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Home My WebLink About065 09 JEFFERSON COUNTY STATE OF WASHINGTON ORDER: 2009 BUDGET APPROPRIATIONSI EXTENSIONS FOR VARIOUS COUNTY FUNDS } } } 65-09 RESOLUTION NO. WHEREAS, the Jefferson County Board of Commissioners did on the 9th day of November, 2009 declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the Sate and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 9th day of November, 2009, set a hearing on said emergency for the 23rd day of November, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on November 11 and 18, 2009 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests. FUND # FUND NAME CURRENT EXPENSE/GENERAL FUND 001-240-000 Superior Court REVEN UE EXPENSE Reason Total General Fund $ $ 41,082 $ 122,838 Emergency Management Grant 41,082 $ 122,838 SPECIAL REVENUEICAPITALJENTERPRISE/INTERNAL SERVICE FUNDS 141-000-010 Trial Court Improvement Fund' 4,500 Baliff costs 1< There is enough unencumbered casb in this fund to cover this additional expenditure " . tft-. '. !.}~~~r!O .this ~ '5 day of November, 2009. n.,' ~~.Y~..... :";~ JEFF71'&ON ;;Py.l'l~BOA~D OF COMMISSIONERS ,""'/ i " d?c~L1. / .:..Lle. ' l' . \' ,,~3/ :.< David ul ivan hairman \"'., ...~~ '.-:,.", A'nTES"" ". ,+-"., L./- 1'-,~~~2~"" ~n~Zi~ Deputy Clerk of the Board SE Phi JOhnS~ber J""~~I;". Mom'" TO: BOARD OF COUNTY COMMISSIONERS Date: 10/29/2009 RE: Request For Emergency Budget Appropriation/Extension and Amendment Superior Court Department/Fund Name 001 240 000 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of an the expenditures within the department budget with respect to present and future needs, 1 find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $122,837.63 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered casb) to cover this additional expenditure? Yes No lZI Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $41~081.52 to include this new revenue in the budget this year as outlined below. BARS # Revenne Description Current Revision New Budget Bud et 334.01.20.003 SVP Reimbursements $41,081.52 $41,081.52 $0.00 $0.00 $0.00 $0.00 $41,081.52 $41,081.52 BARS # Expenditure Description Current Revision 1\ ew Budget Bnd et 512.81.41.0003 Conflict Attorney $83,431.39 $70,339.23 $153,770.62 512.21.10.0020 Bailiff $3,000.00 $4,500.00 $7,500.00 512.21.10.0600 Clerk Hire $3,000.00 $6,000.00 $9,000.00 512.21.92.0010 Telephone $600.00 $200.00 $800.00 512.21.49.0030 Fees $21,008.00 $15,000.00 $36,008.00 $111,039.39 $96,039.23 $207,078.62 Reason for Approprillti()n!~J{tt:T1~i()l) Continued page 2. . Respectfully submitted, &tt~AtL TO: BOARD OF COUNTY COMMISSIONERS Date: 10129109 RE: Request For Emergency Budget Appropriation/Extension and Amendment Superior Court Department/Fund Name 001 240 000 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $122,837.63 for this current year for the reason( s) outlined below. I:J For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No IZI Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of . . to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 512.21.41.0010 Guardian Ad Litem $1,891.00 $1,203.12 $3,094.12 512.21.41.0090 Judge Pro Tem $1,050.00 $595.28 $1,645.28 512.21.41.0070 Expert Services $102,639.78 $25,000.00 $127,639.78 $0.00 $111,039.39 $96,039.23 $207,078.62 $216,620.17 $122,837.63 $339,457.80 Re!!sQ!l.Jor Appropriation!Extens.ig!L_~~._~~_,__ _,_~______. _..___ _______~_____~__...____ I The $1203.12 Guardian Ad Litem and $595.28 Judge Pro Tern appropriations are for amounts that have already been expended, ' jreimbursed and appropriated as revenue in the 2nd quarter and this is a fonnality to get the revenue back into the Superior Court Ibudget, therefore, doesn't effect the General Fund. The $4500 Bailiff appropriation should come from the Trial Court IImprovement Fund as does the original $3000 annual budget, therefore, doesn't effect the General Fund. The amount requested Ifrom the General Fund is $116539.23 which covers Conflict Attorney, Expert Services, Clerk Hire, Telephone and Jury Fees. 