HomeMy WebLinkAbout010421_ca05Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Willie Bence, Emergency Management Director
DATE:
SUBJECT: Homeland Security Grant Program Contract Agreement E21-062
STATEMENT OF ISSUE:
The Department of Emergency Management funds its four part-time clerk hires via two federal grant
programs, Emergency Management Performance Grants and Homeland Security Grant Program grants. This
Homeland Security Grant Program contract will provide a majority of the funding ($56,309) needed to
maintain our current clerk hire staffing level for another year, as well as additional funding to support the All
County Picnic, our annual outreach event, training for the Community Emergency Response Team, and
more.
ANALYSIS:
Without the HSGP, and subsequently our four clerk hires, DEM would not possess an adequate staffing
level and would not be able to maintain our current level of service to the community and our partners,
which could have catastrophic effects in the midst of a response to a major pandemic.
RECOMMENDATION:
The BOCC approve HSGP contract E21-062, in order to maintain DEM's current staffing and service
levels.
Signatures required:
Grant Contract, Page 1 — Chair of BOCC
Signature Authorization Form, Page 1 — Chair of BOCC and County Admin
Debarment Certification Form, Page 1
Washington State Military Department
HOMELAND SECURITY GRANT PROGRAM AGREEMENT FACE SHEET
1. Subrecipient Name and Address: 2. Grant Agreement Amount: 3. Grant Agreement Number:
County of Jefferson 66,309 E21-062
Department of Emergency Management
81 Elkins Road
Port Hadlock, WA 98339-9700
4. Subrecipient Contact, phone/email: 5. Grant Agreement Start Date: 6. Grant Agreement End Date:
Willie Bence, 360-344-9729 September 1, 2020 March 31, 2022
wbence@co.jefferson.wa.us
7. Department Contact, phone/email: 8. Data Universal Numbering System (DUNS): 9. UBI # (state revenue):
Gary Stumph, 253-512-7483 179278197 601-098-110
gary.stumph@mil.wa.gov
10. Funding Authority:
Washington State Military De artment (the Department) and the U.S. Department of Homeland Security DHS
11. Federal Funding Identification #: 12. Federal Award Date: 13. Assistance Listings # (formerly CFDA) # & Title:
EMW-2020-SS-00080 08/25/2020 1 97.067 - 20HSGP SHSP
14. Total Federal Award Amount: 15. Program Index # & OBJ/SUB-OBJ: 16. EIN
16,667,838.00 703SB, 703SC, 703SH, 703SL, 703SQ, 703SZ / NZ 91-6001322
17. Service Districts: F 18. Service Area by County(ies): 19. Women/Minority-Owned, State
BY LEGISLATIVE DISTRICTS: 24 Jefferson Certified: Z N/A NO1BYCONGRESSIONALDISTRICTS: 6 1 YES, OMWBE #
20. Agreement Classification 21. Contract Type (check all that apply):
Personal Services Client Services Z Public/Local Gov't Contract Z Grant Z Agreement
Research/Development A/E Other Intergovernmental (RCW 39.34) Interagency
22. Subrecipient Selection Process: 23. Subrecipient Type (check all that apply)
Z "To all who apply & qualify" Competitive Bidding Private Organization/Individual For -Profit
Sole Source A/E RCW N/A Z Public Organization/Jurisdiction Non -Profit
Filed w/OFM? Advertised? YES NO CONTRACTOR Z SUBRECIPIENT OTHER
24. PURPOSE & DESCRIPTION:
The objective of the Federal Fiscal Year (FFY) 2020 Homeland Security Grant Program (20HSGP) is to fund state, local, tribal, and territorial efforts to
prevent terrorism and prepare the nation for threats and hazards that pose the greatest risk to the security of the United States. 20HSGP provides
funding to implement investments that build, sustain, and deliver the core capabilities essential to achieving the National Preparedness Goal of a secure
and resilient nation. 20HSGP supports core capabilities across the five mission areas of prevention, protection, mitigation, response, and recovery based
on allowable costs. HSGP is comprised of three interconnected grant programs: State Homeland Security Program (SHSP), Urban Areas Security
Initiative (UASI), and Operation Stonegarden (OPSG). Together, these grant programs fund a range of preparedness activities, including planning,
organization, equipment purchase, training, exercises, and management and administration.
The Department is the Recipient and Pass -through Entity of the 20HSGP DHS Award Letter for Grant No. EMW-2020-SS-00080, which is incorporated
in and attached hereto as Attachment C and has made a subaward of funds to the Subrecipient pursuant to this Agreement. The Subrecipient is
accountable to the Department for use of Federal award funds provided under this Agreement.
IN WITNESS WHEREOF, the Department and Subrecipient acknowledge and accept the terms of this Agreement, including all referenced attachments
which are hereby incorporated, and have executed this Agreement as of the date below. This Agreement Face Sheet; Special Terms & Conditions
Attachment A); General Terms and Conditions (Attachment B); DHS Award Letter (Attachment C), Work Plan (Attachments D-1, D-2, D-3), , Budget
Attachment E), Timeline (Attachment F); and all other documents, and attachments expressly referenced and incorporated herein contain all the terms and
conditions agreed upon by the parties and govern the rights and obligations of the parties to this Agreement. No other understandings, oral or otherwise,
regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties.
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following
order:
1. Applicable federal and state statutes and regulations 4. Special Terms and Conditions
2. DHS/FEMA Award and program documents 5. General Terms and Conditions, and,
3. Work Plan, Timeline, and Budget 6. Other provisions of the Agreement incorporated by reference.
WHEREAS, the parties have executed this Agreement on the day and year last specified below.
FOR THE DEPARTMENT: FOR THE SUBRECIPIENT:
Signature Date Signature Date
Regan Anne Hesse, Chief Financial Officer Greg Brotherton, Chair
Washington State Military Department Board of County Commissioners
BOILERPLATE APPROVED TO FORM: Jefferson County
Dawn C. Cortez Assistant Attorney General (08/11 /2020) RAVE A T ORM (if app b
Applicant's Lirgil Keview Date
DHS-FEMA-HSGP-SHSP-FFY20 Page 1 of42 Jefferson County, E21-062
Attachment A
SPECIAL TERMS AND CONDITIONS
ARTICLE I. KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any
substitution of key personnel by either party shall be made by written notification to the current key personnel.
SUBRECIPIENT DEPARTMENT
Name Willie Bence Name Gary Stumph
Title Director Title Program Coordinator
E-Mail wbence@co.jefferson.wa.us E-Mail ga .stumph mil.wa. ov
Phone 360-344-9729 Phone 253-512-7483
Name Kepple Ke lin er Name Reagan Bush
Title Deputy Director Title Program Manager
E-Mail kkeplinger@co.jefferson.wa.us E-Mail reagan.bush@mil.wa.gov
Phone 360-344-9786 Phone 253-533-1367
Name Philip Morley Name
Title County Administrator Title
E-Mail pmorley@co.jefferson.wa.us E-Mail
Phone 360-344-9383 Phone
ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
program guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the 20HSGP Program, including, but not limited to, all criteria, restrictions, and
requirements of "The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal
Year (FY) 2020 Homeland Security Grant Program (HSGP)" document, the FEMA Preparedness Grants Manual
document, the DHS Award Letter for Grant No. EMW-2020-SS-00080, and the federal regulations commonly
applicable to DHS/FEMA grants, all of which are incorporated herein by reference. The DHS Award Letter is
incorporated in this Agreement as Attachment C.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of
performance may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it will
not hold the Department, the state of Washington, or the United States liable for any damages, claim for
reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to
distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS:
The following requirements apply to all DHS/FEMA Preparedness Grants administered by the Department.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENTS
a. If the Subrecipient also becomes a pass -through entity by making a subaward to a non-federal
entity as its subrecipient, the Subrecipient must make a case -by -case determination whether each
agreement it makes for the disbursement of 20HSGP funds received under this Agreement casts
the party receiving the funds in the role of a subrecipient or contractor in accordance with 2 CFR
200.330.
The Subrecipient must comply with all federal laws and regulations applicable to pass -
through entities of 20HSGP funds, including, but not limited to, those contained in 2 CFR
200.
The Subrecipient shall require its subrecipient(s) to comply with all applicable state and
federal laws, rules, regulations, requirements and program guidance identified or referenced
in this Agreement and the informational documents published by DHS/FEMA applicable to
the 20HSGP Program, including, but not limited to, all criteria, restrictions, and requirements
of "The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO)
Fiscal Year (FY) 2020 Homeland Security Grant Program (HSGP)" document, the FEMA
DHS-FEMA-HSGP-SHSP-FFY20 Page 2 of 42 Jefferson County, E21-062
Preparedness Grants Manual document, the DHS Award Letter for Grant No. EMW-2020-
SS-00080 in Attachment C, and the federal regulations commonly applicable to DHS/FEMA
grants.
iii. The Subrecipient shall be responsible to the Department for ensuring that all 20HSGP
federal award funds provided to its subrecipients are used in accordance with applicable
federal and state statutes and regulations, and the terms and conditions of the federal award
set forth in Attachment C of this Agreement.
2. BUDGET, REIMBURSEMENT, AND TIMELINE
a. Within the total Grant Agreement Amount (Agreement Face Sheet, Box #2), travel, subcontracts,
salaries, benefits, printing, equipment, and other goods and services or other budget categories
will be reimbursed on an actual cost basis upon completion unless otherwise provided in this
Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this
Agreement, including the final reimbursement request, is limited to and shall not exceed the total
Grant Agreement Amount.
c. If the Subrecipient chooses to include indirect costs within the Budget (Attachment E), an indirect
cost rate agreement negotiated between the federal cognizant agency for indirect costs and the
Subrecipient establishing approved indirect cost rate(s) as described in 2 CFR 200.414 and
Appendix VI to 2 CFR 200 must be submitted to the Department Key Personnel. However, under
2 CFR 200.414(f), if the Subrecipient has never received a negotiated indirect cost rate agreement
establishing federally negotiated rate(s), the Subrecipient may negotiate a rate with the
Department or charge a de minimis rate of ten percent (10%) of modified total direct costs. The
Subrecipient's actual indirect cost rate may vary from the approved rate but must not exceed the
approved negotiated indirect cost rate percentage for the time period of the expenditures. If a
Subrecipient chooses to charge the ten percent (10%) de minimis rate, but did not charge indirect
costs to previous subawards, a request for approval to charge indirect costs must be submitted
to the Department's Key Personnel for approval with an explanation for the change.
d. For travel costs, the Subrecipient shall comply with 2 CFR 200.474 and should consult their
internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing
or amended, and federal maximum rates set forth at http://www.gsa.gov, and follow the most
restrictive. If travel costs exceed set state or federal limits, travel costs shall not be reimbursed
without prior written approval by Department Key Personnel.
e. Reimbursement requests will include a properly completed State A-19 Invoice Form and
Reimbursement Spreadsheet (in the format provided by the Department) detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be submitted to
Reimbursements()-mil.wa.gov no later than the due dates listed within the Timeline (Attachment
F).
Reimbursement request totals should be commensurate to the time spent processing by the
Subrecipient and the Department.
f. Receipts and/or backup documentation for any approved items that are authorized under this
Agreement must be maintained by the Subrecipient consistent with record retention requirements
of this Agreement and be made available upon request by the Department, and federal, state,
and local auditors.
g. The Subrecipient must request prior written approval from Department Key Personnel to waive
or extend a due date in the Timeline (Attachment F) and, once approved, submit those costs on
the next scheduled reimbursement due date contained in the Timeline. Waiving or missing
deadlines serves as an indicator for assessing an agency's level of risk of noncompliance with
the regulations, requirements, and the terms and conditions of the Agreement and may increase
required monitoring activities. Any request for a waiver or extension of a due date in the Timeline
will be treated as a request for Amendment of the Agreement. This request must be submitted to
the Department Key Personnel sufficiently in advance of the due date to provide adequate time
DHS-FEMA-HSGP-SHSP-FFY20 Page 3 of 42 Jefferson County, E21-062
for Department review and consideration and may be granted or denied within the Department's
sole discretion.
h. All work under this Agreement must end on or before the Grant Agreement End Date (Agreement
Face Sheet, Box #6), and the final reimbursement request must be submitted to the Department
within forty-five (45) days after the Grant Agreement End Date, except as otherwise authorized
by either (1) written amendment of this Agreement or (2) written notification from the Department
to the Subrecipient to provide additional time for completion of the Subrecipient's subproject(s).
i. No costs for purchases of equipment/supplies will be reimbursed until the related
equipment/supplies have been received by the Subrecipient, its contractor, or any non-federal
entity to which the Subrecipient makes a subaward and is invoiced by the vendor.
j. Failure to submit timely, accurate, and complete reports and reimbursement requests as required
by this Agreement (including, but not limited to, those reports in the Timeline [Attachment F]) will
prohibit the Subrecipient from being reimbursed until such reports are submitted and the
Department has had reasonable time to conduct its review.
k. Final reimbursement requests will not be approved for payment until the Subrecipient is current
with all reporting requirements contained in this Agreement.
