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HomeMy WebLinkAboutM010410 ~~ tO~ ~~~rfi C:S(.~ ..' ~\ = 4< ".. ~\ ...... "I!lO< "J I \ I , . \~ ~/ ~~~ District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Snllivan District No.3 Commissioner: John Anstin County Administrator: Philip Morley Clerk of the Board: Lorna Delaney MINUTES Week of January 4, 2010 The meeting was called to order by Chairman David Sullivan at the appointed time in the presence of Commissioner Phil Johnson and Commissioner John Austin. REORGANIZATION OF THE BOARD: Commissioner Austin moved to appoint Commissioner Sullivan as Chairman for 2010. Commissioner Johnson seconded the motion which carried by an unanimous vote. PUBLIC COMMENT PERIOD: The following comments were made by citizens in attendance at the meeting: Four (4) citizens thanked the Board for the "Town Hall Meetings" they will be hosting for the public and a citizen thanked the Board for the establishment of the Department of Community Development Advisory Board; a citizen commented on the correspondence and asked for a response to his letter regarding the rules of procedure for "optional" public comment period at the Board's weekly meetings; a citizen believes more needs to be done on economic development planning in Jefferson County; three (3) citizens commented on the City's protest of the County's decision to approve the airport rezone application submitted by the Port of Port Townsend; a citizen stated that his name was mis-spelled in the minutes of November 30, 2009 and that he finds the "online packet" to be inefficient and practically unusable; a citizen suggested that the Civil Deputy Prosecuting Attorney attend the County Commissioner meetings and that the Board hold more teleconferences to cutback on travel. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Austin moved to approve the consent agenda as submitted with the exception of item #9. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. CALL FOR BIDS (3): I) 2010/2011 Pavement Marking; 2) 2010 Supply of Liquid Asphalt; and 3) 2010/2011 Supply of Aggregate for Bituminous Surface; Bids will be Accepted Until 9:55 a.m. on Monday, January 25,2010 and Opened and Read Publicly shortly thereafter in the Commissioner's Chambers, Jefferson County Courthouse 2. AGREEMENT re: Professional Services; Parent to Parent, People First and Community Information - Education Services; Jefferson County Public Health; ARC of Jefferson and Kitsap Counties 3. AGREEMENT re: Health Promotion and Disability Technical Assistance Project; Jefferson County Public Health; National Association of County and City Health Officials 4. AGREEMENT re: Generator Maintenance Located at Jefferson County Corrections Center; Central Services; Cummins Northwest, LLC Page I Commissioners Meeting Minutes: Week of January 4,2010 5. AGREEMENT re: Dosewallips Road Slide Repair; Jefferson County Public Works; Seton Construction Inc. 6. AGREEMENT re: Consulting Services for the Rick Tollefson Trail Project; Jefferson County Public Works; Triangle Associates 7. AGREEMENT re: Mental Health and Chemical Dependancy Treatment; Jefferson County Public Health; Domestic Violence/Sexual Assault Program 8. AGREEMENT re: Professional Services; Individual Employment and Person to Person Services; Jefferson County Public Health; Skookum Corporation 9. DELETED: AGREEMENT re: Replanting in Brinnon Area; Dosewallips Floodplan Acquisition Project II; Jefferson County Public Health; Hadlock Bushhog and Backhoe Services Approved later in Minutes 10. AGREEMENTS (2) re: 2010 Community Services Grant Funding; I) Jefferson County Fair Association; and 2) Olympic Community Action Programs (OlyCAP) II. AGREEMENT, Amendment No.2 re: Professional Services for Jeff Com Strategic Plan Facilitation and Development; David Goldsmith 12. Advisory Board Appointment; Jefferson County Developmental Disabilities Advisory Board; Three (3) Year Term Expires January 4,2013; Carla Meyer 13. Letter to Granting Agency Supporting the Expansion of the Jefferson County Historical Society Research Center 14. Payment of Jefferson County Vouchers/Warrants Dated December 21,2009 Totaling $508,504.74 15. Payment of Jefferson County Payroll Warrants Dated December 18, 2009 Totaling $91,267.69 and AlP Warrants Done by Payroll Dated December 18, 2009 Totaling $15,708.74 APPROVAL OF MINUTES: Commissioner Sullivan noted that on page 3, paragraph 5, sentence 2 of the November 2, 2009 minutes the language needs to be changed from "...and resulted in..." to "...that resulted from.." He also noted that the spelling of Tom Thiersch's last name needs to be corrected on page 3, paragraph 3, first sentence of the November 30, 2009 minutes. Commissioner Austin moved to approve the minutes of November 2, and 30 (Special Meeting), 2009 as corrected and to approve the minutes of November 9,16,20 (Special Meeting), and 23,2009 as submitted. