMPLAINTS
(a) Citizen Complaints
Jefferson County Code Compliance Rules of Procedure Page 5 of 9
(i) Jefferson County does not accept anonymous complaints.
(ii) The Citizen Concern/Code Compliance Form can be found on the Jefferson
County website: htlps://www.co.iefferson.v.a.us/formeenter/ded-1 I/complaint-
torm-70
(b) Processing Complaints
(i) All complaints shall be timely entered into an approved database for tracking
purposes.
(ii) Staff shall determine if the complaints are founded or unfounded.
RULE 4 - ENFORCEMENT
JCC 19.05.020(3)provides the legal authority for these Rules to use the enforcement
mechanisms listed in JCC 19.10.025, which says:
Jefferson County seeks to gain voluntary compliance and may...
consider using one or more of the following code compliance tools, when
appropriate,and depending on the severity of a specific violation:education.
voluntary compliance, notice of violation,order of abatement,one-time penalty,
daily penalties, stop work order, notice to vacate, and property liens.
(a) Escalation
(i) When a civil code violation has been established according to the provisions of
JCC 19.20.010,and voluntary compliance efforts are unsuccessful.JCC 19.10.45
gives discretion to the director to escalate enforcement.
(ii) This may include assessing per-day penalties,and putting a lien on the property
for unpaid fines and recovery of county costs(staff time,attorney time, etc.).
(iii) At each step in the escalation process,the director and staff shall provide
opportunities for voluntary compliance.
(iv) Directors maintain enforcement discretion. Nothing in these Rules prevents the
director from enforcing the violation. JCC 19.10.045.
(b) Liens on Liens on Properties
Requirements for imposing liens on properties can be found in JCC 19.10.025(3)—Enforcement
authority and administration and JCC 19.30.020 JCC —Recovery of costs.
(i) All penalties and costs shall constitute a lien against the subject property. A lien for
penalties imposed shall be recorded if the monetary penalties remain unpaid for 90
days.
t:,) Jefferson County Code Compliance Rules of Procedure Page 6 of 9
(ii) The County shall place a lien for any unpaid monetary penalties imposed,the cost of
any proceedings,any abatement work performed, and all other related costs against
the real property on which the monetary penalty was imposed.
(iii) Liens shall run with the land but shall be subordinate to all previously existing special
assessment liens imposed on the same property and shall be superior to all other liens,
except for state and county taxes, with which it shall be on a parity. JCC
19.30.020(3)-(a).
RULE 5 - SETTLEMENTS
Settling a case helps provide the incentive to deter future violations and sends a message to the
community that Jefferson County's goal is compliance, not the collection of penalties.
(a) Settlement Authority
(i) Directors and staff shall work cooperatively with property owners to settle
penalties whenever appropriate.
(ii) The director or designee is authorized to settle claims for monetary penalties
incurred from the actions and processes related to code violations or nuisances
when such settlement is in the best interest of the County. See examples in JCC
19.15.010—Voluntary compliance agreements and JCC 19.30.025—Settlement of
monetary penalties and costs.
(iii) In addition, the director shall consider the following factors:
(A)Whether the person responsible responded to notices and cooperated to correct
the code violation or nuisance:
(B)Whether the person responsible failed to appear at the hearing;
(C)Whether the code violation or nuisance was a repeat violation;
(D)Whether the person responsible showed due diligence or substantial progress
in correcting the code violation or nuisance;and
(E)Any other relevant factors. JCC 19.30.025(1)(a)-(e).
(iv) The director is authorized to settle claims for monetary penalties incurred under
JCC 19.30.010 and costs incurred under JCC 19.30.020 when such settlement is
in the best interest of the county. JCC 19.30.025(1).
(v) In assessing violations for settlement,directors and staff shall consider the factors
outlined in JCC 19.3t1.ii25(1)JCC. In settling penalties,directors shall have broad
discretion to'defer parnent of a portion of the penalty for up to three years, unless a
shorter time-frame is%%arranted.
01-4,3 Jefferson County Code Compliance Rules of Procedure Page 7 of 9
(vi) All Voluntary Compliance Agreements shall fully comply with the necessary terms
and conditions for Settlement Agreements as outlined in JCC 19.15.015.
(vii) When a Settlement Agreement is entered into, staff and directors shall determine a
reasonable and flexible compliance timeline. JCC 19.15.015.
(viii) The director shall make an annual report to the Jefferson County Board of
Commissioners regarding all settlements under title 19 JCC. JCC 19.30.025(2).
(b) Costs that cannot be settled ed
(i) The director shall not waive any assessed costs of code compliance or actual
abatement costs incurred by the County, including associated interest thereon.