I. For SHSP and UASI Subrecipients, a written amendment will be required if the Subrecipient
expects cumulative transfers among subproject totals, as identified in the Budget (Attachment E),
to exceed ten percent (10%) of the Grant Agreement Amount. If a Subrecipient has only one
subproject, cumulative transfers among solution areas within the subproject that exceed ten
percent (10%) of the Grant Agreement Amount shall require an amendment to this Agreement.
m. For OPSG Subrecipients, any deviations from the approved budget categories will require
additional federal approvals and a written amendment.
n. Subrecipients shall only use federal award funds under this Agreement to supplement existing
funds and will not use them to replace (supplant) non-federal funds that have been budgeted for
the same purpose. The Subrecipient may be required to demonstrate and document that the
reduction in non-federal resources occurred for reasons other than the receipt or expected receipt
of federal funds.
3. REPORTING
a. With each reimbursement request, the Subrecipient shall report how the expenditures, for which
reimbursement is sought, relate to the Work Plan (Attachments D-1, D-2, D-3), activities in the
format provided by the Department.
b. With the final reimbursement request, the Subrecipient shall submit to the Department Key
Personnel a final report describing all completed activities under this Agreement.
c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act
FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section
6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and return to the
Department an Audit Certification/FFATA Form. This form is required to be completed once per
calendar year, per Subrecipient, and not per agreement. The Department's Contracts Office will
request the Subrecipient submit an updated form at the beginning of each calendar year in which
the Subrecipient has an active agreement.
d. SHSP Subrecipients must participate in the State's Stakeholder Preparedness Review (SPR), the
State's Threat and Hazard Identification and Risk Assessment (THIRA), core capabilities
assessments, and data calls.
e. UASI Subrecipients must participate in the UASI SPR and THIRA process
4. EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward shall
comply with 2 CFR 200.318 — 200.326 when procuring any equipment or supplies under this
Agreement, 2 CFR 200.313 for management of equipment, and 2 CFR 200.314 for management
of supplies, to include, but not limited to:
DHS-FEMA-HSGP-SHSP-FFY20 Page 4 of 42 Jefferson County, E21-062
Upon successful completion of the terms of this Agreement, all equipment and supplies
purchased through this Agreement will be owned by the Subrecipient, or a recognized non-
federal entity to which the Subrecipient has made a subaward, for which a contract,
subrecipient grant agreement, or other means of legal transfer of ownership is in place.
ii. All equipment, and supplies as applicable, purchased under this Agreement will be recorded
and maintained in the Subrecipient's inventory system.
iii. Inventory system records shall include:
A. Description of the property;
B. Manufacturer's serial number, model number, or other identification number;
C. Funding source for the equipment, including the Federal Award Identification Number
FAIN);
D. Assistance Listings Number (formerly CFDA number);
E. Who holds the title;
F. Acquisition date;
G. Cost of the equipment and the percentage of federal participation in the cost;
H. Location, use and condition of the equipment at the date the information was reported;
I. Disposition data including the date of disposal and sale price of the property.
iv. The Subrecipient shall take a physical inventory of the equipment, and supplies as
applicable, and reconcile the results with the property records at least once every two years.
Any differences between quantities determined by the physical inspection and those shown
in the records shall be investigated by the Subrecipient to determine the cause of the
difference. The Subrecipient shall, in connection with the inventory, verify the existence,
current utilization, and continued need for the equipment.
V. The Subrecipient shall be responsible for any and all operational and maintenance
expenses and for the safe operation of their equipment and supplies including all questions
of liability. The Subrecipient shall develop appropriate maintenance schedules and
procedures to ensure the equipment, and supplies as applicable, are well -maintained and
kept in good operating condition.
vi. The Subrecipient shall develop a control system to ensure adequate safeguards to prevent
loss, damage, and theft of the property. Any loss, damage, or theft shall be investigated,
and a report generated and sent to the Department's Key Personnel.
vii. The Subrecipient must obtain and maintain all necessary certifications and licenses for the
equipment.
viii. If the Subrecipient is authorized or required to sell the property, proper sales procedures
must be established and followed to ensure the highest possible return. For disposition, if
upon termination or at the Grant Agreement End Date, when original or replacement
supplies or equipment acquired under a federal award are no longer needed for the original
project or program or for other activities currently or previously supported by a federal
awarding agency, the Subrecipient must comply with the following procedures:
A. For Supplies: If there is a residual inventory of unused supplies exceeding $5,000 in
total aggregate value upon termination or completion of the project or program and the
supplies are not needed for any other federal award, the Subrecipient must retain the
supplies for use on other activities or sell them, but must, in either case, compensate
the federal government for its share. The amount of compensation must be computed
in the same manner as for equipment.
DHS-FEMA-HSGP-SHSP-FFY20 Page 5 of 42 Jefferson County, E21-062
B. For Equipment:
1) Items with a current per -unit fair -market value of five thousand dollars ($5,000) or
less may be retained, sold, or otherwise disposed of with no further obligation to
the federal awarding agency.
2) Items with a current per -unit fair -market value in excess of five thousand dollars
5,000) may be retained or sold. The Subrecipient shall compensate the federal
awarding agency in accordance with the requirements of 2 CFR 200.313 (e) (2).
ix. Records for equipment shall be retained by the Subrecipient for a period of six (6) years
from the date of the disposition, replacement, or transfer. If any litigation, claim, or audit is
started before the expiration of the six- (6-) year period, the records shall be retained by the
Subrecipient until all litigation, claims, or audit findings involving the records have been
resolved.
b. The Subrecipient shall comply with the Department's Purchase Review Process, which is
incorporated by reference and made part of this Agreement. No reimbursement will be provided
unless the appropriate approval has been received.
c. Allowable categories for 20HSGP are listed on the Authorized Equipment List (AEL) located on
the FEMA website at http://www.fema.gov/authorized-equipment-list. It is important that the
Subrecipient and any non-federal entity to which the Subrecipient makes a subaward regard the
AEL as an authorized purchasing list identifying items allowed under the specific grant program
and includes items that may not be categorized as equipment according to the federal, state,
local, and tribal definitions of equipment. The Subrecipient is solely responsible for ensuring and
documenting purchased items under this Agreement are authorized as allowed items by the AEL
at time of purchase.
If the item is not identified on the AEL as allowable under HSGP, the Subrecipient must contact
the Department Key Personnel for assistance in seeking FEMA approval prior to acquisition.
d. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory and/or
DHS/FEMA adopted standards to be eligible for purchase using federal award funds.
e. For OPSG Subrecipients, equipment purchased with DHS federal award funds is to be marked
prominently with "Purchased with DHS funds for Operation Stonegarden Use" when practicable.
f. The Subrecipient must pass on equipment and supply management requirements that meet or
exceed the requirements outlined above to any non-federal entity to which the Subrecipient
makes a subaward of federal award funds under this Agreement.
5. ENVIRONMENTAL AND HISTORICAL PRESERVATION
a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and
Historic Preservation (EHP) Program. EHP program information can be found at
https://www.fema.gov/environmental-planning-and-historic-preservation-compliance all of which
are incorporated in and made a part of this Agreement.
b. Projects that have historical impacts or the potential to impact the environment, including, but not
limited to, construction of communication towers; modification or renovation of existing buildings,
structures and facilities; or new construction, including replacement of facilities, must participate
in the DHS/FEMA EHP review process prior to project initiation. Modification of existing buildings,
including minimally invasive improvements such as attaching monitors to interior walls, and
training or exercises occurring outside in areas not considered previously disturbed also require
a DHS/FEMA EHP review before project initiation.
c. The EHP review process involves the submission of a detailed project description that includes
the entire scope of work, including any alternatives that may be under consideration, along with
supporting documentation so FEMA may determine whether the proposed project has the
potential to impact environmental resources and/or historic properties.
d. The Subrecipient agrees that, to receive any federal preparedness funding, all EHP compliance
requirements outlined in applicable guidance must be met. The EHP review process must be
DHS-FEMA-HSGP-SHSP-FFY20 Page 6 of 42 Jefferson County, E21-062
completed and FEMA approval received by the Subrecipient before any work is started for
which reimbursement will be later requested. Expenditures for projects started before completion
of the EHP review process and receipt of approval by the Subrecipient may not be reimbursed.
6. PROCUREMENT
a. The Subrecipient shall comply with all procurement requirements of 2 CFR Part 200.318 through
200.326 and as specified in the General Terms and Conditions, Attachment B, A.10.
b. For all sole source contracts expected to exceed $250,000, the Subrecipient must submit to the
Department for pre -procurement review and approval the procurement documents, such as
requests for proposals, invitations for bids and independent cost estimates. This requirement must
be passed on to any non-federal entity to which the Subrecipient makes a subaward, at which
point the Subrecipient will be responsible for reviewing and approving sole source justifications of
any non-federal entity to which the Subrecipient makes a subaward.
7. SUBRECIPIENT MONITORING
a. The Department will monitor the activities of the Subrecipient from award to closeout. The goal of
the Department's monitoring activities will be to ensure that agencies receiving federal pass -
through funds are in compliance with this Agreement, federal and state audit requirements,
federal grant guidance, and applicable federal and state financial regulations, as well as 2 CFR
Part 200 Subpart F.
b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient shall
complete and return to the Department an Audit Certification/FFATA form. This form is required
to be completed once per calendar year, per Subrecipient, and not per agreement. The
Department's Contracts Office will request the Subrecipient submit an updated form at the
beginning of each calendar year in which the Subrecipient has an active agreement.
c. Monitoring activities may include, but are not limited to:
i. Review of financial and performance reports;
ii. Monitoring and documenting the completion of Agreement deliverables;
iii. Documentation of phone calls, meetings (e.g. agendas, sign -in sheets, meeting minutes), e-
mails, and correspondence;
iv. Review of reimbursement requests and supporting documentation to ensure allowability and
consistency with Agreement Work Plan (Attachments D-1, D-2, D-3), Budget (Attachment E),
and federal requirements;
v. Observation and documentation of Agreement -related activities, such as exercises, training,
events, and equipment demonstrations; and
vi. On -site visits to review equipment records and inventories, to verify source documentation for
reimbursement requests and performance reports, and to verify completion of deliverables.
d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined above, for
any non-federal entity to which the Subrecipient makes a subaward as a pass -through entity
under this Agreement.
e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be
addressed through a corrective action plan.
8. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition
against discrimination on the basis of national origin, which requires that Subrecipients of federal
financial assistance take reasonable steps to provide meaningful access to persons with limited
English proficiency (LEP) to their programs and services. Providing meaningful access for persons
with LEP may entail providing language assistance services, including oral interpretation and written
translation. Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency (August 11, 2000), requires federal agencies to issue guidance to recipients, assisting
such organizations and entities in understanding their language access obligations. DHS published
the required recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance
DHS-FEMA-HSGP-SHSP-FFY20 Page 7 of 42 Jefferson County, E21-062
Recipients Regarding Title VI Prohibition against National Origin Discrimination Affecting Limited
English Proficient Persons, 76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides
helpful information such as how a recipient can determine the extent of its obligation to provide
language services, selecting language services, and elements of an effective plan on language
assistance for LEP persons. For additional assistance and information regarding language access
obligations, please refer to the DHS Recipient Guidance at https://www.dhs.gov/quidance-published-
help-department-supported-organizations-provide-meaningful-access-people-limited and additional
resources on http://www.lep.gov.
