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Home My WebLink About061 09 JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE FOR PROPOSED SUPPLEMENTAL BUDGET APPROPRIATIONS/EXTENSIONS FOR SUPERIOR COURT } } } } RESOLUTION NO. 61-09 WHEREAS, the Superior Court has made a request for supplemental budget appropriations/extensions for their 2009 budget; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2009. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # FUND NAME CURRENT EXPENSE/GENERAL FUND 001-240-000 Superior Court REVEN UE EXPENSE Reason Total General Fund $ $ 41.082 $ 122,838 Emergency Management Grant 41,082 $ 122,838 SPECIAl. REVENUEICAPITAt.IENTERPRISE/INTERNAl SERVICE FUNDS 141-00Q..Q1Q Trial Court Improvement Fund* 4,500 Baliffcosts .. There is enough unencumbered cash in this fund to cover this additional expenditure NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 23'" day of November, 2009, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be he~d for or against the extensions for such alleged emergency. /",,1} tOfij' % ,~ i"~ day of November, 2009. . '.~ !!.\. JEFFERSON CZU.rzz~ B... F COMMISSIONERS ..... 'L . In c. "., ~. I u' an airman . TO: BOARD OF COUNTY COMMISSIONERS Date: 1012912009 RE: Request For Emergency Budget Appropriation/Extension and Amendment Superior Court Department/Fund Name 001 240 000 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department hudget with respect to present and future needs, 1 find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $122,837.63 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No IZI Please be advised that a revenue source (i.e, graut, new fee) has beeo received by this department which was not included io the annual budget at the time it was prepared. Therefore, I request an emergeocy appropriation and budget exteosion in the amount of $41,081.52 to include this new revenue in the budget this year as outlined below. BARS # Reveoue Description Current Revision New Bodget Bud et 512.81.41.0003 SVP Reimbursements $41,081.52 $41,081.52 $0.00 $0.00 $0.00 $0.00 $41,081.52 $41,081.52 BARS # Expenditure Description Current Revision New Bodget Bud et 512.81.41.0003 Conflict Attorney $83,431.39 $70,339.23 $153,770.62 512.21.10.0020 Bailiff $3,000.00 $4,500.00 $7,500.00 512.21.10.0600 Clerk Hire $3,000.00 $6,000.00 $9,000.00 512.21.92.0010 Telephone $600.00 $200.00 $800.00 512.21.49.0030 Jury Fees $21,008.00 $15,000.00 $36,008.00 $111,039.39 $96,039.23 $207,078.62 RellsonfQr A,ppropriation/Extensign Continued Page 2. Respectfully submitted, .dU fX4f ~ y~~1 TO: BOARD OF COUNTY COMMISSIONERS Date: 10/29/09 RE: Request For Emergency Budget Appropriation/Extension and Amendment Superior Court Department/Fund Name 001 240 000 Fund Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department hudget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $122,837.63 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No IZI Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore. I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 512.21.41.0010 Guardian Ad Litem $1,891.00 $1,203.12 $3,094.12 512.21.41.0090 Judge Pro Tern $1,050.00 $595.28 $1,645.28 512.21.41.0070 Expert Services $102,639.78 $25,000.00 $127,639.78 $0.00 $111,039.39 $96,039.23 $207,078.62 $216,620.17 $122,837.63 $339,457.80 ReasQtlfQr!\PJlIQmillDQI1/Extension The $1203.12 Guardian Ad Litem and $595.28 Judge Pro Tern appropriations are for amounts that have already been expended, : reimbursed and appropriated as revenue in the 2nd quarter and this is a formality to get the revenue back into the Superior Court I budget, therefore, doesn't effect the General Fund. The $4500 Bailiff appropriation should come from the Trial Court 'Improvement Fund as does the original $3000 annual budget, therefore, doesn't effect the General Fund. The amount requested from the General Fund is $116539.23 which covers Conflict Attorney, Expert Services, Clerk Hire, Telephone and Jury Fees. The criminal filing are down from last year but the amount of conflict appointments remain the same if not having increased. The Clerk