'I'The criminal filing are down from last year but the amount of conflict appoinbnents remain the same if not having increased. i The Clerk Hire annual budget started at $3000. which wouldn't even cover all PTO and Conferences for the Court Administrator, land for reasons beyond her control has caused her to be out of the office and required the additional use of the Clerk Hire. The iTelephone budget is self explanatory and there have been an extraordinary amount for conferences, scheduling and long hearing : calls this year with a higher than average civil filing case load. There have been a higher amount of cases taking their matters to : r~}i~~~;~~~;~~~;~;~;;y~ees.. ~esu:riOrCou~h= reduced the standard numbers of jurors called f~r a jury trial in. Respectfully submitted, ~~~ ?~~ 3- THE SUPERIOR COURT OF THE STATE OF WASHINGTON COUNTY OF JEFFERSON CRADDOCK D. VERSER, JUDGE SUPERIOR COURT P.O. Box 1220 Port Townsend, WA 98368 (360) 385-9360 MICHEllE MOORE COURT ADMINISTRATOR P.O. Box 1220 Port Townsend, W A 98368 (360) 385-9360 October 27,2009 SUPERIOR COURT 00 I 240 000 Request for Emergency Appropriation/Extension and Amendment Continued from: Reason for Appropriation/Extension Currently paid out in the 3rd quarter that has not been reimbursed as of today on Gaylord, which we expect to be fully reimbursed on (or close to for that matter) is: $11,242,29. We know there is an additional amount up to approximately $28,500. being billed to us shortly. There is an additional unknown amount on Pierce as well coming in for Expert Costs that we do not have a number on at this time. Unfortunately, there are two cases that we currently have that are considered to be "out of the ordinary" for Jefferson County. Although, we are fortunate in the sense that all the billings on Conflict Attorney and Expert Costs on one of the cases shall be reimbursed to us at or close to 100%. With this taken into consideration, the numbers look even worse than what they actually are, However, with Pierce being thrown into the mix, the expected billings still coming to us this year are an unknown amount and therefore we are asking for an amount that should cover these expenses but that quite possibly will leave us with amounts unused for the year. Candace Clark(Jlt Michelle Moore TO: BOARD OF COUNTY COMMISSIONERS Date: 10129/2009 RE: Request For Emergency Budget Appropriation/Extension and Amendment 141 Trial Court Improvement DepartmentIFund Name 141000010 Fund Number Commissioners: (check all that apply) (ZJ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the departmeut budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $4,500.00 for this current year for the reason( s) outlined below. (ZJ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes,f No o Please be advised that a revenue snurce (i.e. grant, new fee) bas been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 59700.00.0010 Transfer to Superior Court (Bailiff) $6,000.00 $4,500.00 $10,500.00 $0.00 $0.00 $0.00 $0.00 $6,000.00 $4,500.00 $10,500.00 )3,~!g;_o_l}_for ~J?ropriJ!ti<Ln!E*nJ>iQ.!L .. ..__ __~.. .. ._~_._._~. . ... ..__.. ...._ (Bailiff costs higher than budgeted for year 2009. Dollars from Bailiff come from this fund which is the Trial Court !Improvement Fund. Original budgeted amount of $6000. was split between District Court and Superior Court. Original starting iamount for Superior Court for Bailiff is $3000. Additional funds will come from fund balance. Respectfully submitted, {&//.hL/tJd~ JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST For Week of November 9, 2009 o CONSENT AGENDA IK]REGULAR AGENDA FROM: DATE: SUBJECT: Board of County Commissioners County Administrator Lorna Delaney, Clerk of the Board November 3, 2009 Hearing re: 3rd Quarter 2009 Budget Supplemental/Extension TO: STATEMENT OF ISSUE: This public hearing on a 3rd quarter 2009 budget appropriation/extensions for Superior Court is in accordance with RCW 36.40.140. The required hearing notice was published on November 11 and 18, 2009. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. FISCAL IMPACT: See attached department and fund requests. REQUESTED ACTION: Approve the requested appropriation/extension. REVIEWED BY: Philip Morley, ounty Administrator II;;~ Date