9. NIMS COMPLIANCE
a. The National Incident Management System (NIMS) identifies concepts and principles that answer
how to manage emergencies from preparedness to recovery regardless of their cause, size,
location, or complexity. NIMS provides a consistent, nationwide approach and vocabulary for
multiple agencies or jurisdictions to work together to build, sustain, and deliver the core
capabilities needed to achieve a secure and resilient nation.
b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and
disciplines to ensure effective and integrated preparedness, planning, and response. NIMS
empowers the components of the National Preparedness System, a requirement of Presidential
Policy Directive 8, to guide activities within the public and private sector and describes the
planning, organizational activities, equipping, training, and exercising needed to build and sustain
the core capabilities in support of the National Preparedness Goal.
c. In order to receive FY 2020 federal preparedness funding, to include 20HSGP, the Subrecipient
will ensure all NIMS objectives have been initiated and/or are in progress toward completion.
NIMS Implementation Objectives are located at hftps://www.fema.-gov/media-
library/assets/documetns/1 30743.
B. HSGP SPECIFIC REQUIREMENTS
1. The Subrecipient must use HSGP funds only to perform tasks as described in the Work Plan
Attachments D-1, D-2, D-3), as approved by the Department, and in compliance with this Agreement.
a. SHSP-funded projects must assist state, local, tribal, and territorial efforts to build, sustain, and
deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of
terrorism.
b. UASI-funded projects must assist high -threat, high -density Urban Areas' efforts to build, sustain,
and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts
of terrorism.
c. OPSG-funded projects must enhance cooperation and coordination among Customs and Border
Protection, United States Border Patrol, and federal, state, local, tribal, and territorial law
enforcement agencies to support joint efforts to secure the United States' borders along routes of
ingress/egress to and from international borders, to include travel corridors in states bordering
Mexico and Canada as well as states and territories with international water borders. State, local,
tribal, and territorial (SLTT) law enforcement agencies utilize their inherent law enforcement
authorities to support the border security mission and do not receive any additional authority as a
result of participation in OPSG.
d. State agencies, including law enforcement, must comply with RCW 43.17.425 and may not use
agency funds (including this grant), facilities, property, equipment, or personnel, to investigate,
enforce, cooperate with, or assist in the investigation or enforcement of any federal registration
or surveillance programs or any other laws, rules, or policies that target Washington residents
solely on the basis of race, religion, immigration, or citizenship status, or national or ethnic origin,
except as provided in RCW 43.17.425 (3).
2. The Budget (Attachment E) may include the following caps and thresholds:
a. If funds are allotted for Management and Administration (M&A), such expenditures must be
related to administration of the grant. The maximum percentage of the Grant Agreement Amount
DHS-FEMA-HSGP-SHSP-FFY20 Page 8 of 42 Jefferson County, E21-062
that may be used for M&A costs when allocated under this Agreement shall not exceed five
percent (5%) but may be less.
b. At least twenty-five percent (25%) of the combined HSGP award allocated under SHSP and UASI
must be dedicated to law enforcement terrorism prevention activities (LETPA). To meet this
requirement, the Subrecipient has agreed, at a minimum, to meet the LETPA percentage
indicated in the Budget. If the Subrecipient anticipates spending less than the indicated amount,
a budget amendment is required.
c. The maximum percentage of the Grant Agreement Amount that may be used for personnel
expenses under this Agreement is identified in the Budget. If the Subrecipient anticipates
spending more on personnel costs, an amendment is required. Additional approval steps may
also be required before the personnel percentage can be increased.
3. If funding is allocated to emergency communications, the Subrecipient must ensure that all projects
comply with SAFECOM Guidance on Emergency Communications Grants ensuring the investments
are compatible, interoperable, resilient, and support national goals and objectives for improving
emergency communications.
Prohibitions on Expending Grant or Cooperative Agreement Funds for Certain Telecommunications
and Video Surveillance Services or Equipment: Effective August 13, 2020, DHS/FEMA recipients and
subrecipients may not use grant funds under the programs covered by this Manual and provided in
FY 2020 or previous years to:
a. Procure or obtain, extend or renew a contract to procure or obtain, or enter into a contract to
procure or obtain any equipment, system, or service that uses "covered telecommunications
equipment or services" as a substantial or essential component of any system, or as critical
technology of any system; or
b. Enter into contracts or extend or renew contracts with entities that use "covered
telecommunications equipment or services" as a substantial or essential component of any
system, or as critical technology as part of any system.
This prohibition regarding certain telecommunications and video surveillance services or equipment
is mandated by section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year
2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018). Recipients and subrecipients may use
DHS/FEMA grant funding to procure replacement equipment and services impacted by this
prohibition, provided the costs are otherwise consistent with the requirements of this Manual,
applicable appendix to this Manual, and applicable NOFO. DHS/FEMA will publish additional
guidance in a subsequent Information Bulletin or similar notice.
Per section 889(%2)-(3) of the FY 2019 NDAA, covered telecommunications equipment or services
means:
a. Telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation, (or any subsidiary or affiliate of such entities);
b. For the purpose of public safety, security of Government facilities, physical security surveillance
of critical infrastructure, and other national security purposes, video surveillance and
telecommunications equipment produced by Hytera Communications Corporation, Hangzhou
Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or
affiliate of such entities);
c. Telecommunications or video surveillance services provided by such entities or using such
equipment; or
d. Telecommunications or video surveillance equipment or services produced or provided by an
entity that the Secretary of Defense, in consultation with the Director of National Intelligence or
the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or
controlled by, or otherwise connected to, the People's Republic of China.
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4. If funding is allocated to a Fusion Center investment, the Subrecipient must ensure all Fusion Center
analytical personnel demonstrate qualifications that meet or exceed competencies identified in the
Common Competencies for state, local, and tribal Intelligence Analysts, which outlines the minimum
categories of training needed for intelligence analysts. All training to ensure baseline proficiency in
intelligence analysis and production must be completed within six (6) months of hiring unless the
analyst has previously served as an intelligence analyst for a minimum of two (2) years. Proof of
satisfaction of this requirement must be accessible to the Department Key Personnel as applicable.
5. If funding is allocated to non-DHS FEMA training, the Subrecipient must request prior approval from
the Department Key Personnel before attending the training. The Department will coordinate
approval with the State Training Point of Contact. Pursuant to DHS/FEMA Grant Programs
Directorate Policy FP 207-008-064-1, the training must fall within the FEMA mission scope and be
included in the Subrecipient's Emergency Operations Plan. This requirement only applies to training
courses and does not include attendance at conferences. Furthermore, additional federal approvals
are required for courses that relate to countering violent extremism prior to attendance.
6. For SHSP and UASI, Subrecipients are required to complete the annual Nationwide Cybersecurity
Review (NCSR) https://www.cisecurity.org/ms-isac/services/ncsr to benchmark and measure
progress of improvement in their cybersecurity posture.
7. In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts
of terrorism and other catastrophic events, operational overtime costs are allowable for increased
protective security measures at critical infrastructure sites or other high -risk locations and to enhance
public safety during mass gatherings and high -profile events. However, except for an elevated
National Terrorism Advisory System alert, rpforwrittenapprovalisrequiredbeforeSHSPandUASI
funds may be used for operational overtime. Requests must be submitted to the Department Key
Personnel in advance of the expenditure to ensure all additional approval steps can be met.
8. Subrecipients should document their preparedness priorities and use them to deploy a schedule of
preparedness events in a multi -year Training and Exercise Plan (TEP) or an Integrated Preparedness
Plan (IPP). Subrecipients are encouraged to participate in the State's annual Training and Exercise
Planning Workshop (TEPW)/Integrated Preparedness Planning Workshop (IPPW) or may conduct
their own local/regional TEPW/IPPW. Information related to TEPs and Training and Exercise
Planning Workshops (TEPWs), as well as information about IPPs and Integrated Preparedness
Planning Workshops (IPPWs), can be found on the HSEEP website at
https://www.fema.gov/HSEEP and https://preptoolkit.fema.gov/.
C. DHS TERMS AND CONDITIONS
As a subrecipient of 20HSGP program funding, the Subrecipient shall comply with all applicable DHS
terms and conditions of the 20HSGP Award Letter and its incorporated documents for DHS Grant No.
EMW-2020-SS-00080, which are incorporated in and made a part of this Agreement as Attachment C.
DHS-FEMA-HSGP-SHSP-FFY20 Page 10 of 42 Jefferson County, E21-062
Attachment B
Washington State Military Department
GENERAL TERMS AND CONDITIONS
Department of Homeland Security (DHS)/
Federal Emergency Management Agency (FEMA)
Grants
A.1 DEFINITIONS
As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200
Subpart A (which is incorporated herein by reference), except as otherwise set forth below:
a. "Agreement" means this Grant Agreement.
b. "Department" means the Washington Military Department, as a state agency, any division,
section, office, unit or other entity of the Department, or any of the officers or other officials lawfully
representing that Department. The Department is a recipient of a federal award directly from a
federal awarding agency and is the pass -through entity making a subaward to a Subrecipient
under this Agreement.
C. "Investment" means the grant application submitted by the Subrecipient describing the project(s)
for which federal funding is sought and provided under this this Agreement. Such grant
application is hereby incorporated into this Agreement by reference.
d. "Monitoring Activities" means all administrative, financial, or other review activities that are
conducted to ensure compliance with all state and federal laws, rules, regulations, authorities and
policies.
e. "Stakeholders Preparedness Report (SPR)" The SPR is an annual three -step self -assessment
of a community's capability levels based on the capability targets identified in the THIRA.
f. "Subrecipient" when capitalized is primarily used throughout this Agreement in reference to the
non-federal entity identified on the Face Sheet of this Agreement that has received a subaward
from the Department. However, the definition of "Subrecipient" is the same as in 2 CFR 200.93
for all other purposes.
g. "Threat and Hazard Identification and Risk Assessment (THIRA)" The THIRA is a three -step
risk assessment. The THIRA helps communities understand their risks and determine the level of
capability they need in order to address those risks. The outputs from this process lay the
foundation for determining a community's capability gaps during the SPR process.
A.2 ADVANCE PAYMENTS PROHIBITED
The Department shall make no payments in advance or in anticipation of goods or services to be provided
under this Agreement. Subrecipient shall not invoice the Department in advance of delivery and invoicing
of such goods or services.
A.3 AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Department may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be
incorporated herein until made in writing and signed by the authorized representatives of the Department
and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the
parties.
The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA
approval of the Award performance period, followed up with a mutually agreed written amendment, or (2)
written notification from the Department to the Subrecipient to provide additional time for completion of
the Subrecipient's project(s).
A.4 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 ET
SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 CFR Part
35.
The Subrecipient must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunication.
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A.5 ASSURANCES
The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules and regulations.
A.6 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency.
The Subrecipient shall complete, sign, and return a Certification Regarding Debarment, Suspension,
Ineligibility, and Voluntary Exclusion form located at http://mil.wa.gov/emergency-management-
division/grants/reguiredgrantforms. Any such form completed by the Subrecipient for this Agreement
shall be incorporated into this Agreement by reference.
Further, the Subrecipient agrees to comply with all applicable federal regulations concerning the federal
debarment and suspension system, including 2 CFR Part 180. The Subrecipient certifies that it will
ensure that potential contractors or subrecipients or any of their principals are not debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in "covered
transactions" by any federal department or agency. "Covered transactions" include procurement
contracts for goods or services awarded under a non -procurement transaction (e.g. grant or cooperative
agreement) that are expected to equal or exceed $25,000, and subawards to Subrecipients for any
amount. With respect to covered transactions, the Subrecipient may comply with this provision by
obtaining a certification statement from the potential contractor or subrecipient or by checking the System
for Award Management (https://sam.gov/SAM/) maintained by the federal government. The Subrecipient
also agrees not to enter into any arrangements or contracts with any party on the Washington State
Department of Labor and Industries' "Debarred Contractor List'
https://secure.Ini.wa.qov/debarandstrike/ContractorDebarList.aspx). The Subrecipient also agrees not
to enter into any agreements or contracts for the purchase of goods and services with any party on the
Department of Enterprise Services' "Debarred Vendor List"
http://www.des.wa..qov/services/ContractingPurchasing/Business/Pages/Vendor-Debarment.aspx).
A.7 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and
belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the
Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2)
that if any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; (3) and that, as
applicable, the Subrecipient will require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly. This
certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into and is a prerequisite for making or entering into this transaction imposed by section
1352, title 31, U.S. Code.