(ii) Actual abatement costs are funds spent by the County to achieve physical
abatement of the code violation or nuisance. JCC 19.10.025.
RULE 6 - ENFORCEMENT FUND
Title 19 JCC authorizes an Enforcement Fund.
(a) Enforcement Fund Authorized Uses
(i) Assessed penalties collected in relation to code enforcement efforts shall be
deposited into the Enforcement Fund.
(ii) All monies collected from the assessment of civil penalties. abatement costs,or
other costs recovered for the work relating to civil code or nuisance enforcement
shall be allocated to support expenditures for enforcement and abatement and
shall be accounted for through the creation of an account in the fund for civil code
enforcement and abatement costs or other appropriate accounting mechanisms.
JCC 19.30.030..
(iii) The Enforcement Fund is administered by Jefferson County Environmental Public
Health with a specific accounting for each department that contributes to the
Enforcement Fund.
(iv) Monies form the Enforcement Fund shall be used to support code compliance
enforcement and abatement, including but not limited to, staff training,
abatements, supplies, education and outreach,community clean up events,
vouchers for fees and inspections, and recording fees related to code compliance
enforcement.
(v) Use of the Enforcement Fund must be approved by a director.
(vi) Any disagreement between departments about the use of Enforcement Fund
monies shall be resolved by a meeting between the respective department
directors.
/;
1 Jefferson County Code Compliance Rules of Procedure Page 8 of 9
#11-
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(vii) lithe directors cannot reach an agreement. the impasse shall be brought to the
County Administrator.
(viii) After hearing from all respective departments involved, the County Administrator
shall make the final decision regarding how the specific Enforcement Fund
monies in dispute should be dispersed.
RULE 7 - VOUCHERS
Vouchers may be authorized in certain circumstances when it is believed in good faith to be the
quickest and most expedient way to gain compliance.
(a) Authority for vouchers
Vouchers shall only be issued after consultation with the department's director or designee.
(a) When vouchers are appropriate
Vouchers may be appropriate when working with properties where the owners lack financial
resources, the property is a victim of illegal dumping. the problem is relatively small and
contained,the property is in probate, or other extenuating circumstances that warrant reducing
the barrier to compliance.
(b) Limitations on vouchers:
(i) Vouchers are limited to one household every three years:
(ii) Annual voucher expenditures shall not exceed $5,000:
(iii) Vouchers have a limit of$250.00:and,
(iv) Vouchers are not guaranteed and subject to budget constraints.
RULE 8 - LIMITATIONS
(a) No Additional Legal Rights
These Rules do not create legal rights beyond those obligations and rights created by statute or
other laws binding on Jefferson County.
(b) Legal Requirements and Best Practices
(i) The provisions of state law and title 19 JCC control, if there is any conflict with
these Rules.
(ii) These Rules include both statutory requirements and best practices.
(c) No Additional Duty That is Not Already Imposed by Law
'- \ Jefferson County Code Compliance Rules of Procedure Page 9 of 9
No provision nor any term used in these Rules is intended to impose any duty whatsoever upon
Jefferson County or any of its officers or employees, not already imposed by law.
(d) No Basis for Liability
These Rules are not intended to and shall not be construed to create or form the basis of any
liability on the part of Jefferson County, or its officers, staff, or agents, for any injury or damage
resulting from any action or inaction on the part of Jefferson County related in any manner to the
enforcement of these Rules by its elected officials, officers, staff or agents.
RULE 9 - AMENDMENTS AND CORRECTIONS
(a) Amendments and corrections to these Rules shall be made in accordance with JCC
I9.05.020(2).
(b) The Clerk of the Board of County Commissioners is authorized to make necessary
technical, non-substantive corrections to these Rules including, but not limited to, the
correction of scrivener's or clerical errors, references, numbering, section/subsection
numbers and any references to them.
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ATTACHMENT A
JEFFERSON COUNTY
CODE COMPLIANCE RULES OF PROCEDURE
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Developed October 2024
Jefferson County Code Compliance Rules of Procedure Page 2 of 9
TABLE OF CONTENTS
PURPOSE 3
AUTHORITY 3
SEVERABILITY 3
RULE I -COMPLAINCE 3
RULE 2 - ROLE OF DEPARTMENT DIRECTORS AND STAFF 4
RULE 3 -COMPLAINTS 4
RULE 4 - ENFORCEMENT 5
RULE 5 - SETTLEMENTS 6
RULE 6 - ENFORCEMENT FUND 7
RULE 7 -VOUCHERS 8
RULE 8 - LIMITATIONS 8
RULE 9 - AMENDMENTS AND CORRECTIONS 9
ficJefferson County Code Compliance Rules of Procedure Page 3 of 9
PURPOSE
The purpose of these Code Compliance Rules of Procedure(Rules) is to further implement title
19 JCC by providing additional guidance for compassionate and efficient code enforcement to
promote and protect the general public health, safety,and environment of Jefferson County
residents.
