HomeMy WebLinkAbout076 09
STATE OF WASHINGTON
County of Jefferson
In the Matter of:
Certification of Compliance
for CDBG Public Services Grant
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RESOLUTION NO. 76-09
WHEREAS, Jefferson County is applying to the State Department of Community,
Trade and Economic Development for funding assistance; and,
WHEREAS, it is necessary that certain conditions be met as part of the
application; and,
WHEREAS, Philip Morley, County Administrator, is authorized to submit this
application to the State of Washington, on behalf of Jefferson County; and,
NOW, THEREFORE, BE IT RESOLVED, that the Board of Jefferson County
Commissioners authorizes submission of this application to the State Department of Community,
Trade and Economic Development to request $142,948.00 to fund public service activities in
coordination with the Olympic Community Action Programs, and certifies that, if funded, it:
. Will comply with applicable provisions of Title I of the Housing and Community
Development Act of 1974, as amended and other applicable State and federal laws;
. Has provided opportunities for citizen participation comparable to the State's
requirements (those described in Section 104(a)(2)(3) of the Housing and Community
Development Act of 1974, as amended); has complied with all public hearing
requirements and provided citizens, especially low- and moderate-income persons, with
reasonable advance notice of, and the opportunity to present their views during the
assessment of community development and housing needs, during the review of available
funding and eligible activities, and on the proposed activities;
. Has provided technical assistance to citizens and groups representative of low- and
moderate-income persons that request assistance in developing proposals;
. Will provide opportunities for citizens to review and comment on proposed changes in
the funded project and program performance;
. Will not use assessments against properties owned and occupied by low- and moderate-
income persons or charge user fees to recover the capital costs of CDBG-funded public
improvements from low- and moderate-income owner-occupants;
. Will establish a plan to minimize displacement as a result of activities assisted with
CDBG funds; and assist persons actually displaced as a result of such activities, as
provided in the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, as amended;
Page I of2
RESOLUTION NO. 76-09 re: Certification of Compliance for CDBG Public Services Grant
. Will conduct and administer its program in conformance with Title VI of the Civil Rights
Act of 1964 and the Fair Housing Act, and will affirmatively further fair housing, (Title
VIII of the Civil Rights Act of 1968); and
. Has adopted and enforce a policy prohibiting the use of excessive force by law
enforcement agencies within its jurisdiction against any individuals engaged in
nonviolent civil rights demonstrations; and has adopted and implemented a policy of
enforcing applicable State and local laws against physically baning entrance to or exit
from a facility or location which is the subject of such nonviolent civil rights
demonstrations within its jurisdiction, in accordance with Section 104(1) of the Title I of
the Housing and Community Development Act of 1974, as amended; and
. Will provide, upon request, and prior to any obligation of funds being made, a complete
and accurate CDBG Federal Funds Disclosure Report detailing the required
applicant/grantee information, and as appropriate other government assistance provided
or applied for, interested parties and expected sources, and uses of funds.
BE IT FINALLY RESOL VED, that the Board of Jefferson County Commissioners,
designates the County Administrator, as the authorized Chief Administrative Official and
authorized representative to act in all official matters in connection with this application and
.Jefferson County's participation in the Washington State CDBG Program.
APPROVED AND ADOPTED this
/7,b-
day of ,/J)eL't/1~j;d 2009.
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Clerk of the Board
JEFFERSON COUNTY
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Page 2 of2
CDBG PROJECT SUMMARY
1. Grant Tvpe: D Public Services Grant
2. Jurisdiction: Jefferson County Phone: 360-385-9383
Address - Mail: PO Box 1220 Fax: 360-385-9382
Address - Street: 1820 Jefferson St. Fed Tax 10 #: 91-6001322
City, Zip: Port Townsend 98368 SWV# 0002430-00
Email: kbednarski(aJ,co. jefferson. wa. us DUNS #: 179-278-197
County/Counties Jefferson/Clallam
served bv qrant:
3. Contact Person: Karen Bednarski Title: Grant Coordinator
Address - Mail: PO Box 563
Address - Street: 1820 Jefferson St Phone: 360-385-9121
City, Zip: Port Townsend 98368 Fax: 360-385-9228
Email: kbednarski(aJ,co. iefferson.wa. us
4. Subrecipient: Olympic Community Action Programs Title: Executive Director
Contact Person: Timothy Hockett Phone: 360-385-2571
Address - Mail: 803 W. Park Ave. Fax: 360-385-5185
Address - Street: 803 W. Park Ave. Organization Olympic
City, Zip: Port Townsend 98368 Category(s): Community Action
Programs
Email: thockettialolycap.org DUNS #: . 037991593
5. Fiscal Year: From: January 1,2010 To: December 31, 2010
6. State Legislative District: 24th Congressional District: 6th
7. Brief summary of CDBG funded services:
To provide public services for low- and moderate-income persons in the counties listed in block
number 2 above.
