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MINUTES
Jefferson County Board of Commissioners
Intergovernmental Collaborative Group (ICG)
Joint Special Meeting — Wednesday, December 16, 2020, 5:00 p.m.
Jefferson County Courthouse — Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA, Virtual Meeting
CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and
Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the Joint Special
meeting to order at the appointed time to meet with the Intergovernmental Collaborative Group (ICG)
which consists of Jefferson County, the Port Townsend City Council, the Port of Port Townsend Board
of Commissioners, and the Public Utility District No. 1 Board of Commissioners.
Intergovernmental Collaborative Group (ICG) Rotating Chair/Port of Port Townsend
Commissioner/President Pete Hanke called the ICG Joint Special Meeting to order at the appointed time
after the Board of County Commissioners, the Port Townsend City Council, the Public Utility District
No. 1 Board of Commissioners, and the Port of Port Townsend Board of Commissioners called their
respective meetings to order. The following members and staff participated remotely and introduced
themselves:
Jefferson County Board of Commissioners and staff: Chair Greg Brotherton, Commissioner Kate
Dean and Commissioner David Sullivan. Staff present: County Administrator Philip Morley
Port Townsend City Council and staff. Mayor/Councilmember Michelle Sandoval, Councilmember
Amy Howard, Councilmember Ariel Speser, Councilmember Owen Rowe, Councilmember Pam Adams
and Councilmember David Faber, and Councilmember Monica Mick -Hager (joined the meeting shortly
after it began). Staff present: City Manager John Mauro
Jefferson County Public Utility District (PUD) No. 1 Board of Commissioners and staff-
Commissioner/President Dan Toepper, Commissioner Jeff Randall and Commissioner Kenneth Collins.
Staff present: PUD General Manager Kevin Streett
Port of Port Townsend Commission and staff: Commissioner/President Pete Hanke and
Commissioner Pam Petranek. Staff present: Executive Director Eron Berg
APPROVAL OF MINUTES: Commissioner Dean moved to approve the Special
Meeting Minutes of November 18, 2020 as presented. Councilmember Speser seconded the motion. The
motion carried.
PURPOSE OF MEETING: Rotating Chair Hanke commended Commissioner Dean
and City Manager Mauro for their work on the final Covid Recovery and Resiliency Plan. The
Intergovernmental Collaborative Group (ICG) members also thanked them for their efforts.
Commissioners Joint Special Meeting Minutes of December 16, 2020 DRAFT -
ACKNOWLEDGMENT OF PUBLIC COMMENTS: Rotating Chair Hanke stated
that one comment was received regarding Fort Worden Public Development Authority (PDA).
REVIEW AND ADOPTION OF THE DRAFT COVID-19 RECOVERY AND
RESILIENCY PLAN: Commissioner Brotherton expressed appreciation for all the effort put forth by
the six community groups in assisting with the creation of the plan. Rotating Chair Hanke asked if there
was a motion to accept this document? Commissioner Brotherton stated he would make that motion.
Commissioner Petranek seconded the motion. Councilmember Howard stated that she had noted small
scrivener errors that would not change the content, and she will forward those edits to City Manager
Mauro. Rotating Chair Hanke called for a vote on the motion. The motion carried.
DISCUSSION TO SUPPORT LEGISLATION AUTHORIZING PUBLIC
UTILITY DISTRICTS AND PORTS TO RETAIL LIT FIBER: Commissioner Brotherton shared a
draft Jefferson Broadband Action Team (JBAT) letter asking the Intergovernmental Collaborative
Group (ICG) to support legislation authorizing public utility districts, ports and municipalities to provide
retail broadband services. After discussion, Rotating Chair Hanke asked if there was a motion to move
forward with JBAT support? Commissioner Collins stated he would make that motion. Mayor Sandoval
seconded the motion. The motion carried.
Commissioner Dean asked if there was an entity that will work to propel this forward or is further
assistance needed? Commissioner Brotherton stated there is a proposed House Bill already in process
and JBAT will be tasked with moving their request forward.
DISCUSSION AND POSSIBLE ADOPTION OF RESOLUTION
REESTABLISHING THE INTERGOVERNMENTAL COLLABORATIVE GROUP (ICG) FOR
2021: After discussion ofpotential edits, Commissioner Dean made a motion to approve the resolution
with an amendment to Section 2 where it reads "Action will be taken by consensus" change it to "Action
will be taken by consensus by agreement of the majority ofthe four entities." Director Berg outlined
each of the proposed edits:
In Section 1: "Those topics may include for example..." be changed to "Those topics may
include, for example but are not limited to..."