Title 19 JCC provides uniform and efficient regulation for civil code violations and public
nuisances.
Uniform and efficient procedures, and consistent application, is in Jefferson County's best
interest to improve the delivery and cost effectiveness of code compliance services to the public.
AUTHORITY
JCC 19.05.020 authorizes these Rules and sets the scope and limitations on enforceability. Title
19 JCC outlines certain acts to be civil violations and establishes civil enforcement procedures
and penalties. and also declares certain acts to be misdemeanors, punishable by a fine of not
more than $1,000 or imprisonment in a county jail for not more than 90 days. JCC 19.10.020.
These Rules hereby reference and incorporate the enforcement process authorized in title 19
JCC.
These Rules confirm and authorize the enforcement discretion of directors to use written policies
for staff to uniformly and efficiently process code compliance complaints that do not rise to the
level of a rule. including the use of template documents.
SEVERABILITY
If any section, subsection, paragraph, sentence, clause,or phrase of these Rules is declared
unconstitutional or invalid for any reason, such decision shall not affect the validity of the
remaining parts of these Rules.
RULE 1 - COMPLAINCE
Achieving code compliance is one of the primary ways Jefferson County works to promote and
protect the public safety, health. and environment of Jefferson County residents.
(a) Voluntary compliance whenever possible
It is the intent of Jefferson County to seek voluntary compliance from the person
responsible whenever possible as outlined in chapter 19.10 JCC —Voluntary Compliance.
(i) As reflected in chapter 19.15 JCC—Voluntary Compliance, it is Jefferson
County's directive to encourage compliance using education, prevention,and
voluntary compliance as a first step.
Jefferson County Code Compliance Rules o1'Procedure Page 4 of 9
4 -
(ii) Staff must be sensitive to the possibility that the person responsible may not be
aware of regulations and give warnings prior to enforcement, unless there is
potential of immediate adverse impact on the people or environment. Staff shall
document warnings in writing whenever possible.
(b) Non-Compliance.
If voluntary compliance is not achieved,then staff shall move forward with enforcement
escalation protocols to gain compliance pursuant to chapter 19.20 JCC—Notice and Orders.
RULE 2 - ROLE OF DEPARTMENT DIRECTORS AND STAFF
(a) Department Directors and Staff
(i) As used in these rules,the term "director"has the same meaning as defined JCC
19.10.015(1),and includes a director's designee.
(ii) As used in these rules, the term "staff'means county employees engaged in code
compliance under title 19 JCC and includes Code Compliance Coordinators,Code
Compliance Officers, Environmental Public Health Officer Designees.
(b) Code Compliance Officers and Health Officer Designees
(i) Staff shall make every effort to project a professional demeanor, even under
difficult situations, and consider the intent of regulations when seeking
compliance with the regulations.
(ii) Staff should be fair, equitable, vigilant,and guard against the abuse of power.
(iii) Department directors have the responsibility of providing on-going training to
ensure staff have the knowledge and skills needed efficiently and effectively carry
out compassionate code compliance enforcement pursuant to title 19 JCC
following best practices and procedural steps consistent with these Rules.
(iv) Staff should engage in early intervention NA hen responding to code compliance
issues.
(v) Staff should create a visible and credible presence of the interests and
responsibility of government in the eyes of the public. County presence may
deter some individuals from further violating code requirements.
(c) The role of directors and staff is to administer the will of the people as expressed through
legislation and initiatives,and codified in state and local laws, including title 19 JCC.
RULE 3 - COMPLAINTS
(a) Citizen Complaints
%C: Jefferson County Code Compliance Rules of Procedure Page 5 ot'9
(i) Jefferson County does not accept anonymous complaints.
(ii) The Citizen Concern/Code Compliance Form can be found on the Jefferson
County website: https://www.co.jefferson.wa.us/formcenter/dcd-I I complaint-
form-70
(b) Processing Complaints
(i) All complaints shall be timely entered into an approved database for tracking
purposes.
(ii) Staff shall determine if the complaints are founded or unfounded.
RULE 4 - ENFORCEMENT
JCC 19.05.020(3)provides the legal authority for these Rules to use the enforcement
mechanisms listed in JCC 19.10.025,which says:
Jefferson County seeks to gain voluntary compliance and may...
consider using one or more of the following code compliance tools,when
appropriate,and depending on the severity of a specific violation:education.
voluntary compliance, notice of violation, order of abatement.one-time penalty,
daily penalties. stop work order, notice to vacate. and property liens.