8. National Objective: [ZJ Principally benefits low- and moderate-income persons or households.
9. Project Budget: CDBG $ 142,948
CDBG Proaram Income $0
CSBG $ 72,228
TOTAL $ 215,176
.
10. Project Beneficiaries: # of Persons 32898
# of LMI Persons 32898 LMI Percentage: 100%
# of Households 14232
# of LMI Households 14232
# of persons with new (N) access to services 15
# of persons with increased or improved (I) access to services 32883
2010 Public Services Grant Application Handbook
11
November 2009
11. How are the beneficiaries determined LMI?
[8J LMI Limited Clientele
12. Provide the census tract and block group number for the main office of the subrecipient CM (necessary
for HUD IDIS database)
Census Tract Number: 9506.01 Census Block Number: 6
13. Certification of Chief Administrative Official: The information provided in the application is true and
correct to the best ofthe government's belief and knowledge and it is understood the state may verify
information, and that untruthful or misleading information may be cause for rejection of this application or
termination of any subsequent grant agreement.
11/d<~ t'!
Signature
Date
7)A-1/fD Sk-UIVI4
Print Name
C'~ uN T
1'1120 ()F
2010 Public Services Grant Application Handbook
12
November 2009
! SUBMIT THIS FORM WITH THE APPLlCA TIOH !
PROJECT DESCRIPTION & LOW~ANDMODERATE"NCOME BENEFIT TABLE
(See in$tr...ctiOns anfQtl9Wing pages)
A. Activity
B. Level of
Service
List all service programs to be
funded by CDBG in 2010
Asset Building Program
(N) = New
(I) = Increase
I
Encore! Program - Arts and Minds
N
Home Fund
L1HEAP
Head Start
Long Term Care
Oral Health Center
Community Action Agency
N/A
County Administration
N/A
C. Method for Ensuring Benefit To
LMI Persons
Income eligibility requirements limit the
activity to LMI persons only.
Severely Disabled Adults.
Income eligibility requirements limit the
activity to LMI persons only.
Income eligibility requirements limit the
activity to LMI persons only.
Income eligibility requirements limit the
activity to LMI persons only.
Income eligibility requirements limit the
activity to LMI persons only.
Income eligibility requirements limit the
activity to LMI persons only.
Community action agencies are
mandated to address the root causes
of poverty and help poor families and
individuals retain or regain self-
sufficiency.
County administration activities are
limited to activities necessary to
administer the CDBG Public Services
Grant in partnership with the local
community action agency.
$139,948
$3,000
FOR ADDITIONAL PUBLIC SERVICES ACTIVITIES. ATTACH ANOTHER COpy OF THIS PAGE
2010 Public Services Grant Application Handbook
15
November 2009
PROJECTDESCRIPnON & LOW- AND MODERA TE-INCOMEBENEFIT TABLE
(See instructions OR following pages)
A. Activity
List all service programs to be
funded by COBG in 2010
NW Passage Transitional Housing
Holcomb House
Hastings House
Crossroads
Linkages
Senior Nutrition
Long Term Care
B, Level of
Service
(N) = New
(I) = Increase
I
2010 Public Services Grant Application Handbook
C. Method for Ensuring Benefit To
LMI Persons
Income eligibility requirements limit the
activity to LMI persons only.
Income eligibility requirements limit the
activity to LMI persons only.
Income eligibility requirements limit the
activity to LMI persons only.
Income eligibility requirements limit the
activity to LMI persons only.
Income eligibility requirements limit
the activity to LMI persons only.
Elderly persons.
Income eligibility requirements limit the
activity to LMI persons only.
16
November 2009
TITLE VI CERTIFICATION
The County of _JEFFERSON_ assures and certifies compliance with the following laws and regulations:
TITLE VI OF THE CIVIL RIGHTS ACT OF 1964, WHICH STATES:
"No person in the United States shall, on the grounds of race, color, or national origin, be excluded from
participation in, be denied benefits of, or be subjected to discrimination under any program or activity
receiving federal financial assistance."
