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Home My WebLink AboutM111609 ~1 COMAqrn~ ~~~~~ :i(ffJ \ ~~i'fj \ I \~ ~/ '<cJSL> o~~ ~.> IN - ~~ District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Snllivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Lorna Delaney MINUTES Week of November 16, 2009 In the temporary absence of Chairman David Sullivan, the meeting was called to order by Commissioner Phil Johnson. Commissioner John Austin was present. PUBLIC COMMENT PERIOD: The following comments were made by citizens in attendance at the meeting: a citizen requested that the Board allocate equal amount of funding for the prosecution of Michael Pierce as has been allocated to Jefferson Associated Council for his defense; 3 citizens commented on the public comment period process; 3 citizens commented on the Stateman's Group Brinnon resort proposal; a citizen spoke in favor of imposing a gravel tax as a way to increase revenue in a manner that is fair to all County residents; a citizen spoke in opposition to the comprehensive plan amendment application submitted by the Port of Port Townsend for the rezone of airport property; a citizen discussed the efforts of a local property rights group; a citizen urged the Board to look into the fact that Fred Hill Materials and Jefferson County, et aI, prevailed at the Growth Management Hearings Board, Supreme Court and Court of Appeals in lawsuits filed against them by the Hood Canal Coalition, and yet the County is only seeking reimbursement for postage from the other party when it has the right to seek all fees and costs for its defense; 2 citizens commented on the economy; 5 citizens expressed their sorrow for the loss of Public Utility District Commissioner Dana Roberts. APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner Austin moved to approve the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Community Development Block Grant (CDBG) Application; 2010 Public Service Grant and Close Out ofthe 2009 Public Service Grant; Olympic Community Action Programs (OlyCAP); Hearing Scheduled for Monday, December 7, 2009 at 10:15 a.m. in the Commissioners' Chambers 2. AGREEMENT re: Professional Services; Analysis ofInchoate Municipal Water Rights; Jefferson County Public Health; Cascadia Consulting Group, Inc. 3. AGREEMENT Amendment No.1 re: Provide Support for Oral Health Programs; Jefferson County Public Health; Cynthia Newman 4. AGREEMENT re: Treatment of Methamphetamine Addiction; Jefferson County Public Health; Safe Harbor Recovery Center, Inc. 5. AGREEMENT NO. 0963-65369-01, Amendment No.1 re: Work First, Children with Special Needs Increasing Pay Points; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 6. AGREEMENT NO. C14950, Amendment No. 19 re: 2007-2011 Consolidated Contract; Jefferson County Public Health; Washington State Department of Health Page 1 Commissioners Meeting Minutes: Week of November 16,2009 7. AGREEMENT re: Management Services for Community Economic Development Activities; Washington State University (WSU) 8. AGREEMENT re: JeffCom 911 Radio System Improvement Antenna Sites Construction Management and Inspection Services; Jefferson County Sheriff; Little & Little Construction 9. Advisory Board Resignation; Housing Action Plan Network (HAPN); Jefferson County Planning Commission Representative, Ashley Bullitt 10. Advisory Board Appointment; Housing Action Plan Network (HAPN); Jefferson County Planning Commission Representative; Term Expires November 16, 2012; Patricia Farmer 11. Advisory Board Appointment; Gardiner Community Center Board of Directors; Unexpired Term Expires April 20, 2010; Richard Hanel 12. Advisory Board Reappointment; Gardiner Community Center Board of Directors; Term Expires October 10, 2012; George DeBruyn 13. Advisory Board Reappointment; Olympic Area Agency on Aging (03A) Advisory Council; Term Expires November 24,2012; Martha Anthony 14. Payment of Jefferson County Vouchers/Warrants Dated November 9, 2009 Totaling $543,327.77 and Dated November 10,2009 Totaling $5,983.30 15. Payment of Jefferson County Payroll Warrants Dated November 5, 2009 Totaling $764,182.63 and AlP Warrants Done by Payroll Dated November 5, 2009 Totaling $581,005.99 COMMISSIONERS BRIEFING SESSION: Commissioner Austin reported that Connie Gallant received an award from the Washington Wilderness Coalition for her efforts in environmental protection. Commissioner Johnson discussed the importance of census population figures and County Administrator Philip Morley noted that the Lodging Tax Advisory Council met last week to review and determine funding allocations for 2010. PROCLAMATION re: Jefferson County Community Foundation Week: Jefferson County Community