(a) Escalation
(i) When a civil code violation has been established according to the provisions of
JCC 19.20.010, and voluntary compliance efforts are unsuccessful. JCC 19.10.45
gives discretion to the director to escalate enforcement.
(ii) This may include assessing per-day penalties, and putting a lien on the property
Ifor unpaid fines and recovery of county costs(staff time, attorney time,etc.).
(iii) At each step in the escalation process.the director and staff shall provide
opportunities for voluntary compliance.
(iv) Directors maintain enforcement discretion.: Nothing in these Rules prevents the
director from enforcing the violation. JCC 19.10.045.-
(b) Liens on Liens on Properties
Requirements for imposing liens on properties can be found in JCC 19.10.025(3)—Enforcement
authority and administration and JCC19.30.020 JCC —Recovery of costs.
(i) All penalties and costs shall constitute a lien against the subject property. A lien for
penalties imposed shall be recorded if the monetary penalties remain unpaid for 90
days.
Jefferson County Code Compliance Rules of Procedure Page 6 of 9
(ii) The County shall place a lien for any unpaid monetary penalties imposed. the
o frost of any proceedings, any abatement work performed,and all other related costs
against the real property on which the monetary penalty was imposed.
(iii) Liens shall run with the land but shall be subordinate to all previously existing special
assessment liens imposed on the same property and shall be superior to all other liens,
except for state and county taxes, with which it shall be on a parity. JCC
19.30.020(3)-(a).
RULE 5 - SETTLEMENTS
Settling a case helps provide the incentive to deter future violations and sends a message to the
community that Jefferson County's goal is compliance, not the collection of penalties.
(a) Settlement Authority
(i) Directors and staff shall work cooperatively with property owners to settle
penalties whenever appropriate.
(ii) The director or designee is authorized to settle claims for monetary penalties
incurred from the actions and processes related to code violations or nuisances
when such settlement is in the best interest of the County. See examples in JCC
19.15.010—Voluntary compliance agreements and JCC-19.30.025—Settlement of
monetary penalties and costs.
(iii) In addition. the director shall consider the following factors:
(A)Whether the person responsible responded to notices and cooperated to correct
the code violation or nuisance:
(B)Whether the person responsible tailed to appear at the hearing:
(C)Whether the code violation or nuisance was a repeat violation;
(D)Whether the person responsible showed due.diligence or substantial progress
in correcting the code violation or nuisance;and
(E)Any other relevant factors. JCC 19.30.025(1)(a)-(e).+
(iv) The director is authorized to settle claims for monetary penalties incurred under
JCC 19.30.010 and costs incurred under JCC 19.30.020 when such settlement is
in the best interest of the county. JCC 19.30.025(1).
(v) In assessing violations for settlement. directors and staff shall consider the factors
outlined in JCC 19.30.025(1)JCC. In settling penalties, directors shall have broad
discretion to defer payment of a portion of the penalty for up to three years. unless a
shorter time-frame is warranted.
r\' Jefferson County Code Compliance Rules of Procedure Page 7 of 9
(vi) All Voluntary Compliance Agreements shall fully comply with the necessary terms
and conditions for Settlement Agreements as outlined in JCC 19.15.015.
(vii) When a Settlement Agreement is entered into, staff and directors shall determine a
reasonable and flexible compliance timeline. JCC 19.15.015.
(viii) The director shall make an annual report to the Jefferson County Board of
Commissioners regarding all settlements under title 19 JCC. JCC 19.30.025(2).
(b) Costs that cannot be settled
(i) The director shall not waive any assessed costs of code compliance or actual
abatement costs incurred by the County, including associated interest thereon.
(ii) Actual abatement costs are funds spent by the County to achieve physical
abatement of the code violation or nuisance. JCC 19. U.U25-4“-.
RULE 6 - ENFORCEMENT FUND
Title 19 JCC authorizes an Enforcement Fund.
(a) Enforcement Fund Authorized Uses
(i) Assessed penalties collected in relation to code enforcement efforts shall be
deposited into the Enforcement Fund.
(ii) All monies collected from the assessment of civil penalties, abatement costs,or
other costs recovered for the work relating to civil code or nuisance enforcement
shall be allocated to support expenditures for enforcement and abatement and
shall be accounted tbr through the creation of an account in the fund for civil code
enforcement and abatement costs or other appropriate accounting mechanisms.
JCC I9.30.030..
(iii) The Enforcement Fund is administered by Jefferson County Environmental Public
Health with a specific accounting for each department that contributes to the
Enforcement Fund.