In Section 2: "...actions will be taken by consensus..." be changed to "...actions will be taken
by consensus, which is a majority of each of the governing bodies..."
In Section 3: Change the August 19, 2021 date to September 23, 2021
Discussion continued on the proposed edits. Commissioner Dean's motion failed for lack of a second.
Director Berg proposed a motion that would adopt the resolution with the three changes as identified on
the screen tonight. Commissioner Collins made that proposed motion. Rotating Chair Hanke gave
direction that each ofthe four bodies would need to approve a motion with that same language.
Commissioner Collins withdrew his motion, so each of the four bodies could vote.
The Jefferson County Board of County Commissioners (BOCC), the Port Townsend City Council, the
Port of Port Townsend Commissioners and the Public Utility District No. 1 (PUD No. 1)
Commissioners, each took turns passing a motion to approve the resolution.
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Commissioners Joint Special Meeting Minutes of December 16, 2020
BOCC: Commissioner Dean moved to approve the Joint Resolution with the edits as presented in the
meeting on screen tonight. Commissioner Sullivan seconded the motion which carried by a unanimous
vote. RESOLUTION NO.87-20 approved.
Port Townsend City Council: Mayor Sandoval stated she is seeking a motion that would be similar to
Commissioner Dean's motion in regard to this resolution. Councilmember Adams stated "so moved."
Councilmember Mick -Hager seconded the motion which carried by a unanimous vote. RESOLUTION
NO.20-070 approved.
Port of Port Townsend Board of Commissioners: Commissioner Petranek moved to adopt the Joint
Resolution establishing a process for collaborating with the amendments in Section 1, 2 and 3.
Commissioner/President Hanke seconded the motion. The motion carried. RESOLUTION NO.739-20
approved.
PUD No. 1 Board of Commissioners: Commissioner/President Toepper moved to approve the ICG
resolution with the amendments presented tonight. Commissioner Randall seconded the motion which
carried by a unanimous vote. RESOLUTION NO.2020-027 approved.
The Joint Resolution of Jefferson County, Port Townsend City Council, Port of Port Townsend Board of
Commissioners, and PUD #1 Board of Commissioners; Establishing a Multi -Governmental Process for
Collaborating on Issues of Mutual Importance, passed. Rotating Chair Hanke stated that the next
meeting of the ICG will be held on February 18, 2021.
DISCUSSION OR POTENTIAL ICG MEETING TOPICS FOR 2021, AND
POTENTIAL COMMUNITY CONVERSATION SPEAKERS AND TOPICS: City Manager
Mauro welcomed discussion on suggestions for meeting topics and possible presenters. The Port of Port
Townsend Board of Commissioners would like to host Charles Marohn from Strong Town as the first
speaker for the Intergovernmental Collaborative Group (ICG) in January 2021. Other topics for next
year include housing, employment, recognizing and supporting long-term sustainability of different
communities through economic development, fiber, infrastructure and sharing in the "win" amongst all
jurisdictions.
NEXT STEPS AND RECAP: Rotating Chair Hanke stated that the next
Intergovernmental Collaborative Group (ICG) meeting will be held on February 18, 2021. The
administrators of Jefferson County, the City of Port Townsend, the Port of Port Townsend and the
Public Utility District No. 1 will still continue to meet and discuss ideas. The date of the ICG speaker
event in January 2021 is still to be determined.
MOTION TO AUTHORIZE ROTATING CHAIR HANKE TO APPROVE THE
DECEMBER 16, 2020 INTERGOVERNMENTAL COLLABORATIVE GROUP (ICG)
MINUTES: Commissioner Brotherton moved to approve ICG Rotating Chair Hanke to approve the
minutes of today's meeting. Commissioner Collins seconded the motion. The motion carried.
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Commissioners Joint Special Meeting Minutes of December 16, 2020
NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the Board of County
Commissioners meeting at 6:23 p.m. until the next regular meeting or special meeting as properly
noticed.
SEAL:
ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Greg Brotherton, Chair
David Sullivan, Member
Carolyn Gallaway, CMC Kate Dean, Member
Deputy Clerk of the Board
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Jefferson County Board of Commissioners
Regular Meeting — Monday, December 21, 2020, 9:00 a.m.