Foundation Board members were present when Commissioner Johnson read the proclamation designating November 12 through 18,2009 as Jefferson County Community Foundation Week. Commissioner Austin moved to approve the proclamation. Commissioner Johnson seconded the motion. The motion carried. Presentation of Planning Commission's Recommendation re: 2009 Comprehensive Plan Amendment #MLA 09-000 77 Port of Port Townsend Airport Rezone and Notice of Public Hearing: Associate Planner David Johnson explained that this is the only site specific Comprehensive Plan amendment proposal for 2009. On September 2,2009 the Board held a joint meeting with the Planning Commission where the staff report and SEP A addendum for this proposal was reviewed. A public hearing was held by the Planning Commission on September 16,2009. Public comments were received and have been included in the materials submitted to the Board for review. On October 7,2009 the Planning Commission deliberated on the proposal and voted to recommend approval of it. A vote was taken on a motion to rescind the approval recommendation and it did not pass. Also included for the Board's review is a copy of the Planning Commission's final recommendation. Page 2 Commissioners Meeting Minutes: Week of November 16,2009 At this point, the Board needs to decide if it wants to accept the recommendation of the Planning Commission or hold its own public hearing and make a final decision to either approve, approve with conditions or deny the proposal. The Department of Community Development (DCD) recommends that the Board hold its own public hearing. A hearing notice has been prepared by DCD for the Board's consideration. Port of Port Townsend Manager Larry Crockett commented on the application stating that the rezone is critical to move ahead with grant funding. City of Port Townsend officials have voiced issues regarding the impact this proposal will have on the large investment the City is anticipating to make at Glen Cove. Property owners at Glen Cove and elsewhere have expressed concern about competition this proposal will create. Contrary to news publications, this is not a proposal that will develop quickly. The Port estimates that development will not take place for 4 years or more except for the construction of the Fire District building. Over the last two years, the Port and Fire District have been partnering on developing 3 of the 24 acres. The Port and Fire District have co-sponsored and co-funded a project to have an architectural firm design the building plan. The Fire District is also seeking grants for this 2 million dollar project which will serve the airport, Kala Point, Discovery Bay and Chimacum. He added that the Port is interested in serving the agricultural community with this proposal since that type of service is not well suited for Glen Cove. If approved, the Port will lease property, not sell it. Some property in Glen Cove is leased, however, most of it is for sale. Team Jefferson will be conducting a property inventory of Glen Cove in order to determine what is available and will help the Port with their planning. It is not the Port's intent to compete with other areas, but, rather to promote economic development. The Port is working on a resolution to address the issues which have been brought up. Commissioner Austin moved that the Board hold its own hearing and that the notice be approved setting the public hearing for Monday, December 7, 2009 at 1 :30 p.m. in the Commissioners Chambers. Commissioner Johnson seconded the motion. The motion carried. Surface Water Education Plan Activities Update: Washington State University (WSU) Extension Water Quality Specialist Pat Pearson gave a powerpoint presentation titled "Water Matters & Community Counts". She explained that watershed issues are connected to a sustainable economy, the environment, social issues and the quality oflife in Jefferson County. The State Department of Ecology (DOE) requires that Counties have a "Surface Water Management Plan". The plan is required to include a "Surface Water Education and Outreach Plan." The plan addresses maintenance and education relating to onsite septic systems and stormwater runoff. It offers information about lawn and garden practices, septic systems, farm practices, forest practices, construction activities and marinas and boats. She then reviewed the details of the Surface Water Education and Outreach Plan. Pat Pearson continued by higWighting the efforts and approach ofWSU to implement the plan, noting that they engage and train people to understand and take voluntary actions to solve problems. Educational materials were distributed to 20,000 residents. Local projects and stewardships