HomeMy WebLinkAbout087 09
STATE OF WASHINGTON
County of Jefferson
In the Matter of Establishing a Conservation }
Futures Program Application Period, Setting }
An Amount of Conservation Futures Funds }
Available and Approving Program Materials }
for Use in the 2010 Conservation Future }
Funding Cycle }
RESOLUTION NO. 87-09
WHEREAS, conservation futures tax levy collections, authorized under RCW 84.34.230
are an important means of retaining community character and accomplishing open space policies and
objectives of the Jefferson County Comprehensive Plan that encourage the coordinated acquisition of
key open space lands for long term protection, and;
WHEREAS, Jefferson County is authorized by RCW 84.34.210 and 84.34.220 to acquire
open space land, agricultural and timber lands, as defined in RCW 84.34.220, and;
WHEREAS, the Conservation Futures Citizen Advisory Board and program staff have
together developed and revised program materials in accordance with Jefferson County Code Section
3.08.030(7), and;
WHEREAS, under the provisions of the Jefferson County Conservation Ordinance, an
application submission date shall be established no later than March 30, and;
WHEREAS, under the provisions of the Jefferson County Conservation Ordinance,
public notice shall be provided at least one month prior to the application submission date, and;
WHEREAS, Public Health has determined the maximum amount of Conservation
Futures funds available for acquisition and operations and maintenance projects for funding in 2010,
and;
WHEREAS, Jefferson County Board of County Commissioners considers it in the best
public interest to establish the program application materials, period and available funding for the 2010
Conservation Futures funding cycle,
NOW, THEREFORE BE IT RESOL VED by the Jefferson County Board of
Commissioners as follows:
1. Jefferson County hereby approves of the 2010 Conservation Futures Program Manual,
Application, and Ratings Worksheets.
2. The Conservation Futures application period will commence January 11,2010 and the
application submission date will be March I, 2010
RESOLUTION NO. 87-09 Establishing a Conservation Fntures Program Application Period, Setting an Amonnt of
Conservation Futures Funds Available and Approving Program Materials for Use in the 20 10 Conservation Futures Fnnding
Cycle
3, The total amount of Conservation Futures Funds available to the 2010 funding round is
estimated to be $160,000.
4, Of this amount, up to $31,000 is available to fund operations and maintenance projects.
APPROVED AND ADOPTED this'Z\6dayof\)e(QW1~V ,2009 in Port Townsend,
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rin Lundgre;( ~b -
Deputy Clerk ofthe Board
JEFFERSON COUNTY
BOARDZ COMMISSIONERS
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David Su fiv~n, Chair ----
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Ph1}fo~ltn, Member
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JEFFERSON COUNTY PUBLIC HEALTH
615 Sheridan Street' Port Townsend' Washington. 98368
www.jeffersoncountypublichealth.org
To:
Jefferson County Board of Commissioners
From:
Jerry Gorsline, Chair, Conservation Futures
Citizen Oversight Committee
Date:
December 11, 2009
Subject: Conservation Futures 2010 Funding Cycle
As is our usual Fall custom, the Committee and I would like to present our
recommendations for the 20 I 0 Conservation Futures Program funding cycle as well
as update you on the status of funded projects.
Status of Funded Proiects
Annual reports were received from the following CF projects this year:
2009 Quimper Wildlife Corridor
Brown Dairy
Finnriver Farm
Glendale Farm
Tarboo Wildlife Preserve East Side Addition
Upper Tarboo Creek Conservation Easement
The 2009 Quimper Wildlife Corridor and Tarboo Wildlife Preserve East Side
Addition projects closed in the second halfof2009. Finnriver Farm and Brown
Dairy are anticipated to close la1er this month. Annual reports provided by sponsors
indicate that all of these projects are receiving stewardship and monitoring. No
special needs or issues have arisen.
By the new year the total number of implemented CF projects is anticipated to be
thirteen.
Program Changes
Program Materials
Over the past year, the Committee has continued its development of a CF Program
Manual to expand upon the earlier application "instructions" and to interpre1 and
make the enabling Ordinance (No. 06-0708-02) more concrete and tangible.
COMMUNITY HEALTH
DEVELOPMENTAL DISABILITIES
MAIN: 360385-9400
FAX: 360385-9401
PUBLIC HEALTH
ALWAYS WORKING FOR A SAFER AND
HEALTHIER COMMUNITY
ENVIRONMENTAL HEALTH
WATER QUALITY
MAIN: 360385-9444
FAX: 3603794487
2
The new manual also incorporates language from the state's Salmon Recovery
Funding Board's (SRFB) grant program requirements, grant agreement and forms.
The CF Committee and staff intend to provide the manual to prospective applicants
along with the CF Ordinance, application and ratings sheets, The application and
committee rating sheets have not changed from the 2009 versions except that the
instructions section of the application has been replaced by the new manual.
The fmal draft of the manual as well as other application materials for 2010 will be
presented to you by staff on December 21 for your approval.
The manual enhances 1he existing CF Program structure. For example, it would
initiate a requirement for successful project sponsors to sign a grant agreement wi1h
Jefferson County. It also provides an invoicing form and offers additional guidance
on applications requirements, eligible costs, as well as invoicing and reimbursement
processes. Each of these is intended to complement the existing CF ordinance (No,
06-0708-0 I) while providing additional consistencies with some ofthe state grant
programs that may provide matching funds.
Highlights of the CF Committee's recommendations contained in the draft CF
Program Manual include:
Staff costs: Limits on staff costs are now interpreted to include administrative
costs as well,
Special Reports: With the exception of hazardous waste substances reports,
special reports such as baseline documentation, wetland identification and
delineation, cultural resource reviews, and stewardship management plans are
not specific line items in the CF Ordinance. However, the CF Committee sees
these as reimbursable expenses. The Committee proposes that baseline
documentation and cultural resource reviews be listed in the manual as
allowable acquisition expenses and that cultural resources review, demolition,
fencing, noxious weed control, signage, special reports, and wetland
identification and/or delineation be listed as examples of allowable operations
and maintenance expenses.
Appraisals: For 2010, the CF Committee would require that appraisals be no
more than one year old at the time of purchase or signing of a purchase and
sale agreement unless an additional six-month extension is requested and
granted. At its discretion, the county may require a supplemental update by
the original appraiser if the appraisal is more than six months old.
COMMUNITY HEALTH
DEVELOPMENTAL DISABILITIES
MAl N: 360-385-9400
FAX: 360-385-9401
PUBLIC HEALTH
.ALWAYS WORKING FOR A SAFER AND
HEALTHIER COMMUNITY
ENVIRONMENTAL HEALTH
NATURAL RESOURCES
MAl N: 360-385.9444
FAX 360-385.9401
3
Program Process
The CF Committee is generally satisfied with the process it used in 2009 to
evaluate and rank projects for recommendation to you. The decision was made to
make small, non-substantive changes to the appearance of fairness questions.
Public Outreach
This year, the Committee and staff plan to host an information booth at the
Jefferson County Conservation District tree sale. In addition, the annual March
meeting to hear project presentations will occur in the evening and be publicized, as
well as noticed, with the hope that more interested citizens will be available to
attend.
As Chair, I would once again like to cordially invite the Board of County
Commissioners and all interested citizens to attend any of our committee meetings.
Our meeting schedule and program information are always displayed on our
website at:
http://Vvww.co.ietTerson. wa. us/ commissi oners/Conservationl conservati on. asp
COMMUNITY HEALTH
DEVELOPMENTAL DISABILITIES
MAl N: 360-385.9400
FAX: 360-385-9401
PUBLIC HEALTH
ALWAYS WORKiNG FOR A SAFER AND
HEALTHIER COMMUNITY
ENVIRONMENTAL HEALTH
NATURAL RESOURCES
MAIN: 360-385-9444
FAX: 360-385-9401
Jefferson County Conservation Futures Program Manual
2010 Funding Cycle
20 I 0 http://www.cojefferson.wa.us/commissioners/Conservation/conservation.asp 1
Jefferson County Conservation Futures Program Manual
2010 Funding Cycle
Mission of the Conservation Futures Program
The mission of the Jefferson County Conservation Futures Program is to provide a
system of public open spaces, those open spaces being necessary for the health,
welfare, benefit and safety of the residents of Jefferson County and the maintenance
of Jefferson County as a desirable place to live, visit and locate businesses.
Conservation Futures Citizen's Oversight Committee Membership
Phil Andrus
Herb Beck
Lige Christian
Jerry Gorsline
Janet Kearsley
Barbara McColgan Pastore
Phyllis Schultz
Sarah Spaeth
Fred Weinmann
John Augustus Wood
Table of Contents
Overview................................................................................,......... .........3
Conservation Futures Citizen Oversight Committee (CF Committee).....................4
Project Selection........................... ......................................................, .......4
Information Sources......... ,..........,.................,... ,.. ,....,.................,........,......4
Reimbursement ...' ,.....,..................................................................... ........5
Compliance with All Laws..................................................................... .........6
Record Retention......... ,..........,...........,.......................,...........,..........., ...,...6
Acquisition Projects............................................................................., ...,..,6
Operation and Maintenance (O&M) Projects...... ....,.... ...... ...... ...... ...... ......... ....,9
Required Meeting and Site Visi!...... ...... ...... ......... ......... ...... ,........., ...... ......11
Grant Notification and Agreement... ....,.... ,.. ...... ...... ...... ...... ...... .......... ....... ...11
Annual Reports..............................................................,...................., ,....11
Program Suggestions..................... ...............................,........................... .12
Forms and Templates..,...........,...........,... ....,........................... ...APPENDIX A
Funding Request and Reimbursement Form
Project Agreement Template
Annual Report Form Template
Please note: The 2010 CF Application and Ratings Worksheets are available
separately from program staff,
Map of Approved Projects......... .......... ...... ......... '.. ....,....... ...... .....APPENDIX B
2010 http://www.co.jefferson.wa.us/commissioners/Conservation/conservation.asp 2
Overview
Jefferson County welcomes your application to the Conservation Futures Program
(CF Program). Please do not hesitate to contact Jefferson County Environmental
Health Department with questions at Ph: 360/385-9444, Fax: 360/379-4487 or
tpokorny@co.jefferson,wa.us.
