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Home My WebLink About001 10 JEFFERSON COUNTY STATE OF WASHINGTON ORDER: 2009 BUDGET APPROPRIATIONSI EXTENSIONS FOR VARIOUS COUNTY FUNDS } } } RESOLUTION NO. 01-10 WHEREAS, the Jefferson County Board of Commissioners did on the 21st day of December, 2009 declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the Sate and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 21st day of December, 2009, set a hearing on said emergency for the 4th day of January 2010, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on December 23 and 30, 2009 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests. FUND If. FUND NAME REVENUE EXPENSE ~{"""'I!i!i,",H!i!"'ji!i'lli!i!i!i!i!'M,,~i""H'ii!'iii!1!"I!"'I!I'III!"i"i';',"i'<"!i!i!i!i~",gtiW!i!i!iWi!i!i!ililm_i!i CURRENT EXPENSE/GENERAL FUND 001-<018..QOO Sheriff 48,955 Total General Fund $ $ 48,955 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 120-000-000 CrimeNictims SelVices 4,600 4,600 122...(100-000 JeffCom 911 Communications. $ $ 31,304 125-000-000 Hotel/Motel" 4,500 10,000 155-000-010 Veterans Relief" * There is enough unencumbered cash in this fund to cover the additional expenditure. ll!:J>--- APPROVED this " day of January, 2010. ,,' ~,. ~~ > JEFFERSON COUNTY . ~ .. ",.~';?,. BOAZDO., OMMISSI SEAL: . ."~... "." \ (" ." '., I, " :". . '. ;}~"")f ~;, Chai' ATIE;f\ ;~~~~ ~::. ~/ 7' " ~>t;~.~, UI~~~2.~~~ Deputy Clerk of the Board O:b JEFFERSON COUNTY BOARD OF COMMISSIONERS Agenda Item FOR THE WEEK OF: January 4, 2010 I. Description -- A brief description of the agenda item. Public Hearing to review the appropriation/extension requests for the fourth quarter of 2009 to close out the budget year. II. Issues -- A short outline of the major issues or areas that should be given particular attention. The following departments have requested budget appropriations/extensions. Notice of this hearing was properly published. FUND # FUND NAME CURRENT FUND 001-018-000 Sheriff REVENUE Reason 48,955 Retroactive pay due because Sergeant's contract settled and unanticipated medical expenses in jail. Total General Fund $ $ 48,955 SPECIAL REVENUE/CAPITALlENTERPRISE/INTERNAL SERVICE FUNDS 120-000-000 CrimeMctims Services 4,600 4,600 Training expenses paid by STOP Grant funding. 122-000-000 JeffCom 911 Communications~ $ $ 31,304 A 2008 expense paid from 2009 budget that was not included when 2009 budget adopted. 4,500 Replace of damaged screen. 10,000 Expenditures for Veterans more than anticipated. 125-000-000 HoteliMotel* 155-000-010 Veterans Relief" * There is enough unencumbered cash in this fund to cover this additional expenditure III. Action -- What is the nature of the action the Board is being asked to take (discussion, approval of a contract, support for a grant, etc.). Take public comment on the proposed 2009 budget appropriations, and consider approving a resolution to adopt these budget changes. Reviewed By: //~~~ ate TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Sheriff Department/Fund Name Commissioners: (mark all that apply with an "X") Date: December 15, 2009 001180000 Fund Number Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $48,9551 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s o D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included In the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # 52170.10.0000 52170.20.0000 52127.10.0000 52127.20.0000 52360.41.0030 Description Salaries and Wa es Benefits Salaries and Wa es Benefits Outside Care and BUDGET CURRENT REVISION AMENDED $506,600 $11 616 $518,216 $166670 $3,673 $170,343 $20000 $1,472 $21,472 $18,000 $294 $18,294 $147,000 $31,900 $178,900 $858,270 $48,955 $907,225 Reason for AppropriationlExtension The County negotiated a Teamsters contract renewal that called for retroactive pay to January 1, 2009 for the three Traffic Sergeants and retroactive pay to July 1, 2009 for the West End deputy. Medical Expenses for inmates in the jail were extraordinarily high in 2009. l~fsJ~'7 '. E' (""'E"""V" E~ [) R - ." ,.1 .' ..~.:'" -: .',-~ ..'