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Home My WebLink About060 09 r c.. c.:. \' Ye...tL-~ ku.-c.\ eM ~ \-\...Lv \ :(:..~ ~ p~ t CD ORDER: 2009 BUDGET APPROPRIATIONSI EXTENSIONS FOR VARIOUS COUNTY FUNDS \\ )'2.- \ oct JEFFERSON COUNTY STATE OF WASHINGTON } } } RESOLUTION NO. 60~09 WHEREAS, the Jefferson County Board of Commissioners did on the 19th day of October, 2009 declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the Sate and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 19th day of October, 2009, set a hearing on said emergency for the 2nd day of November, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on October 21 and 28, 2009 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed on the next page and per the attached requests. FUND # FUND NAME CURRENT EXPENSE/GENERAL FUND 001-067-000 Safety & Security 00t-180-000 Sheriff 001-261-000 Operating Transfers REVENUE EXPENSE Reason $ 8,617 $ 18,939 8,617 Emergency Management Grant 18,939 Grant to Puchase an Incidenl Response Trailer 77,500 Reduce Unreserved Fund Balances in WSU Extention; Parks & Recreation, PubQc Health and Animal Services (total reduction of $132 ,500); Additional funds to Capital Improvement Fund to cover Bond payments and to OeD due to decrease in permit revenues (total addition of $210,000). Total General Fund $ 27,556 $ 105,056 SPECIAL REVENUE/CAPITALlENTERPRISE/INTERNAL SERVICE FUNDS 108-000-010 WSU Extension 2,070 2,070 Hoh River Trust Project to remove noxious weeds 127-000-000 Public Health 40,000 40,000 OFM Chemical Dependency underestimated in 2009 180-000-010 WSU Extension - Noxious Weeds 505-000-010 Employee Benefit Reserve Fund" 21,300 328,849 Grant expenditures not budgeted or under estimated in 2009 budget process. 21,300 Grant project to eradicate Knotweed on the Hoh River 45,000 Costs for LEOFF I Retirees higher than anticipated 128-000-000 Water Quality 330,182 .. There is enough unencumbered cash in this fund to cover this additional expenditure , Resolution No. 60-.09 : Order 2009 Budget AppropriationslExtensions for Various County Funds d~ day of November, 2009. Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Department of Emergency Management Department/Fund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: October 13, 2009 67 Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes ONo [!] Please be advised that a revenue source (i.e, grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $8,617 BARS Revenue # 33397.04.0200 Description CURRENT $34 701 BUDGET REVISION AMENDED $8617 $43,318 $0 $0 $0 $8,617 $43,318 FEMA EMPG $34,701 BARS Expenditure # 51471.49.0000 Description CURRENT $34 701 BUDGET REVISION AMENDED $8,617 $43318 FEMA EMPG IMS $34,701 $8,617 $0 $0 $0 $43,318 Reason for Appropriation/Extension An ad~itional $8,617 in EMPG grant fun~i.ng '. which is administ~red ~yth~ ,,:,ashington State ,Department of Em.ergency Management, \ is available for Jefferson County. The utilization of these funds IS strictly limited to approved Items by the Washington State , Department of Emergency Management. Equipment items requested under this grant will include a public address system that can I be used in both emergency response and recovery issues and in publlc information / education scenarios. A personal accountability , system to include first responders and emergency management personnel is also anticipated to be procured with these funds. : : .. Respectfully Submitted, Robert Hamlin /;.j(,J__--4( c. 0 ~ Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Sheriff 1180000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: October 12, 2009 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s [K] Please be advised that a revenue source (i,e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $18,939 I BUDGET CURRENT REVISION AMENDED $0 $18939 $18939 $0 $0 $0 $0 $18,939 $18,939 BARS Revenue # 338.21.00.0100 Description Incident Res onse Vehicle - Kitsa BUDGET CURRENT REVISION AMENDED $0 $18939 $18939 $0 $0 E $0 $18,939 $18,939 BARS Expenditure # 59421.64.0525 Description Incident Res onse Trailer Reason for Appropriation/Extension We received approval from Region 2 Homeland Security to purchase an