In July 2002, the county commissioners approved Conservation Futures Ordinance
No. 06-07080-02, now codified at Jefferson County Code Section 3.08,030(7), in
accordance with the Revised Code of Washington (RCW) Chapter 84,34. The
ordinance establishes goals for the county's Conservation Futures Program and an
allocation process for the conservation futures tax levy.
The purpose of the CF Program is to acquire open space lands, including green
spaces, greenbelts, fish and wildlife habitat and trail rights-of-ways proposed for
preservation for public use by municipalities, special purpose districts, and private
non-profit corporations within the county. "Open space land" also includes farm,
agricultural land and timber land [as those terms are defined in Ch. 84.34 RCW].
Each spring, the Conservation Futures Citizen Oversight Committee provides
funding recommendations to the county commissioners who then decide which
projects to fund. Projects may include fee-simple or any lesser interest or
development right with respect to real property as well as operation and maintenance
(0 & M) activities. 0 & M projects must be linked to CF-funded acquisitions.
A 50% match is required for all project types. Match must be cash, land trades,
the value of land to be traded, or other open spaces linked to the property under
application. Open space, wildlife habitat, agricultural and timber lands are all
eligible,
Section 3 Paragraph 10 of the ordinance requires that ownership of properties or
easements will be held by publiC entities or others as defined in RCW 84.34.21 0,
or government entities may choose to share title of a property with a non-profit
nature conservancy corporation or association.
Applicants for projects may include the county, municipalities, park districts, state
or federal agencies, private non-profit corporations or associations, and private
individuals.
Project applicants must be represented by a local sponsoring organization based in
Jefferson County. Potential sponsors include local governments, special purpose
districts and non-profit corporations. A list of potential sponsors is available by
contacting program staff. Project sponsors are responsible for the content and
submission of the application, the presentation of project proposals to the CF
Committee, organizing and hosting videotaped site visits, the stewardship plan and
its implementation, and all contracting, reporting, and reimbursement obligations with
Jefferson County.
Available funding is announced early in the calendar year and
applications are made available through the Water Quality Division of
Jefferson County Environmental Health Department. Conservation
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Futures Funds monies can be the collateral, revenue stream or security
for long-term financing (typically bonds) in a manner consistent with law.
Public workshop(s) may be held prior to the start of the funding round. Staff is always
available to answer questions from sponsors, applicants, and interested parties.
Applications are typically due the first Monday in March and sponsors present
projects to the CF Committee and host site visits later that month. In April, the CF
Committee meets to rank projects, determine recommended funding levels, and
compose its overall recommendations to the BoCC. In June the BoCC makes its
funding determinations. Funding for reimbursement is generally not available until
August. At least every other year, the BoCC reviews the priorities expressed in the
Conservation Futures Ordinance and the related scoring system. All meetings of the
Conservation Futures Committee are open to the public. Citizens are encouraged to
attend.
Conservation Futures Citizen Oversight Committee (CF Committee)
The CF Committee membership is intended to reflect a broad spectrum of interests
and expertise. It includes at least two individuals from each commissioner district and
at least nine citizens total. Anyone interested in applying for a seat on the committee
is encouraged to contact the Board of County Commissioners Office
Ueffbocc@co.jefferson,wa.us) and/or program staff.
Project Selection
The CF Committee ranks projects according to criteria designed to reflect the
priorities expressed in the Conservation Futures Ordinance #06-0708-02. Please see
the current application for specifics,
After the project presentations and site visits, each CF Committee member
independently ranks each project on a preliminary basis. At the next meeting of the
CF Committee, these scores are discussed and adjusted as needed to reflect the
consensus that is reached. The committee then determines a rank order for the
projects and develops a recommendation for allocating the available funding
between projects and between capital expenses and 0 & M, Both the rank order and
the funding recommendations are presented to the county commissioners at a
regularly scheduled meeting, usually in June, and a public hearing is held.
Designation of grant awards may be made at this time or at a later date, at the
discretion of the commissioners. Beginning in 2010, project sponsors will be asked to
sign a grant agreement with the county. Funds may be available as early as August.
Please contact program staff for more information about the timing of funds
availability,
Infonnation Sources
The Conservation Futures Program is administered by the Commissioners Office
with assistance from the Environmental Health Department Water Quality Division.
Please note that the information contained in this manual is not intended as a
substitute for the statutes and ordinance governing the Jefferson County
2010 http://www.co.jefferson.wa.us/commissioners/Conservation/conservation.asp 4
Conservation Futures Fund and Program, but rather should be read in conjunction
with them.
Relevant sections of law are found in Revised Code of Washington, Chapter 84.34
(RCW 84.34) and the Jefferson County Conservation Futures Ordinance 06-0708-
02.
To access RCW 84.34 online, visit www.leg.wa.gov/Help/helpwithsearch.htm and
click on "Laws and Agency Rules",
The CF Ordinance and additional information are available online via the
Conservation Futures website:
www.co.jefferson.wa.us/commissioners/Conservation/conservation . asp.
Contact program staff at Ph: 360/379-4498, Fax: 360/379-4487 or send an email to
tpokorny@co,jefferson.wa.us.
Reimbursement
All grants are funded through the Jefferson County Conservation Futures tax levy
and are local dollars for the purposes of match. Except in the case of escrow
payments, sponsors must expend their own funds on eligible and allowable
expenditures prior to requesting reimbursement. With sufficient lead time, an
approved settlement statement, and a preliminary title report, CF funds may be made
available to the title company shortly before closing for the direct costs of property
acquisition and closing, Please discuss dates for closings and loan periods with
program staff to help ensure that grant funds are ready and available when needed.
The project sponsor will commit to providing a matching contribution of no less than
the amount of conservation futures funds awarded to the project before conservation
futures tax funds are reimbursed to that sponsor. This contribution may consist of:
. cash
. land trades if the valuation of the land to be traded is established by a
valuation arising from an appraisal generated by a Washington State
Certified Licensed Appraiser (Member of the Appraisal Institute MAl);
. the cash value of the land to be traded, excluding Jefferson County
conservation futures contributions; or
. other open spaces acquired within the previous two years that is situated
either directly adjacent to or could, in the sole discretion of the county, be
directly linked to the property under application.
. cost of appraisal, title insurance, closing costs, and other miscellaneous
fees (See Section 3.7 of the Conservation Futures Ordinance)
Proof of match, stewardship plan(s), title reports, and proper documentation must be
submitted before any funds are dispersed. Billings consist of two elements:
expenditures and the non-reimbursable match of 50%. Expenditures are paid
invoices submitted by the project sponsor to Water Quality Division accompanied by
a completed Funding Request and Reimbursement Form (See Appendix A). All
projects approved for CF funding are eligible for 0 & M funding. Non-reimbursable
2010 http://www.co.jefferson.wa.us/commissioners/Conservation/conservation.asp 5
match is the sponsor's documented contribution to the project. The billing package
must be original and complete.
Match, provided in the form of open spaces acquired, in excess of the 1: 1
requirement of the CF program may be available to future projects for a period of two
years if, at the sole discretion of the county, the match properties may be linked to
the new project application.
Billings may be received at any time during the project period. It is important to
implement projects in as timely a manner as possible and also to bill in a timely
manner.
If matching funds are not secured within three years, the project may be required to
re-apply.
Jefferson County must pre-approve easement language and will add restrictive
language to statutory warrantee deeds, or require the use of other legal instruments,
to ensure conservation of project and match properties in perpetuity.
Compliance with All Laws
Project sponsors shall comply fully with the project agreement, grant program
policies, County policies and all applicable federal, state and local laws, orders,
regulations and permits.
Record Retention/Public Records Act
The project sponsor shall retain all books, records, documents, data and other
materials relevant to the agreement for a minimum of six (6) years after the
completion of the project. Documents related to the expenditure of CF funds, by way
of example only, purchase and sale contracts, settlement documents, invoices, e-
mails, expert reports and/or appraisals, are Public Records subject to disclosure in
accordance with the Public Records Act, Ch, 42.56 RCW, if requested by a citizen or
entity. All meetings and activities of the CF Committee are subject to the Open Public
Meetings Act, Ch. 42.30 RCW. The public is always invited and encouraged to
attend. Two observer comment periods are included in each agenda.
Acquisition Projects
Project applications for the acquisition of property must meet the following threshold
criteria in order to be considered for funding. Each application will receive an initial
screening to make sure that it is in compliance. Applicants are encouraged to submit
pertinent materials and documents, as appropriate, in addition to those items
required.
Project Eligibility
Proposed acquisitions must have a willing seller.
The property, or property right, must be eligible for purchase as defined
by state law, RCW 84,34.210 (i.e. "...protect, preserve, maintain,
2010 http://www.cojefferson.wa.us/commissioners/Conservation/conservation.asp 6
improve, restore, limit the future use of, or otherwise conserve, selected
open space land, farm and agricultural land, and timber land...").
Conservation Futures funds cannot be used to acquire property, or a
property right, that will be used for active recreation purposes (including
but not limited to sports fields, playgrounds, recreation centers, swimming
beaches or pools, motorized boat launches).
Conservation Futures funds cannot be used for passive development of
a site. For the purposes of this application, passive improvements
include, but are not limited to, trails, interpretive centers, viewpoints,
picnic areas, access, restrooms, landscaping and parking.