(iv) Monies form the Enforcement Fund shall be used to support code compliance
enforcement and abatement, including but not limited to, staff training,
abatements, supplies, education and outreach,community clean up events,
vouchers for fees and inspections,and recording fees related to code compliance
enforcement.
(v) Use of the Enforcement Fund must be approved by a director.
(vi) Any disagreement between departments about the use of Enforcement Fund
monies shall be resolved by a meeting between the respective department
directors.
Jefferson County Code Compliance Rules of Procedure Page 8 of 9
C
(vii) If the directors cannot reach an agreement. the impasse shall be brought to the
County Administrator.
(viii) After hearing from all respective departments involved, the County Administrator
shall make the final decision regarding how the specific Enforcement Fund
monies in dispute should be dispersed.
RULE 7 - VOUCHERS
Vouchers may be authorized in certain circumstances when it is believed in good faith to be the
quickest and most expedient way to gain compliance.
(a) Authority for vouchers
Vouchers shall only be issued after consultation with the department's director or designee.
(a) When vouchers are appropriate
Vouchers may be appropriate when working with properties where the owners lack financial
resources,the property is a victim of illegal dumping.the problem is relatively small and
contained,the property is in probate, or other extenuating circumstances that warrant reducing
the barrier to compliance.
(b) Limitations on vouchers:
(i) Vouchers are limited to one household every three years;
(ii) Annual voucher expenditures shall not exceed$5,000:
(iii) Vouchers have a limit of$250.00:and,
(i‘ ► Vouchers are not guaranteed and subject to budget constraints.
RULE 8 - LIMITATIONS
(a) No Additional Legal Rights
These Rules do not create legal rights beyond those obligations and rights created by statute or
other laws binding on Jefferson County.
(b) Legal Requirements and Best Practices
(i) The provisions of state law and title 19 JCC control, if there is any conflict V‘ith
these Rules.
(ii) These Rules include both statutory requirements and best practices.
(c) No Additional Duty That is Not Already Imposed by Law
Jefferson County Code Compliance Rules of Procedure Page 9 of 9
No provision nor any term used in these Rules is intended to impose any duty whatsoever upon
Jefferson County or any of its officers or employees, not already imposed by law.
(d) No Basis for Liability
These Rules are not intended to and shall not be construed to create or form the basis of any
liability on the part of Jefferson County, or its officers, staff, or agents, for any injury or damage
resulting from any action or inaction on the part of Jefferson County related in any manner to the
enforcement of these Rules by its elected officials, officers, staff, or agents.
RULE 9 - AMENDMENTS AND CORRECTIONS
(a) Amendments and corrections to these Rules shall be made in accordance with JCC
I9.05.020(2).+.
(b) The Clerk of the Board of County Commissioners is authorized to make necessary
technical, non-substantive corrections to these Rules including, but not limited to,the
correction of scrivener's or clerical errors, references, numbering, section/subsection
numbers and any references to them.
:,p' j 't
.w- - ..�.-.....gip. ._: ..�._ ..... Code Compliance
NA A g � 1 4AtF , Rules of Procedure
., . . November 12, 2024
i
w i, "' I r am " '- "d :
" _ 1' .. r :" 4%,..
' _ , • Pinky Mingo, Environmental Public Health and Water Quality Manager
7 "''•'• "►..,• -'I..
'•,` �; Nicki Akins, Code Compliance Coordinator for DCDr ..': l_�' ' Ariel Speser, Civil DPA
RYA
r Y. y BoCC Presentation 1
1
Historical Context of Code
Compliance Legislation
Comparison: July 2003 Resolution
to Current Proposal
Agenda
Why Code Compliance Rules of
Procedure?
mi Who Benefits?
(Spoiler: Everyone!)
sON
4 )\.` 0/.
Historical Context
L.41 of Code
Compliance
Legislation
8 CC Presentation 3
November 12 2C24 `
Ordinance 09-1210-20 (Title 19 JCC Code
Compliance)
Ordinance No. 07-0624-19 (Ch. 8.90 Public
Nuisance)
Historical Context
of Code Resolution 42-03 (Re-Establishing Policy on
Complaint Review & Enforcement)
Compliance
Legislation
Proposed Code Compliance Rules of Procedure
Process for Future Amendments to Proposed
• Code Compliance Rules of Procedure
Lt Al
Historical Context of Code Compliance Legislation Ordinance No. 09-1210-20 (December 2020):
i
Adds an Entire Title to JCC on Comprehensive Code Compliance
Adopts Title 19 JCC:
Preempts Resolution
WHFFREAS, Jefferson County is exercising its constitutional and statutory authority to No. 42-03
declare what shall be deemed a nuisance in unincorporated Jefferson County and is establishing a (Where Inconsistent)
system for addressing nuisances in the county that is consistent with state law:and.
