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Consent Agenda
JEFFERSON COUNTY PUBLIC HEALTH
615 Sheridan Street · Port Townsend · Washington · 98368
www.jeffe rso n cou ntypu blich ea Ith. 0 rg
January 12, 2010
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Jean Baldwin, Director
DATE: January 19, 2010
SUBJECT: Agenda Item - Professional Services Agreement - Cynthia Newman for
Oral Health; January 1, 2010 - December 2010; $12,000
STATEMENT OF ISSUE:
Jefferson County Public Health, Community Health, is requesting Board approval of the Professional Services
Agreement - Cynthia Newman for Oral Health; January 1, 2010 - December 2010; $12,000
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
This is an ongoing contract with Cynthia Newman to provide oral health to Jefferson County. In this
agreement the Contractor will:
· Collect and use primary or secondary data on oral health status and/or service delivery, ie:
monitoring oral health status trends of MCH population, monitoring oral health status disparities
among different groups
· Provide local coordination for other oral health programs such as the Smile Mobile
· Coordinate, administer and facilitate the Jefferson County Oral Health Coalition
· Develop a county level logic model for Oral Health that is integrated with other .LHJ programs
together with planning, implementation and evaluation components
· Provide oral health education
· Work to increase oral health services to Medicaid and other low income and at risk populations
· Provide dental screening and assessments at each school based health clinic
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This agreement is funded by the Consolidated Contract through the Department of Health and clinical fees
collected by JCPH.
COMMUNITY HEALTH
DEVELOPMENTAL DISABiliTIES
MAIN: (360) 385-9400
FAX: (360) 385-9401
PUBLIC HEALTH
ALWAYS WORKING FOR A SAFER AND
HEALTHIER COMMUNITY
ENVIRONMENTAL HEALTH
WATER QUALITY
MAIN: (360) 385-9444
FAX: (360) 379-4487
- Consent Agenda
RECOMMENDATION:
JCPH management request approval of the Professional Services Agreement - Cynthia Newman for Oral
Health; January 1, 2010 - December 2010; $12,000
REVIEWED BY:
"nistrator
/diclo7'
Date
(Routed to all Public Health Managers)
PROFESSIONAL SERVICES AGREEMENT
Between
JEFFERSON COUNTY
And
Cynthia S. Newman
This Agreement is entered into between the County of Jefferson, a municipal corporation, hereinafter
referred to as "the County" and Cynthia S. Newman hereinafter referred to as "the Contractor" in
consideration of the mutua) benefits, terms, and conditions hereinafter specified.
Section 1.
Section 2.
Section 3.
Section 4.
Desie:natioD
The County, on behalf of the Jefferson County Public Health, acting in compliance under
the Contract with Cynthia S. Newman in agreement with the terms and conditions of the
Statement of Work hereby contracts with the Contractor who will perform the duties as
described in Exhibit A.
Terms
This Agreement shall commence on January 1, 2010 and continues through December
3 1, 20] 0 unless -<terminated as provided herein.. The agreement may be extended beyond
December 31,2010 upon mutual written consent of the County and the Contractor.
Scope of Ae:reement
The Contractor agrees to perform the'services, identified on Exhibit A.
A. The Contractor supports the Jefferson County Public Health department program
goals and objectives.
B. The specific duties of the Contractor are outlined in Exhibit A.
C. The Contractor shall provide reporting detailed in Section 10.
Compensation
The Contractor shall be paid- by the County for completed work and for services rendered
under this Agreement as follows:
A. Payment for the work provide~ by the Contractor shall be invoiced at the rate of $40
per hour, not to exceed $12,000 in the completion of this project with(~)'ut expr~ss
written amendment sig~ed by both parti~s to this Agreement. This contract is
contingent on sustainable funding. If funding sources are withdrawn, reduced, or
limited in any way this contract may either be renegotiated or terminated.
Section 5.
Section 6.
Section 7.
B. The Contractor may submit vouchers to the County for work completed to date. The
County will review such vouchers, and upon approval thereof, payment will be made
to the Contractor in the amount approved.
c. The County will make final payment of any balance due the Contractor promptly
upon its ascertainment and verification after the completion of the work under this
Agreement and its acceptance by the County.
D. The Contractor records and accounts -pertaining to this agreement are to be kept
available for inspection by representatives of the County and state for a period of six
(6) years after final payments. Copies shall be made available upon request.
E. Ownership and use of documents. The Contractor acknowledges and agrees that any
and all work product directly connected and/or associated with the services rendered
hereunder, including but not limited to all documents, drawings, specifications,
writings, samples, reports, pictures and the like which the Contractor drafts, makes,
conceives, develops in the performance of the service hereunder, either solelyandlor
jointly with the County shall be the sole and exclusive property of the County. The
Contractor further acknowledges that such material shall be considered work for hire
and the Contractor acknowledges the County's sole and exclusive right to such
copyright, patent, trademarks, trade names and other i~tellectual property right claims
for said materials. Other materials produced by the Contractor in connection with
the services rendered under this agreement shall be the property of the County ,
whether the projects for which they are made are executed or not. The Contractor
shall be permitted to retain .copies, including reproducible copies, of drawings,
writings, samples, reports, and specifications for infonnation, reference, and use in
connection with .Contractor endeavors. The Contractor agrees not to publish, submit
for publication, display or otherwise use said material for any reason whatsoever,
without the express written consent of the County.