Applicant Eligibility
Eligible applicants include the County, municipalities, Park Districts, State or
federal agencies, private non-profit corporations or associations, and private
individuals.
Sponsor Eligibility
All applicants must have a local sponsor, Eligible sponsors include the County,
municipalities, Park Districts, or private non-profit corporations based in Jefferson
County, A current, but not necessarily comprehensive, list of eligible local
sponsors may be requested from program staff.
Eligible Capital Project Expenditures: See also Section 3.7 of the Conservation
Futures Ordinance
Capital project expenditures or match may include:
_Costs of acquiring real property, including interests in real property
_Cost of related relocation of eligible occupants (includes administration)
_Cost of appraisal
_Cost of appraisal review
_Cost of title insurance
_Closing costs
_Pro rata real estate taxes
_Recording fees
_Compensating tax
_Hazardous waste substances reports
_Directly related staff and administrative costs (These are limited to 5% of the total cost
of the project.)
_Related legal costs excluding the cost of preparing application for conservation
futures funds.
_Baseline documentation
_Boundary survey
_Cultural resources review (survey, excavation, on-site monitoring and data recovery)
Conservation futures tax levy funds may not be used to acquire any real property
or interest in real property therein through the exercise of the power of eminent
domain.
20 I 0 http://www.co.jefferson.wa.us/commissioners/Conservationlconservation .asp 7
Eligible Operations & Maintenance Expenditures - Please note,' Total 0 & M awards are
limited to 15% of the conservation futures funding available in any year - contact staff for details
Operations & Maintenance expenditures or match may include, but are not
limited to:
_Cultural resources review (survey, excavation, on.site monitoring and data recovery)
_Demolition
_Fencing (if needed for public safety or resource protection)
_Noxious weed control (initial control, up to $75 per acre)
_Signage
_Special site-specific reports (e.g. stewardship reports)
_Wetland identification and/or delineation
Stewardship Plan
Prior to reimbursement, sponsors must provide a stewardship plan that describes
how the property, or property right, will be maintained over time. Costs for
stewardship plans are eligible for operations and maintenance reimbursement
only under "Special Reports" (not as a capital acquisition expense).
Title Report and Title Insurance
Please make county staff aware of issues that could affect the title report and
provide updates as they are generated. A title report and title insurance are to be
issued in conjunction with the property transaction,
Appraisals
Successful applicants must provide an independent appraisal (standard,
narrative or MAL) from a Washington State Certified Licensed Appraiser if the
estimate of value exceeds the assessed value at the time that reimbursement is
requested. In no case shall conservation futures funds dispersed exceed the
grant amount awarded by the SoCC. No appraisal is required for properties
assessed at $20,000 or less.
The appraisal must:
be no more than 1 year old. A Supplemental Update by the original
appraiser may be required, at the discretion of the county, if the
appraisal is more than six months old.
include a current Tille Report provided at the time of the most current
appraisal or update.
if timber, mineral or aquatic resources are to be included as value to
the appraisal, then the appraisal shall include a separate timber,
mineral or aquatic resources evaluation of value,
or
an opinion of value from a qualified representative of the real estate
industry or recent valuation from the Jefferson County Assessor's
Office may be used when the total assessed value does not exceed
$20,000.
20 I 0 http://www.co.jefferson.wa.us/commissioners/Conservationlconservation.asp 8
Review Appraisals
No appraisal review is required of the sponsor by the CF program. However, the
CF Committee andlor the County may choose to select an appraisal for
independent review for any reason.
Project Implementation
At the time of purchase or the signing of a "purchase and sale agreement",
the appraisal must be no more than a year old unless an extended
period is requested and approved by the county, up to a total of 18
months.
Application and Attachment Requirements for Acquisition Projects
All requested materials must accompany the application upon submission:
Proof of Willing Seller: A "Willing Seller" letter confirming that the
current owner of the property proposed for acquisition is willing to sell.
Estimate of Value: A county assessment, certified appraisal of value,
and/or an estimate of value from the project sponsor.
Site Location Map: On a Jefferson County base map, or on a map of
the sponsoring agency's jurisdictional boundaries, clearly identify the
location of the proposed acquisition.
Project Boundary Map: On a quarter-section map or other map of
sufficiently large scale, identify the boundaries of the proposed
project.
Color Images: Provide six (6) digital images of the property proposed
for acquisition. The images should show flora, terrain, waterfront,
man-made features, access roads, wetlands, unique characteristics,
etc. Please inClude captions and an aerial view, if available.
Development Plan or Narrative: Provide a schematic or master plan
map of the project site showing proposed uses and improvements, if
applicable.
In addition, if the application sponsor is a private non-profit
organization, attachments must also include:
_ Proof of 501 (c)(3) Status
_Current Budget
_Board Roster
_Organization Chart or Staff Roster
_Most Recent Financial Statements (audited if possible)
Copy of minutes or resolution documenting official action to submit
application for proposed acquisition. If more than one project is
submitted from the same sponsor, the minutes or resolution should
indicate the project priority and how it was determined.
Operation and Maintenance Funding
Availability of Funds for 0 & M
2010 http://www.cojefferson.wa.us/commissioners/Conservation/conservation.asp 9
Only projects that are acquired using conservation futures funds are eligible for 0
& M funding. Requests for 0 & M funding should not exceed the available limit
(consult with program staff). Approved disbursements for operation and
maintenance of interests in real property purchased with conservation futures tax
levy monies shall not in any particular year be greater than fifteen percent (15%)
of the conservation futures tax levy monies raised in the preceding year.
Project Eligibility
Operation and maintenance funding may be used for any property acquired with
Conservation Futures funds. Conservation futures tax levy funds appropriated for
o & M or interests in real property shall not supplant or replace any existing
funding for maintenance and operation of parks and recreational lands.
Applicant Eligibility
Eligible applicants include the County, municipalities, Park Districts, State or
federal agencies, private non-profit corporations or associations, and private
individuals.
Sponsor Eligibility
All applicants must have a local sponsor. Eligible sponsors include the County,
municipalities, Park Districts, or private non-profit corporations based in Jefferson
County.
Application and Attachment Requirements for 0 & M Projects
All requested materials must accompany the application upon submission. If an
item is irrelevant to the project at hand, please explain why this is so.
Proof of Willing Seller: A "Willing Seller" letter confinming that the
current owner of the property proposed for acquisition is willing to sell.
Estimate of Value: A County assessment, certified appraisal of value,
and/or an estimate of value from the project sponsor.
Site Location Map: On a Jefferson County base map, or on a map of
the sponsoring agency's jurisdictional boundaries, clearly identify the
location of the proposed acquisition,
Project Boundary Map: On a Quarter-section map or other map of
sufficiently large scale, identify the boundaries of the proposed
project.
Color Images: Provide six (6) digital images of the property proposed
for acquisition. The images should show flora, terrain, waterfront,
man-made features, access roads, wetlands, unique characteristics,
etc. Please include captions and an aerial view, if available.
Development Plan or Narrative: Provide a schematic or master plan
map of the project site showing proposed uses and improvements, if
applicable.
In addition, if the application sponsor is a private non-profit
organization, attachments must also include:
_Proof of 501 (c)(3) Status
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_Current Budget
_Board Roster
_Organization Chart or Staff Roster
_Most Recent Financial Statements (audited if possible)
_Copy of minutes or resolution documenting official action to submit
application for proposed acquisition. If more than one project is
submitted from the same sponsor, the minutes or resolution
should indicate the project priority and how it was determined.
Budget and Timeline
Attached to the first Annual Reporting Form must be a budget and timeline for
expenditure of O&M funding for the succeeding ten (10) years measured from
the date of approval by the BoCC.
Documentation of Match
A match of 50% must be documented with each invoice. Match guidelines are
identical for acquisition and 0 & M proposals (see especially Section 3;
paragraph 5 of the CF ordinance), In-kind labor cannot be used as match,
Reporting
Any project sponsor receiving 0 & M funds is required to submit a report each
October until those funds are expended. An expenditure summary that provides
the following information must accompany billing:
1) Date the payment was made.
2) The vendor and/or employee to whom the payment was made.
3) A description of what was purchased or what work and/or services were
performed; provide a description of what service or work was performed
for the payroll costs or by the sub-contractor.
Application and Attachment Requirements for O&M Projects
To apply for 0 & M funding for a project previously purchased using CF Funds,
use the standard application form. In question #1, refer to the original project title
and year that the project was approved followed by "0 & M Request Only". If you
feel that a question is irrelevant to the project at hand, please explain why.
Required Meeting and Site Visit
Project sponsors are required to make a presentation to the CF Committee and host
a visit to the project site. The visits are videotaped by county staff. These are usually
scheduled in mid- to late March.
Grant Notification and Agreement
Sponsors will be notified by staff of grant awards as soon as possible after the BoCC
makes their decision, usually in June, Sponsors will then be asked to sign a project
20] 0 http://www.cojefferson.wa.us!commissioners/Conservation/conservation.asp 11
agreement with Jefferson County. An informational template is provided with this
manual.
Annual reports
Sponsors are required to submit a brief progress report by October 30 every year for
three years after the acquisition funds are disbursed to the applicant, whichever is
later, The progress report must address any changes in the project focus or purpose,
progress in obtaining matching funding, and stewardship and maintenance.
Sponsors receiving O&M funds will also submit an annual report for each year that
O&M funds are expended. The Committee will use the information to develop a
project "report card" that will be submitted annually to the Board of County
Commissioners. A report format template is included with this manual and will be
provided to the project sponsor electronically,
Program Suggestions
Suggestions for program improvements are always welcome and may be provided to
the Conservation Futures Committee by letter or email via staff at the contact
information on page 3. Every CF Committee meeting also includes two public
comment periods. Meeting times are provided in newspapers and on the program
website.