have been created that get people involved. Folders with a wide array of information about watersheds are also distributed and made available by WSU Extension. Page 3 Commissioners Meeting Minutes: Week of November 16,2009 Jefferson County 2010 Budget Recommendations: County Administrator Philip Morley and Budget Consultant Anne Sears gave a Power Point presentation to review and transmit the 2010 budget recommendations. Philip Morley began with an overview of the budget adoption process noting that a public hearing on the 2010 budget is scheduled for Monday, December 7,2009 at 4:30 p.m. in the Superior Court Courtroom. The 2010 budget for all funds totals $53,260,521. His recommendations for the 2010 budget is summarized as follows: General Fund G/F Expenditures G/F Revenues Ending Fund Balance Unencumbered Balance 2009 Proiected $15,581,300 $14,867,976 $ 2,415,665 $ 857,535 All Other Funds Expenditures Revenues 2009 Proiected $32,732,999 $29,113,406 2010 ProDosed $15,634,625 $15,095,052 $ 1,876,092 $ 468,976 2010 ProDosed $37,625,896 $33,399,218 % Chane:e +.3% +1.5% -22% -45% % Chane:e +15% +15% Philip Morley explained that the 2010 General Fund total expenditures is almost the same as projected in 2009, despite inflation in labor and other County costs. Those expenditures would be $384,000 lower than 2009, except for $437,000 in extraordinary revenue and expenditures from new law enforcement contract with the Hoh Nation and the joint drug enforcement grant to the Prosecutor and Sheriff. Similarly, without revenue from the Hoh contract and drug enforcement grant, General Fund revenues are projected to be $210,000 lower in 2010 than 2009, even after drawing on some short term revenue from other funds. A balanced budget that meets the goals and objectives established by the Board in Resolution No. 44-09 adopted in July 2009, has been achieved with the cooperation of all Jefferson County departments. All departments made a 4.7% reduction from their departments' status quo budgets, for a savings totaling $575,000. The directors and Elected Officials met in three committees (Law and Justice, Community Services, and Administration) to work on cross-departmental efficiencies and further reductions which totaled more than $500,000. Together all three branches of County government achieved $1.036 million in cutbacks. These cuts have been painful and impact public services in every department. As recommended, 2010 staffing levels for all County government would be down to 287.55 full time equivalents (FTEs), 10 fewer employees than originally budgeted in 2009. He noted that staffing in 2010 will be lower than staffing in 2002, even though the County's population will have grown more than 9% in that time. Many staff reductions from the original 2009 budget have already taken place. Most of any remaining reductions are possible through attrition, but not all. Those who are potentially affected have been notified. He then reviewed the departmental budget changes recommended for 2010 in the General Fund and Other Funds. In closing, Philip Morley thanked all County departments for their hard work to prepare the recommended 2010 budget. He pointed out that the Board is required to hold a hearing on the proposed Page 4 Commissioners Meeting Minutes: Week of November 16, 2009 road levy shift and 2010 Ad Valorem tax levies that needs to take place during a Special Meeting to allow time for the hearing to be published. Commissioner Austin moved to direct staff to publish a notice of hearing on the proposed road levy shift and 2010 Ad Valorem tax levies to take place during a Special Meeting of the Board on Monday, November 30, 2009 at 11 :00 a.m. in the Commissioner's Chambers. Commissioner Johnson seconded the motion which carried by a unanimous vote. Commissioner Sullivan was present for the balance of the meeting. COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Commissioners: . Schedule Coordination Budget Discussion . Miscellaneous Items DOE In-stream Flow Rule update Paradise Bay & investigating land availability to Water District for treatment plant in DNR Parcel #5 Gibbs Lake DNR timber sale update Update on Port Ludlow and IMQ Update on BrinnonlDosewallips MBR treatment facility NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at 4:20 p.m. until the next regular Monday meeting at 9:00 a.m. or special meeting as properly noticed pursuant to RCW 42.30.080. Chairman Sullivan seconded the motion in the absence of Commissioner Johnson. The motion carried. JEFFERSON COUNTY BOARD 0 MMISSIONERS (/ // d/ ~~ Davi '. . ~/ ATTEST: 'i0' c.' C' [t(t'L '-:L.'~~S:lu-- Erin Lunag?t;<<,"qeputy J Clerk of the Board Phil Johnson, Member ~Qclc Page 5