Hire annual budget started at $3000. which wouldn't even cover all PTO and Conferences for the Court Administrator and for reasons beyond her control has caused her to be out of the office and required the additional use of the Clerk Hire. The Telephone budget is self explanatory and there have been an extraordinary amount for conferences, scheduling and long hearing calls this year with a higher than average civil filing case load. There have been a higher amount of cases taking their matters to jury trials which explains the jury fees. The Superior Court has reduced the standard numbers of jurors called for a jury trial in an effort to save the county money. . Respectfully submitted, (!.w~f~ (~1' ~ THE SUPERIOR COURT OF THE STATE OF WASHINGTON COUNTY OF JEFFERSON CRADDOCK D. VERSER, JUDGE SUPERIOR COURT P.O. Box 1220 Port Townsend, WA 98368 (360) 385.9360 MICHEllE MOORE COURT ADMINISTRATOR P.O. Box 1220 Port Townsend, WA 98368 (360) 385-9360 October 27,2009 SUPERIOR COURT 001 240000 Request for Emergency AppropriationlExtension and Amendment Continued from: Reason for AppropriationlExtension Currently paid out in the 3rd quarter that has not been reimbursed as of today on Gaylord, which we expect to be fully reimbursed on (or close to for that matter) is: $11,242.29. We know there is an additional amount up to approximately $28,500. being billed to us shortly. There is an additional unknown amount on Pierce as well coming in for Expert Costs that we do not have a number on at this time. Unfortunately, there are two cases that we currently have that are considered to be "out of the ordinary" for Jefferson County. Although, we are fortunate in the sense that all the billings on Conflict Attorney and Expert Costs on one of the cases shall be reimbursed to us at or close to 100%, With this taken into consideration, the numbers look even worse than what they actually are. However, with Pierce being thrown into the mix, the expected billings still coming to us this year are an unknown amount and therefore we are asking for an amount that should cover these expenses but that quite possibly will leave us with amounts unused for the year. Candace Clark(J(t Michelle Moore TO: BOARD OF COUNTY COMMISSIONERS Date: 10/29/2009 RE: Request For Emergency Budget Appropriation/Extension and Amendment 141 Trial Court Improvement Department/Fund Name 141000010 Fund Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, 1 find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $4,500.00 for this current year for the reason(s) outlined below. ~ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.f No I:l Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 59700.00.0010 Transfer to Superior Court (Bailiff) $6,000.00 $4,500.00 $10,500.00 $0.00 $0.00 $0.00 $0.00 $6,000.00 $4,500.00 $10,500.00 Reason for AppropriaJion/EJi.!ension Bailiff costs higher than budgcted for year 2009. Dollars from Bailiff come from this fund which is the Trial Court Improvement Fund. Original budgeted amount of $6000. was split between District Court and Superior Court. Original starting amount for Superior Court for Bailiffis $3000. Additional funds will come from fund balance. Respectfully submitted, ~tJdr!tJuL JEFFERSON COUNTY BOARD OF COMMISSIONERS Agenda Item FOR THE WEEK OF: November 9, 2009 CONSENT AGENDA I. Description -- A brief description of the agenda item. This is a Hearing Notice setting a hearing to review the appropriation/extension request from Superior Court for the third quarter of 2009. The department has received unanticipated revenues and has had expenditures that were greater than anticipated when the 2009 budget was established. II. Issues -- A short outline of the major issues or areas that should be given particular attention. This hearing notice will be published on November 11 and 18 for the hearing to be held on November 23,2009 at 10:00 a.m. in the Commissioners Chambers. III. Action -- What is the nature of the action the Board is being asked to take (discussion, approval of a contract, support for a grant, etc.). Approve the hearing notice. istrator ~ 1/15-~7 Date