SECTION 1.4(B)(2}(I} OF THE REGULATIONS OF THE DEPARTMENT OFHOUSING AND URBAN
DEVELOPMENT ISSUED PURSUANT TO TITLE VI WHICH REQUIRE:
"A recipient, in determining the types of housing, accommodations, facilities, services, financial aid, or
other benefits which will be provided under any such program or activity, or the class of persons to whom,
or the situations in which, such housing, accommodations, facilities, services, financial aid, or other
benefits will be provided under any such program or activity, or the class of persons to be afforded an
opportunity to participate in any such program or activity, may not, directly or through contractual or other
arrangements, utilize criteria or methods of administration which have the effect of subjecting persons to
discrimination because of their race, color, national origin, or have the effect of defeating or substantially
impairing accomplishment of the objectives of the program or activity as respect to persons of a particular
race, color, or national origin."
DEMOGRAPHICS
1. Population in the service area of the county or counties covered in this application
2. Number of households in the service area
3. Number of Hispanic or Latino residents
4. Number of residents by racial origin (using HUD categories):
26.857 White 62 Native Hawaiian/Pacific Islander
137 Black or African American 735 American Indian/Alaskan Native/White
145 Asian - Asian/White
735 American Indian/Alaskan Native 563 Other
5. Number of female head of households
6. Number of elderly persons
29,234
16.067
827
955
6.782
These data can be found at the US Census Bureau website at www.factfinder.census.qov:
. Enter the city/town or county and select Washington. Hit GO.
. Scroll down to the Demographic Estimates for the number of Hispanc or Latino residents and
residents of any race. The Hispanic or Latino numbers should not be included in the total
number of persons because they are not racial classifications.
. The Demographic Estimates also provide data on the estimated number of elderly.
. To estimate the number of female head of household, scroll to the Social Characteristics and hit
"show more."
.
1. MINORITY POPULATIONS reported in the service area demographics above are:
x Scattered throughout the community.
- - Scattered throughout the community, with concentrations in the following areas or
neighborhoods:
Concentrated in the following areas or neighborhoods:
2. The following opportunities were provided to protected groups to participate in and comment
on the design of activities to be undertaken as part of this project (check all that apply):
_X_ Public hearing to review community development and housing needs
_ Community meeting(s)
_ Community survey
_ Apply to be on a wait list for direct assistance
Other:
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3. Will all residents of the service area benefit from this COBG project?
x Yes, all residents of the service area will benefit. Go to 6.
=-=- The following protected group(s) or minority populations will not benefit:
0-
......
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4. The above populations that will not benefit from this COBG project: 8
x Will receive similar services provided through existing programs. Go to 6. g;
=-=- 00 not receive similar services provided through existing programs, (Brief explanatiri(1)
5. For those protected groups that will not benefit from COBG, the following plan identifies a
timetable for providing such services in the future.
No such services are planned for the following reasons: (Brief explanation)
The plan and timetable are:
6. The following steps will be taken to ensure COBG benefits are offered to all residents and
protected groups within the community: (check all that apply)
Protected groups will be informed of the opportunity to apply
Protected groups will be informed of the availability of programs
A community meeting will be held to inform all residents of benefits resulting from the
COSG project.
j_ A final public hearing to receive comment on the COSG project will be conducted with
outreach and accommodation for non-English speaking residents, if applicable.
Other:
/-1,/07I1f
Date
Signature of Chief
t:,n j) SkU IV Bi'j, f' I.f!fb-
DPi2i) 0 1= t!/)ff7JttIS::S/~ Date
Je -pf'#" 541'1.. C~,:. ..;f-..f
This form must be signed by the Chief Administrative Official (mayor, county commission chair, county
administrator, city manager, or designated official as authorized by the COSG Resolution of Certifications
of Compliance). Please clearly state the official's name and title.
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PUBLIC HEARING HANDOUT
Department of Commerce
Innovation nature.
Community Development Block Grant Program
For More
Information:
Bill Cole
CDP Managing Director
360.725.3005
bill .cole@commerce.wa.aov
Kaaren Roe
CDBG Program Lead
360.725.3018
kaaren.roe@commerce.wa.oov
Lynn Kohn
General Purpose Grant Manager
360.725.3042
Ivnn. kohn@commerce.wa.aov
Janea Eddy
Administrative Assistant
360.725.3006
ianea,eddv(cilcommerce.wa.aov
Laurie Dschaak
CDBG Contract Assistant
360.725.5020
laurie,dschaak{cilcommerce. wa.QOV
Steve Saylor
Economic Development
Grants & Loan Services
360.725.4046
steve.savlor@commerce.wa.QOV
www.commerce.wa.aov/cdba
Dates and amounts are
proposed in the 2010 Action
Plan
Introduction
The Washington State Community Development Slock Grant (CDSG)
program provides funds on a competitive basis for public facilities,
community facilities, economic development, housing rehabilitation, pUblic
services and planning projects that principally benefit low- and moderate-
income households.