WHEREAS, the BOI I and the BoCC each have held a hearing and has received public
comment on the draft ordinance proposed by staff;and.
WHEREAS, in response to the public comment and testimony, additional improvements
to the draft ordinance have been made,and,
NOW,THEREFORE,be it ordained by the BOH and the BoCC as follows:
Section 1 •\ddung Title I JC( The BoCC and the BOH have concurrent legislative
authority regarding the adoption o► I itic i 91CC and for the changes in the other Titles for which
they have legislative authority as stated below. The BoCC and the BOH jointly adopt Title 19.
as set forth in Appendix A.
Historical Context of Code Compliance Legislation
Ordinance No. 09-1210-20 (December 2020) — Comprehensive Code
Com•liance Ordinance Adopts Title 19 JCC:
Below Are Is the List of Chapters Preempts Resolution
Chapters: No. 42-03
Chd
p (Where Inconsistent)
19.05 Introductory Provisions
19.10 General Provisions
19.15 Voluntary Compliance
19.20 Notice and Orders
19.25 Vehicle and Public Right-of-Way Nuisances
19.30 Penalties, Costs, and Settlements
19.35 Administrative and Hearing Examiner Appeals for Civil Code Violations
19.40 Hearing Examiner Appeals for Nuisances
Historical Context of Code Compliance Legislation
Ordinance No. 09-1210-20 (December 2020)
Below Are Sot- of the Sections Adopts Title 19 JCC:
Preempts Resolution
No. 42-03
19 OS 010 Wrpose
1905.01S 410301constr0aron (Where Inconsistent)
1905 020 CO.Cemph/1100 euks of arotMure authO31e90
19 05 025 5eoer012.l10,
010010 op0IK0O1415
19 le tr. Ortoortom
0 020 11e lee*c n II pudic nurwrce mrl0envencl
19.10020 rnro.aanenl.mttenlr 00040m1mu.ever
1A.10 Or Cnnfernre
10 035 610Eel.nes.e0oran7•elocortes to potenn/I vlolonnl
n .l,00t,y p0trnn.l vlolelln.
19 10 045 f Mo./Ono 11511/0.410/1 rom
191e050 Srrrle011wt11e1 e1 v91unl.ev m1.1111oe oCtIte1el 11nrempllblce 1000 of rwlanen rasp nark wee,net.111 of 0M.rl0n anti weertd ateterne.OM tertlfe/totel
11 10 055 belt oleo,
10 10 MO Dept ewoolOn by o tamp
10 le 0e5 (eni.un al eenotlen
19 10 OM 1.-mtuttonaf M.lobtr
p 995 Oontm perm..
101ear ,nprnuon Of.F O1.wlen of p.r1n11
1910.0 NOW.to title
is• onion r105101n54
19 r5C15 vwonto9remplunr../1e.m.nr.
19 A 010 None of ow./on
11210/5 None M vbl.t on and 04Or1 of nll..telnert
r529.020 Step 0o,orM,
\L u r r/
Historical Context of Code Compliance Legislation
Ordinance No. 07-0624-19 (June 2019): Adds an Entire Chapter for
Public Nuisance Enforcement Repealed and
Replaced
1 1 n 11 01 11111 N.U♦
.1 t11 Itt N% II%1.1u‘ by Title 19 JCC
In Ordinance on whin%Masan I 190/1%\II 1 Nit iramat4-19
in I alacnrporaltd %rens of Jeteraaa(smith I
11111 Ill t. -:, t. tee'Imo_ ul pmsides tf,.o .,antic.hesr the power to declare M
N Ill.ftl l% \nick XI.section I I of the Nehmen((gutttllllst.smilers upon awmy on1,r,: deemed a nuisance aottun the"WV, m Ovate a nuisance at the etpense
!rgts:attsc w1fa'Mn:the police power w ado.pl such local police seaman vat,rhrr repulat.Hms :.f tM•:.,:•... .4121nR..a uwmmI MTV thw nw<ancC and mo Iry s a vestal aasnsrnent,n
a.are taw-n conthcr with geitenl yw* and, the land oi premises on whwh the nw.anr primed to*has the..,sat .r to reomhume the.owns.
Ion the ions+of attatina u.and.