A.8 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited
to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act (PL 94-163, as amended),
the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act
of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees (48
CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW
DHS-FEMA-HSGP-SHSP-FFY20 Page 12 of 42 Jefferson County, E21-062
39.12), State Environmental Policy Act (RCW 43.21 C), Shoreline Management Act of 1971 (RCW 90.58),
State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in
Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations.
In the event of noncompliance or refusal to comply with any applicable law, regulation, executive order,
OMB Circular or policy by the Subrecipient, its contractors or subrecipients, the Department may rescind,
cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is
responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to
comply with applicable laws, regulations, executive orders, OMB Circulars or policies.
A.9 CONFLICT OF INTEREST
No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is
undertaken or located; and no other official of the Subrecipient who exercises any functions or
responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary
gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be
performed in connection with the project assisted under this Agreement.
The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a
provision prohibiting such interest pursuant to this provision.
A.10 CONTRACTING & PROCUREMENT
a. The Subrecipient shall use a competitive procurement process in the procurement and award of
any contracts with contractors or subcontractors that are entered into under the original
agreement award. The procurement process followed shall be in accordance with 2 CFR Part
200.318 General procurement standards through 200.326 Contract provisions.
As required by Appendix II to 2 CFR Part 200, all contracts entered into by the Subrecipient under
this Agreement must include the following provisions, as applicable:
1) Contracts for more than the simplified acquisition threshold currently set at $250,000, which
is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and
the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908,
must address administrative, contractual, or legal remedies in instances where contractors
violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
2) All contracts in excess of $10,000 must address termination for cause and for convenience
by the non-federal entity including the manner by which it will be affected and the basis for
settlement.
3) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part
60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity' (30 FR 12319,
12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
Amending Executive Order 11246 Relating to Equal Employment Opportunity," and
implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor."
4) Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non-federal
entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part
5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction"). In accordance with the statute, contractors must be required to pay
wages to laborers and mechanics at a rate not less than the prevailing wages specified in a
wage determination made by the Secretary of Labor. In addition, contractors must be
required to pay wages not less than once a week. The non-federal entity must place a copy
of the current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the
acceptance of the wage determination. The non-federal entity must report all suspected or
reported violations to the federal awarding agency. The contracts must also include a
provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as
DHS-FEMA-HSGP-SHSP-FFY20 Page 13 of 42 Jefferson County, E21-062
supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or
Grants from the United States"). The Act provides that each contractor or Subrecipient must
be prohibited from inducing, by any means, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or
she is otherwise entitled. The non-federal entity must report all suspected or reported
violations to the federal awarding agency.
5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable,
all contracts awarded by the non-federal entity in excess of $100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C.
3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under
40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every
mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of
the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials or articles ordinarily
available on the open market, or contracts for transportation or transmission of intelligence.
6) Rights to Inventions Made Under a Contract or Agreement. If the federal award meets the
definition of "funding agreement' under 37 CFR §401.2 (a) and the recipient or Subrecipient
wishes to enter into a contract with a small business firm or nonprofit organization regarding
the substitution of parties, assignment or performance of experimental, developmental, or
research work under that "funding agreement," the recipient or Subrecipient must comply
with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and
Cooperative Agreements," and any implementing regulations issued by the awarding agency.
7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended —Contracts and subgrants of amounts in excess of
150,000 must contain a provision that requires the non-federal award to agree to comply
with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42
U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C.
1251-1387). Violations must be reported to the federal awarding agency and the Regional
Office of the Environmental Protection Agency (EPA).
8) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2
CFR 180.220) must not be made to parties listed on the government -wide exclusions in the
System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180
that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR
part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the
names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549.
9) Byrd Anti -Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above
that it will not and has not used federal appropriated funds to pay any person or organization
for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any federal contract, grant or any other award covered by 31
U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes
place in connection with obtaining any federal award. Such disclosures are forwarded from
tier to tier up to the non-federal award.
10) Procurement of recovered materials -- As required by 2 CFR 200.322, a non-federal entity
that is a state agency or agency of a political subdivision of a state and its contractors must
comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include procuring only
DHS-FEMA-HSGP-SHSP-FFY20 Page 14 of 42 Jefferson County, E21-062
items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part
247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the item exceeds
10,000 or the value of the quantity acquired during the preceding fiscal year exceeded
10,000; procuring solid waste management services in a manner that maximizes energy
and resource recovery; and establishing an affirmative procurement program for
procurement of recovered materials identified in the EPA guidelines.
11) Notice of federal awarding agency requirements and regulations pertaining to reporting.
12) Federal awarding agency requirements and regulations pertaining to copyrights and rights in
data.
13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller
General of the United States, or any of their duly authorized representatives to any books,
documents, papers, and records of the contractor which are directly pertinent to that specific
contract for the purpose of making audit, examination, excerpts, and transcriptions.
14) Retention of all required records for six years after the Subrecipient has made final payments
and all other pending matters are closed.
15) Mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Pub. L. 94-163, 89 Stat. 871).
16) Pursuant to Executive Order 13858 "Strengthening Buy -American Preferences for
Infrastructure Projects," the Department encourages Subrecipients to use, to the greatest
extent practicable and consistent with the law, the use of goods, products, and materials
produced in the United States in every contract, subcontract, purchase order, or sub -award
that is chargeable against federal financial assistance awards.
b. The Department reserves the right to review the Subrecipient's procurement plans and
documents and require the Subrecipient to make changes to bring its plans and documents into
compliance with the requirements of 2 CFR Part 200.318 through 200.326. The Subrecipient
must ensure that its procurement process requires contractors and subcontractors to provide
adequate documentation with sufficient detail to support the costs of the project and to allow both
the Subrecipient and Department to make a determination on eligibility of project costs.
C. All contracting agreements entered into pursuant to this Agreement shall incorporate this
Agreement by reference.
A.11 DISCLOSURE
The use or disclosure by any party of any information concerning the Department for any purpose not
directly connected with the administration of the Department's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Department or as required to comply with the state Public Records Act, other law or court order.
A.12 DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties
and it cannot be resolved through discussion and negotiation, either party may request a dispute
resolution panel to resolve the dispute. A request for a dispute resolution board shall be in writing, state
the disputed issues, state the relative positions of the parties, and be sent to all parties. The panel shall
consist of a representative appointed by the Department, a representative appointed by the Subrecipient
and a third party mutually agreed upon by both parties. The panel shall, by majority vote, resolve the
dispute. Each party shall bear the cost for its panel member and its attorney fees and costs and share
equally the cost of the third panel member.
A.13 LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement
and gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement.
To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold
harmless the Department, the state of Washington, and the United States Government and their
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authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature
whatsoever by reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients,
assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever
arising out of or in connection with any acts or activities authorized by this Agreement.
To the extent allowed by law, the Subrecipient further agrees to defend the Department and the state of
Washington and their authorized agents and employees in any litigation; including payment of any costs
or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts
or activities authorized by this Agreement.
This obligation shall not include such claims, costs, damages or expenses which may be caused by the
sole negligence of the Department; provided, that if the claims or damages are caused by or result from
the concurrent negligence of (1) the Department, and (2) the Subrecipient, its agents, or employees, this
indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient,
or the Subrecipient's agents or employees.
Insofar as the funding source, FEMA, is an agency of the Federal government, the following shall apply:
44 CFR 206.9 Non -liability. The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the
part of a federal agency or an employee of the Federal government in carrying out the provisions of the
Stafford Act.
A.14 LIMITATION OF AUTHORITY — AUTHORIZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Department's Authorized Signature representative and the
Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally
designated in writing, shall have the express, implied, or apparent authority to alter, amend, modify, or
waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of
any clause or condition of this Agreement is not effective or binding unless made in writing and signed
by both parties' Authorized Signature representatives, except as provided for time extensions in Article
A.3.
Further, only the Authorized Signature representative or Alternate for the Subrecipient shall have
signature authority to sign reimbursement requests, time extension requests, amendment and
modification requests, requests for changes to projects or work plans, and other requests, certifications
and documents authorized by or required under this Agreement.
A.15 LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Agreement and prior to normal completion or end date, the Department
may unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as
a "Termination for Cause" without providing the Subrecipient an opportunity to cure. Alternatively, the
parties may renegotiate the terms of this Agreement under "Amendments and Modifications" to comply
with new funding limitations and conditions, although the Department has no obligation to do so.
A.16 NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by
the Subrecipient.
A.17 NONDISCRIMINATION
The Subrecipient shall comply with all applicable federal and state non-discrimination laws, regulations,
and policies. No person shall, on the grounds of age, race, creed, color, sex, sexual orientation, religion,
national origin, marital status, honorably discharged veteran or military status, or disability (physical,
mental, or sensory) be denied the benefits of, or otherwise be subjected to discrimination under any
project, program, or activity, funded, in whole or in part, under this Agreement.
A.18 NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance.
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A.19 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/HEALTH ACT
OSHA/WISHA)
The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal
and state safety and health regulations that are in effect during the Subrecipient's performance under this
Agreement. To the extent allowed by law, the Subrecipient further agrees to indemnify and hold harmless
the Department and its employees and agents from all liability, damages and costs of any nature,
including, but not limited to, costs of suits and attorneys' fees assessed against the Department, as a
result of the failure of the Subrecipient to so comply.
A.20 OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Department makes no claim to any capital facilities or real property improved or constructed with
funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership
interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and
responsibilities arising from the ownership and operation of the project and agrees to indemnify and hold
the Department, the state of Washington, and the United States government harmless from any and all
causes of action arising from the ownership and operation of the project.
A.21 POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
A.22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or commission
for the purpose of obtaining approval of the application for such assistance or any other approval or
concurrence under this Agreement provided, however, that reasonable fees or bona fide technical
consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if
otherwise eligible as project costs.
A.23 PUBLICITY
The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity
matters relating to this Agreement wherein the Department's name is mentioned, or language used from
which the connection of the Department's name may, in the Department's judgment, be inferred or
implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the
prior written consent of the Department. The Subrecipient may copyright original work it develops in the
course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty -
free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize
others to use the work for government purposes.
Publication resulting from work performed under this Agreement shall include an acknowledgement of
FEMA's financial support, by the Assistance Listings Number (formerly CFDA Number), and a statement
that the publication does not constitute an endorsement by FEMA or reflect FEMA's views.
A.24 RECAPTURE PROVISION
In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Department
reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right
of recapture shall exist for the life of the project following Agreement termination. Repayment by the
Subrecipient of funds under this recapture provision shall occur within 30 days of demand. In the event
the Department is required to institute legal proceedings to enforce the recapture provision, the
Department shall be entitled to its costs and expenses thereof, including attorney fees from the
Subrecipient.
A.25 RECORDS
a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all
other electronic or written records necessary to sufficiently and properly reflect the Subrecipient's
contracts, subawards, grant administration, and payments, including all direct and indirect
charges, and expenditures in the performance of this Agreement (the "records").
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected
and audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or
their designees, by the Comptroller General of the United States or its designees, or by other
DHS-FEMA-HSGP-SHSP-FFY20 Page 17 of42 Jefferson County, E21-062
state or federal officials authorized by law, for the purposes of determining compliance by the
Subrecipient with the terms of this Agreement and to determine the appropriate level of funding
to be paid under the Agreement.
C. The records shall be made available by the Subrecipient for such inspection and audit, together
with suitable space for such purpose, at any and all times during the Subrecipient's normal
working day.
d. The Subrecipient shall retain and allow access to all records related to this Agreement and the
funded project(s) for a period of at least six (6) years following final payment and closure of the
grant under this Agreement. Despite the minimum federal retention requirement of three (3)
years, the more stringent State requirement of six (6) years must be followed.
A.26 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORKIWORK PLAN
While the Department undertakes to assist the Subrecipient with the project/statement of work/work plan
project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole
responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or
to any third party, other than as is expressly set out in this Agreement.
The responsibility for the design, development, construction, implementation, operation and maintenance
of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is
responsibility for any claim or suit of any nature by any third party related in any way to the project.
Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable federal,
state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with
the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species
Act, and all other environmental laws, regulations, and executive orders.