2010 http://www.co.jefferson.wa.us/commissioners/Conservationlconservation. asp 12
Appendix A
Conservation Futures Funding Request and Reimbursement Form
Jefferson County
Conservation Futures
Program
c/o Jefferson County
Water Quality Division
615 Sheridan Street
Port Townsend, WA
98368
Project Name:
Date:
Project Sponsor:
Billing Period:
Is this the final billing? Yes [ ] No [ ) Invoice Number [
Sponsor's Certificate: I hereby certify under penalty of perjury that the items and total listed
and attached herein are proper charges for materials, merchandise or services furnished
and/or services rendered have been provided without discrimination because of age, sex,
marital status, race, creed, color, national origin, handicap, religion or Vietnam or disabled
veterans status.
BY
Title Date
Categories
(attach
detailed
lists and
receipts)
To Be Completed By Sponsor
Previous Expenditures To Date
Costs For This Billing
Project
Agreement
Non-
Expenditures Reimbursable Total
Match
Expenditures
Non-
Reimbursable Total
Match
Land
Totals
O&M
Totals
2010
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JEFFERSON COUNTY CONSERVATION FUTURES PROGRAM
PROJECT AGREEMENT
TEMPLATE
Project Sponsor:
Project Title:
Project Number: (Year, sponsor initials, project name abbreviation)
Approval Date:
A. Parties of the Agreement
This Project Grant Agreement (Agreement) is entered into between County of Jefferson, PO
Box 1220, Port Townsend, Washington 98368 and Sponsor Organization (Sponsor) and shall
be binding upon the agents and all persons acting by or 1hrough the parties.
B. Purpose of the Agreement
This Agreement se1s out the terms and conditions by which a grant is made from the
Jefferson County Conservation Futures Fund. The grant is administered by Jefferson County
Environmental Health to the Sponsor for the project named above.
C. Descriptiou of Project
The subject Project is described on the attached Project Summary.
D. Term of Agreement
The Project Sponsor's on-going obligation for the above projec1 funded under this Agreement
is to provide maintenance of the site or facility to serve the purpose for which it was intended
in perpetuity unless otherwise identified in this Agreement.
E. Period of Performance
The Project reimbursement period for acquisition expenses shall begin on (insert date), The
Project reimbursement period for acquisition expenses will end on (insert date) unless proof
of match is provided prior to this date. The Project reimbursement period for operations and
maintenance expenses shall begin on (insert date) and shall end on (insert date) [10 years
later]. No expenditure made before (insert date) is eligible for reimbursement unless
incorporated by written amendment into this Agreement.
F. Project Funding
The total grant award provided by the Conservation Futures Fund (CFF) for this project shall
not exceed (insert amount), Jefferson County CFF shall not pay any amount beyond that
approved for funding of the project. The Sponsor shall be responsible for all10tal project
costs that exceed this amount. The contribution by the Sponsor 10ward work on this project a1
a minimum shall be as indicated below:
Acquisition Percentage Dollar Amount
Conservation Futures - [Project Name] 50%
Project Sponsor 50%
Total Acquisition Cost 100%
Operations and Maintenance Percentage Dollar Amonnt
Conservation Futures - [Project Name] 50%
Project Sponsor 50%
Total Operations and Maintenance Cost 100%
2010 http://www.co.jefferson.wa.us/commissionersIConservation/conservation.asp 14
G. Unexpended Project Allocations
Unexpended project allocations, including but not limited to project completion at less than
the estimated cost or, alterna1ively, the abandonment of projects, the Sponsor shall notify
Jefferson County.
H. Transfer or Conveyance of Title or Ownership
Projects carried out in whole or part with conservation futures funds shall n01 be transferred
or conveyed to third parties unless the document or instrument reflecting the transfer of title
or ownership reflects a written provision or clause providing that the land or interest in land
shall be continued to be used for the purposes of Jefferson County Ordinance 06-0708-02 and
in strict conformance with the uses authorized under RCW 84.34.230,
That same written provision or clause shall also contain language that the land or interes1 in
land shall not be converted to a different use unless and only if other equivalent lands within
the geographic jurisdiction of the governmental agency are received by the conveying party
(the Grantor) in exchange for the lands or interest in lands being conveyed.
I. Rights and Obligations
All righ1s and obligations of the parties to this Agreement are subject to this Agreement and
its attachments, including the Sponsor's Application and the General Provisions, all of which
are attached hereto and incorporated herein.
Except as provided herein, no alteration of any of the terms or conditions of this Agreement
will be effective unless provided in wri1ing, All such alterations, except those concerning the
period of performance, must be signed by both parties. Period of performance extensions
need only be signed by Jefferson Board of County Commissioners,
J. Indemnification
Sponsor shall indemnifY, defend and hold harmless the County, its
officers, agents and employees, from and against any and all claims, losses or
liability, or any portion thereof, including attorneys fees and costs, arising from
injury or death to persons, including injuries, sickness, disease or death to
Contractor's own employees, or damage to property occasioned by a negligent act,
omission or failure of the Contractor.
K. Insurance
The Sponsor shall secure and maintain in force throughout the duration of this
contract:
1. Worker's compensa1ion and employer's liability insurance as required by
the State of Washington.
2. Comprehensive general liability insurance with a minimum coverage of
$500,000 per occurrence and $1 million aggregate in connection with the
Contractor's performance of this Agreement.
3, Commercial Automobile Liability Insurance providing bodily injury and
property damage liability converge for all owned and non owned
vehicles assigned to or used in the performance of the work for a
combined single limit of not less than $500,000 each occurrence.
4. Contractor shall provide all required proofs of insurance to the County in
care of, Contracts Manager at Jefferson County Public Health,
61 5 Sheridan St. Port Townsend,W A 98368 prior to commencing
employment.
2010
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L. Ownership and Use of Docnments
All documen1s, drawings, specifications and other materials produced by the
Contractor in connection with the services rendered under this agreement shall be the
property of the County whether the project for which they are made is executed or
not. The Contractor shall be permitted to retain copies, including reproducible copies,
of drawings and specifications for information, reference and use in connection with
Contractor's endeavors.
M. Compliance with Applicable Statutes, Rules, and Jefferson County Policies
This Agreement is governed by, and the Sponsor shall comply with, all applicable state and
federal laws and regulations, including RCW 84,34,210, and published agency policies,
which are incorporated herein by this reference as iffully set forth.
N. Contractor's/Sponsor's Accounting Books aud Records
The Sponsor shall maintain complete financial records relating to this contract and
the services rendered including all books, records, documents, receipts, invoices, and
all other evidence of accounting procedures and practices which sufficiently and
properly reflect all direct and indirect cost of any nature expended in the performance
of this contract. The Contractor's records and accounts pertaining to this agreemen1
are to be kept available for inspection by representatives ofthe County and state for a
period of six (6) years after the date of the final payment to Contractor. Copies shall
be made available upon request.
O. Licensing, Accreditation and Registration
The Sponsor shall comply with all applicable local, state and federal licensing,
accreditation, permitting and registration requirement/standards necessary for the
performance of this contract.
P. Disputes
Except as otherwise provided in this contract, when a bona fide dispute arises
between Jefferson County and the Sponsor and it cannot be resolved, either party
may request a dispute hearing with a dispute resolution agent. Either party's request
for a dispute hearing must be in writing and clearly state:
], the disputed issue(s),
2. the relative positions ofthe parties, and
3. the Contractor's name, address and Agency con1act number
These requests must be mailed to the Project Manager, Jefferson County
Environmental Health Department, 615 Sheridan St., Port Townsend, W A 98368,
within fifteen (15) days after either party received notice of I. he disputed issue(s). The
parties agree that 1his dispute process shall precede any action in a judicial or quasi-
judicial tribunal.
Q. Termination for funding
Jefferson County may unilaterally terminate this contract in the event funding from
state, federal, or other sources are withdrawn, reduced, or limited in any way after the
effective date of this contract. Prior to normal completion, Jefferson County may
termina1e 1his contract.
R. Termination for Convenience
The County reserves the right to terminate this agreement at any time by giving ten
(10) days written notice to the Contractor.
2010
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16
S. Assignment
The Contractor shall not sublet or assign any interest in this Agreement, and shall not
transfer any interest in this agreement without the express written consent of the
County.
T. Snbcontracting
The Sponsor shall not enter into subcontracts in connection with this project for any
of the work contemplated under this contract without obtaining prior written approval
from the County. Prior written consent by the County shall not be unreasonably
withheld.
u. Non-Waiver.
Waiver by the County of any provision of this agreement or any time limitation
provided for in this agreement shall not constitute a waiver of any other provision.
V. Connty Does Not Assume Additional Dnties
The County does not assume any obligation or duty, except as required by federal or
state law, to determine if Sponsor is complying with all applicable statutes, rules,
codes ordinances or permits.
W. Project Grant Agreement Representative
All written communications sent to the Sponsor under this Agreement will be addressed and
delivered to:
Proiect Contact
Name:
Title:
Address:
Conservation Futures Program
Jefferson County Environmental
Health - Conservation Futures
615 Sheridan Street
Port Townsend, WA 98376
These addresses shall be effective until receipt by one party from the other of a written notice
of any change.
X. Entire Agreement/Severability
This agreement, along with all attachments, constitutes the entire agreement of the parties. No
other understandings, oral or otherwise, regarding this Agreement shall exist or bind any of
the parties. If any part of this Agreement is ruled or adjudicated to be unlawful or void, all
other sections of this Agreement shall continue to have full force and effect.
Y. Effective Date
This agreement, for [project], shall be effective upon signing by all parties,
Z. Venue:
Venue for any litigation arising from this Project Agreement shall be only in the Superior
Court In and For Jefferson County.
