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Home My WebLink About012725M 4�o_soN cGG 4 gQQNG O MINUTE S Jefferson County Board of County Commissioners Regular Meeting — January 27, 2025, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Greg Brotherton and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and eight comments were received. The Commissioners addressed the comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Chair Eisenhour stated during the public comment period that she will be removing Consent Agenda Item No. 17 regarding a Letter to the Lodging Tax Advisory Committee. Chair Eisenhour moved to approve the Consent Agenda, minus Consent Agenda Item No. 17. Commissioner Heather Dudley-Nollette seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Assumption of the Jefferson County Transportation Benefit District's Rights, Powers, Functions, and Obligations, Hearing set for February 10, 2025 at 11:00 a.m. in the Commissioners Chambers (HYBRID) 2. AGREEMENT re: Community event planning and execution; In the amount of$50,000; County Administrator; The Production Alliance 3. AGREEMENT re: Local document recording fee support; In the amount of$111,566; Auditor's Office; Washington State Department of Commerce 4. AGREEMENT re: Epidemiology assistance; In the amount of$9,402.40; Public Health; Clallam County 5. AGREEMENT re: Nurse Family Partnership—Healthy youth program; In the amount of $6,000; Public Health; Clallam County 6. AGREEMENT re: Extended warranty and preventative maintenance; In the amount of$7,240; District Court; Justice AV Solutions 7. AGREEMENT,Consolidated Contracts No. 1 re: Various Public Health services; In the amount of$2,645,323; Public Health; Washington State Department of Health 8. AGREEMENT,Amendment No. 1 re: Chimacum-Port Hadlock pollution identification; Additional amount of$275.00; Public Health; Jefferson County Conservation District 9. AGREEMENT,Amendment No. 1 re: Law Enforcement Services; Per-service rate; Jefferson County Sheriff's Office; City of Port Townsend 10. AGREEMENT,Amendment No. 1 re: Central Services Merit Pay; upon supervisor/director approval; Human Resources; Teamster Local No. 589 1 Commissioners Meeting Minutes of January 27, 2025 11. AGREEMENT, Amendment No. 2 re: Central Services Pension Trust; contributions by employee; Human Resources; Teamsters Local No. 589 12. AGREEMENT,Amendment No.3 re: Rocky Brook and Powerlines Reach habitat restoration design; Extension of time; Public Health;Natural Systems Design 13. AGREEMENT,Amendment No. 3 re: Nurse Family Partnership—Home visit services; Additional amount of$10,540 for a total of$919,081.80; Public Health; Washington State Department of Children, Youth and Families 14. AGREEMENT,Amendment No. 9 re: Dosewallips R Powerlines acquisition and design; funded by RCO SRFB #18-1228C grant agreement; Public Health; Washington State Resources and Conservation Office (RCO) 15. AGREEMENT,Technical Amendment No. 25-01 re: Approximate cost$6,400; Human Resources; Fraternal Order of Police (FOP);Jefferson County Sheriff Office Uniformed Support Services(JCSOUSS) 16. DESIGNATION re: Jefferson County's Associate Development Organization for the 2025-2027 Biennium; EDC Team Jefferson 17. APPROVAL OF LETTER: Letter to the Lodging Tax Advisory Committee (LTAC) (Removed from Consent Agenda and discussed later in the meeting) 18. ADVISORY BOARD APPOINTMENT re: Board of Health; Representing consumer of Public Health—Gabrielle Vanwert 19. APPROVAL OF MINUTES: Regular Meeting Minutes of January 6, 2025 and Special Meeting Minutes of January 3, 2025 (Joint HFB) 20. APPROVAL OF 2024 EMERGENCY WARRANTS: Dated January 27, 2025 totaling $21,166.33 DISCUSSION re: APPROVAL OF LETTER: Letter to the Lodging Tax Advisory Committee (LTAC) (Consent Agenda Item No. 17): The Commissioners discussed the proposed letter as drafted by Commissioner Brotherton. Commissioner Dudley-Nollette noted that she would like the letter to carry a more pleasant tone, and encourages current members to reapply and participate in the process. Commissioner Brotherton shared his screen to review tourism statistics. Commissioner Heather Dudley-Nollette will rework the draft letter. Chair Eisenhour noted that the conversation is set to continue on February 3, 2025 at 3:00 p.m. DISCUSSION re: Request for Jefferson County to act as fiscal sponsor for a Federal grant: Habitat for Humanity Director Jamie Maciejewski was present to review her request for the Mason and Cedar Street 17-acre project. The project is currently being called the Mason Street Neighborhood project. They received a tremendous amount of support, and due to those efforts, they will be able to build 136 homes in that neighborhood, allowing a wide range of incomes. Director Maciejewski requested that Jefferson County act as a fiscal sponsor for their grant, but they will not know until a week before the application is due on whether a fiscal sponsor will be required. Grants Manager Amanda Christofferson was also present and participated in discussion. She stated that she has the capacity to assist with Habitat for Humanity's request. After discussion, Chair Eisenhour moved to approve Jefferson County acting as the fiscal sponsor, for a federal grant for the Mason Street Neighborhood in Port Hadlock, should it be necessary. