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HomeMy WebLinkAboutM110209 ~1 COMAtlrn~ ~ ~~~, S7;:~~ 00.\ :i!~ \ ~\ (..... ~.P.l ><:' 41 \ I ; \~ ~/ .~El G~CY ~L~ District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Lorna Delaney MINUTES Week of November 2, 2009 The meeting was called to order by Chairman David Sullivan at the appointed time in the presence of Commissioner Phil Johnson and Commissioner John Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens in attendance at the meeting: A citizen commented on the climate change and the responsibility of the County to look into grant opportunities that will provide "green jobs" focusing on preventing forest fires and protecting water resources; a citizen expressed concern that we are headed for an "ice-age" that will compound global warming; a citizen stated that Jefferson County's population only increased last year by a total of 188 people, and he thinks that the Board is enabling a substandard level of economic growth; a citizen believes there needs to be another public hearing on the Shoreline Master Program (SMP) due to the significant changes made by the Board, and he complimented the Board and Deputy Prosecutor David Alvarez on taking a proactive approach regarding legal advice. APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner Johnson moved to approve the Consent Agenda as presented. Commissioner Austin seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 59-09 re: Solid Waste Equipment Replacement Fund 2. AGREEMENT re: Prevocational/Specialized Industries Program Services; Jefferson County Public Health; Skookum Corporation, Inc. 3. AGREEMENT re: Provide Consulting and Counseling Services to Employment Staff at Skookum Pre-Vocational Program; Jefferson County Public Health; Elizabeth Hendricks, LMHC 4. AGREEMENT NO. 18016940, Supplemental No.1 re: Upper Hoh Road Management Transfer; Jefferson County Public Works; Strategies 360, Inc. 5. Final Short Plat Approval, #SUB08-00023/MLA08-00267; To Vacate a Sixty (60) Foot Ingress, Egress and Utility Easement Located at 63 Julian Street, Port Townsend; Mark Peters, Peters Group, Applicant 6. Payment of Jefferson County Vouchers/Warrants Dated October 26, 2009 Totaling $340,948.01 and Dated October 27,2009 Totaling $1,114.90 Page 1 Commissioners Meeting Minutes: Week of November 2,2009 COMMISSIONERS BRIEFING SESSION: The Commissioners and the County Administrator each reported as follows: Commissioner Austin: . Jefferson County received six hundred (600) doses ofHINl vaccinations. . This Friday the Hood Canal Coordinating Council will be giving the Jefferson Land Trust an award for their efforts to preserve the environment. Commissioner Sullivan: . He and City Council member Catharine Robinson traveled the new Jefferson transit bus route which accommodates wheel chairs and takes less than 1 hour to complete the route. . The Peninsula Regional Transportation Planning Organization Legislative Outreach Committee will be meeting in Olympia next month to review and prioritize regional transportation projects. Commissioner Johnson: . He will be attending a Northwest Straits Conference this weekend in Bellingham. . The Board has a joint meeting with the City of Port Townsend and the Port of Port Townsend on Thursday, November 5, 2009 at 6:30 p.m. at City Hall, and on Friday, November 6, 2009 the Board will be attending an all day conference for the Hood Canal Coordinating Council at Alderbrook. HEARING re: 2009 3'd Quarter Supplemental Budget Appropriations/Extensions; Various County Funds: County Administrator Philip Morley reported that the supplemental budget appropriations and extensions being requested by various County departments are the result of implementing the budget balancing strategy that was outlined earlier this year in April as well as the result of reduced revenues in the Department of Community Development requiring funding from the General Fund to support continued planning and permitting services at necessary levels. In addition, there are a number of new grants and other revenues with corresponding expenditures that were not anticipated when the 2009 budget was adopted and now need to be reflected in the budget. The General Fund includes the following requests: Safety & Security, $8,617 (both revenue and expenditure) for an Emergency Management Grant; Sheriff, $18,939 (both revenue and expenditure) for a grant to purchase an Incident Response Trailer; and $77,500 in operating transfers which is the additional amount needed to cover bond payments from the Capital Improvement Fund and to cover the decrease in Community Development permit fees. Other funds include the following requests: WSU Extension, $2,070 and $21,300 (both revenue and expenditure) for the Hoh River Trust Project; Public Health, $40,000 (both revenue and expenditure) for underestimating OFM Chemical Dependency; Water Quality, $330,182 in revenue and $328,849 in expenditures for grants; and Employee Benefit Reserve Fund, $45,000 for LEOFF I benefits. Chairman Sullivan opened the hearing for public testimony. Page 2 Commissioners Meeting Minutes: Week of November 2, 2009 112.......... t.,"\ +-'s".;.