Signature Block
Headers/Footers
2010
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Jefferson County Conservation Futures Program
Annual Project Reporting Form Template
1. Project Sponsor:
2. Project Title:
3. Project Number:
4. Status:
5. Approval Date:
6. Project goals and objectives:
7. Parcel number(s):
8. Total acreage:
9. Easement:
Title:
Seller:
10. Fee Simple
Seller:
11. Month and year that CF funding was awarded:
12, a). Purchase price: b). Total project cost:
13. Amount of CF award:
14. Month and year of acquisition:
15. Entity holding title:
16. Entity responsible for stewardship:
17, Plans or agreements pertaining to this acquisition:
18.0& M funds received since acquisition (list by year):
19. Existing and on-going activities and projects (for each 0 & M activity that
has occurred since October 1 of the previous year, please provide
supporting documentation):
20. New events, activities, projects (for each 0 & M activity that has occurred
since October 1 of the previous year, please provide supporting
documentation):
20 I 0 http://www.cojefferson.wa.us/commissioners/Conservationlconservation ,asp 18
21, Needs and challenges:
22. General progress towards project's objectives:
Completed by:
Title:
Organization:
Signature
Date
2010 http://www.co.jefferson.wa.us/commissioners/Conservation/conservation. asp 19
2010
Appendix B
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20
Please complete the following application in its entirety. Unless directed otherwise, use as much space
as needed to answer each question. Incomplete applications will not be accepted for consideration.
1. Project Title:
2. Conservation Futures Acquisition Request:
3. Conservation Futures O&M Request:
4. Please indicate the type of interest contemplated in the acquisition process.
_ Warranty Deed Easement _ Other (Please describe below.)
In whose name will the property title be held after acquisition?
5. Applicant Information
Name of Applicant or Organization:
Contact:
Title:
Address:
Phone: (
)
, ext.
Fax: (
)
, ext.
Email:
6. Sponsor Information: (if different than applicant)
Organization Name:
Contact:
Title:
Address:
Phone: (
)-
, ext.
Fax: (
)-
, ext.
Email:
This application was approved by the sponsor's legally responsible body (e.g., board, council, etc,)
in public meeting on ,200_.
7. Site Location
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Street Address or Description of Location:
Driving Directions from Port Townsend:
Section:
Assessor's Parcel Number(s):
Township:
Range:
8, EXISTING CONDITIONS
New Site: Yes No
Addition to Existing Site: Yes No
Total Project Acreage (if different):
Existing Structures/Facilities:
Any current covenants, easements or restrictions on land use:
Number of Parcels:
Acres to Be Acquired:
Current Zoning:
Current Use:
Waterfront (name afbady afwater):
Shoreline (linear feet):
Owner Tidelands/Shorelands:
9, Current Property Owner _ is _is not a willing seller.
10. In one-half page or less, provide a summary description of the project, the match, overarching
goal, and three top objectives.
11. Estimate the total site acquisition costs below, including the cost for the entire property or
property right, even if Conservation Futures funds will only cover a portion of that total cost.
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3
In the case of projects involving multiple acquisitions, please break out appraisals and
estimated acquisition costs by parcel.
Total Estimated Acquisition Cost:
Total Estimated Acquisition-related Cost (see Eligibility Checklist):
Total Operation and Maintenance Cost:
Total Project Acquisition Cost:
Basis for Estimate (include general description of operation and maintenance work to be
performed, task list with itemized budget, and anticipated schedule for completion of work):
12a. Sponsor or other organizations _will _will not contribute to acquisition of proposed site.
b. If applicable, please describe below how contributions from groups or agencies will reduce the
need to use Conservation Futures program funds.
c. Matching Fund Estimate
Conservation Futures Funds Requested
Matching FundslResources
Total Project Acquisition Cost
Amount
Percentae:e
$
$
$
%
%
100%
Amount of
contribution
$
$
$
$
Contribution
approved?
Yes No
Yes No
Yes No
Yes No
If not,
when?
Contribution
available now?
Yes No
Yes No
Yes No
Yes No
If not,
when?
d. Source of matching
funds/resources
NOTE: Matchingfunds are strongly recommended and a higher rating will be assigned to those
projects that can guarantee additional resources for acquisition. Donation of property or a property
right will be considered as a matching resource. Donation of resources for on-going maintenance
or stewardship will not be considered as a match.
13a.Sponsoring agency _is _is not prepared to provide long-term stewardship (maintenance,
up-keep, etc.) for the proposed project site.
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b. Describe any existing programs or future plans for stewardship of the property, including the
nature and extent of the commitment of resources to carry out the stewardship plan,
14. Describe the sponsoring agency's previous or on-going stewardship experience.
15. Has the sponsor and/or applicant of this project been involved in other projects previously
approved for Conservation Futures funding?
a._No, neither the sponsor nor applicant has been involved in a project previously approved
for Conservation Futures funds.
b._Yes, the sponsor and/or applicant for this project has been involved in a project previously
approved for Conservation Futures funds. Please provide details:
16a. Property _can _cannot feasibly be acquired in a timely fashion with available resources.
b. Necessary commitments and agreements _are _are not in place.
c. All parties _are _are not in agreement on the cost of acquisition.
If "not" to any of the above, please explain below.
17. The proposed acquisition _is specifically identified in an adopted open space, conservation, or
resource preservation program or plan, or community conservation effort. Please describe
below, including the site's importance to the plan. Please provide a copy of the plan with the
application.
_complements an adopted open space or conservation plan, but is not specifically identified.
Please describe below, and describe how the proposed acquisition is consistent with the plan.
_is a stand-alone project.
18. List the important milestones for this project.
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19. Conservation Opportunity or Threat:
a. The proposed acquisition site _does _does not provide a conservation or preservation
opportunity which would otherwise be lost or threatened.
b. If applicable, please carefully describe the nature and immediacy of the opportunity or threat,
and any unique qualities about the site,
20, Describe the physical characteristics of the site that is proposed for acquisition with
Conservation Futures Program funds including: vegetation, topography, surrounding land
use, and relationship to parks, trails, and open space.
21. The proposed acquisition _ provides habitat for State of Washington Priority Habitat or
Federal Threatened, Endangered, or Sensitive Species
_ provides habitat for a variety of native flora or fauna species.
_ contributes to an existing or future wildlife corridor or migration route.
If affirmative in any of the above, please describe below, and cite or provide documentation of
species' use.
22a. Describe the extent and nature of current and planned agricultural use of the proposed
acquisition, including any anticipated changes to that use once the property, or property right,
is acquired with Conservation Futures funds.
b. Describe any participation by current property owner in any other agricultural land
conservation programs, including the program and nature of the involvement.
23. Describe the use planned for the site, any development plans after acquisition, characteristics
of the site which demonstrate that it is well-suited to the proposed use, and plans for any
habitable buildings currently on the site.
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24a. Proposed acquisition site and any subsequent planned passive development
(as described above) _is _is not part of a larger project.
b. If applicable, describe how the site relates to the larger project, and whether the project has a
plan, schedule and funding dedicated to its completion.
25. Describe how the proposed acquisition benefits primarily a _local area _broad county area
including the area served, the nature of the benefit, the jurisdictions involved, and the
populations served,
26. Describe the educational or interpretive opportunities that exist for providing public access,
educational or interpretive displays (signage, kiosks, etc.) on the proposed site, including any
plans to provide those improvements and any plans for public accessibility.
27. The proposed acquisition _ includes historic or culturally significant resources and
_ is registered with the National Register of Historic Places, or an equivalent program.
_ is recognized locally has having historic or cultural resources.
_ is adjacent to and provides a buffer for a historic or cultural site.
If affirmative in any of the above, please describe below, and cite or provide documentation of the
historical or cultural resources.
28a. Describe the extent and nature of current and planned silvicultural use of the proposed
acquisition. Please cite or provide documentation of existing or planned silvicultural activities
including forest management plan(s).
b. Describe any participation by current property owner in silviculture conservation programs,
including the program and nature of the involvement.
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29. Sponsors of applications that are approved for funding by the Board of County
Commissioners are required to submit a brief progress report by October 30 every year for
three years after the award is approved, or three years after the acquisition funds are
disbursed to the applicant, whichever is later. The progress report must address any changes
in the project focus or purpose, progress in obtaining matching funding, and stewardship and
maintenance. Sponsors receiving O&M funds will also submit an annual report for each year
that O&M funds are expended. The Committee will use the information to develop a project
"report card" that will be submitted annually to the Board of County Commissioners.
If this application is approved for funding, I understand the sponsor is required to submit
progress reports for three years and for any year in which O&M funds are expended.
Initials Date
30. If, three years after the date funding is approved by the Board of County Commissioners, the
applicants have not obtained the required matching funds, the Committee may request the
Board of County Commissioners to nullify their approval of funds, and may require the
project to re-apply.
If this application is approved for funding, I understand that we may be required to re-submit
the application if the project sponsor does not obtain the necessary matching funding within
three years. Initials Date
31. Are there any critical dates, e.g, grant deadlines, for your project that the Committee should
know about? Please list the dates and explain their importance.
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8
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2010 Jefferson County
Conservation Futures Program
Ratings Sheets
CRITERIA SCORE
1. To what degree does the project leverage contributions
for acquisition from groups, agencies or individuals?
(Points awarded based on the following
level of contribution)
a. ~90% = 5 points
b. 80% - 89% = 4 points
c. 70% - 79% = 3 points
d. 60% - 69% = 2 points
e. 50% - 59% matching funds= 1 point
ADJUSTED
X WEIGHT
SCORE
X 10
2. To what degree does the project sponsor commit to provide
long-term stewardship for the proposed project? X 10
a, Stewardship plan with guaranteed long-term stewardship = 5 points
b, Stewardship plan with guaranteed short-term stewardship = 3 points
c, Stewardship plan, no guarantee = I point
3. To what degree has the project sponsor demonstrated effective
long-term stewardship of a similar project? X I
a. Highly demonstrated = 5 points
b. Moderately demonstra1ed = 3 points
c. Slightly demonstrated = 1 point
d. Effectiveness n01 demonstrated = 0 points
4. To what degree is the acquisition feasible? X 8
a. Highly feasible = 5 points
b. Moderately feasible = 3 points
c. Slightly feasible = I point
5. To what degree is the project part of an adopted open space, conservation, or resource
preservation program or plan, or identified in a community conservation effort?