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The Commissioners provided updates on various Boards and Committees and the County Administrator reviewed changes to the Agenda which will help to facilitate a more efficient flow of the meeting. PROCLAMATION re: January 2010 as School Board Recognition Month: Chairman Sullivan read the proclamation recognizing the work of the School Boards in Jefferson County (including Port Townsend, Chimacum, Brinnon, Quilcene, Queets/Clearwater and Sequim). Commissioner Johnson moved to approve the proclamations as presented. Commissioner Austin seconded the motion which carried by a unanimous vote. Page 2 Commissioners Meeting Minutes: Week of January 4,2010 ~',o...... ~ '....:...':../.."' ~f~",,,:_.,,i.,. PROCLAMATION re: Recognize, Honor and Support the National Guard and Reserve: Chairman Sullivan read the proclamation to recognize, honor and support of the National Guard and Reserve. Commissioner Austin moved to approve the proclamations as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. AGREEMENT re: Replanting in Brinnon Area; Dosewallips Floodplan Acquisition Project II; Jefferson County Public Health; Hadlock Bushhog and Backhoe Services: (Item #9 on the Consent Agenda) After clarifYing that the contract expiration date is March 31, 20 I 0, Commissioner Austin moved to approve the contract and that the date on the Contract Review Form be corrected. Commissioner Johnson seconded the motion which carried by a unanimous vote. HEARING re: 2009 Fourth Quarter Budget Appropriations/Extensions for Various County Funds: Philip Morley presented copies of the individual requests submitted and gave an explanation of why funding requests are being made for the following funds: Sheriff, Prosecutor, Jeff COM, HotellMotel and Veteran's Assistance. Chairman Sullivan opened the hearing for public testimony. Tom Thiersch. Jefferson County asked why the County is paying $4,500 for damage caused by an individual driving a truck instead of the individual paying for it? The County has insurance. Was it a private individual or a County employee driving the truck that caused the damage? Someone is responsible and as a taxpayer he does not want to be paying for their negligence. He read the following quotation made by the County Administrator on December 14,2009 "The practice of making quarterly emergency expenditure appropriations that draw on fund balance is no longer an option. Our fund balance must be protected throughout 2010". Yet, here we are doing another quarterly extension for unanticipated expenditures. He thinks a retroactive pay increase that was negotiated could have been anticipated, but, was probably not done. How about the fact that we had zero inflation last year. The cost of living allowance increase for people on fixed incomes and for Social Security recipients is zero this year. How come County staff is getting a 3% increase wages? Yeah, it's a tight budget, but, doing this kind of stuff is not helping. Mike Belenski stated he would like to echo Tom Thiersch's comments. The one that sticks out for him is the expenditure of $4,500. The reason for the extension is cited as "Gateway Center privacy screen around the sanitation structure was damaged by a truck and needs to be replaced." He has seen this structure and thinks three of them could be built for $4,500. In general, it has been his experience that the Health Department won't allow a building to be occupied unless it has a septic system. He knows that there have been businesses in Jefferson County that have been shut down because they don't have operating septic systems. He used the telephone at the Visitors Center back in 1993. At that point in time the sanicans were located right next to the phone booth. That was 16 Y, years ago and they are still using sanicans. Why are they still allowed to use sanicans? How can you operate a business without an operating septic system? Why are the rules applied differently to some people or businesses than they are to others? He started looking into that and found that the property is zoned commercial forest, but, somehow the Visitors Center Page 3 Commissioners Meeting Minutes: Week of January 4, 2010 was able to partition off one acre and turn it into a Visitor's Center. He is not sure if it is spot zoning, but, he knows one thing for a fact, museums are prohibited in an area designated as commercial forest according to the Department of Community Development (DCD), yet, the sign in front of the Visitors Center says "Museum." He stopped and went into the Visitors Center and sawall kinds of old junk stuff they have laying on the floor and hanging on the wall that he assumes is their museum. He wonders why the Visitors Center gets to operate a museum without complying with the zoning regulations and he also wonders why they get to operate for 16 II, years without a septic system. Getting back to the issue of paying $4,500 for screen repairs, he questions who caused the damage and did they