Incident Response Trailer to be reimbursed through Kitsap County on their Law Enforcement Terrorism Prevention Program Respectfully Submitted, Anthony Hernandez, Sheriff Elected OfficiallDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment General Fund - Operating Transfers Department/Fund Name Commissioners: (mark all that apply with an "X") Date: October 13, 2009 001 Department 261 Fund Number [K] Please be advised that after a thonough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $77,500 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 001261000.59700.00.0050 Operating Transfer Out -Coooerative Extension $196703 -$12500 $184 203 001261000.59700.00.0099 Operating Transfer Out-Parks & Recreation $359 549 -$10 000 $349 549 001261000.59700.00.0160 Operating Transfer Out-Public Health $715,774 -$100,000 $615,774 001261000.59700.00.0163 Operating Transfer Out-Animal Services $114059 -$10000 $104059 001261000.59700.00.0163 Operating Transfer Out-Capitallmprovement $166000 $85 000 $251,000 001261000.59700.00.0200 Operatine Transfer Out-Dept Community Develop. $295,000 $125,000 $420,000 TOTAL EXPENDITURE $1,847,085 $77,500 $1,924,585 Reasen for ApPnooriationlExtension Reduce Unreserved Fund Balances in Cooperative Extension, Parks & Recreation, Public Health, Animal Services. Additional Operating Transfers required to Capital Improvement fund to cover Bond Payments. This is due to the Real Estate Excise Tax revenues not enough to cover bond payments in 2009. Additional Transfer to Department of Community Development due to decrease in penn it revenues because of economic downturn. Elected OfficiaVDepartment Head Sig ure TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment WSU JEFFERSON COUNTY EXTENSION 108000010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After r:fS~ mination of all the expenditures within the department budget with respect to present and fut I Il:tll/1DD is short. Therefore, for this current year for the reason's outlined below, I reques an e e rtr~~~Mnd bud et extension in the amount of: $2,070 OCT 13 2009 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? J E F FER SON CO u B~~s COMMISSIONE~JY []] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $2,070 I Date: September 25, 2009 BARS Revenue # 36711.00.0030 Descri ption HOH RIVER TRUST BUDGET CURRENT REVISION AMENDED $0 $2,070 $2 070 $0 $0 $0 $0 $2,070 $2,070 BARS Expenditure # 53160.10.0000 53160.20.0000 Descri ption BUDGET CURRENT REVISION AMENDED $29,144 $1 800 $30944 $4256 $270 $4,526 $0 $0 $0 $33,400 $2,070 $35,470 WAGES PERSONNEL BENEFITS Reason for AODrooriation/Extension A NEW PROJECT WITH THE HOH RIVER TRUST FOR NOXIOUS WEED REMOVAL, PRIMARILY KNOTWEED AND BLACKBERRIES, TO BE CONDUCTED FOR UP TO THREE WEEKS IN OCTOBER. 100% PROJECT FUNDED. '"' Respec;!ftJlly S bmilted, .,,-)r' c.--' _..;'. ... " . ;:---I'~ / ", ~ / PL-l J[.(> "''--"'"pL , / TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Public Health DepartmenUFund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: October 9, 2009 127 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [KJYes DNO IKJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $40,000 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 3340040.0300 OFM Chemical Deoendencv $55,000 $40 000 $95,000 $0 $0 $0 ...... TO'J'ALREVENIJE $55,000 $40,000 $95,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 5622041 .0300 OFM Grant Services $50,000 $40 000 $90,000 $0 $0 $0 ....,...... ., ..C <'i.,..... T' $50,000 $40,000 $90,000 Reason for Appropriation/Extension The expenditures and revenues listed above were underestimated during the preparation of the 2009 budget because it was unclear if the funding would extend beyond June 2009. RECEIVED lected Official/Department Head Signature OCT 1'j 2009 JEFFERSON COUNTY COMMISSIONERS TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Water Quality Department/Fund Name Date: October 13, 2009 128 Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [F]Yes DNo [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $330,182 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33403.10.0388 Chimacum Groundwater $91,742 $41,800 $133,542 33403.13.0300 Quilcene Snow IWRIA 17) $68,625 $106,900 $175,525 33402.780300 Glendale Farm $0 $75000 $75,000 33402.78.0350 Dosewallios FP Aco II $0 $106,482 $106,482 ....... .....