X 7
a, Site iden1ified in the adopted plan = 5 points
b, Site is not identified in the adopted plan, but the project complements an adopted plan = 3 points
c, Stand alone project wi1h an adopted plan and potential to stimulate broader conservation efforts
= 1 point
6. To what degree does the project conserve
opportunities which are otherwise lost or threatened?
a. Significantly threatened = 5 points
X
6
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9
b. Moderately threatened = 3 points
c, Slightly threatened = 1 point
d. Not threatened = 0 points
7. To what degree does the project preserve habitat for flora and fauna?
(Points awarded in part based on level of documentation.)
a. Endangered or threatened native species = 0-3 points X
b. Variety of native flora & fauna = 0-3 points X
c. Provides wildlife corridor or migration route = 0-3 points X
4
4
4
=
8. To what degree does the project preserve farmland
for agricultural use?
a. Participates in other conservation programs = 0-3 points X
b. Likely will maintain active agricultural use = 0-3 points X
c. Preserves rural cultural heritage = 0-3 points X
4
4
4
=
9. To what degree does the project serve a significant
benefit area?
a, Broad county benefi1 = 5 points
b. Localized benefit = 3 points
X
4
10. To what degree does the acquisition provide
educational or interpretive opportunities? X 4
a. Public access, with plan for educational/interpretive displays and materials = 5 points
b. Limited public access, available space for signage and educational materials = 3 points
c. Remote location = 1 point
d. No opportuni1y = 0 points
11. To what degree does the project preserve historic or culturally significant resources?
X 3
a, Project is registered wi1h the National Register of Historic Places, or an equivalent program = 3
points
b. Project is recognized locally as having historic or cultural resources = 2 points
c. Project is adjacent to and provides a buffer for a historic or cultural site = 1 point
12. To what degree does the project preserve forestland for silvicultural use?
a. Management plan retains or establishes a mix of species and age class = 0-3 points
X 3
b. Land is emolled in public and/or private programs which certify long-term sustainable silviculture
Certified = 3 point
Uncertified ~ 0 points X 1
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Jefferson County Conservation Futures
Committee
Monday, November 2, 2009
4:00 - 5:45 PM
WSU Extension, Madrona Room, Port Hadlock, WA
DRAFT Minutes
* Decisions and action items are indicated in bold font.
Members Present: Phil Andrus, District 2; Herb Beck, District 3; Lige Christian,
District 3; Jerry Gorsline, District 2; Janet Kearsley, District 1; Barbara McColgan
Pastore, City of Port Townsend; Phyllis Schultz, Working Lands; Sarah Spaeth,
Jefferson Land Trust; Fred Weinmann, Ecology
Members Absent: John Augustus Wood, District 1
County Staff Present: Tami Pokorny, Water Quality Division
Mike Dawson, Water Quality Division
Gail Bernhard, Recorder
1. Call to Order:
Chair Gorsline called the meeting to order at 4:00 PM on November 2, 2009. He called
for a round of introductions and brief background for the benefit of new members.
Fred Weinmann, new member, mentioned having worked extensively with the Cascade
Land Conservancy. Mr. Weinmann has thirty plus years of experience in wetlands and
botany, after starting out in marine biology, and is still actively involved in these areas in
his retirement.
Phyllis Schultz, new member, mentioned her background in nursing, and more recently
her association with Sarah Spaeth and the Land Trust. Having grown up in North
Dakota, she has experienced the loss of her family farm in 1998, and her consequent
passion for farm land conservation. In addition, she is very concerned about the loss of
habitat everywhere and seeks to preserve habitat lands in Jefferson County.
Chair Gorsline welcomed Ms. Schultz and Mr. Weinmann on behalf of the CFF
Committee.
II. Review of Aaenda:
The agenda was approved, as written, all in favor.
Page 1 of 10
III. Aooroval of Minutes:
Minutes of August 31, 2009: Sarah Spaeth pointed out a typographical error
relating to the value of the Tamanowas property; the correct amount is $1.2 million, not
$122 million. Mr. Christian and Ms. McColgan Pastore moved and seconded for
approval of the minutes as amended. The minutes of August 31, 2009, as
amended, were approved unanimously.
N. Observer comments: None
V. Old Business:
Tamanowas Rock Update - Jefferson Land Trust
Sarah Spaeth recalled that as of the previous meeting, Jefferson Land Trust, State
Parks and the Tribes were working on a solution for funding in order to acquire the
property this year. A number of possibilities have been investigated. In speaking with
the County about a CFF arrangement, they determined that would be quite challenging
in this case, and not appropriate to pursue. However, the Land Trust has just been
approved for a two year Bullitt loan at 0.71 per cent interest for up to 80 percent of the
value of the property. Under such an arrangement, the Land Trust would hold the land
until such time when other grant funds could be secured by State Parks, the Tribes and
other potential participants. Part of that picture could conceivably include Conservation
Futures funding. Ms. Spaeth said she had spoken with Commissioner Austin at length
about this situation. One consideration for the CFFC is that the cost of an easement or
interest in this property may be more than what is collected on an annual basis by the
Conservation Futures program. Ms. Spaeth and Mr. Austin had reviewed the Ordinance,
not finding any provision explicitly prohibiting a CFF arrangement extending over
multiple annual cycles. She said that it was her understanding that Tami Pokorny would
check with David Alvarez, and the CFFC would consider if that would be an appropriate
arrangement. She said this is a very high priority project for all those involved (Land
Trust, State Parks, Jamestown S'Klallam Tribe and the Northwest Watershed Institute).
In order to affect the deal, there would be a tight window to obtain the funding. The
land would be the collateral; the Bullitt Foundation could end up owning the land.
Chair Gorsline asked if the price was still $800,000. Ms. Spaeth said that the review
appraisal should have been completed and received by State Parks by this date,
November 2. A conference call was scheduled for November 4. In response to a
question about a recent fire, Ms. Spaeth said that no trees had been burned and she did
not expect any impact on the property value from that. She said she anticipates that
the review appraisal will be closer to the $600,000 value specified in the original
appraisal. Ms. Spaeth said that the owner had signed an addendum to the Purchase
and Sale document stating that he would consider selling at the reviewed value. She
said she is optimistic that if the review appraisal is close to $600,000, the owner will
proceed with the sale. In that case, Bullitt would lend $480,000 and $120,000 would be
raised otherwise. The Land Trust will focus their Auction Fund-A-Need on Tamanowas
Rock, which proceeds will also go toward payment of the review appraisal, a Phase I
Page 2 of 10
environmental assessment, as well the interest payment and possibly stewardship costs.
The goat set for this was $60,000.
In response to a question, Ms. Spaeth said that the Land Trust is exploring the
possibility that their subsidiary, JLT Resources, LLC, a limited liability company, would
hold title for two years; or, they may form a new limited liability company called
Tamanowas Rock, LLC, which could aiso have other parties as legal investors. The legal
aspects are being investigated. The concern of the other partners is the complexity of
reimbursement when government grants are involved. That is, with federal funding, it is
trickier for them to be reimbursed than it is to seek funding without entanglement.
They are less inclined to have any sort of financial involvement until they have explored
state or federal funding for the acquisition - they can't have any interest in the property
at this point.
Fred Weinmann asked about the implications of an LLC. Would that mean that anyone
could lend to or invest in that entity? Ms. Spaeth said that was being explored, but that
whatever the arrangement, it must be made by December 31. The Bullitt Foundation
will require: title report; review appraisal; Phase I assessment; and Title Insurance in
their name for the period of the loan.
Phil Andrus noted that it would be very helpfui for the Land Trust and Tami Pokorny to
work together to keep the CFFC apprised during the coming weeks. Ms. Spaeth said the
key question is whether the CFFC would recommend to the BOCC that a certain amount
of CF funding be dedicated to the project over the next two years. She said, however,
that there are several other projects that the Land Trust sees need for matching funds.
She said she would like to see CF funds allocated over several projects,
Phil Andrus raised the issue of a possible increase in the assessment. Ms. Spaeth said
that under the terms of the RCW, the BOCC can raise the assessment and that she had
mentioned this to John Austin.
Janet Kearsley asked for clarification regarding the need for CFF match funding in
relation to possible State Parks WWRP (Washington Wildlife and Recreation Program)
funding, considering the high cultural value of this project. Ms. Spaeth said that it has
been difficult to get a commitment from State Parks. She said she would be seeking
letters from State Parks, Jamestown S'Klallam Tribe and the BOCC indicating that they
would seek grant funding to cover the existing strategy and the costs to the Land Trust
and the Bullitt Foundation. Originally, the concept was to share the cost among the
partners, and the most likely arrangement will be shared funding among them.
Barbara McColgan Pastore noted that State Parks is gearing up for their 2013 Centennial
and is focused on a mega-plan. She suggested that Tamanowas Rock may be a unique
and ideal candidate for the funds associated with this upcoming anniversary. She said
that she understands that funding must be lined up now for that 2013 implementation.
Ms. Spaeth mentioned an additional complication. The Nicholson short plat came before
the CFFC several years ago. The long term goal is to have that included in State Parks
Page 3 of 10
as well, meaning that the ultimate cost will be more than just the Rock itself. The issue
of housing on the Nicholson short plat was briefly discussed.