Jefferson County Courthouse — Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
CALL TO ORDER: Chair Greg Brotherton, Commissioner David Sullivan and
Commissioner Kate Dean participated in the meeting remotely. Chair Brotherton called the meeting to
order at the appointed time.
PUBLIC COMMENT PERIOD: The following is a summary of comments submitted
by individuals via email which reflect their personal opinions and which were read aloud by the County
Administrator:
Comment thanking the community for COVID-19 support.
Comment regarding authoritarian climate of enforcing COVID-19 restrictions and stonewalling
other science and research being presented.
Comment regarding opposition to a 1 % sales tax for Affordable Housing.
Comment regarding support of the 1 % sales tax for Affordable Housing.
Comment regarding the banning of nuclear weapons.
Comment regarding the Affordable Housing Sales and Use Tax, thanking Commissioner
Sullivan for his effort on addressing this issue, and three planets aligning tonight.
Comment regarding natural ways to boost your immune system without the use of
pharmaceuticals.
Comment regarding the coming new year, and thanking the rain gods.
Comment regarding tens of thousands of medical professionals speaking out about the handling
of COVID-19, and media censorship.
Comment thanking Commissioner Sullivan for is 16 years of leadership in Jefferson County.
Comment regarding the upcoming year.
The Commissioners and County Administrator addressed comments and concerns raised during the
Public Comment Period.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve the items on the Consent Agenda as presented. Commissioner Dean
seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO.89-20 re: To Construct a Road and Utilities on a portion of Public Right -
of -Way know as Foster Street
2. RESOLUTION NO.90-20 re: Adoption of the 2020/2021 Jefferson County Cost Allocation
Plan
Commissioners Meeting Minutes of December 21, 2020
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3. RESOLUTION NO.91-20 re: Appointing Carolyn Gallaway as Clerk of the Board for
Jefferson County (Effective January 1, 2021)
4. AGREEMENT, Amendment No. 2 re: Continued Support for the School Based Health Centers
in Port Townsend, Chimacum and Quilcene School Districts; Additional Amount of $951 for a
Total Amount of $64,320 for the 2020-2021 School Year•, Jefferson County Public Health;
Public Hospital District No. 2 (Jefferson Healthcare)
5. AGREEMENT, Amendment No. 1 re: Developing and Managing Jefferson County's
Sustainable Forestry Program; An Additional Amount of $18,500 for a Total of $31,500 and
Extension of Time; Jefferson County Central Services; Chickadee Forestry, LLC
6. AGREEMENT re: Develop and Implement Tobacco and Vapor Product Prevention and
Intervention Strategies; In the Amount of $18,500; Jefferson County Public Health; Kitsap
Public Health District
7. AGREEMENT, Interlocal, Amendment No. 1 re: Jail Services; No Change in Dollar Amount,
Time Extension Only; Jefferson County Sheriff; City of Port Townsend
8. AGREEMENT re: Economic Development Services; In the Amount of $28,860 for 2020 and an
additional 3% each year; Jefferson County Administrator; EDC Team Jefferson
9. AGREEMENT, Supplement No. 2 re: Community Development Leadership and Team
Development Services, Including Justice, Diversity, Equity and Inclusion Training; In an
Amount not to exceed $5,000 for a total of $144,720; Jefferson County Community
Development; Demarche Consulting Group — Linda Paralez
10. AGREEMENT, Amendment No. 1 re: Facilitator, Plan Writer for Affordable Housing
Homeless Housing Task Force and Joint Oversight Board; In an Amount not to exceed $18,700
for a total of $48,450; Jefferson County Administrator; Lizanne Coker
11. AGREEMENT NO. D20-182 re: Grant Funding for Emergency Protective Measures in
Response to the COVID-19 Pandemic Outbreak; In the Amount of $163,169.10; Jefferson
County Emergency Management; Washington State Military Department and Federal
Emergency Management Agency (FEMA)
12. AGREEMENT, Interlocal re: Lease of Ramp Equipped Van; Jefferson County Emergency
Management; Jefferson Transit Authority
13. AGREEMENT re: Employment for Jefferson County Administrator Services; Additional
7,500 for a total of $141,953; Philip Morley
14. AGREEMENT re: Meal Services for Certain Temporary Residents housed at the Jefferson
County Fairgrounds; In the Amount of $15,200; Bayside Housing and Services
15. AGREEMENT re: Providing Supplies and Essentials to Temporary Residence at the Jefferson
County Fairgrounds; In the Amount of $4,800; Jefferson County Central Services; Dove House
16. AGREEMENT re: Night Monitoring for Temporary Residents Housed at the Jefferson County
Fairgrounds; In the Amount of $12,600; Jefferson County Central Services; Olympic
Community Action Program (OlyCAP)
17. AGREEMENT re: Noxious Weed Control; In the Amount of $25,000 over 5 years; Washington
State University, Jefferson County Extension; Washington State Parks, North Puget Sound
Region
18. MEMORANDUM OF UNDERSTANDING (MOU) re: Weed Control in County Right of
Way; In the Amount of $27,000; Washington State University, Jefferson County Extension;