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. 2 Commissioners Meeting Minutes of January 27, 2025 DISCUSSION re: Site selection for Aquatic Recreational Facility: Commissioner Brotherton provided a brief history of the Healthier Together Task Force recommendations for an aquatic facility. He reviewed the next steps which include: making a general siting decision now, working together to gain support for preferred location and development a Metropolitan Park District, or a Public Facilities District, and hopes for a successful vote of the people. Two viable tri-area locations: Chimacum Park or Chimacum Creek Elementary. Commissioner Brotherton reviewed the two potential sites, and noted that Chimacum School District is the preferred site, and the Chimacum School District is excited to be partners and co-applicants for an aquatic facility next to Chimacum Creek Elementary School. He added that since there may be a need for an ILA with the school district,Jefferson County, and Habitat for Humanity, he'll work with the Prosecuting Attorney's Office on setting up a potential long-term relationship with the stakeholders. Commissioner Brotherton moved that the BOCC apply for the Legislative Community Project(LCP) in partnership with the Chimacum School District in choosing the Chimacum Creek Primary as the site [for a future aquatic facility]. Chair Eisenhour seconded the motion and then opened the floor to allow for public comments on the motion, and six comments were received. County Administrator Mark McCauley provided some preliminary funding figures. After further discussion, Chair Eisenhour called for a vote on the motion. The motion carried by a unanimous vote. WORKSHOP re: 2023-2025 Workplan for the Chief Strategy Officer, and request to apply for grant funding: Chief Strategy Officer(CSO) Brent Butler was present to review the 2023- 2025 Workplan with the Board which included: Core projects and status, ancillary projects, relationship to County's Strategic Plan, outcomes and next steps. He answered questions posed by the Board. After discussion, Commissioner Brotherton moved to authorize CSO Butler to work with the Water Utility Coordinating Committee (WUCC) Chair to apply for grants to support the development of consolidated water system. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:52 a.m. and reconvened at 12:01 p.m. with all three Commissioners present. QUARTERLY ELECTEDS AND DIRECTORS' COORDINATION MEETING: The Commissioners met with Elected Officials, Department Directors and staff to discuss the following items: • Roundtable o Finance Manager • 2025 Budget, helping staff get on track • Budget book software o Department of Community Development • Joint BOCC/Planning Commission tonight • Upcoming workshops • 2025 Periodic Update 3 Commissioners Meeting Minutes of January 27, 2025 o Assessor's Office • Strategic Plan; question re: updating the public benefit rating system • Completed 2024 work, set levies for 2025 tax statements • Door-to-door re-inspections for City of Port Townsend • Seven fee assessments; will affect parcels • HB 1179; freeze values for everyone 61 and over • Wind and solar farms; valuation vs personal property o Prosecutor's Office • Children Advocacy Center; started in 2019, now in the old KPTZ building with hopes to be accredited by 2027 o WSU Extension • End of year activities • Microsoft Teams; using for collaboration • Newsletters being sent out • Finance; keeping track of every penny • 4-H clubs • Small Farms; usual classes • Noxious Weeds; hiring two part-time positions(internship) • Master Gardener; successful events • Communications person; improving social media presence,partnerships and collaboration o Central Services • Comprehensive Plan Update; focus on capital facilities elements • WSAC Energy Audit grant; compliance with Clean Building Act • Strategic Plan; increase availability of EVs • Critter update; centralizing IT backbone at JCSO • Munis and EPL; potentially moving both applications to the cloud • ADA Policy update; to be completed later this year • Fairground building demolition project • Elevator bid modernization; bid process closing this week • First Floor Conference Room; technology updates • Assessing IS policy gaps o Public Health • 2025 Workplan; March 23, 2025 presentation to BOCC • H5N1 avian bird flu; tracking and monitoring • Infectious disease monitoring • Community Health Assessments (CHA); new environmental and climate impacts • Updated website; new design and working to make data more transparent • Fire prevention strategies • Jefferson