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Home My WebLink About010421_ra03JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Mark McCauley,Director, Cent rvices / DATE: January 4, 2020 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: Emergency Supplemental 2020 Budget Appropriation/Extension for Public Health's Land Acquisitions Fund — Fund 129; Hearing scheduled for Monday, January 19, 2020 at 10:30 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: The Public Health Department has requested an emergency appropriation/extension to their 2020 Land Acquisitions Fund — Fund 129 - budget. Per RCW 36.40.140 language attached) the BOCC must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to book revenue and expense transactions that occurred off -book" through an escrow company — not through the county's financial systems. One piece of land acquired was sold at a higher amount than was originally projected. This appropriation will provide the additional revenue and expense budget so the transaction can be brought "on -book" in GEMS, our current financial system. The Hearing Notice will be published in the PDN on January 7, 2020, FISCAL IMPACT: Request: $10,386 in both revenue and expenditure budget (see attached Department request). RECOMMENDATION: Approve resolution to publish a notice for the hearing set for January 19, 2021 at 10:30 a.m. in the Commissioners Chambers. NOTE: No In -Person Attendance Allowed (Per May 29, 2020 Jefferson County Public Health Officer Order). To view this meeting live go to www.co.jefferson.wa.us Follow the links under "Quick Links: Videos of Meetings -Streaming Live." In addition, written testimony is also invited beginning on January 4, 2021 and ending on January 19, 2021 at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to: jeffbocc@co.jefferson.wa.us; or by Mail to: Jefferson County Commissioners' Office; PO Box 1220, Port Townsend, WA 98368. REVIEWED BY: 1444-A '/2 3 yo Y Philip Morley ounty Administrator Dat STATE OF WASHINGTON Jefferson County IN THE MATTER OF A HEARING NOTICE } FOR AN EMERGENCY 2020 SUPPLEMENTAL } BUDGET APPROPRIATION FOR FUND 129 - } Resolution No. LAND ACQUISITIONS FUND } WHEREAS, the Jefferson County Public Health Department has made a request for an emergency supplemental budget appropriation/extension for their 2020 Fund 129 — Land Acquisitions budget; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time ofpreparing said budgets; and such sources include unanticipated revenue received from fees or other sources, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; or from fund balance; and WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that was not foreseen or contemplated at the time of preparing the budgets for 2020. The following identified expenditure amount is to be added to the budget of the Health Department's Land Acquisitions Fund — Fund 129. Expenditure amounts in excess of revenues shall be appropriated from the unencumbered balances and represent an extension of the departmental budget listed: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE Land Acquisition Fund 129-000-010 1 Land Acquisitions Fund 0 10,386 10,386 Total Land Acquisitions Fund 0 $10,386 $10,386 NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that an emergency supplemental budget appropriation/extension be made for the above noted fund. BE IT FURTHER RESOLVED, that a public hearing be held on the said emergency extension and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 19th day of January, 2021, at the hour of 10:30 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extension for such alleged emergency. NOTE: No In -Person Attendance Allowed (Per May 29, 2020 Jefferson County Public Health Officer Order). To view this meeting live go to www.co.jefferson.wa.us. Follow the links under "Quick Links: Videos of Meetings -Streaming Live." In addition, written testimony is also invited beginning on January 4, 2021 and ending on January 19, 2021 at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to: jeffbocc ,co.jefferson.wa.us; or by Mail to: Jefferson County Commissioners' Office; PO Box 1220, Port Townsend, WA 98368. Signed this day of January, 2021 JEFFERSON COUNTY BOARD OF COMMISSIONERS: Kate Dean, Chair Date Greg Brotherton, Member Date Heidi Eisenhour, Member Date i Carolyn Gallaway Date Deputy Clerk of the Board RCW 36.40.140 Emergencies subject to hearing. When a public emergency, other than such as are specifically described in RCW 36.40.180, and which could not reasonably have been foreseen at the time of making the budget, requires the expenditure of money not provided for in the budget, the board of county commissioners by majority vote of the commissioners at any meeting the time and place of which all the commissioners have had reasonable notice, shall adopt and enter upon its minutes a resolution stating the facts constituting the emergency and the estimated amount of money required to meet it, and shall publish the same, together with a notice that a public hearing thereon will be held at the time and place designated therein, which shall not be less than one week after the date of publication, at which any taxpayer may appear and be heard for or against the expenditure of money for the alleged emergency. The resolution and notice shall be published once in the official county newspaper, or if there is none, in a legal newspaper in the county. Upon the conclusion of the hearing, if the board of county commissioners approves it, an order shall be made and entered upon its official minutes by a majority vote of all the members of the board setting forth the facts constituting the emergency, together with the amount of expenditure authorized, which order, so entered, shall be lawful authorization to expend said amount for such purpose unless a review is applied for within five days thereafter. 1969 ex.s. c 185 S 3; 1963 c 4 S 36.40.140. Prior: 1925 ex.s. c 143 S 2, part; 1923 c 164 S 6, part; RRS S 3997-6, part.]