Jefferson County Public Works
19. MEMORANDUM OF UNDERSTANDING (MOU), 111 Revised Agreement No.
G9500100074 re: Upper Hoh Road Long Term Management Interagency Working Group;
Jefferson County Public Works; United States Department of the Interior, National Park Service;
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Commissioners Meeting Minutes of December 21, 2020
United States Department of Transportation; Federal Highway Administration, Western Federal
Lands; Federal Highway Administration, Washington State Division; Washington State
Department of Transportation
20. MINUTES re: Special Meeting of December 10, 2020 and Regular Meeting of December 14,
2020
21. Appoint Member to the Jefferson County Risk Management Committee (RMC) re: Per
Resolution No. 54-19 (No Expiration of Terms); Human Resources Manager, Andrew Rowlson
as Risk Coordinator/Assistant Risk Manager Effective January 1, 2021
22. ADVISORY BOARD APPOINTMENT re: Solid Waste Advisory Committee (SWAC);
Fulfilling an Unexpired Term to End February 19, 2021; District No. 3 Representative, Tim
Deverin
23. Payment of Jefferson County Vouchers/Warrants Dated December 14, 2020 Totaling
1,217,466.27 and Dated December 21, 2020 Totaling $471,152.24 (Records of all claims submitted
for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained
by the Jefferson County Auditor and Public Works Department.)
24. Payment of Jefferson County Payroll Warrants Dated December 18, 2020 Totaling
76,596.82 and A/P Warrants Done by Payroll Dated December 18, 2020 Totaling $16,061.53
Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager
are retained in the Jefferson County Auditor's Office)
COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent
meetings they attended and reviewed their meeting schedules.
RECOGNITION AND THANKS re: Retiring Clerk of the Board/Human Resources
Manager Erin Lundgren: The Commissioners and staff commented on Clerk of the Board/Human
Resources Manager Erin Lundgren's more than 27 years of public service to Jefferson County.
RECOGNITION AND THANKS re: Retiring Jefferson County Commissioner
David Sullivan: The Commissioners and staff commented on retiring Commissioner David Sullivan's
16 years of public service as a County Commissioner.
WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke
provided information on the COVID-19 virus in Jefferson County and Emergency Management Director
Willie Bence provided a situation report.
HEARING re: 411 Quarter 2020 Budget Appropriations/Extensions; Various
County Departments: Central Services Director Mark McCauley gave a presentation on the 4th Quarter
2020 Budget appropriations and extensions. After discussion, Chair Brotherton opened the hearing to
allow for public testimony. The following individual provided testimony: Tom Thiersch.
Hearing no further testimony, Chair Brotherton closed the hearing for verbal testimony. He recessed the
meeting to allow time to review Mr. Thiersch's emailed testimony.
The meeting was recessed at 11:00 a.m. and reconvened at 11:15 a.m. with all three
Commissioners present.
DELIBERATIONS re: 4th Quarter 2020 Budget Appropriations/Extensions;
Various County Departments: The Commissioners continued deliberations on the budget
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Commissioners Meeting Minutes of December 21, 2020
appropriations and extensions. Commissioner Sullivan moved to approve RESOLUTION NO.92-20
re: Budget Appropriations/Extensions for Various County Departments. Commissioner Dean seconded
the motion which carried by a unanimous vote.
