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Home My WebLink AboutM012510 ~~ tOMAhft_ ~~~rfi ~{~~v\ ~(~ .. ~\ I...... ..,~.......I \ I / , I \~ ~) '(~N~~ District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Loma Delaney MINUTES Week of January 25, 2010 The meeting was called to order by Chairman David Sullivan at the appointed time in the presence of Commissioner Phil Johnson and Commissioner John Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens in attendance at the meeting: 3 citizens commented on the possible closure of Memorial Field; 2 citizens commented on the economy in Jefferson County; 2 citizens questioned past expenditures made by the County and stated that they believe the County could make money available to support parks; a citizen suggested that the County examine the management structure and retain employees who do the work; a citizen discussed the lack of credibility of a certain member of the Hood Canal Coalition and false comments he made about Fred Hill Materials which he believes clearly mislead the public and the Board of County Commissioners; a citizen stated that the comments made by the attorney of Fred Hill Materials are not factual; and a citizen feels that his gun range business is being treated differently than the Port Townsend gun range business. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson moved to approve the consent agenda as submitted. Commissioner Austin seconded the motion which carried by a unanimous vote. I. BID CALL re: Publication of County Legal Notices; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m. on Monday, March 9,2009 in the Commissioners' Chamber 2. AGREEMENT re: Technical Services; Web Mapping Maintenance; Jefferson County Central Services; King County GIS Center 3. AGREEMENT re: Maintenance for Audio Recording System Located in Commissioner's Chambers; Jefferson Audio Video Systems (JA VS), Inc. 4. AGREEMENT re: JeffCom 911 Radio System Improvement Project; Jefferson County JeffCom; Buchanan General Contracting Company 5. AGREEMENT, Change Order Request No.2 re: JeffCom 911 Radio System Upgrade; Jefferson County JeffCom; Southwick Enterprises 6. Advisory Board Resignation; Jefferson County Developmental Disability Advisory Board; Tom Wilcox 7. Payment of Jefferson County V ouchers/W arrants Dated December 29, 2009 Totaling $630,813.18 8. Payment of Jefferson County Payroll Warrants Dated January 20,2010 Totaling $89,525.45 and AlP Warrants Done by Payroll Dated January 20, 2010 Totaling $15,804.60 Page I Commissioners Meeting Minutes: Week of January 25,2010 COMMISSIONERS BRIEFING SESSION: The Commissioners and the County Administrator each reported as follows: Commissioner Sullivan: . This year he will be serving as Vice President of the Peninsula Development District, after serving 2 years as the President. Commissioner Austin: . The DNR timber sale on the property located between Beausite and Gibbs Lakes has been postponed. He will be meeting with the State Department of Natural Resources Acting-Regional Manager who will present proposals for the County to consider regarding this property. . The State Board of Health is working on regulations for diseases spread by animals. Commissioner Johnson: . Commented on the upcoming Census and expressed the importance of participation by all citizens because much of the County's funding is based on Census figures. County Administrator Morley: . In response to citizen comments he explained that: I) Several updates were provided last year on scaling back the budget which included discussions about proposals to keep parks and recreation programs and facilities, including Memorial Field, operating with the establishment of Community coalitions; 2) As a cost savings measure, Information Services put out a reminder to employees to shut off computers and office equipment after working hours. Another reminder will be sent out; 3) The expenditure for the repairs to the privacy screen at the Visitors Center was authorized by staff because the repair cost was below the amount required to go through the bidding process. The appropriation action the Board took after the repairs were completed was to transfer funds to insure the costs would be paid from the appropriate County fund; and 4) While it is true that the County has reduced its staff by 23 FTE's in the last 2 years, there are also a number of management positions that have remained unfilled for purposes of conserving funding. 3 BID OPENINGS re: 1) 2010 and 2011 Pavement Marking on Various County Roadways; 2) 2010 Supply of LiquidAsphalt; and 3) 2010 and 2011 Supply of Aggregate: County Engineer Monte Reinders and Public Works Shop Operations Manager Jack Reid opened and read the following bids that were received: 2010 and 2011 Supply of Aggregate for Bituminous Surface Treatment BIDDER BID AMOUNT Port Orchard Sand & Gravel 3/8" rock $17.25 per ton 5/8" rock $17.25 per ton Engineer's Estimate $16.00 per ton Page 2 Commissioners Meeting Minutes: Week of January 25, 2010 2010 Supply of Liquid Asphalt Products for Bituminous Surface Treatment BIDDER BID AMOUNT Paramount Petroleum CRS2P $550 per ton CSSI $525 per ton CSSI Dilute $500 per ton Delivery $75 per ton Albina Asphalt CRS2P $562.50 per ton CSSI $550 per ton CSSI Dilute $275 per ton Delivery $75 per ton Engineer's Estimate CRS2P $674 per ton CSSI $656 per ton CSSI Dilute $358 per ton Delivery $80 per ton 2010 and 2011 Pavement Marking on Various County Roadways BIDDER BID AMOUNT BID AMOUNT Proposal 'A' Proposal 'B' (Paint provided by County) (Paint provided Bidder) Apply a Line, Inc. $161,159.26 $376,905 Specialized Pavement Markings $249,452.12 $468,456.88 Road Runner Striping $262,409.54 $688,211.50 Stripe Right $136,739.22 $361,104.96 Engineer's Estimate $197,954.80 $554,944.80 Monte Reinders noted that the intent is to award