The Subrecipient shall defend, at its own cost, any and all claims or suits at law or in equity, which may
be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the
Department, or to any state or federal agency, or to any of their employees or agents, for any
performance, assistance, or any payment or indemnity, including, but not limited to, cost of defense
and/or attorneys' fees, in connection with any claim or lawsuit brought by any third party related to any
design, development, construction, implementation, operation and/or maintenance of a project.
A.27 SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application
to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions
of the Agreement, which can be given effect without the invalid provision. To this end, the terms and
conditions of this Agreement are declared severable.
A.28 SINGLE AUDIT ACT REQUIREMENTS (including all AMENDMENTS)
The Subrecipient shall comply with and include the following audit requirements in any subawards.
Non-federal entities, as Subrecipients of a federal award, that expend $760,000 or more in one fiscal
year of federal funds from all sources, direct and indirect, are required to have a single or a program -
specific audit conducted in accordance with 2 CFR Part 200 Subpart F. Non-federal entities that spend
less than $750,000 a year in federal awards are exempt from federal audit requirements for that year,
except as noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, the term "non-federal entity"
means a state, local government, Indian tribe, institution of higher education, or nonprofit organization
that carries out a federal award as a recipient or subrecipient.
Subrecipients that are required to have an audit must ensure the audit is performed in accordance with
Generally Accepted Government Auditing Standards (GAGAS) as found in the Government Auditing
Standards (the Revised Yellow Book) developed by the United States Comptroller General and the OMB
Compliance Supplement. The Subrecipient has the responsibility of notifying its auditor and requesting
an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Auditor's Office,
a federal auditor, or a public accountant performing work using GAGAS, as appropriate. Costs of the
audit may be an allowable grant expenditure as authorized by 2 CFR Part 200.425.
The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement
and shall ensure that any subcontractors also maintain auditable records. The Subrecipient is
responsible for any audit exceptions incurred by its own organization or that of its
subcontractors. Responses to any unresolved management findings and disallowed or questioned costs
DHS-FEMA-HSGP-SHSP-FFY20 Page 18 of 42 Jefferson County, E21-062
shall be included with the audit report. The Subrecipient must respond to Department requests for
information or corrective action concerning audit issues or findings within 30 days of the date of
request. The Department reserves the right to recover from the Subrecipient all disallowed costs
resulting from the audit.
After the single audit has been completed, and if it includes any audit findings, the Subrecipient must
send a full copy of the audit and its Corrective Action Plan to the Department at the following address no
later than nine (9) months after the end of the Subrecipient's fiscal year(s):
Contracts Office
Washington Military Department
Finance Division, Building #1 TA-20
Camp Murray, WA 98430-5032
The Department retains the sole discretion to determine whether a valid claim for an exemption from the
audit requirements of this provision has been established.
Conducting a single or program -specific audit in compliance with 2 CFR Part 200 Subpart F is a material
requirement of this Agreement. In the absence of a valid claim of exemption from the audit requirements
of 2 CFR Part 200 Subpart F, the Subrecipient's failure to comply with said audit requirements may result
in one or more of the following actions in the Department's sole discretion: a percentage of federal awards
being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding
or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and
submitted; or termination of the federal award.
A.29 SUBRECIPIENT NOT EMPLOYEE
The parties intend that an independent contractor relationship will be created by this Agreement. The
Subrecipient, and/or employees or agents performing under this Agreement are not employees or agents
of the Department in any manner whatsoever. The Subrecipient will not be presented as, nor claim to
be, an officer or employee of the Department by reason of this Agreement, nor will the Subrecipient make
any claim, demand, or application to or for any right or privilege applicable to an officer or employee of
the Department or of the state of Washington by reason of this Agreement, including, but not limited to,
Workmen's Compensation coverage, unemployment insurance benefits, social security benefits,
retirement membership or credit, or privilege or benefit which would accrue to a civil service employee
under Chapter 41.06 RCW.
It is understood that if the Subrecipient is another state department, state agency, state university, state
college, state community college, state board, or state commission, that the officers and employees are
employed by the state of Washington in their own right and not by reason of this Agreement.
A.30 TAXES, FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain
in current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
A.31 TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Department Key Personnel identified in the Agreement,
specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best
interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business
days after emailing notice to the Subrecipient. Upon notice of termination for convenience, the
Department reserves the right to suspend all or part of the Agreement, withhold further payments, or
prohibit the Subrecipient from incurring additional obligations of funds. In the event of termination, the
Subrecipient shall be liable for all damages as authorized by law. The rights and remedies of the
Department provided for in this section shall not be exclusive and are in addition to any other rights and
remedies provided by law.
A.32 TERMINATION OR SUSPENSION FOR LOSS OF FUNDING
The DEPARTMENT may unilaterally terminate or suspend all or part of this Grant Agreement, or may
reduce its scope of work and budget, if there is a reduction in funds by the source of those funds, and if
DHS-FE1V1A-HSGP-SHSP-FFY20 Page 19 of 42 Jefferson County, E21-062
such funds are the basis for this Grant Agreement. Department will email the Subrecipient ten (10)
business days prior to termination.
A.33 TERMINATION OR SUSPENSION FOR CAUSE
In the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a
timely and proper manner its obligations under this Agreement, is in an unsound financial condition so
as to endanger performance hereunder, is in violation of any laws or regulations that render the
Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants,
agreements or stipulations of this Agreement, the Department has the right to immediately suspend or
terminate this Agreement in whole or in part.
The Department may notify the Subrecipient in writing of the need to take corrective action and provide
a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity
to cure if it is not feasible as determined solely within the Department's discretion. Any time allowed for
cure shall not diminish or eliminate the Subrecipient's liability for damages or otherwise affect any other
remedies available to the Department. If the Department allows the Subrecipient an opportunity to cure,
the Department shall notify the Subrecipient in writing of the need to take corrective action. If the
corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department,
or if such corrective action is deemed by the Department to be insufficient, the Agreement may be
terminated in whole or in part.
The Department reserves the right to suspend all or part of the Agreement, withhold further payments,
or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the
alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a
decision by the Department to terminate the Agreement in whole or in part.
In the event of termination, the Subrecipient shall be liable for all damages as authorized by law, including,
but not limited to, any cost difference between the original Agreement and the replacement or cover
Agreement and all administrative costs directly related to the replacement Agreement, e.g., cost of
administering the competitive solicitation process, mailing, advertising and other associated staff time.
The rights and remedies of the Department provided for in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law.
If it is determined that the Subrecipient: (1) was not in default or material breach, or (2) failure to perform
was outside of the Subrecipient's control, fault or negligence, the termination shall be deemed to be a
Termination for Convenience".
A.34 TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Department terminates this Agreement, the
Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this
Agreement and in addition to any other rights provided in this Agreement, the Department may require
the Subrecipient to deliver to the Department any property specifically produced or acquired for the
performance of such part of this Agreement as has been terminated.
If the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon
price, if separately stated, for properly authorized and completed work and services rendered or goods
delivered to and accepted by the Department prior to the effective date of Agreement termination, the
amount agreed upon by the Subrecipient and the Department for (i) completed work and services and/or
equipment or supplies provided for which no separate price is stated, (ii) partially completed work and
services and/or equipment or supplies provided which are accepted by the Department, (iii) other work,
services and/or equipment or supplies which are accepted by the Department, and (iv) the protection and
preservation of property.
Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this
Agreement. If the termination is for cause, the Department shall determine the extent of the liability of
the Department. The Department shall have no other obligation to the Subrecipient for termination. The
Department may withhold from any amounts due the Subrecipient such sum as the Department
determines to be necessary to protect the Department against potential loss or liability.
The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in
addition to any other rights and remedies provided by law.
After receipt of a notice of termination, and except as otherwise directed by the Department in writing,
the Subrecipient shall:
DHS-FEMA-HSGP-SHSP-FFY20 Page 20 of 42 Jefferson County, E21-062
a. Stop work under the Agreement on the date, and to the extent specified, in the notice;
b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities
in relation to this Agreement except as may be necessary for completion of such portion of the
work under the Agreement as is not terminated;
C. Assign to the Department, in the manner, at the times, and to the extent directed by the
Department, all of the rights, title, and interest of the Subrecipient under the orders and contracts
so terminated, in which case the Department has the right, at its discretion, to settle or pay any
or all claims arising out of the termination of such orders and contracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and
contracts, with the approval or ratification of the Department to the extent the Department may
require, which approval or ratification shall be final for all the purposes of this clause;
e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed
by the Department any property which, if the Agreement had been completed, would have been
required to be furnished to the Department;
f. Complete performance of such part of the work as shall not have been terminated by the
Department in compliance with all contractual requirements; and
g. Take such action as may be necessary, or as the Department may require, for the protection and
preservation of the property related to this Agreement which is in the possession of the
Subrecipient and in which the Department has or may acquire an interest.
A.35 UTILIZATION OF MINORITY AND WOMEN BUSINESS ENTERPRISES (MWBE)
The Subrecipient is encouraged to utilize business firms that are certified as minority -owned and/or
women -owned in carrying out the purposes of this Agreement. The Subrecipient may set utilization
standards, based upon local conditions or may use the state of Washington MWBE goals, as identified
in WAC 326-30-041.
A.36 VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance
shall be governed by, the laws of the state of Washington. Venue of any suit between the parties arising
out of this Agreement shall be the Superior Court of Thurston County, Washington. The Subrecipient,
by execution of this Agreement, acknowledges the jurisdiction of the courts of the state of Washington.
A.37 WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Department in writing. The Department's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance
during such breach, shall not constitute a waiver of any right under this Agreement.
DHS-FEMA-HSGP-SHSP-FFY20 Page 21 of 42 Jefferson County, E21-062
Attachment C
FY20 HSGP Award Documents
EMW-2020-SS-00080
Award Letter
U.S. Department of Homeland Security
Washington, D.C. 20472
Bret Daugherty
Washington Military Department
Building 20
Camp Murray, WA98430 - 5122
Re: Grant No.EMW-2020-SS-00080
Dear Bret Daugherty:
Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under
the Fiscal Year (FY) 2020 Homeland Security Grant Program has been approved in the amount of $15,657,838.00. You are
not required to match this award with any amount of non-Federalfunds.
Before you request and receive any of the Federalfun ds awarded to you, you must establish acceptance of theaward. By accepting
this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award:
Agreement
Articles (attached to this Award Letter) Obligating
Document (attached to this Award Letter) FY
2020 Homeland Security Grant Program Notice of Funding Opportunity. FEMA
Preparedness Grants Manual Please
make sure you read, understand, and maintain a copy of these documents in your official file for this award. In
order to establish acceptance of the award and its terms, please follow these instructions: Step
1: Please log in to the ND Grants system at https:ffportal.fema. gov. Step 2:
After logging in, you will see the Home page with a Pending Tasks menu. Click on the Pending Tasks menu, select the Application sub -
menu, and then click the link for "Award Offer Review" tasks. This link will navigate you to Award Packages that are
pending review. Step 3:
Click the Review Award Package icon (wrench) to review the Award Package and accept or decline the award. Please save or
print the Award Package for your records. System for
Award Management (SAM): Grant recipients are to keep all of their information up to date in SAM, in particular, your organization'
s name, address, DUNS number, EIN and banking information. Please ensure that the DUNS number used in SAM
is the same one used to apply for all FEMA awards. Future payments will be contingent on the information provided in the
SAM; therefore, it is imperative that the information is correct. The System for Award Management is located at http. MAX saMAov.