Since 1982, the Washington State CDSG Program has distributed and
managed over $419 million from the U.S. Department of Housing and
Urban Development (HUD). With this funding, the CDSG Program
improves and maintains the environment of eligible, rural cities and
counties to enhance the quality of life for low- and moderate-income
residents, and as a result, make a difference for the entire community.
2010 Funding Set-Asides
In 2010, approximately $15 million in federal CDSG funds will be awarded
to Washington State. It is proposed that funds be distributed as follows:
. General Purpose Grants $12,000,000
Contact: Lynn Kohn
Annual grant cycle during which eligible applicants may request up to
$1 million for public facilities, community facilities, housing
rehabilitation, or economic development projects principally benefiting
low- and moderate-income persons. If total project costs exceed $10
million, the maximum grant can be $1.5 million. Applications are due
by January 21,2010, with awards announced by early May 2010.
. Planning-Only Grants $400,000
Contact: Janea Eddy
Grants support a range of planning activities that lead to
implementation of priority projects for eligible small communities and
rural counties. Funding levels vary by type of project , with the
maximum grant for a single jurisdiction at $35,000. Joint planning
efforts may receive up to $50,000. The application handbooks for 2010
will be available by February 2010 and can be submitted year round
(on funds available basis) beginning March 2010, with first awards
announced by early May 2010.
. Housing Enhancement Grants $1,000,000
Contact: Kaaren Roe
Companion funds to support priority applications submitted to the
Washington State Housing Trust Fund, which fund necessary off-site .
infrastructure or community facility components of the affordable
housing project
2010 Public Services Grant Application Handbook
39
November 2009
PUBLIC HEARING HANDOUT
. Imminent Threat Grants $200,000
Contact: Kaaren Roe
Provides funds to address unique emergencies posing a serious and
immediate threat to public health and safety on a funds availability basis.
Upon formal Declaration of Emergency and completion of an Imminent Threat
grant application, costs can be covered for a temporary repair or solution while
funding for a permanent fix is secured.
. Public Services Grants $1,557,612
Contact: Kaaren Roe
Provides funds to the 12 eligible counties and community action agencies to
fund new or expanded direct services for persons with low- and moderate-
incomes.
. COSG Loan Portfolio $15,000,000
Contact: Steve Saylor
Provides eligible jurisdictions with short-term loans for economic
development/job creation financing on CDBG-eligible activities meeting a HUD
National Objective. Applications may be submitted after adoption of the 2010
Action Plan.
o Float Loan - Economic Development/Job Creation
o Rural Washington Loan Fund'
o HUD Section 108 Guarantee Loans
HUD National Objectives
CDBG project activities must meet one of three HUD National Objectives:
o Principally benefits low-and moderate-income persons
o Aids in the prevention or elimination of slums or blight
o Addresses imminent threat to public health or safety
CDBG Eligibility Guidelines
. Eligible applicants are Washington State cities and towns with less than
50,000 in population or counties with less than 200,000 in population that are
non-entitlement jurisdictions and are not participants in a HUD Urban County
Entitlement Consortium.
. Non-profit organizations, Indian tribes, public housing authorities, port districts,
community action agencies, and economic development councils, are not
eligible to apply directly to the CDBG Program for funding, but may be
partners in projects and subrecipients of funding through eligible jurisdictions.
. Applicants may submit one request per fund each program year, except for
local microenterprise program applicants seeking a General Purpose Grant.
2010 Public Services Grant Application Handbook
40
November 2009
PUBLIC HEARING HANDOUT
.
Federal Citizen Participation Requirements
for Local Government Applicants to the State CDBG Program
Federal Reaulations 24 CFR 570.486 (al
(a) Citizen participation requirements of a unit of general local government. Each unit of
general local government shall meet the following requirements as required by the
state at Sec. 91.115(e) of this tille.