WHER):Y,Ir. Article XI tnta,n:1 of the N 011141109 Lr>g*lt{Xc.p is a drew dekirttn
,.t the notate pnwer to cute„,and counties.and the vows delegated is a.oversee tanh.n their M 11F.RF-S.the Hoard of Counts Commissioner.+Flail ,is esrnia.ng ors commutative
sphere as that rm.-turd an the katsfaues- and and staluton atr1Mrns w dnfar what Dull he deemed a nui.elae m untnov,rponned I01,--_a
Counts and is e+ta$I'n1un i a..term hr a.hheastng nwsanses n the..+suns that is sarnr.tc•
N WERF.4‘Kr N lei l I21JL J peen piles that the stunts 4{o+:sale avdsentes+tell mac: nate'paw and
and cnf:weY,h tesprolrtale rerutdnno on ordrn-mses all such pihs<and sambas regulaians at.
are n.,"•.n soolli.w woth.rats taw and NIIFREAS.on lune I'._'tile.the Hell held a hcanng o,n and received puhlis comment
on the,rah trdma an moot-led hs stall.at
NlIFRi. S.pelt"' w the,nherent and pknen tame,whtsh mantes v1ththatw..
N
of all thinks pelt"'p to\he samara Wets and waters,l w.ter. and. YrIIEREAS,in response to the puhlts commrtti,awl terbmom :ddtltiaul 1mpn0sc111e 11
,n the droll ordinance lase linen made
WIIERFAS,the wove oil police tamer u.Noel ensompasunp all Mow measotn.Mitch
1„ c�it the le and \(IN.IIll KIY(INF.he it ordained t•.I hi.R.
...!.,I�„...
pst-ar t...o..,nar.tr xnt sutnwntial relattm to Rtpttw.tton,�I rh<.eimcr a molar poop
\fir
Historical Context of Code Compliance Legislation
Ordinance No. 09-1210-20 (December 2020) "f\o'�
Public Nuisance Chapter
8.90 JCC (Nuisance Code)
111
Zid ;11. " " New Compliance Provisions
Coodee_ s Title 19 (Compliance Code)
Together
New Compliance Code:
1. Based on Current Public Nuisance Code, Chapter 8.90 JCC.
2. Includes Public Nuisance Protections Now in Chapter 8.90 JCC.
3. If Adopted. Chapter 8.90 Would Be Repealed.
(from 11/19/2020 BoCC&BOH Presentation)
Historical Context of Code Compliance Legislation
Ordinance No. 09-1210-20 (December 2020):
Adds an Entire Title to JCC on Comprehensive Code Compliance Adopts Title 19 JCC:
Preempts Resolution
WHEREAS, Jefferson County is exercising its constitutional and statutory authority to No.42-03
declare what shall be deemed a nuisance in unincorporated Jefferson County and is establishing a (Where Inconsistent)
system for addressing nuisances in the county that is consistent with state law:and.
WHEREAS, the 13011 and the BoCC each have held a hearing and has received public
comment on the draft ordinance proposed by staff;and.
WHEREAS. in response to the public comment and testimony. additional improvements
to the draft ordinance have been made,and,
NOW,THEREFORE,be it ordained by the ROH and the loCC as follows:
Section 1. Adding title 19 ICC The BoCC and the ROH have concurrent legislative
authority regarding the adoption of 1 itie i 9 JCC and for the changes in the other Titles for which
they have legislative authority as stated below. The RoCC and the BON jointly adopt Title 19.
as set forth in Appendix A.
♦l t1\ rr�
Historical Context of Code Compliance Legislation
Resolution No. 42-03 (July 2003) /''1
In the Matter are-establishing the Title 19 JCC
County Policy on the complaint Review Itf.'a,t., t h.w Nt t 42-03 (December 2020)
and Enforcement
Preempts Resolution
No. 42-03
WHEREAS Jefferson County enacted a Complaint Review and Enforcement Policy by
passage of Resolution No t!sais on June is.>ttats to enforce locally adopted codes and ordinances in (Where Inconsistent)
order to at hteve compliance with the public policy.and.
WHEREAS.this policy was enacted because the County realizes that in the course of
enforcement and compliant uts estlgannns.employers may encounter e•irrutmtances that require the
employee to nuke decisions till how to proceed that could have the puetttial to impinge on property
owner privacy and,or propetty rights and this polity is to provide employees with specific instructions
m w hat is espected of them in the perfixnance of their duties and hew to conduct themsehes when
approaching a potential siolattoo.conducting an insratigannn or responding to a citizen c plaint:
and.