County Emergency Shelter Coalition; funds for the unhoused • Firearm safety event February 8, 2025 10:00 a.m. • Connectivity Summit; 3-day event with Public Health and DCD • Brinnon meetings re: Flood Management Control Assistance and FEMA grant on January 31,2025 and February 6, 2025; seeking community input 4 Commissioners Meeting Minutes of January 27, 2025 o Auditor's Office • DOL; statewide software update. February 14, 2024 the DOL will be closed in- person and online • Special Election February 11, 2025 re: school districts • Report suspicious activities/items at ballot boxes • W2's were mailed out for employees • Employee Self Serve (ESS)portal is online • Washington State Retirement System; audit happening now • SB5069 re: Support for publishing voter pamphlet in even years • Other bills circulating re: County Auditor duties o Superior Court Judge Brandon Mack • Jury Trials scheduled from February through April; expect more jurors • Meeting room space needed • Grants re: restorative justice • Mock Trial and scrimmages • Color of Justice event; inspiring youth of color to consider profession in law& justice o Treasurer's Office • Year-end annual reports • WACO Legislative Day on the Hill in Olympia; January 28, 2025 • SB5221 re: Personal property • HB1044 re: REET • SB5316 re: Unclaimed property; new fees proposed • Surplus equipment o District Court • SB5404 re: Public defender funding • SB5362 and HB1487 Crime Victim Services • Upgrading system; requesting funds o Clerk's Office • Washington State Court outage; most services back online now • Simplifying jury payments o County Administrator • Strategic Plan; setting up meetings re: Implementation • Community Wildfire Defense Grant; applying soon • County logging; looking to purchase all-in-one equipment o Commissioner Greg Brotherton • AI Think Tank; invited other staff to attend • Trying out Otter AI for meeting notes; working on logistics o Commissioner Heather Dudley-Nollette • KPTZ radio segment—from perspective of a new Commissioner o Commissioner Heidi Eisenhour- Chair • Legislative Steering Committee—County representative • Provided updates on various bills 5 Commissioners Meeting Minutes of January 27, 2025 The meeting was recessed at 1:18 p.m. and reconvened at 1:31 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:32 p.m. to 2:00 p.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney, (2)Civil Deputy Prosecuting Attorneys, Department of Community Development Director, and Assistant Public Works Director. The Board resumed the regular meeting at 2:00 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 2:01 p.m. to 2:17 p.m. The Board resumed the regular meeting at 2:17 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 2:18 p.m. to 2:25 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:25 p.m. The Commissioners noted there will be action taken as a result of Executive Session, but that they will address the PUD letter first. LETTER OF SUPPORT re: Jefferson PUD No. 1 Broadband Equity Access and Deployment(BEAD) Grant Application: Commissioner Brotherton noted he is proud of our PUD, and is part of the broadband team. He then moved to sign the letter of support for BEAD, for the remaining 1,200 homes in Jefferson County. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. EXECUTIVE SESSION re: Potential Litigation—Continued: Chair Eisenhour shared her screen regarding a draft letter to Chairman Allen of the Jamestown S'Klallam Tribe regarding Jefferson County's partnership in the Big Quilcene River Linger Longer Bridge and Floodplain Projects. The letter addressed shared goals, collaboration, and increasing flood resilience. After review of the draft letter, Commissioner Brotherton moved to authorize Chair Eisenhour to send this letter as presented today,to the Jamestown S'Klallam Tribe, Randy Johnson,their project manager, and the Hood Canal Salmon Enhancement Group. Commissioner Dudley-Nollette seconded the motion. Chair Eisenhour opened the floor to allow for public comments on the motion, and no comments were received. She called for a vote on the motion. The motion carried by a unanimous vote. EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 2:30 p.m. Chair Eisenhour announced that the Executive Session will be held from 2:33 p.m. to 2:55 p.m. regarding Attorney-Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney, and(2) Civil Deputy Prosecuting Attorneys. The Board concluded the Executive Session and resumed the regular meeting at 2:57 p.m. There was no proposed action, and therefore no public comment taken on this topic. 6 Commissioners Meeting Minutes of January 27, 2025 NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 2:57 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY �� os .FFE/�Spo,, B RD OF OMMISSIONERS SEAL: �� ;•'GOMM/S:.4'�,'; c Pi A; z = ei i Eis our, Chair ATTEST: a ,9sN.....M�H- oly )Gallaway, .++- o n, Member CarCMC dley- ollette, Member Clerk o' the Board 7