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Home My WebLink About012125M �9SHlNG,,soN cbe MINUTES Jefferson County Board of County Commissioners Regular Meeting — January, 21, 2025, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Greg Brotherton and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and five comments were received. The Commissioners addressed the comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Clerk Gallaway noted a scrivener error to the Agreement with Bayside Housing—Tiny Village (Consent Agenda Item No. 9) on the Scope of Work page. The words"Dove House Recovery Services" should read"The Recipient," and the agreement can be approved with that change. Commissioner Brotherton moved to approve the Consent Agenda, with the change noted in Consent Agenda Item No. 9, as presented. Commissioner Heather Dudley-Nollette seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 10-0121-25R re: 2025 Jefferson County Public Right-of-Way Americans with Disabilities Act(ADA) Transition Plan 2. RESOLUTION NO. 11-0121-25R re: Jefferson County Indirect Cost Allocation Plan for 2025 3. AGREEMENT re: Apex Accelerator; In the amount of$10,000; County Administrator; Clallam Economic Development Council (EDC) 4. AGREEMENT re: Fire Community Assistance, Referral, and Education Services (CARES); $42,244.22 in 2025 and $46,799.39 in 2026; Public Health; East Jefferson Fire Rescue; Gateway to Freedom 5. AGREEMENT re: Interlocal for Juvenile and Family Court Services; $234 per day, as needed; Juvenile Services; Clallam County 6. AGREEMENT re: 2025 Affordable Housing and Homeless Housing—OlyCAP—Haines Street Cottages; In the Amount of$95,000; County Administrator 7. AGREEMENT re: 2025 Affordable Housing and Homeless Housing—Dove House— Emergency DV Shelter; In the Amount of$145,000; County Administrator 8. AGREEMENT re: 2025 Affordable Housing and Homeless Housing—Dove House—Kearney Block Hub; In the Amount of$30,000; County Administrator 9. AGREEMENT re: 2025 Affordable Housing and Homeless Housing—Bayside Housing—Tiny Village Operations; In the Amount of$55,000; County Administrator 10. AGREEMENT re: 2025 Affordable Housing and Homeless Housing—Bayside Housing— Subsidy; In the Amount of$50,000; County Administrator 1 Commissioners Meeting Minutes of January 21, 2025 11. AGREEMENT re: 2025 Affordable Housing and Homeless Housing—OWL360—Youth and Young Adult Housing; In the Amount of$100,000; County Administrator 12. AGREEMENT re: 2025 Affordable Housing and Homeless Housing—Jefferson Interfaith Action Coalition—Winter Welcoming Center; In the Amount of$10,000; County Administrator 13. AGREEMENT re: 2025 Affordable Housing and Homeless Housing—Habitat for Humanity— Critical Home Repairs; In the Amount of$45,000; County Administrator 14. AGREEMENT re: Medications for Opioid Use Disorder(MOUD) and Medications for Alcohol Use Disorder(MAUD) in Jails and delegate the authority to sign off on behalf of the County to the Chief of Corrections; In the amount of$179,073; Sheriff's Office; Washington State Healthcare Authority 15. AGREEMENT,Amendment No. 1 re: Addition of services for substance use disorder treatment; Amount not to exceed $357,974; Sheriff's Office; Healthcare Delivery, Inc. 16. AGREEMENT,Amendment No. 2 re: Expansion of services to include inpatient treatment; Sheriff's Office; Amount not to exceed$ 272,339; Believe in Recovery, LLC 17. ADVISORY BOARD REAPPOINTMENT re: Housing Fund Board; Julia Cochrane; Term to expire January 21, 2028 18. ADVISORY COMMITTEE APPOINTMENT re: Solid Waste Advisory Committee; Citizen- at-large representative; Rebecca Jewell 19. APPROVAL OF PAYROLL WARRANTS: Dated January 17, 2025 and totaling $97,894.09 20. APPROVAL OF ACCOUNTS PAYABLE: Dated December 26, 2024 and totaling $1,368,867.85 and Dated December 27, 2024 and totaling $1,380,715.37 COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended, and miscellaneous topics. WORKSHOP re: Olympic Community Action Programs (OlyCAP): Executive Director Holly Morgan and OlyCAP Director of Impact Justin Marshall were present for discussion. Executive Director Morgan reviewed services they provide,mission statement, and how they help the community. Some of the topics included how they are investing in mobility for a stronger future, youth housing,making a difference through energy assistance and highlighting various programs they operate in Clallam and Jefferson County. She also reviewed the OlyCAP draft 2025 budget. The Commissioners requested that OlyCAP provide data on how many services and funds are provided to Jefferson County residents, versus Clallam County residents. Director Marshall reviewed their new dashboard feature and Executive Director Morgan asked Commissioners and staff what they would like to see included on their new portal. They answered questions posed by the Board and staff present. The meeting was recessed at 11:00 a.m. and reconvened at 11:05 a.m. with all three Commissioners present. WORKSHOP re: 2025 Human Resources Workplan: Human Resources Director Sarah Melancon was present and introduced HR Analysts Kristen Bennett and Lindsay Gonzales. There are currently 20 County Departments and approximately 371 County employees. Director Melancon reviewed tasks that the HR Department assists with: serving external and internal customers, guiding employees through leave processes, administer and interpret seven union contracts, track employee 2 Commissioners Meeting Minutes of January 21, 2025 status and personnel actions, coordinate LEOFF 1 Disability Board, coordinate workers compensation— L&I, recruitment of new employees,perform wage analyses,review and control classification plans, create and maintain job descriptions, assisting County leaders, succession planning,report injuries through OSHA 300, report EEO4, coordinate the Civil Service Commission, and investigating complaints. Director Melancon reviewed 2024 milestones: HR established as a department—cost center&budget, collective bargaining agreements, Lunch& Learn sessions, Civil Service Commission, Meet& Greets, Mental Health Awareness