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Home My WebLink About085 09 JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE FOR PROPOSED SUPPLEMENTAL BUDGET APPROPRIATIONS/EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS } } } } RESOLUTION NO, 85-09 WHEREAS, several County departments have made a request for supplemental budget appropriations/extensions for their 2009 budget; and, WHEREAS, the increased spending in some requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2009, The following identified revenue and expenditure amounts are to be added to the various Funds, Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # FUND NAME REVENUE EXPENSE Reason W11l1111IHIIIIIIIlIIHlIW_IWOJHnW""1II111111_UIIIIIIIIIllVHw_millll1IIIIIiIIIIIIIIIIIIIIIIIIM1_ll1llllllllliliIIIFiiI.J:iiiliIT""h'U""HIWHllllllJlmwlillllllllllllliliiffiIWIIIIIIIIIIliIWiUdIIIIIIIUdillllll' CURRENT EXPENSE/GENERAL FUND 001-018-000 Sheriff 48,955 Retroactive pay due because Sergeant's contract settled and unanticipated medical expenses in jail. Total General Fund $ $ 48,955 SPECIAL REVENUE/CAPITAUENTERPRISEnNTERNAL SERVICE FUNDS 120-000-000 CrimeNictims Services 4,600 4,600 Training expenses paid by STOP Grant funding. 122-000-000 JeffCom 911 Communications" 125-QOO-GOO Hotel(Mote\* 155-000-010 Veterans Relief* $ $ 31,304 A 2008 expense paid from 2009 budget that was not included when 2009 budget adopted. 4,500 Replace of damaged screen. 10,000 Expenditures for Veterans more than anticipated. * There is enough unencumbered cash in this fund to cover this additional expenditure NOW, THEREFORE, BE /T RESOL VED, that an emergency is hereby declared, and that a public hearing be held on the said emergency appropriations/extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 4"' day of January, 2010, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jeff~~pn County, and that at said hearing any interested taxpayer may appear and be heard for or al:lll!..n~l\1~ . 'ations/extensions for such alleged emergency, . ," _ _ 4( v ,",' "~~t 5r ("APPRO .,. ~ day of December, 2009. 'c, ( it':;: .\f '.~ . ~\ ,..:\\ I ~:' .. I ~ y' ... , .. ./" ~i S ~~ ..,J ,~"'.' ,. " ^;1', '~~',/tl" - "' . ~ <" -- -.--' ' ;:......;. >(. t. '"" ~E~T: ':Jl" :," r, \-{...,--hi--rJ~ ,,'-- -n Lunagren'; I~-j'~ Deputy Clerk of the Board TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: December 15, 2009 Sheriff Department/Fund Name Commissioners: (mark all that apply with an "X") 001180000 Fund Number Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, 1 request an emergency appropriation and budget extension in the amount of: 1 $48,9551 o For funds other than Current Expense (General Fund)- - Is there enou9h Fund Balance (unencumbered cash) to cover this additional expenditure? EJ~~s [K] o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 1 $0 1 BARS Revenue # Descri ption BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 . "~B' ''''~. .....S'" " " 'n, _ _ ,. '" Y ';,,"_.ni""'_'''''''''''''_m'_ - .n $0 BARS Expenditure # 52170.10,0000 52170.20.0000 52127.10.0000 52127.20.0000 52360.41.0030 Description Salaries and Wa es Benefits Salaries and Wa es Benefits Outside Care and BUDGET CURRENT REVISION AMENDED $506,600 $11,616 $518,216 $166,670 $3,673 $170,343 $20,000 $1,472 $21,472 $18,000 $294 $18,294 $147,000 $31,900 $178,900 $858,270 $48,955 $907,225 Reason for ApprDpriation/Extension The County negotiated a Teamsters contract renewal that called for retroactive pay to January 1, 2009 for the three Traffic Sergeants and retroactive pay to July 1, 2009 for the West End deputy. Medical Expenses for inmates in the jail were extraordinarily high in 2009. I 'l- f r/ (}-v6 <=t REceiVED DEe 1 6 zoos JEFFERSON COUNTY GOMMISSIONERS RECEIVED TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget ~m~St1NnewNTVIl COMMISSIONiB&1l0 Fund Number DEe 1 ~i 2009 Date: 12/4/2009 Prosecuting Attorney/CRIME VICTIMS Department/Fund Name Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, I request an emergency appropriation and budget extension i~, t~e aJIlq.\Wt lIti'>' ;! t;1.....~ ~' for this current year for the reason(s) outlined below. "~'."'".. "'~:'" .#~~ ' D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $4.600.