((:L. TOTAL REVENUE $160,367 $330,182 $490,549 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53111.41.0240 WQ Misc Professional Services $0 $259,862 $259,862 53111.41.0250 Meetina Minutes $4,500 $3,500 $8,000 53111.41.0350 Chimacum Groundwater $56,613 $58,387 $115,000 53111.41.0045 Lab Services $0 $7,100 $7,100 .......... TOTAL EXPENDITURE $61,113 $328,849 $389,962 Reason for Appropriation/Extension The expenditures listed above were not budgeted or were under estimated during the budget process for 2009. However, all the expenditures are associated with grant deliverables and are reimburseable accordingly. Invoices being paid under 53111.41.0240 - WQ Misc Professional Services are associated with restoration projects for Glendale Farm, , Finnriver Farm, Brown Dairy, and the Lazy C. RECEIVED OCT 15 2009 JEFFERSON COUNTY COMMISSIONERS ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: Aug ust 3, 2009 WSU EXTENSION-NOXIOUS WEEDS Department/Fund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and fut'Arp~fljlQ. ~it ~t is short. Therefore, for this current year for the reason's outlined below, I requeS\t'l' ~~E "V>l!t~nd budget extension in the amount of: I $21,300 I o For funds other than Current Expense (General Fund)- - Is there enough Fund BaQIi'Cb (1&la8lil\.lbered cash) El~~~over this additional expenditure? J E F FER SON CO U N TV COMMISSIONERS 108000010 Fund Number m Please be advised that a revenue source (i,e. grant, new fee) has been received by this department which was not inciuded in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $21,300 I :liIihl$~ae':Ili!IIli!il~ BUDGET CURRENT REVISION AMENDED $0 $21,300 $21 300 $0 $0 $0 $0 $21,300 $21,300 BUDGET CURRENT REVISION AMENDED $11,144 $18,000 $29,144 $1,556 $2700 $4,256 $515 $515 $85 $85 $0 $t2,700 $21,300 $34,000 BARS Revenue # 36711.00.0020 Description 10,000 YEARS INSTITUTE BARS Expenditure # 53160.10.0600 53160.20.0000 57121.10.0030 57121.41.0010 Description CLERK HIRE PERSONNEL BENEFITS ADMIN A$ST OVERHEAD EXTENSION AGENT OVERHEAD Reason for Approoriation/Extension NEW MOA I PROJECT INITIATED WITH 10,000 YEARS INSTITUTE TO ERADICATE KNOTWEED ON THE HOH RIVER IN WESTERN JEFFERSON COUNTY. EXPENSES 100% PAID BY GRANT INCLUDING ADMINiSTRATIVE OVERHEAD CONSIDERATION. Respectfully:S~bl)li~, (--.!.. 'l~T;r;..".. ,_/ ) .,/1 .f..-C1?e.L-.{JI-.{'. Elected Official/Department Head Signature /)- - ~' ;' ,.' / ~~L \. TO: BOARD OF COUNTY COMMISSIONERS Date: October 12,2009 RE: Request For Emergency Budget Appropriation/Extension and Amendment Employee Benefit Reserve DepartmentlFund Name 505-000-010 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs,. I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $45,000.00 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes I No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud ej $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bnd ej 51721.41.0010 Other Post Retirement Costs $100,000.00 $45,000.00 $145,000.00 $0.00 $0.00 $0.00 $0,00 $100,000.00 $45,000.00 $145,000.00 Reason for Appropriatioll/Extel1sion Costs are running higher than budgeted for LEOFF I retirees. There is enough fund balance to cover these expenses. ~fullY submitted, CYUla hoQ~i- JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST For Week of November 2, 2009 o CONSENT AGENDA [!] REGULAR AGENDA FROM: DATE: SUBJECT: Board of County Commissioners County Administrator Lorna Delaney, Clerk of the Board October 27, 2009 Hearing re: 3rd Quarter 2009 Budget Supplemental/Extension TO: STATEMENT OF ISSUE: This public hearing on 3rd quarter 2009 budget appropriations and extensions for several County Departments is in accordance with RCW 36.40.140. The required hearing notice was published on October 21 and 28, 2009. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. FISCAL IMPACT: See attached department and fund requests. REQUESTED ACTION: Approve the requested appropriations and extensions. REVIEWED BY: ./-j/} . /7/ .~. / ;;-. // '/"'/ ~ .,; ',' /" ;z Philip , County Administrator /~~g~ Date