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Home My WebLink About009 10 JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE FOR PROPOSED SUPPLEMENTAL BUDGET APPROPRIATIONS/EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS } } } } RESOLUTION NO. 09-10 WHEREAS, several County departments have made a request for supplemental budget appropriations/extensions for their 2010 budget; and, WHEREAS, the increased spending in some requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2010. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # FUND NAME REVENUE EXPENSE "'illllllllllllllllll SPECIAL REVENUE/CAPITALlENTERPRISEIINTERNAL SERVICE FUNDS 108-000-010 WSU Extension' $ 3.000 $ 301-000-010 Construction & Renovation' 0 135-000-010 JC Drug Fund' 0 5,750 188,238 10,000 ., There is enough unencumbered cash in this fund to cover the additional expenditure. NOW, THEREFORE, BE IT RESOL VED, that an emergency is hereby declared, and that a public hearing be held on the said emergency appropriations/extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 26th day of April, 2010, at the hour of 10:30 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the appropriations/extensions for such alleged emergency. APPROVED this ! ; I ~ i, ..) A day of April, 2010. JEFFERSON COUNTY Z7 g::ONERS David~, Chairman 'I .. " \. ' \ \. . L . . ';',".' ,J "-0 .. -~., :J ~ I ~ .. / ~ ,:~ 1 ,. I ::: . . .;1 j. ." I,'" . ___ ..:..I , .' 'Ii.. SEAL \ ,. ~, to' .;:. "''11 " ATTEST: , . I -... / , .'. / I . I ~. '. .' !t....... Phil 'YOhns[t:r ~" Membe, It Erin Lundgren, Deputy Clerk of the Board TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 31,2010 WSU JEFFERSON COUNTY EXTENSION 108000010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $3,000 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo []] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $3,000 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33831.00.0400 INTERDEPARTMENTAL AGREEMENT FOR $0 WRIA 17 PLANNING OUTREACH SERVICES $0 WITH JEFFERSON COUNTY WATER $0 QUALITY $3,000 $3,000 , , ......... ---- iiJOJALREVl5fo1UE $0 $3,000 $3,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53111.31.0000 SUPPLIES / OPERATING EXPENSES $0 $650 $650 53111.41.0010 CONSULTANTS $2,050 $2,050 53111.44.0000 ADVERTISING $300 $300 $0 $0 ........... ......... .. T ... EXPENDITUR.E $0 $3,000 $3,000 Reason for Appropriation/Extension New Interdepartmental Agreement with Water Quality to develop an education and outreach strategy and explore options for new name, logo and mission statement for WRIA 17. Respectfully Submitted, ./ ~-,--:.~,,,~, "''' '-: ".-. ',,~. ' Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 31, 2010 WSU JEFFERSON COUNTY EXTENSION Department/Fund Name 108000010 Fund Number Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $2,750 I []] For funds other than Current Expense (General Fund).. Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? []]Yes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 ii >i 'i TOTAL..REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53112.10.0600 CLERK HIRE $0 $300 $300 53112.20.0000 BENEFITS $35 $35 53112.30.0000 SUPPLIES $740 $740 5311241.0010 PROFESSIONAL SERVICES $600 $600 5311243.0000 TRAVEL $75 $75 5311249.0010 PRINTING $1,000 $1,000 I<H..Hi > :>...,.... ,TOTAL EXl'ENDITURE $0 $2,750 $2,750 Reason for Appropriation/Extension Private donation received from Protect Ludlow Bav Committee in September, 2005 (restricted funds) to be used in memory of Gummie Johnson to support Shore Steward activities. Respecifully Submitted, _ c -;-( -~,,". , Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extcnsion and Amendment Date: 04/06/20 I 0 Central Services - Construction & Renovation Fund 301-000-010 Fund Number Department/Fund Name Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department (or this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I tind that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $188,238.00 for this current year for the reason(s) outlined belmy. '0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes./ "".'Jo o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department \vhich was not included in the annual budget at the time it was prepared. Therefore. I request an emergency appropriation and budget extension in the amount of _ ___~_~."