~:,"fJ.... Joe D'Amico. Fort Discoverv. suggested the County use a model from another county and close the department of Community Development office in order to cut costs. It is week 45 and staff has only issued approximately 35 permits from the last time he heard any figures. That is less than one permit per week. The County could set up a specific time, either annually or semi-annually, for individuals to get permits. The office would not need to be open when no permits are coming in. Tom Thiersch. Jefferson Countv. stated that the request from Water Quality includes an expenditure of $3,500 for meeting minutes. He thinks this was on the consent agenda a couple of weeks ago. The County is actually paying somebody a fairly high hourly rate to prepare meeting minutes for the Board of Health. He questioned if the Board really thinks this is something that the County's existing clerical staff can't handle and that the County has to hire somebody from the outside to do that task? That is $3,500 which is being wasted and the County has been doing this year after year after year. He asked the Board to please eliminate these kinds of frivolous expenditures from the County's ongoing use of taxpayer dollars. Mike Belenski. Jefferson Countv. stated he agrees with the comments made by Tom Thiersch and he added that paying thousands of dollars for verbatim minutes is ridiculous. We don't even get that for County Commissioner meetings. It seems like some kind of a special benefit you are giving some of your friends in regard to taking the last drops of public money for ridiculous expenditures like paying somebody to take minutes. There is no reason that someone attending the meeting couldn't take minutes. What is the point of taking verbatim minutes? It is nice that information was provided showing where the funding is coming from and where it is going, but, it would also be helpful to know the account balances. How much money is left in the General Fund and the other funds? Why isn't that information provided? How close to "zero" are we getting? He feels that information on the remaining fund balances is just as relevant and important as where the funding is coming from and going to. The public keeps hearing that everything is so dire. His point is that not only should the County provide the public with information about where they are writing the checks and for what amount, but, it should also provide information on how much money is left in the check book. Hearing no further comments for or against the 2009 third quarter supplemental budget appropriations and extensions for various County funds, Chairman Sullivan closed the public hearing. Chairman Sullivan commented that the funding for the preparation of minutes is actually for the Water Resource Inventory Area (WRIA) 17 meetings which is funded through a grant from the State Department of Ecology. He stated the lack of minutes for this group was a problem in the past that resulted from the loss of funding for a period of time. Now the group gets excellent service from the current minute taker. He feels this item is an appropriate expenditure and noted that the amount has actually decreased from $4,500 to $3,500. County Administrator Philip Morley provided information in response to the question raised about fund balances. He explained that the County had banked some reserves that were above and beyond the required 10% emergency cash flow reserve and set a strategy and budget for drawing that down over a period of three years in an attempt to soften the impact ofthe current economic recession. Presently, funding is projected to Page 3 Commissioners Meeting Minutes: Week of November 2, 2009 be right on target in terms of that draw down. While projections change as actual figures become known, right now we are looking at a projected General Fund balance of approximately $2,215,000 by the end ofthe year. Of that amount, approximately $654,000 will be above and beyond the required minimum 10% reserve to be used as a cushion for the 20 I 0 and 2011 budgets. Commissioner Austin moved to approve RESOLUTION NO. 60-09 ordering the 2009 third quarter budget appropriations and extensions for various County funds. Commissioner Johnson seconded the motion which carried by a unanimous vote. Parks and Recreation Annual Report: Parks and Recreation Manager Matt Tyler reported that 2009 was an excellent year for Parks and Recreation programs and he expects the programs to continue to be successful in future years. Staff uses a "Recreation Benefits Model"which outlines how programs for the community are chosen, built, evaluated, improved and repeated. Most of the recreation programs have been longstanding in the community. The benefits are endless and include physical fitness, health, social and emotional well-being, skill development, economic development and child safety. Almost all the efforts of Parks and Recreation staff is concentrated on youth. The average age of program participants is 8 years old. Assistant Recreation Manager Chris Macklin and Recreation Aide Supervisor Carrie Lennox reported on the following Parks and Recreation programs: Soccer Leagues: 403 participants in two leagues which includes children from pre-kindergarten to 8th grade from all areas of the County. There are over 50 volunteer coaches that help coordinate this program and through a partnership with the Port Townsend High School which allows high school students to referee games. Colored T-shirts are provided for each team. This program has been running for 28 years. Indoor soccer begins in the spring and includes children pre- Kindergarten to 2nd Grade. Jr. Hoops Basketball: 247 participants which includes children from pre-kindergarten to 6th grade from all areas of the County. Beginning in 1" grade the teams are divided by gender so there are both girls teams and boys teams. There are approximately 45 volunteer coaches that help coordinate this program. In partnering with the Port Townsend, Chimacum, and Quilcene high schools, there will be seniors from all three schools coaching in this league for their "Senior Project". All the high school student coaches have participated in some kind of coaches clinic and have invited all the Parks and Recreation coaches to attend their practices. This program has been running for 29 years. Brinnon Bobcat A soccer camp, baseketball camp, tumbling camp and indoor tennis camp Page 4 Commissioners Meeting Minutes: Week of November 2,2009 Sports Camps: Adult Co-ed Softball: Senior Softball: Grant Street After-school Program: Port Townsend Recreation Center: Summer Camp: Early Childhood Enrichment: Neighborhood Schoolhouse: ~"~"""'\ ~-,>----. " ,,,,-~,, were held for the entire student body in Brinnon. This program has been running for 14 years. 