Outreach for 2010 Round Update - Tami Pokorny
Tami Pokorny opened discussion on the idea of hosting a booth at the annual
Conservation District tree sale (in February or March). She said she had spoken with AI
Latham about that possibility. She also suggested the option of scheduling the project
presentation meeting in the evening and advertising this meeting as a way to learn
about the types of projects proposed. Barbara McColgan Pastore noted that potential
applicants would then also be hearing the potentially tough questions posed by the
CFFC. She suggested that perhaps a different venue with better audience
accommodation might then be appropriate. Sarah Spaeth brought up the issue of
confidentiality. Tami Pokorny stated that any applications or information that comes to
the CFF committee is considered publiC record. Sarah Spaeth also noted that the
meeting must be structured in such a way as to provide safety for presenters, such that
vocal critics of the CFF program cannot be disruptive. Mr. Andrus spoke in favor of
evening meetings and of ensuring that proper decorum is followed. He noted that most
other public meetings are held in the evening, and have better turnout. Fred Weinmann
was in favor of explaining the purpose and process of the CFF program at the outset of
such a meeting. Barbara McColgan Pastore noted that public comments could be
restricted to a few minutes per person in the educational portion of the meeting.
Questions would be posed only by the CFF Committee. Tami Pokorny said that the
election of officers is always on the agenda of the first meeting of the new calendar
year.
Mr. Andrus moved that the next CFFC meeting be scheduled in the evening;
the motion was seconded by Mr. Christian. Ms. Pokorny noted that she would
need to inform the applicants well in advance once the exact date is determined. The
motion was approved unanimously.
There was acknowledgement that meeting notices are always placed in both the Leader
and the PDN; the Ordinance specifies noticing in the daily newspaper.
Lige Christian moved that the next meeting, to be held tentatively on the
third Monday in March, be advertised in the newspaper with a special ad, in
addition to the usual notices. There was a brief discussion about the cost of the ad,
which was estimated at $40 to $100. The motion was seconded by Barbara
McColgan Pastore and approved unanimously.
Sponsor Eligibility Update - Tami Pokorny
Tami Pokorny recalled that the committee had decided to postpone decision on this item
until the next funding round. However, she had spoken with David Alvarez about the
matter. He did not foresee any obstacle to allowing an individual to serve as a sponsor.
She said she had also reviewed the CFFC meeting minutes for the first two years of the
Page 4 of 10
program, and had not found any discussion about this. She shared a copy of the Report
of the Conservation Futures Advisory Committee of December 2001 that was developed
before the CFF program got underway. With regard to the sponsorship concept, it
states that all individual applicants [and state or federal agencies] must have a local
sponsor. Applicants will include the County, municipalities, parks districts or private
non-profit corporations based in Jefferson County. She said she could not find any
references in the minutes that shed light on the origins of this provision.
Sarah Spaeth said that the request for a sponsorship role was to ensure that there was
a grant funding match, and to provide the long term monitoring and stewardship
responsibilities for an easement or fee simple property. She said that the Land Trust
serves as sponsor in many cases because, by its nature, it holds conservation easements
and monitors in perpetuity. She said that an individual serving as sponsor (for fee
simple cases) would need to guarantee the match and guarantee to the County that
they will provide adequate stewardship for a very long time.
VI. New Business:
Cultural Resources - Janet Kearsley
Janet Kearsley noted that she had been trained in cultural resources, and had done
some research on this topic recently. She referred to DNR documents, including a
Cultural Resource Protection and Management Plan. She read, for the record: "For
cultural resources and archeological resources contained in chapter 27.44 RON; chapter
27.53 RON and chapter 222-16 WAC". She said that the term "cultural resources" is
well defined in all these laws.
From the Management Plan: "Cultural resources are typically different among tribes
because every tribe has truly unique social/cultural foundation and background. To
foster common dialog, enhance the appreciation of cultural resources and promote the
purposes of this plan, the following definitions are offered as general guidance.
Historical sites are located where native or non-native events and activities have taken
place since contact with Europeans. Historical sites often do not [always] have written
records that document the events and activities that occurred in a particular location. ...
so, historical sites such as homesteads, forts, lumber mills and cabins.
And then there is a whole other section on traditional places: 'are landscapes, sacred
sites legendary areas, indigenous uses and objects which are identified and are affected
any tribes in the state of Washington as being important for the maintenance and
perpetuation of their traditional values and practices. So, that's another area. Then
traditional materials are resources for the people. And then: archeological resources are
only one kind of cultural resources. So that is a summary of what these documents say.
Ms. Kearsley said she would give copies to Tami. She said that the answers to
questions in the application should be ranked based on how the law defines cultural
resources.
Page 5 of 10
Mr. Andrus said he recalled that the issue had come up while discussing the Finn River
application. He said that if the commonly accepted meaning of cultural resource is
assumed, this project clearly qualifies as having or being a cultural resource. He said
that perhaps another term is needed. He said that one question is whether those values
are important to conservation futures, and how should they be described, so as not to
be confused with the term that is defined differently in the law.
Chair Gorsline sought clarification on what was being referred to, I.e. was Mr. Andrus
referring to farming? Mr. Andrus said he was referring to the fact that Finn River is a
community center for agricultural activities, I.e. "a cultural resource" in that regard. Mr.
Gorsline said that farming per se is also regarded as a local cultural resource. Mr.
Andrus said that farming and silviculture are already covered by other questions.
Barbara McColgan Pastore noted that the public experience aspect, rather than the fact
that it is a farm, was the important distinction in this case, and the fact that it is an
ongoing public experience. She said that was somewhat addressed by the material that
Ms. Kearsley quoted. Ms Kearsley said that the definitions really point to locations or
objects that are more historic, such as Tamanowas Rock. She said that an
interpretation could be added for Question 26, that is we could say "community
involvement". There was additional discussion about the difference and distinction
between historical and present day uses of land or property. Janet Kearsley said that
this question was added speCifically to address resources such as Tamanowas Rock, a
historically significant resource/site. But, by amending question 26 or by adding a new
question, the non-historical community involvement significance couid be addressed as
well.
Mr. Andrus offered to draft language that captures his own concern and intention, and
welcomed others to join him in that effort. Lige Christian volunteered to assist.
Herb Beck mentioned that historical records of uses for particular plats of land can be
traced from the time the land was first surveyed (prior to Statehood) to the present day.
Draft Conservation Futures Manual for 2010
Tami Pokorny explained that she had chosen a format that seemed easier to work with
and less cluttered than line in/line out. The blue typeface was used to indicate
significant additions and modifications that are of significance, and should be part of
what is presented to the BOCC, when the Chair makes that presentation. For example,
the CFC has made a decision to include administrative costs in the 5% limit for staff
costs on page 7. Baseline documentation is not a specific line item in the Ordinance,
but the committee sees this as a reimbursable expense. Ms. Pokorny noted that since
there was little guidance for the CFFC on Operations and Maintenance, language was
modeled after the SRF Board process, at the State level. She said that while she does
not expect any BOCC objections, other interpretations of how funds may be spent may
arise. She noted that the document will be submitted for legal review, once the CFFC
has agreed on the draft.
Page 6 of 10
Mr. Weinmann noted that the third paragraph on page 3 which states the purpose of the
CF program does not necessarily include all of the elements (such as agricultural and
forested lands) that are mentioned later in the document. He said that the public may
wish to understand the basis of adding to the charter as it is described in the Ordinance.
Mr. Christian noted that "open space" includes agricultural and forest lands. Ms. Spaeth
said that the RCW supersedes the Ordinance, but that the Ordinance has become more
specific than the RCW. She said that it is in the purview of the CFFC to suggest changes
to the Ordinance if consistent with the RCW. Barbara McColgan Pastore explained that
the charge to the CFFC was to interpret and make the Ordinance concrete and tangible,
and that is what has been done.
Mr. Andrus pointed out text within the Ordinance: "whereas Jefferson County is
authorized ....to acquire open space, agriculture and timber lands..,
Tami Pokorny said she would add a statement" Open space land is defined as ....". She
also noted a statement under Preservation Criteria: "preservation of lands that have
significant regional or community benefit".
Mr. Weinmann also questioned the second paragraph under Project Selection, i.e.
"adjusted as needed". Suggested rewording was: "... adjusted to reflect members'
consensus".
On page 6, Tami pointed out the explanatory paragraph regarding the Open Records
Act.
Tami Pokorny asked Chair Gorsline to consider a comprehensive motion at the end of
the draft review indicating that the document is recommended for approval by the
BOCC.
Each of the new or updated items was briefly reviewed:
. Administrative costs, limited to 5% of the total cost of the project - No
discussion.
. Baseline documentation for conservation easements - "for conservation
easements (considered by the State to be part of land acquisition costs)" was stricken,
to reflect that this can be applied generally and includes fee simple transactions.
. Operations and Maintenance expenditures - Phil Andrus suggested that the initial
line read "Operations .,..may include on/y."
. Sarah Spaeth noted that sometimes cultural resources review or wetland
delineation may occur up front as a necessary part of an appraisal or post acquisition.
She said that at times these are considered as part of the capital expenditure and
sometimes as 0 & M. After a brief discussion, it was agreed they would be listed under
both capital and 0 & M. Also, the phrasing was changed to "wetland identification
and/or delineation".
. Stewardship Plan - After a discussion about when funds are available, Tami said
she would confirm that she took this from the SRF Board document and make a note to
explain in the BOCC letter that the guidance is being expanded to be in alignment with
state guidance. There was no change to text.
Page 7 of 10
. Title Report and Insurance - This is not new; it is a point the BOCC should be
aware of.
. Appraisals - Sarah Spaeth pointed out that this section must be adjusted to
reflect the new time limit as stated in Project Implementation.
. Project Implementation - Tami pointed out the one year age limit on an
appraisal or update [staff note: with potential extension to 18 monthsJ.