~__'_ to include this nc\v revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budeet $0.00 $0.00 $0.00 $0.00 Tii, ,.,. .. .... ....,.....'H .....,. ,llliV $0.00 $0.00 SO.OO B:\RS # Expenditure Description Current Revision New Budget BuMet 594.10.62 Buildings $220,926.00 $188,238.00 $409,164.00 Courthouse Roof Stabilization Project $0.00 $0.00 $0.00 $0.00 miii",H., ..m.mi IV'"'' ;,;.... $220.926.00 SI88,238.00 $409,164.00 Reason for Appropriation/Extension The County Administrator approvcd thc design and construction phase ofthc Courthouse Roof Renovation project aftcr the adoption of the 2010 budget. Thc additional expenditures \vil] be covered by the fund balance. Respectfullv submitted. -' .,) !"';//"" h'C, ( .' '(. 1.-<: .) Loring Berri1~, Facilities Maintenance Foreman " TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: April 7, 2010 Jefferson County Sheriff Department/Fund Name 1360000 I 0 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, [ find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $10,000.00 for this current year for the reason(s) outlined below. IZI For funds other than Currellt Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? '{es~__ No D Please be advised that a revenue source (i~e. grant, new fee) has been received by this department which was not included in the annual budget at the time it \-vas prepared. Therefore, ( request an emergency appropriation and budget extension in the amount of _ _ _^_ to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud~et $0.00 $0.00 $0.00 $0.00 \/,; TOTAL REVENll,E SO.OO $0.00 SO.OO BARS # Expenditure Description Current Revision Nell: Budget Bud2et 52121.35.00 I 0 EQUIPME0IT GE'iERAL $10.000.00 5 I 0,000.00 $20.000.00 $0.00 $0.00 SO.OO $0.00 >~1\;:' TOT ALEXPENDITURE $]0.000.00 S I 0.000.00 $20.000.00 Reason for Appropriation/Extension The Sheriffs drug investigation fund allows us to pay for expenditures for more effective drug investigations that can not be accommodated \vithin the General Fund. In 2009 \,",,'e used this fund to purchase some high risk entry equipment and special protective gear for some of our personnel. We have ordered protective gear for the remainder of our personnel and find we underestimated the cost, which is $17,000. In addition, in ~:larch, we were able to purchase a decommissioned ambulance for $5,000 that will replace our current 1978 incident response vehicle which is obsolete. This was an unexpected, but \velcome opportunity and was not budgeted for 20 I o. These two expenses will put us over our 201 0 budget, but we do have enough money in the fund reserve to cover them. As of 3/31!20 I O. the cash balance in this fund was $52.553.23. The $10,000 increase in our drug fund budget to 530,000.00 will leave S22.553 in cash reserves for future use. Respectfully submitted, , Tony S. Ifernandez, Sheriff JEFFERSON COUNTY BOARD OF COMMISSIONERS Agenda Item FOR THE WEEK OF: April 12, 2010 CONSENT AGENDA I. Description -- A brief description of the agenda item. This is a Hearing Notice setting a hearing to review the appropriations/extensions requests from several County departments for the first quarter of 2010. The departments have received funding and/or had expenditures that were greater than anticipated when the 2010 budget was established. Each of these funds have unencumbered fund balance to cover the amount requested. II. Issues -- A short outline of the major issues or areas that should be given particular attention. This hearing notice will be published on April 14 and 21, 2010 for the hearing to be held on April 27, 2010 at 10:30 a.m. in the Commissioners Chambers. III. Action -- What is the nature of the action the Board is being asked to take (discussion. approval of a contract, support for a grant, etc.). Approve the hearing notice. Reviewed By: "! ; / , . .f, _c:)(, .,1/ ebunty Admii'l,istrateF L; /7//,," Date