.":- - DEe 1 6 2009 JEFFERSON COUNT COMMiSSIONERS " TO: BOARD OF COUNTY COMMISSIONERS Date: 12/4/2009 RE: Request For Emergency Budget AllW1lPtiationlBK1fffij>n,mJ,!'h,AmM,M1ent u-j;, j-C!; n;;} _, " l.i V U 1'. I Y Prosecuting Attorney/CRIME VICTIMS CO M MISS iON eB~10 DepartmentlFund Name Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I~nci}~at my budget is short. There.fore, I request an emergency appro~riation and budget extension i~"~e~o~ w 'f Jl ~~,>-- \%~> for this current year for the reasou(s) outhned below. ,"," D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No f2l Please be advised that a revenue source (i.e. grant, Dew fee) has been receh:ed by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $4.600.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et $15,000.00 54,600.00 Re"ision 333.16.51 STOP Grant $15,000.00 54,600.00 BARS # Expenditure 51570.49,0030 51570.43.0000 Current Bud et $150.00 $1,000.00 $1,500.00 $3,100,00 Description Schools and Seminars Tuition Travel Revision $1,150.00 $4,600.00 1{<;)!!.S.Q.!L!2! APP!O..PI!illioll[E:)(;te!l.sjgn New Budget $19,600.00 $0.00 50.00 SO.OO $19,600.00 New Budget $1,650.00 $4,100.00 SO.OO $0.00 $0.00 $5,750.00 Additional funds were made available by OCV A to allow Deputy Prosecutor Rafael Urquia and Victim/Witness Coordinator 'Lianne Perron-Kossow to attend specialized domestic violence prosecution training in San Antonio, Texas. Mr. Urquia is currently assigned to the prosecution of all Jefferson County domestic violence cases under an ARRA STOP Grant. The two staff members attended the training in November. . TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: December 15, 2009 Jeff Com 911 Communications Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s} outlined below, I request an emergency appropriation and budget extension in the amount of: I I 122 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Yes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 BUDGET CURRENT REVISION AMENDED $69,700 $31,304 $101,004 $0 $0 $0 $0 $69,700 $31,304 $101,004 BARS Expenditure # Description 122000010.52810.91.0020 General Fund Cost Allocation Reason for A ro riation/Extension General Fund Cost Allocation for facilities and other governmental services: In 2009 JeffCom paid an additional $31,304 for 2008 costs not paid in full in 2008. This amount was not included in the original 2009 budget. REC;EIVE DEe 1 6 2009 / z--y5'/P-7 JEFFERSON COUNT ~OMMISSIONER~ TO: BOARD OF COUNTY COMMISSIONERS Date: 12/11109 RE: Request For Emergency Budget AppropriationlExtension and Amendment HotellMotel Department/Fund Name 12S-000-0 1 0 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that tbe amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of an the expenditures within the department budget with respect to present and future needs,. 1 find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $4,500.00 for this current year for the rcason(s) outlined below. lZJ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.f No o Please be advised that a revenue source (i.e. grant, new fee) has beeD received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud el Revision New Budget $0,00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description 59419.63.0000 Improvements other than buildings Current Bud et $0.00 Revision New Budget $0.00 $4,500.00 $4,500.00 $0.00 $0.00 $0.00 $0.00 $4,500.00 $4,500.00 Reason for ARproRriatiQIl!J;xtellsiQn_ . :Oateway Center privacy screen around the sanitation structure was damaged by a truck and ne~ds to be replaced. iNothing had been budgeted for contingencies, but tbere is enough fund balance to cover this expenditure, Respectfully submitted, .. . TO: BOARD OF COUNTY COMMISSIONERS Date: 12/10/09 RE: Request For Emergency Budget Appropriation/Extension and Amendment Veteran's Relief DepartmentlFund Name 155-000-010 Fund Number Commissioners: (check all that apply) [2) Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs.' I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $10,000.00 for this current year for the reason(s) outlined below. I2l For funds other than Current Expense .. Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.( No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description 55360.40.0000 Other Services Current Bud et $50,000.00 Revision New Budget $50,000.00 $10,000.00 $60,000.00 $0.00 $0.00 $0.00 $0,00 $10,000.00 $60,000.00 ReasolJ fOLApjJropriatiolJ/IOxtension :To cover additional emergency expenditures for veterans.