DISCUSSION re: EMERGENCY ORDINANCE re: Adopting Interim Zoning
Regulations for Siting, Establishment, and Operation of Temporary Homeless Facilities in
Unincorporated Areas of Jefferson County: Department of Community Development (DCD) Acting
Director Linda Paralez briefed the Board on the need for an Emergency Ordinance. There is a need in
the County to adopt regulations concerning the establishment and processing of applications for
temporary homeless facilities in unincorporated Jefferson County. The need is immediate, especially
considering the onset of winter in the time of COVID-19. After discussion, Commissioner Dean moved
to approve ORDINANCE NO. 10-1221-20 re: Adopting Interim Zoning Regulations for the Siting,
Establishment, and Operation of Temporary Homeless Facilities in Unincorporated Areas of Jefferson
County. County Administrator Philip Morley noted there are scrivener errors in the proposed ordinance
which would be corrected by staff. Chair Brotherton called for a vote on the motion. The motion carried
by a unanimous vote.
After a brief discussion of upcoming agenda items, the meeting was recessed at
12:08 p.m. and reconvened at 1:30 p.m. with all three Commissioners present.
HEARING re: Proposed Ordinance Imposing a Sales and Use Tax for Affordable
Housing and Supportive Services in Accordance with House Bill 1590 and RCW 82.14.530: After a
song by Chair Brotherton regarding the proposed sales tax, County Administrator Philip Morley
explained the proposed ordinance and process thus far. Chair Brotherton opened the hearing for public
testimony. The following individuals provided testimony: Terry Smith, Michelle Sandoval, Julia
Cochrane, Brian Kuh and Tom Thiersch. Hearing no further testimony, Chair Brotherton closed the
hearing. He recessed the meeting to allow review of written comments received during the lunch hour.
The meeting was recessed at 2:04 p.m. and reconvened at 2:12 p.m. with all three
Commissioners present.
DELIBERATIONS re: Proposed Ordinance Imposing a Sales and Use Tax for
Affordable Housing and Supportive Services in Accordance with House Bill 1590and RCW
82.14.530: The Commissioners continued deliberation on the proposed ordinance. After discussion,
Commissioner Sullivan moved to adopt ORDINANCE NO. 11-1221-20 re: Imposing an additional
sales and use tax for 1/10d' of 1% for housing and related services as authorized by RCW 82.14.530,
adding a new chapter 3.33 to Jefferson County Code, providing severability and establishing an effective
date five days after adoption. Commissioner Dean seconded the motion which carried by a unanimous
vote.
EXECUTIVE SESSION: An Executive Session was scheduled from 2:30 p.m. to
3:00 p.m. Chair Brotherton announced that the Executive Session will be held from 2:32 p.m. to
3:02 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney, and Central
Services Director regarding Attorney -Client Privilege, Actual Litigation under exemption RCW
42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive
Session and resumed the regular meeting at 3:03 p.m.
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Commissioners Meeting Minutes of December 21, 2020
ADDITIONAL BUSINESS; EXECUTIVE SESSION: An Executive Session was
scheduled from 3:00 p.m. to 3:30 p.m. As Chair Brotherton was experiencing technical difficulties,
Commissioner Dean called for the Executive Session to be held from 3:08 p.m. to 3:38 p.m. with the
County Administrator, Chief Civil Deputy Prosecuting Attorney and Central Services Director regarding
Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the
Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular
meeting at 3:39 p.m.
Chair Brotherton stated for the record that the Prosecuting Attorney was present for both Executive
Sessions.
ADDITIONAL BUSINESS; CLOSED SESSION: A Closed Session was scheduled
from 3:30 p.m. to 3:50 p.m. Chair Brotherton announced that the Closed Session will be held from
3:41 p.m. to 4:01 p.m. with the County Administrator, Clerk ofthe Board/Human Resources Manager
and Incoming Human Resources Manager to Plan or Adopt the Strategy or Position to be taken by the
governing body during the course of Collective Bargaining, Professional Negotiations, or Grievance or
Mediation Proceedings, or to Review the Proposals Made in Negotiations or Proceedings while in
progress not subject to the Open Public Meetings Act under exemption RCW 42.30.140(4)(b). The
Board concluded the Closed Session and resumed the regular meeting at 4:00 p.m.
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Jefferson County 2021 Legislative Priorities: After discussion, Commissioner Dean moved to
approve the Legislative Priorities Agenda. Commissioner Sullivan seconded the motion which
carried by a unanimous vote.
North Olympic Legislative Alliance (NOLA) 2021 Agenda
Calendar Coordination and 2021 Jefferson County issues
Farewell to Commissioner Sullivan
NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:40 p.m.
until the next regular meeting or special meeting as properly noticed.
SEAL:
ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Greg Brotherton, Chair
David Sullivan, Member
Carolyn Gallaway, CMC Kate Dean, Member
Deputy Clerk of the Board