Compliance with laws
The Contractor shall, in performing the services contemplated by this agreement,
faithfully observe and comply with an federal, state, and local laws, ordinances and
regulations, applicable to the services to be rendered under this Agreement.
Indemnification
The Contractor shall indemnify, defend and hold harmless the County, its officers, agents
and employees, from and against any and all claims, Jawsuits, demands for money
damages, losses or liability, or any portion thereof, including attorney's fees and costs,
arising from any injury to person or persons (including the death or injury of the
Contractor or damage to personal property) if said injury or damage was caused by the
negligent acts or omissions of the Contractor.
Insurance
The Contractor shall obtain and -keep in force during the terms of the Agreement, or as
otherwise required
A. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non owned vehicles assigned to or used
in the performance of the work. for a combined single limit of not less than $300,000
each occurrence. Contractor shall provide proof of insurance to the County in care of
2
Section 8.
Section 9.
Section 10.
Section 11.
Section 12.
Contract Administrator, at the Jefferson County Public Health, 615 Sheridan St., Port
Townsend, W A 98368 prior to commencing employment.
B.Profess~onal Liability Insurance providing $2,000,000 per incident; $4,000,000
aggregate. Contractor shall name Jefferson County Public Health as additional
insured.
C. The Contractor shall participate in the Worker's Compensation and Employer's
Liability Insurance Program as may be required by the State of Washington.
IndeDendence
The Contractor and the County agree that the Contractor is an independent Contractor
with respect to the services provided pursuant to this agreement. Nothing in this
agreement shall be considered to create the relationship of employer and employee
between the parties hereto. The. Contractor shall not be entitled to any benefits accorded
County employees by virtue of the services provided under this agreement. The County
shall not be responsible for withholding or otherwise deducting federal income tax or
social security or for contributing to the state industrial insurance program, otherwise
assuming the duties of an employer with respect to employee.
,
Assie:nments and Subcontractint::
The Contractor shall not sublet or assign any of the services covered by this Agreement
without the express written consent. of the County.
Reportine
The Contractor win provide a report to the County for payment for services rendered
monthly. The report shall contain a brief summary of the work performed, relationship to
the tasks identified in Exhibit A and the total hours worked. The report shall be
submitted to Jefferson County Public Health it} care of the Julia.Danskin, 615 Sheridan
Street, Port Townsend, W A 98368.
Termination
A. The County reserves the right to terminate this contract in whole or in part, without
prior written notice, in the event that expected or actual funding from any funding
source is withdrawn, reduced, or limited in any way after the effective date of this
agreement. In the event of termination under this clause, the County shall be liable
for only payment for services rendered prior to the effective date of termination.
B~ This Agreement may ~Iso be terminated as provided below:
1. With 14 days' notice by the Board of County Commissioners (or their designate)
for non-performance of the specific job duties listed in Exhibit A. Contractor
may cure the default or non-performance during the 14 days that notice of
termination is pending.
2. With 14 days' ~otice by the Contractor by voluntary resignation.
Modification
This employment agreement may be modified at any time by written agreement of all
parties
3
Section 13.
Intee:rated Aereement
This Agreement together with attachments or addenda represents the entire and integrated
agreement between the County and the Contractor and supersedes all prior negotiations,
representations, or agreements written or oral, between the parties. This Agreement may
be amended only by written instrument signed by both County and Contractor.
Approved this day of
BOARD OF COUNTY COMMISSIONERS
JEFFERSON COUNTY, WASHINGTON
, 2010.
; ~j""\1~ /f tJ
..IV 11;1ft...tl/ 1~:
j->-<i}I)ro",~~d as to f"orm on])':
I 'Ll lit) 1
David Sullivan, Chairman
ffic{)
ATTEST:
Erin Lundgren
Clerk of the Board
4
EXHffiIT A
STATEMENT OF WORK
Cynthia S. Newman
,I. WORK STATEMENT
Contractor will provide services on an hourly basis on special projects in connection with
Jefferson County Public Health, which may include, but not be limited to the following:
ll. PROGRAM DESCRIPTION
A. Tasks Phase n
1. The Contractor will continue to evaluate the feasibility of initiating an oral health
program in July of2010 including needs assessment, policy development, and
assurance cycle.
2. Implement infrastructure building activities as outlines in step one and activity one of
the progress report. (See attached)
3. Implement infrastructure building activities as outlines in step two and activity two of
the progress report. (See attached)
4. Implement infrastructure building activities as outlines in step three and activity two of
the progress report. (See attached)
B. REQUIREMENTS
1. The contractor will meet wit,h the JCPH Maternal Child Health Supervisor as
determined by MCH Supervisor cmd the director of Community Health to update
the department and discuss the progress of implementation and infrastructure
activities.
2. Reporting as detailed in Section 10.
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