If you
have any questions or have updated your information in SAM, please let your Grants Management Specialist (GMS) know as
soon as possible. Thiswill help us to make the necessary updates and avoid any interruptions in the payment process. DHS-
FEMA-
HSGP-SHSP-FFY20 Page 22 of 42 Jefferson County, E21-062
CHRISTOPHER PATRICKLOGAN GPDAssistant Administrator DHS-
FEMA-HSGP-SHSP-FFY20 Page 23 of 42 Jefferson County, E21-062
Agreement Articles
Tue Sep 01 00:00:00 GMT 2020
U.S. Department of Homeland Security
Washington, D.C. 20472
AGREEMENT ARTICLES
Homeland Security Grant Program
GRANTEE: Washington Military Department
PROGRAM: Homeland Security Grant Program
AGREEMENT NUMBER: EMW-2020-SS-00080-S01
TABLE OF CONTENTS
Article I Summary Description of Award
Article II Activities Conducted Abroad
Article III Reporting of Matters Related to Recipient Integrity and
Performance
Article IV Trafficking Victims Protection Act of 2000 (TVPA)
Article V Federal Leadership on Reducing Text Messaging while
Driving
Article VI Debarment and Suspension
Article VI Fly America Act of 1974
Article VIII Americans with Disabilities Act of 1990
Article IX Duplication of Benefits
Article X Copyright
Article XI Civil Rights Act of 1968
Article XII Best Practices for Collection and Use of Personally
Identifiable Information (PII)
Article X I I I Limited English Proficiency (Civil Rights Act of 1964, Title VI)
DHS-FEMA-HSGP-SHSP-FFY20 Page 24 of 42 Jefferson County, E21-062
Article XIV
Article XV
Article XVI
Article XVII
Article XVIII
Article XIX
Article XX
Article XXI
Article XXII
Article XXIII
Article XXIV
Article XXV
Article XXVI
Article XXVII
Article XXVIII
Article XXIX
Article XXX
Article XXXI
Article XXXII
Article XXXIII
Article )=IV
Article XXXV
Article XXXVI
Hotel and Motel Fire Safety Act of 1990
Disposition of Equipment Acquired Under the Federal Award
Patents and Intellectual Property Rights
DHS Specific Acknowledgements and Assurances
Procurement of Recovered Materials
Terrorist Financing
Civil Rights Act of 1964 - Title VI
Prior Approval for Modification of Approved Budget
Acknowledgement of Federal Funding from DHS
Acceptance of Post Award Changes
Rehabilitation Act of 1973
False Claims Act and Program Fraud Civil Remedies
Nondiscrimination in Matters Pertaining to Faith -Based
Organizations
Lobbying Prohibitions
Education Amendments of 1972 (Equal Opportunity in
Education Act) - Title IX
Age Discrimination Act of 1975
National Environmental Policy Act
Assurances, Administrative Requirements, Cost Principles,
Representations and Certifications
USA PATRIOT Act of 2001
Non -Supplanting Requirement
Drug -Free Workplace Regulations
Universal Identifier and System of Award Management
Reporting Subawards and Executive Compensation
DHS-FEMA-HSGP-SHSP-FFY20 Page 25 of 42 Jefferson County, E21-062
Article XXXVII
Article XXXVIII
Article XXXIX
Article XL
Article XLI
Article XLII
Article XLIII
Article XLIV
Article I - Summary Description of Award
Energy Policy and Conservation Act
Whistleblower Protection Act
Federal Debt Status
Use of DHS Seal, Logo and Flags
Notice of Funding Opportunity Requirements
SAFECOM
Operation Stonegarden Program Hold
Funding Hold: SHSP National Priorities
The purpose of the FY 2020 HSGP is to support state and local efforts to prevent terrorism and other catastrophic events and
to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. The HSGP
provides funding to implement investments that build, sustain, and deliver the 32 core capabilities essential to achieving the
National Preparedness Goal of a secure and resilient Nation. Among the five basic homeland security missions noted in the
DHS Quadrennial Homeland Security Review, HSGP supports the goal to Strengthen National Preparedness and Resilience.
The building, sustainment, and delivery of these core capabilities are not exclusive to any single level of government,
organization, or community, but rather, require the combined effort of the whole community. This HSGP award consists
of State Homeland Security Program (SHSP) funding in the amount of $6,731,000, Urban Area Security Initiative (UASI)
funding in the amount of $6,250,000, and Operation Stonegarden (OPSG) funding in the amount of $2,676,838. The following
counties shall receive Operation Stonegarden subawards for the following amounts: Adams, $75,000; Clallam, $455,000;
Ferry, $130,000; Island, $208,386, Jamestown Sklallam Tribe, $80,000; Lower Elwha Tribe, $75,000 Makah, $77,018;
Nooksack, $110,262; Okanogan, $250,000; Pend Oreille, $155,232, Quileute, $74,825; San Juan, $165,750; Spokane,
155,250; Stevens, $175,000; Swinomish, $74,115; Whatcom, $416,000. These grant programs fund a range of activities,
including planning, organization, equipment purchase, training, exercises, and management and administration across all core
capabilities and mission areas.
Article II - Activities Conducted Abroad
Recipients must ensure that project activities carried on outside the United States are coordinated as necessary with
appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.
Article III - Reporting of Matters Related to Recipient Integrity and Performance
If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding
agencies exceeds $10,000,000 for any period of time during the period of performance of this federal award, then the
recipients must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient
Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by
reference in the award terms and conditions.
Article IV - Trafficking Victims Protection Act of 2000 (TVPA)
Recipients must comply with the requirements of the government -wide financial assistance award term which implements
Section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. section 7104. The
award term is located at 2 C.F.R. section 175.15, the full text of which is incorporated here by reference.
Article V - Federal Leadership on Reducing Text Messaging while Driving
DHS-FEMA-HSGP-SHSP-FFY20 Page 26 of 42 Jefferson County, E21-062
Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513,
including conducting initiatives described in Section 3(a) of the Order when on official government business or when
performing any work for or on behalf of the federal government.
Article VI - Debarment and Suspension
Recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders (E.O.)
12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3000. These regulations restrict
federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise
excluded from or ineligible for participation in federal assistance programs or activities.
Article VII - Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C.
section 41102) for international air transportation of people and property to the extent that such service is available, in
accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. section 40118, and
the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to
Comptroller General Decision B-138942.
Article VIII - Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. No. 101-336
1990) (codified as amended at 42 U.S.C. sections 12101-12213), which prohibits recipients from discriminating on the basis
of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and
certain testing entities.
Article IX - Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not
be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by
federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these
prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with
existing federal statutes, regulations, or the federal financial assistance award terms and conditions.
Article X - Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. sections 401 or 402 and an acknowledgement of U.S.
Government sponsorship (including the award number) to any work first produced under federal financial assistance awards.
Article XI - Civil Rights Act of 1968
Recipients must comply with Title VI11 of the Civil Rights Act of 1968, Pub. L. No. 90-284, as amended through Pub. L. 113-4,
which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of
services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see
42 U.S.C. section 3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R.
Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more
dwelling units-i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and
ground -floor units in buildings without elevators) -be designed and constructed with certain accessible features. (See 24 C.F.R.
Part 100, Subpart D.)
Article XII - Best Practices for Collection and Use of Personally Identifiable Information (PII)
Recipients who collect PI I are required to have a publicly available privacy policy that describes standards on the usage and
maintenance of the PII they collect. DHS defines personally identifiable information (PII) as any information that permits the
identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual.
Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources
respectively.
Article XIII - Limited English Proficiency (Civil Rights Act of 1964, Title VQ
Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. section 2000d et seq.) prohibition against
discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable
DHS-FEMA-HSGP-SHSP-FFY20 Page 27 of 42 Jefferson County, E21-062
steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services.
For additional assistance and information regarding language access obligations, please refer to the DHS Recipient
Guidance: https://www.dhs.gov/guidance-published-help-department-supported-organizations-provide-meaningful-access-
people-limited and additional resources on http://www.lepaov.
Article XIV - Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. section 2225a, recipients must ensure
that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire
prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, (codified as amended at 15 U.S.C.
section 2225.)
Article XV - Disposition of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award by the recipient or its sub -recipients is no longer needed
for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request
instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313.
Article XVI - Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. section 200 et seq, unless otherwise provided by law. Recipients are
subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents
resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located
at 37 C.F.R. section 401.14.
Article XVII - DHS Specific Acknowledgements and Assurances
All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable
provisions governing DHS access to records, accounts, documents, information, facilities, and staff.
1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS.
2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and
sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other
individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program
guidance.
3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate
backup documentation to support the reports.
4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law
or detailed in program guidance.
5. Recipients of federal financial assistance from DHS must complete the DHS Civil Rights Evaluation Tool within thirty (30)
days of receipt of the Notice of Award or, for State Administering Agencies, thirty (30) days from receipt of the DHS Civil
Rights Evaluation Tool from DHS or its awarding component agency. After the initial submission for the first award under
which this term applies, recipients are required to provide this information once every two (2) years as long as they have an
active award, not every time an award is made. Recipients should submit the completed tool, including supporting materials,
to Civil RightsEvaluationO-ho.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements
contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to
DHS. The evaluation tool can be found at https://www.dhs.aov/publication/dhs-civil-rights-evaluation-tool.
6. The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient
identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request
to Civil RightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline.
Article XVIII - Procurement of Recovered Materials
States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act,
Pub. L. No. 89-272 (1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. section 6962.)
The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection
DHS-FEMA-HSGP-SHSP-FFY20 Page 28 of 42 Jefferson County, E21-062
Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition.
Article XIX - Terrorist Financing
Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and
support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance
with the Order and laws.
Article XX - Civil Rights Act of 1984 - Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C.
section 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin,
be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R.
Part 7.
Article XXI - Prior Approval for Modification of Approved Budget
Before making any change to the DHS/FEMA approved budget for this award, you must request prior written approval from
DHS/FEMA where required by 2 C.F.R. Section 200.308. DHS/FEMA is also utilizing its discretion to impose an additional
restriction under 2 C.F.R. Section 200.308(e) regarding the transfer of funds among direct cost categories, programs,
functions, or activities. Therefore, for awards with an approved budget where the Federal share is greater than the simplified
acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions,
or activities without prior written approval from DHS/FEMA where the cumulative amount of such transfers exceeds or is
expected to exceed ten percent (10%) of the total budget DHS/FEMA last approved. You must report any deviations from
your DHS/FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation,
regardless of whether the budget deviation requires prior written approval.
Article XXII - Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid
invitations, and other documents describing projects or programs funded in whole or in part with federal funds.
Article XXIII - Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document after an award has been made, including
changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once
notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the
award. Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-GMDOfema.dhs.gov if you have any
questions.
Article XXIV - Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. No. 93-112 (1973),
codified as amended at 29 U.S.C. section 794,) which provides that no otherwise qualified handicapped individuals in
the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity receiving federal financial assistance.
Article XXV - False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. sections 3729-3733, which prohibits the
submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C. sections 3801-3812, which
details the administrative remedies for false claims and statements made.)
Article XXVI - Nondiscrimination in Matters Pertaining to Faith -Based Organizations
It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or
supported by DHS or its component agencies, enabling those organizations to participate in providing important social
services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R.
Part 19 and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in
individual DHS programs.
DHS-FEMA-HSGP-SHSP-FFY20 Page 29 of 42 Jefferson County, E21-062
Article XXVII - Lobbying Prohibitions
Recipients must comply with 31 U.S.C. section 1352, which provides that none of the funds provided under a federal financial
assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with any federal action related to a federal award or contract, including any extension, continuation,
renewal, amendment, or modification.
Article XXVIII - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX
Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. No. 92-318 (1972)
codified as amended at 20 U.S.C. section 1681 et seq.), which provide that no person in the United States will, on the basis
of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational
program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and
44 C. F. R. Part 19.
Article XXIX - Age Discrimination Act of 1975
Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L. No. 94-135 (1975) (codified as
amended at Title 42, U.S. Code, section 6101 et seq.), which prohibits discrimination on the basis of age in any program or
activity receiving federal financial assistance.
Article XXX -National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy Act of 1969 (NEPA), Pub. L. No. 91-190
1970) (codified as amended at 42 U.S.C. section 4321 et seq.) and the Council on Environmental Quality (CEQ) Regulations
for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their
authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which
people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future
generations of Americans.
Article XXXI -Assurances, Administrative Requirements, Cost Principles, Representations and Certifications
DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form 424E
Assurances - Non -Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs, as applicable.
Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS
FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to
their program as instructed by the awarding agency. Please contact the DHS FAO if you have any questions.
DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations
C.F.R.) Part 200, and adopted by DHS at 2 C.F.R. Part 3002.
Article XXXII - USA PATRIOT Act of 2001
Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate
Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), Pub. L. No. 107-56, which amends 18
U.S.C. sections 175-175c.
Article XXXIII - Non -Supplanting Requirement
Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure
that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal
sources.
Article XXXIV - Drug -Free Workplace Regulations
Recipients must comply with drug -free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2
C.F.R. Part 3001, which adopts the Government -wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug -Free
Workplace Act of 1988 (41 U.S.C. sections 8101-8106).