(1) Provide for and encourage citizen participation, particularly by low and moderate
income persons who reside in slum or blighted areas and areas in which COBG
funds are proposed to be used;
(2) Ensure that citizens will be given reasonable and timely access to local meetings,
information, and records relating to the unit of local government's proposed and
actual use of COSG funds;
(3) Furnish citizens information, including but not limited to:
(i) The amount of COSG funds expected to be made available for the current
fiscal year (including the grant and anticipated program income);
(ii) The range of activities that may be undertaken with the COSG funds;
(iii) The estimated amount of the COSG funds proposed to be used for
activities that will meet the national objective of benefit to low and
moderate income persons; and
(iv) The proposed COSG activities likely to result in displacement and the unit
of general local government's anti-displacement and relocation plans
required under Sec. 570.488.
(4) Provide technical assistance to groups representative of persons of low and
moderate income that request assistance in developing proposals in accordance
with the procedures developed by the state. Such assistance need not include
providing funds to such groups;
(5) Provide for a minimum of two public hearings, each at a different stage of the
program, for the purpose of obtaining citizens' views and responding to proposals
and questions. Together the hearings must cover community development and
housing needs, development of proposed activities and a review of program
performance. The pUblic hearings to cover community development and housing
needs must be held before submission of an application to the state. There must
be reasonable notice of the hearings and they must be held at times and
locations convenient to potential or actual beneficiaries, with accommodations for
the handicapped. Public hearings shall be conducted in a manner to meet the
needs of non-English speaking residents where a significant number of non-
English speaking residents can reasonably be expected to participate;
(6) Provide citizens with reasonable advance notice of, and opportunity to comment
on, proposed activities in an application to the state and, for grants already
made, activities which are proposed to be added, deleted or substantially
Changed from the unit of general local government's application to the state.
Substantially changed means changes made in terms of purpose, scope, location
or beneficiaries as defined by criteria established by the state.
(7) Provide citizens the address, phone number, and times for submitting complaints
and grievances, and provide timely written answers to written complaints and
grievances, within 15 working days where practicable.
2010 Public Services Grant Application Handbook
41
November 2009
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO:
Board of County Commissioners
Philip Morley, County Administrator
DATE:
December 7, 2009
SUBJECT:
HEARING re: Community Development Block Grant (CDBG)
Application; 2010 Public Service Grant and Close Out of the 2009 Public
Service Grant; Olympic Community Action Programs (OlyCAP)
STATEMENT OF ISSUE:
OlyCAP, a non-profit organization, has requested that the County continue to work with them to administer a
CDBG Grant from CTED. The State requires a governmental agency to receive the funds.
ANALYSIS:
In 1998, Jefferson County and OlyCAP entered into an agreement (F-98-74098-047) with CTED for a CDBG
Grant to provide essential services to low-income clients in Jefferson County. A grant application is
submitted annually in order to continue funding. This public hearing is required for the Board to take
comments on the new grant proposal and on the activities from the previous year in order to close out the
2009 grant. The Board signed the hearing notice on the CDBG Grant closeout on November 16 and it was
advertised in The Leader on November 18 and November 25.
FISCAL IMPACT:
The County receives $3,000.
RECOMMENDATION:
After receiving testimony at the public hearing, it is recommended that the Board approve the resolution in
the matter of certification of compliance for the CDBG Public Services Grant which also designates the
County Administrator as the authorized Chief Administrative Official to act in all official matters in
connection with this application and Jefferson County's participation in the CDBG Program.
REVIEWED BY:
1~~:~~:?LS'm
/ V3 /e~
Date
CONTRACT REVIEW FORM
CONTRACT WITH:
Washington State Department of Commerce
( Contractor)
CDRG 20 I 0 Public Services Grant Application
TERM:
CONTRACT FOR:
AMOUNT:
PROCESS:
Exempt from Bid Process
Consultant Selection Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
Revenue:
Expenditure:
Matching Funds Required:
Source(s) of Matching Funds:
Step 1: REVIEW BY RISK MANAGEMENT
Review by:
Date Reviewed:
D APPROVED FORM
Comments:
D
Returned for revision (See comments)
Step 2:
REVIEW BY PROSECUTING AT
Review by: -M I RE 7...-
Date Reviewed: '2--L.. ~
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Step 4:
Step 5:
D, -
).
Have contractor sign appropriate number of originals. C?~
SUBMIT TO PROSECUTING ATTORNEY FOR FINAL SIGN OFF
SUBMIT TO BOCC FOR APPROVAL
Submit original Contract and Agenda Request Fonn along with 9 copies of Contract and Review Fonn.
Place "Sign Here" markers on all places the ROCC needs to sign.
MUST be submitted to ROCC Office by 5 p.m. TUESDAY for the following Monday's agenda.
(This fonn to stay with contract throughout the contract review process.)