. Reporting - Tami indicated that this language was adopted from the RCO. Sarah
Spaeth asked for clarification on payroll information, in the case of annual Land Trust
stewardship services. She said that on the RCO form, one simply indicates Payroll and
provides the date, Janet Kearsley noted that the State requires a copy of the coded
time sheet for whoever does the stewardship work. There was discussion about the CFF
requiring annual billing of stewardship costs by the Land Trust instead of a one time
total. After brief discussion, it was agreed that the new details in blue would be deleted
for the final draft.
. Reimbursement Form - NO changes.
. Project Agreement and following Forms - No changes.
Lige Christian moved that the CFFC accept the draft as revised during this
meeting. Barbara McColgan Pastore seconded. Sarah Spaeth inquired about the
one page annual reporting form. Tami agreed to create a second page that would spell
out details that are summarized on the first page. The motion to accept the draft as
revised was approved unanimously.
ChanGes to ADDlication and lor RatinGs Worksheet - Tami Pokornv
Tami pointed out item 29 on page 8 of the application. It states that sponsors are
required to submit a brief progress report on October 30 every year for three years after
the award is approved or three years after the acquisition funds are dispersed. She
suggested that the words "after the award is approved" can be deleted. However,
Barbara McColgan Pastore recalled the situation where a project approved in year 0 may
fall through in year 1 or 2. The stipulations of the annual report are intended to ensure
that the CFFC has full knowledge of the status of the project.
Sarah Spaeth noted that there is a longer reporting period for 0 & M funds than for the
base project. Tami Pokorny confirmed that is the case; a report must be submitted for
each year that 0 & M funds are expended.
Ratings Meeting Process Review Sheet
Tami Pokorny provided background on this. A process review sheet had been developed
last year. It is intended to serve as a reference and summarize the annual ratings
process (Ordinance and meeting minutes). Tami asked committee members to check
the contents and comment upon its usefulness.
Barbara McColgan Pastore said that the sheet does reflect the current process.
However, she raised the point that the questions asked of the committee members are
Page 8 of 10
awkwardly phrased, and must be answered in the double negative. She suggested that
they should be rephrased, such as "Are you as a committee member able to hear and
consider fairly?" instead of ".... Member unable to hear and consider....". Tami said that
a 2/3 majority of the committee is required to change the bylaws, the source of the
questions.
Barbara McColgan Pastore moved that the CFFC Bylaws be amended such
that all four of the questions posed to members as part of the ranking
meeting be stated in the affirmative, as opposed to the double negative. The
motion was seconded by Lige Christian. Chair Gorsline asked if the intention was
to implement these changes for this funding cycle, that is before April 2010. Barbara
McColgan Pastore said that she proposed the changes be implemented with all due
speed, and that Tami would be responsible for informing the committee of that. Tami
cited the Bylaws: "The bylaws may be amended by two-thirds majority vote of the
committee in so far as the amendments do not confiict with policy or State code. Any
regular committee member may propose an amendment to the Bylaws. Such
amendments must be voted on when a quorum is present. These bylaws in their
present form or as amended may be subject to review by the County Commissioners in
the fourth calendar year after their enactment by the Committee and every fourth year
thereafter." [Note: There were two other people in a side conversation making it
difficult to hear Tami reading.] Barbara McColgan Pastore suggested that the CFFC vote
on the amendment, realizing that Mr. Alvarez can "veto" the change if there are legal
issues. The motion was approved unanimously.
Tami Pokorny also raised another question that had arisen in the prior year, regarding
the second to last bullet, Appendix B: "1. Is the project worthy of being funded? And 2.
What funding levels are recommended for each of the worthy projects?" She asked if
the committee was satisfied with the content and phrasing of each. Phil Andrus pointed
out that a problem had arisen in the 2008-9 ratings meeting because the questions had
not been considered in the proper order; question 2 was taken first. He said that the
Chair would need to ensure these questions are considered and answered in the proper
order. The committee was in agreement that these two questions should remain in the
process. Tami Pokorny confirmed that the amended questions, after review by Mr.
Alvarez, would be included in the materials for the 2010 rankings.
Fall Presentation to the BOCC
Project Annual Reports and the "report cartl"
Lige Christian noted that on several of the projects, the report states that the CFF award
amount is in excess of 50% of the purchase price stated on the report. He questioned
how this could be, since CFF rules do not allow this. The projects are: Quimper Wildlife
Corridor; Upper Tarboo; Finn River; and Brown Dairy. Sarah Spaeth pointed out that
the form asks for the "purchase price" not the "project cost". Mr. Christian suggested
that, for clarity, the report should include the "project cost", rather than (or in addition
to) the "purchase price". Tami Pokorny said she would add the project cost, but noted
that it would not necessarily include the 0 & M costs, which are not always available at
the time of acquisition. For an 0 & M project, the amount would be available.
Page 9 of 10
Barbara McColgan Pastore asked for clarification on the $1.09 million restoration cost for
Glendale Farm. Sarah Spaeth confirmed that that amount was anticipated; that was the
original request amount to the State. Herb Beck asked if the solar paneling, etc should
have been included in the total. Ms. Spaeth has clarified that the $1.09 million cost for
the project is the total cost, including the CE acquisition as well as the restoration costs
including the solar installation.
Review of Program Principles
Determine 2010 Application Period
The committee briefiy considered tentative calendar dates. Tami said that January 18
would be the date when the ad is published in the paper and the e-mails are distributed
to initiate the funding cycle, including the amount of the funding pool and the
application due date. The planned due is March 1; a thirty day notice is required. After
a brief discussion, January 11 was selected as the initiation date, instead of January 11!.
Lige Christian moved that the proposed calendar be accepted, as amended;
he accepted a friendly amendment by Barbara McColgan Pastore that the
proposed calendar be accepted in principle, with the understanding that the
actual dates may fluctuate slightly depending on venue availability and local
conditions. The motion was seconded by Phil Andrus. The motion was
approved unanimously.
VII. Other Administrative:
Staff Update
Committee Vacancies- Tami Pokorny said she would prepare an advertisement for the
vacancy, which is an open interest seat. She thanked the committee for their previous
suggestions regarding candidates, which had resulted in new members Schultz and
Weinmann.
Fund Ba/ance- The current balance amount is approximately $526,000. Brown Dairy
and Finn River closings are pending, plus some 0 & M outstanding reimbursements.
The amount for the new cycle is about $160,000 net (grantable funds), after reserves
for staff/administrative purposes.
VIII. Observer Comments - None
IX. Adjournment
Chair Gorsline adjourned the meeting at 5:45 PM.
Page 10 of 10
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For Possible Inclusion in the 2010 Conservation Futures Manual
12/21/09
"Conservation Futures Funds monies can be the collateral, revenue stream or
security for long-term financing (typically bonds) in a manner consistent with
law,"
Regular Agenda
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fJA o,~ JEFFERSON COUNTY PUBLIC HEALTH
0/ .~.,." 615 Sheridan Street. Port Townsend. Washington. 98368
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www.jeffersoncountypublichealth, o.g
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Neil Harrington, Water Quality Program Manager
Tami Pokorny, Environmental Specialist II
DATE: December 21, 2009
SUBJECT: Presentation by the Conservation Futures Citizen Oversight
Committee Chair and Staff and Possible Approval of a
Resolution to Initiate the 2010 Conservation Futures
Program Funding Cycle
STATEMENT OF ISSUE:
Section 5, paragraph 5 of the Jefferson County Conservation Futures Fund Ordinance
#06-0708-02, now codified at JCC Section 3.08.030(7), requires the Conservation
Futures Citizen Oversight Committee (CF Committee) "to review program principles at
least once every two years and make recommendations to the Board of County
Commissioners for modification to the program." The CF Committee has preferred to
conduct its review annually.
Water Quality Division and CF Committee Chair Jerry Gorsline request time to present
recommendations and materials to support the 2010 funding round. Staff also requests
BoCC approval of a resolution to approve the draft 2010 CF Program Manual,
application, and ratings worksheets and to establish the CF application period and the
amounts of CF funding available to this funding cycle.
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
A memo from Chair Gorsline, included with this packet, summarizes the decisions of the
CF Committee at their meeting on November 2, 2009. The majority of the Committee's
recommendations are incorporated into the draft program manual intended to replace
the application "instructions" used in previous cycles.
COMMUNITY HEALTH
DEVELOPMENTAL DISABILITIES
MAIN: 360385-9400
FAX: 36().385-9401
PUBLIC HEALTH
ALWAYS WORKiNG FOR A S~FER AND
HEALTHIER COMMUNITY
ENVIRONMENTAL HEALTH
WATER QUALITY
MAl N: 360385-9444
FAX: 360379-4487
The proposed resolution would provide approval for the new manual, confirm the period
from January 11 to March 1 for the application period, and establish the estimated level
of available funding, as calculated by JCPH staff, as $160,000. Of this amount, up to
$31,000 may be awarded to operations and maintenance activities (15% of 2009
revenues as specified by the CF Ordinance).
FISCAL IMPACT/COST BENEFIT ANALYSIS:
The presentation and approval of the resolution would have no impact to the General
Fund. Funds to support the Conservation Futures Program are provided by the Jefferson
County Conservation Futures Tax Levy.
RECOMMENDATION:
JCPH Management recommends the BoCC hear the presentation and approve the
resolution to initiate the 2010 Conservation Futures Funding Cycle.
REVIEWED BY:
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'-Pfulip M~~oun'ty Administrator
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Date
COMMUNITY HEALTH
DEVELOPMENTAL DISABI L1TIES
MAl N. 360-385-9400
FAX: 360-385.9401
PUBLIC HEALTH
A~NAYS WORKING FOR A SAFER AND
HEALTHIER COMMUNITY
ENVIRONMENTAL HEALTH
NATURAL RESOURCES
MAl N: 360-385-9444
FAX 360-385-9401