Article XXXV - Universal Identifier and System of Award Management
DHS-FEMA-HSGP-SHSP-FFY20 Page 30 of 42 Jefferson County, E21-062
Recipients are required to comply with the requirements set forth in the government -wide financial assistance award term
regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A,
the full text of which is incorporated here by reference.
Article XXXVI - Reporting Subawards and Executive Compensation
Recipients are required to comply with the requirements set forth in the government -wide award term on Reporting Subawards
and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference
in the award terms and conditions.
Article XXXVII - Energy Policy and Conservation Act
Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. No. 94-163 (1975) (codified
as amended at 42 U.S.C. section 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state
energy conservation plan issued in compliance with this Act.
Article XXXVIII - Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.0 section 2409,
41 U.S.C. section 4712, and 10 U.S.C. section 2324, 41 U.S.C. sections 4304 and 4310.
Article XXXIX - Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include
delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.)
Article XL - Use of DHS Seal, Logo and Flags
Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags
or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of
flags or likenesses of Coast Guard officials.
Article XLI - Notice of Funding Opportunity Requirements
All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this
program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such
requirements set forth in the program NOFO.
Article XLII - SAFECOM
Recipients receiving federal financial assistance awards made under programs that provide emergency communication
equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance interoperable communications.
Article XLIII - Operation Stonegarden Program Hold
The recipient is prohibited from drawing down OPSG funding under this award or reimbursing OPSG subrecipients of this
award until each unique, specific, or modified county level, tribal, or equivalent Operations Order or Fragmentary Order
Frago) has been reviewed by FEMA/GPD and Customs and Border Protection/United States Border Patrol (CBP/USBP).
The recipient will receive the official notification of approval from FEMA/GPD.
Article XLIV - Funding Hold: SHSP National Priorities
FEMA has placed a funding hold on the following investments under the national priority areas, and $1,346,200 of SHSP
funds is on hold in the FEMA financial systems. Until the hold is released, the recipient is prohibited from drawing down funds
or reimbursing subrecipients for, and the subrecipients are prohibited from obligating or expending SHSP funds for the costs
or activities identified below. The hold only applies to the amount of funds identified for each SHSP investment under the
national priority areas below. To release this hold, additional information is required for the investments identified below which
must be submitted in the December 2020 Biannual Strategy Implementation Report (BSIR) in a manner consistent with GPD
Information Bulletin No. 447.
Cybersecurity: $336,550
Soft Targets/Crowded Places: $336,550
DHS-FEMA-HSGP-SHSP-FFY20 Page 31 of42 Jefferson County, E21-062
Information Sharing and Cooperation: $336,550
Emerging Threats: $336,550
If you have questions about this funding hold or believe it was placed in error, please contact the DHS/FEMA Headquarters
Preparedness Officer.
BUDGET COST CATEGORIES
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Contractual
Construction
Indirect Charges
Other
466,958.85
140,087.45
14, 076.00
0.00
9,134.00
14, 941, 867.04
0.00
85, 714.66
0.00
DHS-FEMA-HSGP-SHSP-FFY20 Page 32 of 42 Jefferson County, E21-062
Obligating Document for Award/Amendment
Ia. AGREEMENT NO. 2. AMENDMENT NO. 3. 4. TYPE OF ACTION 5. CONTROL NO.
EMW-2020-SS-00080-SO1 RECIPIENT AWARD WX03438N2020T ,
NO. WX03434N2020T ,
916001095G WX03435N2020T
6. RECIPIENT NAME AND 7. ISSUING FEMA OFFICE AND 8. PAYMENT OFFICE AND ADDRESS
ADDRESS ADDRESS FEMA Finance Center
Washington Military FEMA-GPD 430 Market Street
Department 400 C Street, SW, 3rd floor Winchester, VA 22603
Building 20 Washington, DC 20472-3645
Camp Murray, WA, 98430 - POC: 866-927-5646
5122
9. NAME OF RECIPIENT PHONE NO. 10. NAME OF FEMA PROJECT COORDINATOR
PROJECT OFFICER 253-512-7472 Central Scheduling and Information Desk
Gail Cram Phone: 800-368-6498
Email: Askcsid@dhs.gov
11. EFFECTIVE DATE OF 12. 13. ASSISTANCE ARRANGEMENT 14. PERFORMANCE PERIOD
THIS ACTION METHOD Cost Reimbursement From: To:
09(01/2020 OF 09/01 /2020 08/31 /2023
PAYMENT Budget Period
PARS 09/01 /2020 08/31 /2023
15. DESCRIPTION OF ACTION
a. (Indicate funding data for awards or financial changes)
PROGRAM CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMULATIVE NON -
NAME ACCS CODE) TOTAL AWARDED TOTAL FEDERAL COMMITMENT
ACRONYM XXXX-XXX-XXXXXX- AWARD THIS AWARD
M-XXXX-XXXX-X ACTION
OR (-)
Homeland 97.067 2020-FA-GG02-P410- 4101-D 0.00 2,676,838.00 2,676,838.00 See Totals
Security Grant
Program
Homeland 97.067 2020-FA-GGOl-P410- 4101-D 0.00 6,731,000.00 6,731,000.00 See Totals
Security Grant
Program
Homeland 97.067 2020-FA-GHOI-P410-4101-D 0.00 6,250,000.00 6,250,000.00 See Totals
Security Grant
Program
0.00 15,657,83&00 S15,657,83&00 0.00
b. To describe changes other than funding data or financial changes, attach schedule and check here
N/A
16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS
DOCUMENT TO FEMA (See Block 7 for address)
Homeland Security Grant Program recipients are not required to sign and return copies of this document. However, recipients should
print and keep a copy of this document for their records.
16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE
Gail Cram, Sun Sep 13 19:38:31 GMT
2020
18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE
Tue Aug 25 18:08:42 GMT
2020
DHS-FEMA-HSGP-SHSP-FFY20 Page 33 of 42 Jefferson County, E21-062
SBENAUZ SUBRINA WONG,Assistance Officer
DHS-FEMA-HSGP-SHSP-FFY20 Page 34 of 42 Jefferson County, E21-062
Attachment D-1
2OSHSP Investment Justification
Washington is comprised of 39 counties with geography including forests, mountains, islands, rainforests,
rivers, lakes, and plains. The U.S. Bureau of Economic Analysis ranked Washington 9 of 50 states for gross
domestic product in 2019; several world -class organizations headquarter their operations within the state.
Washington has marine, aviation, rail, and road transportation infrastructure to support its position as a
bustling trade center. Approximately half of Washington's 7.5 million population lives in the Seattle
metropolitan area located along the Puget Sound. This area is the center of transportation, business, and
industry and is the fastest growing region in the state. Over three -fourths of the states population lives in
densely settled urbanized areas. Understanding Washington's population is critical in order to mitigate
vulnerabilities, respond to incidents, and effectively concentrate recovery efforts. Washington is subject to ten
natural hazards and seven human -caused hazards. The THIRA focuses on eight of those risks: earthquake,
tsunami, flood, biological [communicable disease], wildfire, radiological, cyber incident, and terrorism.
Planning, training, and exercise efforts are being restructured to encompass the entire spectrum of
catastrophic incidents within this context. Washington saw few significant changes in the 2019 Capabilities
Assessment. The lowest rated capabilities were Situational Assessment, Mass Care Services, Economic
Recovery, Health and Social Services, and Housing all essential during a catastrophic incident. The strongest
capabilities are Pubic Information and Warning and the area with the most growth potential is Situational
Assessment. The 2019 SPR results reinforced the findings from prior years: Stakeholders at every level struggle
to sustain emergency response capabilities with dwindling resources and are significantly challenged preparing
for catastrophic disasters. Since the early 2000s, cumulative emergency management funding at the state and
local levels has reduced significantly causing an increased dependence on federal grants to meet necessary
emergency management requirements. As a result, many areas are in a sustainment mode when it comes to
emergency management capability and capacity.
Regional Risks - Reasons for the Work
Terrorist targets include:
Military installations
County fairs
Festivals, markets, and other large public venues
Critical transportation infrastructure
Transportation hubs (ferry, bus terminals, etc.)
DHS-FEMA-HSGP-SHSP-FFY20 Page 35 of42 Jefferson County, E21-062
20SHSP Sustainment Work Plan
Jefferson County, Department of Emergency Management
Attachment D-2
AMOUNT $S0,309
The State is divided into 9 Homeland Security Regions, made up of 39 counties, which differ in many respects including geography (from
marine to desert), major industry (from large business to agricultural), and population (from dense urban settings to rural areas). Each
Region develops projects to address their specific risks and hazards which sustain previously built capabilities or close identified gaps. While
the communities may differ, emergency management priorities are similar across the state and most initiatives can be tied back to building
regional capability to respond and recover, and be in a state of readiness through planning, training, equipping, and exercising, should a
natural or human -caused catastrophic incident occur. As communicated in the 2018 and confirmed in the 2019 THIRA, Capabilities
Estimation, and SPR, gaps have been identified in the following core capabilities.
All jurisdictions have targeted efforts related to Operational Coordination. The foremost gaps are:
1) PLANNING: Plans lack horizontal and vertical integration and need adjusting to be scalable for use during a catastrophic incident.
Recovery needs to be incorporated.
2) ORGANIZATION: Response and recovery to catastrophic incidents will require additional trained personnel to support either large-scale or
long-term activations.
3) EQUIPMENT: There is a lack of integration and interoperability of tools to form a Common Operating Picture for all stakeholders.
Additionally, equipment continues to age, with subsequent degradation occurring with routine usage, and there is a lack of funding to
maintain and/or replace.
Resiliency is still an evolving concept without a formalized statewide, whole community approach to focus efforts. While the State is
introducing initiatives to combat that reality, local jurisdictions still struggle with gaps related to Community Resilience:
1) TRAINING: Individuals and businesses need to move from awareness to action.
2) EXERCISE: Communities are dependent on volunteers to exercise this capability and do not have the tools or expertise to engage
stakeholders.
Related to Resilience, jurisdictions recognize the need to communicate with all stakeholders and continue to expand the reach of their
messaging. Initiatives are ongoing to address the identified Public Information and Warning gap related to
1) PLANNING: Plans do not fully address communicating with non-English speaking populations, immigrant groups, and individuals with
disabilities.
PROJECT Sl Region 2 Homeland Security Project (Investment 1, Project 2)
Region 4 will address priorities based on regionally identified gaps. The region is challenged by lack of adequate response planning, training,
equipment, and exercise for a terrorist attack. Specifically, these gaps include: Community Resilience due to lack of citizen knowledge,
Operational Coordination due to lack of coordination and training, Mass Search and Rescue due to lack of trained and equipped specialty
mass causality response teams, Operational Communications due to lack of reliable radio/data communications, Community Resilience due
to a lack of citizen preparedness, Public Information and Warning due to lack of citizens receiving emergency alerts, and Planning due to
outdated Emergency Operating Plans. Furthermore, the region will focus on sustaining Community Resilience, Operational Coordination,
Public Information and Warning, and Planning. To address capability gaps and sustain current capabilities the region will be investing in
organization, planning, equipment, training, and exercise. Activities will include: Community Resilience: Enhance whole community
preparedness, conduct public education Operational Coordination: Lead NIMS/ICS/Cybersecurity/EOC training, conduct and participate in
operational exercises to test response plans and protocols, enhance and sustain EOC operations, Mass Search and Rescue: Fund special
teams training, equipping and recertification, fund law enforcement/Fire/EMS training for response to a mass causality incident. Operational
Communications: Improve radio/data communications. Public Information and Warning: Update and fund the Alert and Warning system.
Community Resilience: Educate more residents regarding preparedness. Planning: Sustain regional collaboration efforts and address
emerging threats by updating plans, collaborate in regional initiatives, update operational response protocols and plans. The desired
outcome is to build the capability of each county and region to prepare for, respond to, and recover from terrorism -related incidents. Saving
lives during a terrorist incident requires that all community partners have tools that they are familiar with and whose value has been
validated through exercise and application in real world events. Communities that are educated about the threats they face and the actions
they need to take when the threat materializes are communities that avoid terror, because they are hard targets, or are communities that
recover more readily from terror. In either case whole communities are more informed and by extension less vulnerable.