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget BuMet 333.16,51 STOP Grant $15,000.00 S4,600.00 $19,600.00 SO.OO $0.00 SO.OO x....... x.t.xs;"I ';Afii. $15,000,00 $4,600,00 $19,600,00 BARS # ExpendIture Description Current Revision New Budget Bud2et 51570.49.0030 Schools and Seminars Tuition $150.00 $1,500.00 S I ,650.00 51570.43.0000 Travel $1,000.00 $3,100.00 S4,100.00 $0,00 $0,00 $0,00 ..,d; .."Xi.,... <..Ai..... <.;'l\~l'~~_i $1,150.00 $4,600,00 $5,750,00 Reason for A,ppropriation/Extellsion Additional funds were made available by OCV A to allow Deputy Prosecutor Rafael Vrquia and Victim/Witness Coordinator Lianne Perron-Kossow to attend specialized domestic violence prosecution training in San Antonio, Texas. :Mr. Vrquia is currently assigned to the prosecution of all Jefferson County domestic violence cases under an ARRA STOP Grant. The two staff members attended the training in November. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Jeff Com 911 Communications Department/Fund Name Commissioners: (mark all that apply with an "X") Date: December 15, 2009 122 Fund Number [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Yes DNO D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 122000010,52810,91,0020 General Fund Cost Allocation $69,700 $31,304 $101,004 $0 $0 $0 $0 TOTAL EXPENDITURE $69,700 $31,304 $101,004 Reason for A ro riation/Extenslon General Fund Cost Allocation for facilities and other governmental services: In 2009 Jeff Com paid an additional $31,304 for 2008 costs not paid in full in 2008. This amount was not included in the original 2009 budget. RECEIVED DEe 11...' "Onll ) L\J~J::J I :?'/qp<-; JEFFERSON COUNT\: ~OMMISSIONER~ TO: BOARD OF COUNTY COMMISSIONERS Date: 12111109 RE: Request For Emergency Budget Appropriation/Extension and Amendment HotellMotel DepartmentlFund Name 12S-000-010 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, I request an emergency appropriation and budget extension in the amount $4,500.00 for this current year for the reasou(s) outlined below. lZI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes,f No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0,00 $0,00 $0.00 $0.00 $0,00 $0,00 $0,00 BARS # Expenditure Description 59419.63.0000 Improvements other than buildings Current Bud et $0.00 Revision New Budget $0,00 $4,500,00 $4,500.00 $0,00 $0,00 $0,00 $0,00 $4,500,00 $4,500,00 ReasQn for AppropriatiQl1rE:xtensiDn Gateway Center privacy screen around the sanitation structure was damaged by a truck and needs to be replaced. Nothing had been budgeted for contingencies, but there is enough fund balance to cover this expenditure. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: 12/10/09 RE: Request For Emergency Budget AppropriationlExtension and Amendment Veteran's Relief DepartmentfFund Name 155-000-010 Fund Number Commissioners: (check all that apply) III Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs,' I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $10,000.00 for this current year for the reason(s) outlined below. lZI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes./ No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Cu rrent Bud et Revision New Bndget $0,00 $0.00 $0.00 $0,00 $0.00 $0.00 $0.00 BARS # Expenditure Description 55360.40,0000 Other Services Current Bud et $50,000.00 Revision New Budget $50,000,00 $10,000.00 $60,000.00 $0.00 $0.00 $0.00 $0,00 $10,000.00 $60,000,00 Reason for AppropriationfExtensiol1.. cover additional emergency expenditures for veterans. JEFFERSON COUNTY BOARD OF COMMISSIONERS Agenda Item FOR THE WEEK OF: December 21.2009 CONSENT AGENDA I. Description -- A brief description of the agenda item. This is a Hearing Notice setting a hearing to review the appropriations/extensions requests from several County departments for the fourth quarter of 2009. The departments have received funding and/or had expenditures that were greater than anticipated when the 2009 budget was established. II. Issues -- A short outline of the major issues or areas that should be given particular attention. This hearing notice will be published on December 23 and 30, 2009 for the hearing to be held on January 4,2010 at 10:00 a,m. in the Commissioners Chambers, III. Action -- What is the nature of the action the Board is being asked to take (discussion, approval of a contract, support for a grant, etc,). Approve the hearing notice. Reviewed By: /dl/~7 Date .oiIIl