have insurance? What is the County's plan? His plan is to turn in a public records request to try to find out what exactly is going on here. Joe D'Amico, Fort Discoverv commented on the Sheriffs request for $31,900 for outside medical care and custody. One way to save costs in the future is to hire private security instead of a full-time Deputy. He suspects, but is not sure, that this expenditure is due to having to call in Deputies, who incur overtime hours, to watch someone that has been transported to the hospital. His company has a contract with the hospital and occasionally his staff provides security services and extra coverage for individuals with mental health issues. Perhaps an agreement or Memorandum of Understanding (MOU) could be put in place between the Sheriffs Office and Security Services Northwest (SSNW) that would utilize their services to provide security at the hospital at a reduced rate. He suspects this will continue and in talking with the Sheriff in the past he was told that Sheriff Deputies sometimes have to transport individuals to hospitals in Seattle which at times require traveling in helicopters. He stated that he is interested in talking with the County Administrator and/or the Sheriff to find ways to cut costs. Jefferson County Auditor's office Accountant Karen Bednarski explained that the expenditure of $31 ,900 is not for Deputy salaries or benefits. It is strictly for hospital or airlifting costs. Hearing no further comments for or against the 2009 fourth quarter budget appropriations/extensions for various County funds, Chairman Sullivan closed the public hearing. Jefferson County Auditor Donna Eldridge stated that she does not know ifthere will be any future budget appropriations or extensions, but, if there are, she suggested that the department heads and Elected Officials be requested to provide more detailed information to better answer questions. She also added that funding for negotiating contracts is not put in the budgets because that would be making an assumption that the Board is going to approve something that has not yet gone through the proper channels. The County was anticipating the labor contract costs, but, the Board had to agree to it before it could be budgeted. She feels a better description might be more helpful to the public. Philip Morley concurred with the Auditor's comments and added that he ""ill research whether there was any recovery for the costs involving the damage at the Visitors Center. He noted that even if costs were recovered, we would still need to do an appropriation out of this fund in order to make the expenditure. Commissioner Austin moved to approve RESOLUTION NO. 01-10 ordering the 2009 fourth quarter budget appropriations and extensions for various County funds. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 4 Commissioners Meeting Minutes: Week of January 4, 2010 ,~, ~ 5,...."c,'N COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Commissioners: . Discussion re: Lead for Various Boards and Committees for 2010 (See discussion below) . Calendar Coordination . Miscellaneous Items: - Jefferson County Housing Authority - Discussion with David Rymph, Chair re: Housing Authority Board and vacancies, potential merger with Clallam County Housing Authority and Garden Court Apartments - Community Input Workshops - January 4, 2010 City Council meeting BOARDS AND COMMISSIONS ASSIGNMENTS FOR 2010: The Board members agreed to continue to serve on their current boards and committees with the following changes: Commissioner Sullivan will serve as the lead on the Budget Committee; Commissioner Austin will represent the Board on the National Association of Counties (NACo) and serve as the alternate representative to Commissioner Johnson on the Timber Counties Sub-Committee. Other changes noted include: the title of the "Peninsula Development Association" was officially changed to the "Peninsula Development District"; the "Regional Transportation Advisory Board" is officially titled "Regional Transportation Planning Organization"; the "Olympic Consortium Board" and the "Peninsula Regional Support Network" relate to one another and need to be crossed referenced on the list of recurring meetings; and the WSAC Rural Counties Committee is inactive. Commissioner Austin moved to authorize the County Administrator to adjust the Committee and Board Assigmnents for 2010 as previously discussed and to confirm and correct the frequency of meetings. Commissioner Johnson seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 3:16 p.m. until the next regular Monday meeting at 9:00 a.m. or special meeting as properly noticed pursuant to RCW 42.30.080. Commissioner Austin seconded the motion which carried by a unanimous vote. MEETIN,~~,{', 0 ~1;0., , ~'. '-..f' .. ," ',_.~ '0 \~ "" ,i., " ,,1,\ SEAL: _~'~' '-<<'I' '. ':' ; . J ". 0 l '\ \ -. .. -.. \ ,~.., .. ... . . " ,., . '~,~ ,'... ~.~...'.'" ~~J:~~ Clerk of the Board Page 5