150 participants. This program kicks off in May each year and runs through the summer. Currently, there are 10 teams in this league which keeps groVving every year. This program has been running for 26 years. 30 participants. There are 4 teams in this league (l from Jefferson County, 2 from Sequim and 1 from Port Angeles) that play at H.J. Carroll Park. This is a brand new program. 53 participants. This program takes place each Wednesday when the Port Townsend School District is scheduled for early release. Registration has also been extended to youth who are home schooled. Recreation staff offers art and many field trips throughout the community for youth. This program has been running for three years. This facility is utilized by 870 youth. It is central to the community, offers a vast array of activities and is a safe place for youth. It has served as the Community Recreation Center for 90 years. 113 participants. This six-week program includes hands on learning in the areas of food, farming and animals. The hours are from 7:00 a.m. to 5:00 p.m. to accommodate working families. A new part ofthis program introduced this year is the "Junior Counselors in Training (CITY'. Youth 11 to 14 years in age apply and interview to become a CIT which teaches responsibility and other valuable life skills. This program has been running for 16 years. 64 participants. The gym at the Port Townsend Recreation Center is opened two days weeks for a preschool playgroup. It is a great opportunity for families to socialize. This program has been running for 5 years. New to the program this year is a room at the Port Townsend Recreation Center that was transformed into a preschool play zone thanks to the sponsorships and donations from local businesses. This programs makes the Port Townsend Recreation Center more comprehensive for youth of all ages. This program involves renting space to operate in the Port Townsend Recreation Center and is a great service to the youth and their families in the community. A recent Halloween Party featured fun activities and healthy food and was attended by approximately 250 people. This program is new this year. Page 5 Commissioners Meeting Minutes: Week of November 2,2009 Ranger Run: 114 participants. This run takes place annually in Quilcene in coordination with the Quilcene Fair and Parade during the month of September. The proceeds from this event benefit the Quilcene "Dollars for Scholars" fund. This event was started 2 years ago and has raised over $3,000. Kid Fit: 112 participants. The curriculum is designed to help youth gain a sense of pride and enjoyment while exploring the areas of physical fitness. This program is new this year. Matt Tyler reviewed the program budget stating that 2009 expenditures will be $195,874. The revenue from fees will be $65,372, leaving a balance of $130,502 to be tax subsidized. Fee revenue paid from program participants makes up about 33% of the total expenditures. The expenditure for structured programs including overhead costs equates to $1.83 per hour per child. Of that amount, $.60 is paid by fees and $1.23 is subsidized by taxes. Parks and Recreation staff will provide approximately 103,720 program hours to children in 1,400 households in 2009. After thanking staff, Matt Tyler welcomed Nick Sterritt, a Jr. Counselor in Training alumni and Holly Carlson who spoke about the importance of Parks and Recreation programs to the community. Supporting written comments were also submitted by Carriana Schreitz. Letter of Condolences to the Family of Past Commissioner John Pitts: Commissioner Johnson moved to authorize Commissioner Austin to draft a letter to be signed by the Board expressing condolences to the family of Past Commissioner John Pitts who recently passed away. Commissioner Johnson seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Commissioners: . Briefmg on Glen Cove History . Preparation for November 5, 2009 Joint Meeting with the City of Port Townsend and the Port of Port Townsend . Calendar Coordination . Budget Update . Miscellaneous Items Page 6 Commissioners Meeting Minutes: Week of November 2,2009 NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at 4:50 p.m. until the next regular Monday meeting at 9:00 a.m. or special meeting as properly noticed pursuant to RCW 42.30.080. Commissioner Johnson seconded the motion which carried by a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS //-:1 ~'., '/ ./ _,_ _ "-" _.1,~i" Da"~JfI1iia;T,"/ al ~.. ~~ Phil Johnson, Member SEAL: ..,<::',\";, "" ''''' . ~...,'~..... r~" ..I~", " ,;\ ( .. . '" \ . \ . . "",,- oJ. ,,\ ,.! "Q,~'t...,.; ~ ~."~"~ \ .ol D . \ i'~{'-~~:~i"i ~ \/1 . .........,.:;,>/.. , .. . ._ oi,",^''-'''';,{' .. ."',' ATTEST:" ....al * t: .'~ ~ i . -: If' 1:;"" '(:/ Er1n"t~\fg;en,1{ep~~rc ""- Clerk of the Board Page 7