Policy and guidelines, and Travel Policy update. Director Melancon reviewed the 2025 plan which includes: empower middle management& leaders, create opportunities for cross department collaboration to reduce silos and increase understanding and communication, and developing and implementing an employee recognition program. She answered questions posed by the Board. BRIEFING re: Proposed updates to the Jefferson County Personnel Administration Manual: Human Resources Director Sarah Melancon was present to review the proposed changes to the Personnel Administration Manual. She noted that Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker reviewed the draft changes, prior to the meeting. Director Melancon reviewed some of the proposed changes which included: donating Paid Time Off(PTO), change of the term"discipline"to "corrective action," change the term"discharge"to "determination,"changes to definitions for qualifying reasons for paid Family Medical Leave Act, and updating definitions for federal, state and local legal references. Director Melancon answered questions posed by the Commissioners. COMMISSIONERS' BRIEFING SESSION- Continued: The Commissioners continued discussing recent meetings they attended, and miscellaneous topics which included siting of a mid-county aquatic facility, HB 1158, county roads and projects, and Quilcene River Project. The meeting was recessed at 12:05 p.m. and reconvened at 1:31 p.m. with all three Commissioners present. WORKSHOP re: 2025 Prosecuting Attorney's Office(PAO)Civil Division Work Plan: Prosecutor James Kennedy, Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker, Civil DPA Melissa Pleimann, and Civil DPA Ariel Speser were present for discussion. They reviewed the PAO's statutory duties, organization and criminal division. The prosecuting attorneys in the PAO are appointed by the Prosecutor, and are attorneys authorized by law to appear for and represent the state and the counties thereof in actions and proceedings before the courts and judicial officers. Prosecutor Kennedy reviewed the roles and responsibilities of the Civil and Criminal Division of the PAO,and organizational chart. He also reviewed alternatives to prosecution, the rights of victims, survivors, and witnesses, as well as examples of crimes prosecuted by the Criminal Division. The PAO Civil DPAs reviewed their roles and responsibilities as the County's legal firm which include a wide range of legal advice to all elected officials, county offices and departments, and independent boards and commissions. They assist with civil rights and discrimination, contracts, land use, code compliance and public nuisance, Public Records Act, property damages and personal injury. 3 Commissioners Meeting Minutes of January 21, 2025 Significant priorities for the PAO Civil Division in 2025 include: On-Site Septic (OSS) update for Environmental Public Health, Pleasant Harbor Master Planned Resort(MPR) for the Department of Community Development(DCD), Shoreline Master Plan(SMP), Comprehensive Plan, legal support for County priority projects, Federal and State Court litigation, and Board of County Commissioners' priority legislation—which included work on the recent Transportation Benefit District. EXECUTIVE SESSION: An Executive Session was scheduled from 2:15 p.m. to 3:00 p.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i)as outlined in the Open Public Meetings Act. Staff present: Prosecutor, County Administrator, Chief Civil Deputy Prosecuting Attorney, and(2)Civil Deputy Prosecuting Attorneys. The Board resumed the regular meeting at 3:00 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 3:00 p.m. to 3:25 p.m. The Board concluded the Executive Session and resumed the regular meeting at 3:27 p.m. There was no proposed action, and therefore no public comment taken on this topic. WORKSHOP re: Jefferson County Sustainable Forestry Program: County Administrator Mark McCauley and Malloree Weinheimer, Owner of Chickadee Forestry,were present to provide a 2025 Overview of the Jefferson County Sustainable Forestry Program. Owner Weinheimer reviewed 2024 accomplishments which included outreach, community planning, DNR Trust Land Transfer and land acquisition, collaborating with partners, work on the Community Wildfire Protection Plan, and a 5-Year plan with annual targets. 2025 goals include: local timber harvest support, combining efforts with the City of Port Townend, firewood program, working with the Parks and Recreation department and Port Townsend Paper Company, fmalizing program Standard Operating Procedures (SOP)s and strategy for public use, complete 3 harvests with 25%wood sold in the County, obtaining grants for the 2026 biennium, complete case study and present at state conference, and to meet with the Commissioners on a quarterly basis. Chair Eisenhour opened the floor to allow for public comments, and two comments were received. During discussion, Owner Weinheimer answered questions posed by the Board. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • ADDITIONAL BUSINESS: Letter of Support re: Mason PUD for their application to USDA: Commissioner Brotherton moved to approve signing the letter of support for Mason PUD No. l's application to the USDA Vegetation Removal Grant. Chair Eisenhour seconded the motion which carried by a unanimous vote. Since the letter was added to the agenda, Chair Eisenhour called for public comments on the motion, and no comments were received. She called again for a vote on the motion, and the motion carried by a unanimous vote. • Legislative Report: January 13, 2025 —addressed during the morning session • Legislative update: NOAA,no concerns re: consultation invitation watershed • Calendar Coordination and County Administrator briefing • HB 1206 4 Commissioners Meeting Minutes of January 21, 2025 NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY r BO OF COMMISSIONERS SEAL: �Goms --4: 4 A Hei our;Crn hair • ATTEST: iyqS•.......�•..... R ''a.- eswo .......‘s's o e ember w�uNu ed. 6,e6.4.7 Carolyn allaway, CMC udley-Nollette, Member Clerk of the Board 5