DHS-FEMA-HSGP-SHSP-FFY20 Page 36 of42 Jefferson County, E21-062
SUBPROJECT #1 Alert and Wanting
PRIMARY CORE CAPABILITIES
Public Information and Warning
Operational Communications
SOLUTION AREA
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
0.00 $1,000.00 $0.00 $0.00 $0.00" $1,000.00
WHY IS THE WORK NEEDED?
CAPABILITY sustained or enhanced
Public Information and Warning: Jefferson County DEM's Nixie (Everbridge) text alert system currently has approximately 7,500 subscribers
across the county and is operated by JeffCo DEM to inform the public of imminent threat or other emergency information requiring their
attention and/or immediate action, typically at the request of a partner agency (law, fire, public works, 911). Everbridge/Nixie is Jefferson
County's primary means of immediate public notification after a disruptive event. Funding will support twelve months of Nixie capability in
Jefferson County.
ACTIVITIES TO BE PERFORMED
Continue to utilize Nixie text alert system to inform Jefferson County residents.
Conduct outreach and education to first response partners on Nixie capabilties and request process.
Conduct outreach and education to general public on purpose of Nixie and how to sign up.
Train DEM staff members on operation of system.
ASSOCIATED DELIVERABLES/OUTPUTS
Currently, approximately 7,367 Jefferson County residents are subscribed to Nixie. Through continued support, engagement, and outreach,
our goal is approximately 8,000 subscribers to the text messaging system, or an overall improvement of a 24% subscription rate (when
compared to the total Jefferson County population) to 26%.
DESIRED OUTCOMES
Continued operation of emergency text alert and warning system leading to a well informed and engaged citizen base. Stakeholders will
continue to build trust in the product as a reliable means of information and will be more apt to follow recommendations when given.
SUBPROJECT #2 Planning
PRIMARY CORE CAP_A_ B L177ES
Operational Coordination
Planning
SOLUTION AREA
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
34,000.00' $0.00; $0.00 $0.00 $4,000 0G $38,000 00'
WHY IS THE WORK NEEDED?
GAP identified
Working to get Jefferson County DEM to a optimum of Emergency Operations Center Readiness. Local funding available is not enough to
cover all required activities.
CAPABILITY sustained or enhanced
Operations Coordination
DHS-FEMA-HSGP-SHSP-FFY20 Page 37 of 42 Jefferson County, E21-062
ACTIVITIES TO BE PERFORMED
Continue to engage with Jefferson County DEM's Incident Management team through ongoing program support, outreach, and
engagement.
Coordinate monthly IMT meetings featuring monthly workshop, tabletop, or informational presentation each month, including no less than
3 tabletops/1 functional each year (dependent on COVID19 response). Includes provisions for 1 tabletop focused on civil unrest/law
enforcement.
Work with JeffCom 911, JeffCo PUD 1, and other stakeholders to assist in design and preparations for development of new joint EOC and
communication facility, to include improvements to local communication infrastructure as well as regional.
Coordinate monthly Incident Management Team meetings, support EOC readiness and logistics, recruit and train volunteer team
members, and coordinate information sharing.
Assist in local/regional badging program coordination to ensure safety/security of worksites.
ASSOCIATED DELIVERABLES/OUTPUTS
Maintained readiness at current EOC location
Improved readiness, operational coordination and communication, and response capacity through delivery of exercises, workshops, and
information sharing, as well as community engagement.
DESIRED OUTCOMES
Continued expansion of IMT volunteer personnel roster and continuous operational improvement leading to successful completion of
emergency management functions during response and recovery.
SUBPROJECT #3 Community Resilience
PRIMARY CORE CAPABILITIES_
Community Resilience
Long-term Vulnerability Reduction
SOLUTION AREA
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
0.00 $3,000.00 $4,000.00 $4,309.00 $0.00 $11,309.00
WHY IS THE WORK NEEDED?
GAP identified
Preparedness is an ongoing gap. Constant outreach and education is needed to ensure citizens are aware of threats and hazards how to
prepare for them, and are motiviated to take the steps to prepare.
CAPABILITY sustained or enhanced
Community Resilience and citizen response teams
COVID19 has obviously changed the way everyone conducts outreach and engagement with their communities. JeffCo DEM will continue
many of its outreach avenues in modified form as appropriate.
The All County Picnic is an annual disaster outreach event promoting community resiliency and preparedness, typically attended by around
1,000 individuals. In lieu of an in -person or in concert ifallowed, we hope to offer a digital outreach event with informational workshops,
and digital engagement opportunities along the same line.
Similarly, we hope to continue to support our MapYourNeighborhood (MYN) program deliverers, Neighborhood Preparedness (NPREP)
organized neighborhoods, and CERT team members through the development of distance learning and training opportunities.
ASSOCIATED DELIVERABLES/OUTPUTS
Outreach includes components focused on safety/security, with an emphasis on acts ofviolence/terror.
All County Picnic disaster outreach event; format and attendance highly dependent on COVID19 threat.
Development of digital/distance learning curriculum to support Jefferson County's MYN/NPREP organized neighborhoods program, with
delivery oftraining to 500 community members.
Development of digital CERT advanced curriculum to support training for existing CERT members to support COVID19 operations and other
disaster relief activities.
DESIRED OUTCOMES
A more resilient community better prepared to take care of themselves and their neighbors after a catastrophic incident. A well-informed
population aware of all potential hazards and how to prepare for them.
DHS-FEMA-HSGP-SHSP-FFY20 Page 38 of 42 Jefferson County, E21-062
Attachment D-3
20SHSP National Priority Area Work Plan
Jefferson County, Department of Emergency Management
AMOUNT $6,000
In assessing the national risk profile for FY 2020, four priority areas attracted the most concern. And due to the unique threats that the
nation faces in 2020, DHS/FEMA determined four priorities should be addressed by allocating specific percentages of HSGP funds to each of
the four areas. The following are the four priority areas for FY 2020:
1) Enhancing cybersecurity (including election security)
2) Enhancing the protection of soft targets/crowded places (including election security)
3) Enhancing information and intelligence sharing and cooperation with federal agencies, including DHS
4) Addressing emergent threats (e.g., unmanned aerial systems [UASs], etc.)
Washington State will meet the 20SHSP priorities across multiple state and local projects.
The Emerging Threats National Priority Investment supports Washington States efforts to address new and emerging threats due to the
spread of rapidly evolving and innovative technology, equipment, techniques, and knowledge. Terrorists remain intent on acquiring
weapons of mass destruction (WMD) capabilities, and rogue nations and non -state actors are aggressively working to develop, acquire, and
modernize WMDs. Meanwhile, biological and chemical materials and technologies with dual use capabilities are more accessible
throughout the global market. Due to the proliferation of such information and technology, there are more opportunities to develop,
acquire, and use WMDs than ever before. Similarly, the proliferation of unmanned aircraft systems, artificial intelligence, and biotechnology
increases opportunities for threat actors to acquire and use these capabilities against the United States and its interests. Addressing
emerging threats is a high priority for Washington State. Investment in the National Priority Emerging Threats supports the Information and
Intelligence Sharing, Interdiction and Disruption, Operational Coordination, Physical Protective Measures, Planning, Public Information and
Warning and Screening, Search and Detection core capabilities. The 2019 Washington State and Seattle UASI SPR have identified several key
gaps, as well as sustainment and enhancement opportunities in the National Priority of Emerging Threats.
The 2019 Washington State SPR sites the following high priority areas for improvement: upgrade bomb squad response equipment for
CBRNE response, build depth in agriculture training related to general incident response and recovery, exercise specialized emergency
response teams to build and retain skills, purchase equipment for specialized teams for surge capacity, purchase equipment for Mass
Search and Rescue, maintain and increase specialty teams equipment and training to ensure response readiness, update current practices
and resources so that special teams can provide safe escort for first responders, purchase specialized vehicle(s) to support tactical
intervention for specialized response missions, improve technological surveillance systems, update systems to include crime analysis,
continue efforts to improve outreach and expansion of public information and warning throughout communities through various platforms
for the general public and vulnerable populations, improve state and local jurisdiction agency internal staff alert and warning procedures,
ensure whole community messaging includes those with access and functional needs and Limited English Proficiency requirements, improve
alert and warning systems so that everyone is included, update mass notification systems, and update outdated alert and warning system
equipment.
As communicated in the 2019 UASI SPR, capability gaps which have been identified in Interdiction and Disruption include the need forthe
following: 1) regional systems and receiver sites need technology upgrades and encryption capabilities to support situation awareness
during multiagency responses, 2) law enforcement needs situational awareness systems and technology, 3) law enforcement do not have a
consistent robotic response and support capabilities. In the Screening, Search, and Detection core capability, the need for lightweight,
portable, digital X-ray equipment is needed.
PROJECT #1 PuiNk ItVbm odon and Warn/ng (Investment 5, Project 4)
PRIMARY CORE CAPABILITIES
Public Information and Warning
Operational Communications
SOLUTION AREA
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
0.00 $6,000.00 $0.00 $0.00 $0.00 $6,000.00
WHY IS THE WORK NEEDED?
DHS-FEMA-HSGP-SHSP-FFY20 Page 39 of42 Jefferson County, E21-062
CAPABILITYsustainedor enhanced
Public Information and Warning: Jefferson County DEM's Nixie (Everbridge) text alert system currently has approximately 7,500 subscribers
across the county and is operated by JeffCo DEM to inform the public of imminent threat or other emergency information requiring their
attention and/or immediate action, typically at the request ofa partner agency (law, fire, public works, 911). Funding will support twelve
months of Nixie capability in Jefferson County.
INilrik4:40J.'T',1401 Continue
to utilize Nixie text alert system to inform Jefferson County residents. Conduct
outreach and education to first response partners on Nixie capabilties and request process. Conduct
outreach and education to general public on purpose of Nixie and how to sign up. Train
DEM staff members on operation of system. ASSOCIATED
DELIVERABLES/OUTPUTS Currently,
approximately 7,367 Jefferson County residents are subscribed to Nixie. Through continued support, engagement, and outreach, our
goal is approximately 8,000 subscribers to the text messaging system, or an overall improvement of a 24% subscription rate (when compared
to the total Jefferson County population) to 26%. DESIRED
OUTCOMES Continued
operation of emergency text alert and warning system leading to a well informed and engaged citizen base. Stakeholders will continue
to build trust in the product as a reliable means of information and will be more apt to follow recommendations when given. DHS-
FEMA-HSGP-SHSP-FFY20 Page 40 of 42 Jefferson County, E21-062
Attachment E
20SHSP Budget
Jefferson County, Department ofEmergency Management
AGREEMENTAMOUNT $56,309
AMOUNT
LETPA $9,250.00
16% of the agreement total
PERSONNEL $38,000.00
67% of the agreement total
M&A $0.00i
0%of the agreement total
Sustaintnent
SUBPROJECT #1 Alert and Warning
SUBPROJECT #2 Planning
SUBPROJECT #3 Community Resilience
M&A
National Priority Area Projects
AMOUNT
1,000.00
39,000.00
11,309.00
0.00
SUBTOTAL $50,309.00''
INDIRECT $0.00
TOTAL $50,309.00
AMOUNT
PROJECT #1 Public Information and Warning {Investment 5, Project 4) $6,000.00
M&A $0.00
SUBTOTAL $6,000.00'
INDIRECT $0.00
TOTAL $6,000.00
DHS-FEMA-HSGP-SHSP-FFY20 Page 41 of 42 Jefferson County, E21-062
DATE
September 1, 2020
January 31, 2021
March 2021
July 31, 2021
October 31, 2021
January 31, 2022
March 31, 2022
May 15, 2022
20SHSP TIMELINE
Jefferson County, Department of Emergency Management
TASK
Grant Agreement start date
Submit proof of completion of Nationwide Cybersecurity Review (NCSR) -
NCSR system closes December 31, 2020
Estimated date work scheduled for one or more Subprojects
Submit Reimbursement Request and Progress Report
Submit Reimbursement Request and Progress Report
Submit Reimbursement Request and Progress Report_
Grant Agreement end date
Submit Final Reimbursement Request and Closeout Report
NSGP Performance Period: September 1, 2020 to August 31, 2023
DHS-FEMA-HSGP-SHSP-FFY20 Page 42 of 42 Jefferson County, E21-062