either proposal' A' or proposal 'B', not both. Page 3 Commissioners Meeting Minutes: Week of January 25, 2010 Commissioner Johnson moved to direct staff to review the bids and come back to the Board with bid award recommendations that are to the best advantage ofthe County. Commissioner Austin seconded the motion which carried by a unanimous vote. HEARING re: Annexation of 2 Properties into Jefferson County Water District No.3: Water District No.3 Commissioner Mike Hayward explained that the 2 property owners have petitioned for annexation into Water District No.3. The property owners have been receiving and paying for water service from the district for 30 years, but, have never been officially annexed into the district. The petition to annex was certified as sufficient by the Jefferson County Auditor and the Water District No.3 Commissioners properly noticed and held a hearing on the annexation and approved 2 resolutions to annex parcel #601 343 005 and #601 343006 into Water District #3. After holding a public hearing, the Board is being requested to accept the annexation. Chairman Sullivan opened the hearing for public testimony. Hearing no testimony for or against the annexation of the 2 properties into Water District No.3, Chairman Sullivan closed the public hearing. Commissioner Johnson moved to accept the annexation of the 2 properties into Water District No.3. Commissioner Austin seconded the motion which carried by a unanimous vote. 2010 Parks Division Service Plan Update: Parks and Recreation Manager Matt Tyler reported that 12 parks have been adopted and MOU's are in place with the individuals who have volunteered to provide maintenance services for those parks for 2 years. No "day use" parks had to be closed, however, the campgrounds at Lake Leland, Quilcene and Chimacum were closed. Memorial Field was proposed for adoption last year. After much analysis, staff believes the best approach for Memorial Field is to develop a "Users Cooperative" between Port Townsend and Chimacum schools, the baseball and football Little League Associations, and local businesses. This will require significant planning by working through the following phases: I) work to develop a volunteer and partner service to take care of the fields immediate needs; 2) work toward formally organizing the "Users Cooperative"; 3) evaluate and make improvements to facilities through donations; and 4) begin long-range planning to secure a stable future for Memorial Field. The entire community is welcome to participate in any phase. Commissioner Johnson understands the schools pay approximately $650 per game, and he asked how much revenue they bring in on average per game? Matt Tyler replied that game fees and concessions at homecoming games or games between Port Townsend and Chimacum can generate anywhere from $4,000 to $6,000. However, regular games typically do not do that well and on average they bring in approximately $2,500 per game. Commissioner Austin asked about the possibility of using lodging tax funding? County Administrator Morley explained that the use of lodging tax funding must have a nexus with creating tourism and overnight lodging. It would be hard to make a case for using lodging tax funding based on games alone, however, a Page 4 Commissioners Meeting Minutes: Week of January 25,2010 case could be made based on the use of Memorial Field for car rallies, the Rhododendron Festival carnival and other special events. He added that he and Matt Tyler met with City officials about seeking grant funding for some of the capital needs for Memorial Field. Matt Tyler reported on the liability coverage for the volunteers maintaining the parks and noted that as part of the MOU signed by each group or individual they were provided policies about training, equipment, behavior and conduct and other County policies. Volunteers under age 18 also have to sign a risk release and liability waiver. After discussing the importance of parks to our kids, the community and the economy, the Board heard comments from Port Townsend School District Facility Manager David Herrington who commented on the collaboration between the schools and County for a long term plan for Memorial Field, and citizen Jim Rough who commented on the need for a facilitation process. LeUer of Supportfor Funding Assistance from Congress; Washington State Department of Natural Resources Public Lands Commissioner Peter Goldmark: Commissioner Austin moved to approve a letter to Peter Goldmark, Department of Natural Resources, in support of funding assistance from Congress for the proposed research in the Olympic Experimental State Forest. Commissioner Johnson seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Commissioners: . Schedule Coordination . Legislative Updates . Discuss 2010 DCD Work Program Priorities . Preparation for Community Input Workshop at Port Ludlow . Miscellaneous Items: LeUer Requesting a Hearing of the House Finance CommiUee on Proposed Legislation; Representative Ross Hunter: Commissioner Johnson moved to send a letter to Representative Ross Hunter requesting that the House Finance Committee hold a hearing on the proposed legislation for a severance fee on sand and gravel. Commissioner Austin seconded the motion which carried by a unanimous vote. Page 5 Commissioners Meeting Minutes: Week of January 25,2010 NOTICE OF ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 3:21 p.m. until the next regular Monday meeting at 9:00 a.m. or special meeting as properly noticed pursuant to RCW 42.30.080. Commissioner Austin seconded the motion which carried by a unanimous vote. MEETING AEJ9!1.RNED ,/ ~H>'oA;j,,, SEAL: . 17;-"7" . ~;;:-':-. ,,~"-_... ... C... # :./' '\'1 (", "l0\) . \,1: I , . ,'\ .( .l ..' ,r,./ J :r;1~~r'~~ Clerk ofthe Board JEFFERSON COUNTY BOARD OJ) COMMISSIONERS D.L, ' ~~r ~~ Page 6