WHEREAS.it was found that Attachment A which was part of Resolution No 19-0s
was not updated to incorporate changes made by the Board of Commissioners to address t itieen
concerns w ith the original document and those changes are necessary
.At 11t. 11/1F/t JI6.BE II-HEtiOL FED.,, .annu..nnters
tl•,,n R.....•I o-. - . . .t., e o:.Iv I clv rcpcalcd
BE IT FL'II1 HER Rt-+01.d'f.D,that the.leffersoo t'onum folio v•uu tbugd:,mt
l e'.rr•.t and Heston runt;has?wri upiati-d wuh tha'irq ur+fens. sees Yes t m.i..he)la Atiat'hrnrnr A
r,.•.in:nrp :rr l a..part•'I eh,re-s••luh,.n
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Historical Context of Code Compliance Legislation
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Historical Context of Code Compliance Legislation -
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Historical Context of Code Compliance Legislation p g
Code Compliance Rules of Procedure (November 2024)
TABLE OF C'ONTE\TS Supplements Title 19
PURPOSE JCC& Repeals Res.
No. 42-03 to Avoid
AUTHORITY 3 Confusion
SEVERABILITY 3
RULE 1 -COMPLAINCE 3
RULE 2-ROLE OF DEPARTMENT DIRECTORS AND STAFF 4
RULE 3 -COMPLAINTS 4
RULE 4-ENFORCEMENT S
RULE 5 -SETTLEMENTS 6
RULE 6-ENFORCEMENT FUND 7
RULE 7-VOUCHERS 8
RULE 8-LIMITATIONS 8
RULE 9-AMENDMENTS AND CORRECTIONS 9
July 2003—Six Page Complaint and 2024—Entire JCC Title for
Enforcement Policy with: Comprehensive Code Compliance
with Proposal to Fill in Gaps with
Rules of Procedure that Proposes:
1. Enforcement Officer Defined 1. Role of Directors& Staff
2. Complaints • Increased capacity&expertise
Compari•
son: 3. Site Inspection 2. Complaints
4. Administrative Enforcement • Updated process&technology
July 2003 5. Legal Enforcement 3. Enforcement Options
Resolution to • More tools and resources to
Current Proposal maximize effectiveness
4. Settlements Encouraged
• Saves money!
5. Enforcement Fund
• Financial stewardship
6. Vouchers
• Creative solutions to barriers
November 12 2024
1. Authorized by chapter 19.05.020(1)
Why Rules? ! 2. Clear Expectations
Recap of Last
Discussion
3. Better Communication
4. Mutual Understanding & Fair Process
Noverneer 12 2024
Who Benefits?
1 . The Public
2. The Departments Doing Code
Compliance
3. The County
Regular Agenda
615 Sheridan Street
Port Townsend WA 98368
www.JeffersonCountyPublicHealth.org
Public Health
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley,County Administrator
FROM: Pinky Mingo, Director of Environmental Public Health
Josh Peters, Director of Dept. of Community Development
Ariel Speser, Philip Hunsucker, Prosecuting Attorney's
Office
t
DATE: November, 2024
SUBJECT: In the Matter of Repealing Resolution No. 42-03 and
Adding a Resolution Adopting Code Compliance Rules of
Procedure Pursuant to Chapter 19.05.020(1)JCC
STATEMENT OF ISSUE:
In a joint effort to best serve Jefferson County's code compliance and enforcement needs,
Environmental Health, Department of Community Development, and the Prosecuting Attorney's
Office have collaborated on developing Code Compliance Rules of Procedure to further assist
county departments in implementing Title 19 JCC.
On July 28, 2003,the Board of County Commissioners adopted Resolution 42-03—In the Matter
of re-establishing the County Policy on Complaint Review and Enforcement, which guided the
County's compliance and enforcement.
With the adoption of Title 19 JCC—Compliance Code on December 10, 2020, Resolution 42-03
was impliedly repealed. To avoid lingering concerns by county employees about whether
Resolution 42-03 remains in effect, Resolution 42-03 should be expressly repealed.
ANALYSIS:
Developing and implementing a consistent approach to code compliance and enforcement is
desired by the public,the Board of Commissioners, Public Health, DCD and other Jefferson
County Departments working code compliance cases.
Community Health F.n',ircnmental Public Health
Developrnentai DiSobilitic Water Quality
360 3859400 360-385 9444
360-385-94t, Always working for a safer and healthier community (t) 360-.3'9 4487
Staff respectfully request that the Board of Commissioners/Board of Health Repeal Resolution
42-03 and adopt a Resolution Adopting Code Compliance Rules of Procedure Pursuant to Chapter
19.05.020(1)JCC.
Fiscal Impacts
No fiscal impacts at this time.
REVIEWED BY:
C' 3/ /Z
Mark McCa e . Count Administrato ate
Community HeCiltt, 11
'
Developmental Disahiiitie, " It-.1 ,?`l•'i ,
360-385-9400 •
Eft 385-9401 It Always working for a safer and healthier community