HomeMy WebLinkAboutM032210
District ~o. 1 Commissioner: Phil .Johnson
District No.2 Commissioner: David W. Sullivan
District No.3 Commissioner: .John Austin
Count)' Administrator: Philip rVlorle)
Clerk oCthe Board: Lorna Delancy
MINUTES
Week of March 22, 2010
Chairman David Sullivan called the meeting to order at the appointed time in the presence of
Commissioner John Austin and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following comments were made by citizens in
attendance at the meeting: a citizen commented on the proposed agreement with Van Aller Surveying
(Consent Agenda Item #1) to provide surveying services for the waste management facility boundary
fencing project and noted that the JefIerson Equestrian Association (JEA) is supposed to be paying for the
fcncing project according to a proposed agreement betwccn JEA and Jeflerson County; a citizen asked about
Public Infrastructure fund spending on City projccts and stated that there are many ways this funding could
be spent in the County; a citizen thanked the Commissioners for proceeding with the land transfer between
Jefferson County and the Department of Natural Resources; a citizen feels that the County needs to look at
energy efticiency and ways to make the Courthouse safe; a citizen reviewed the number of minutes various
individuals have spoken during the public comment period since 2008 to show that individuals are treated
fairly during the public comment period: a citizen commented that he attended a meeting of the Budget
Committee and noticed there is a disconnect between the Commissioners and other Elected Officials and
stafl; two citizens stated that there is no nexus or relevance between the issue of special access or privilege
during the public comment period and the number of minutes someone speaks during the public comment
period; a citizen stated that he believes citizens who contribute to the Commissioners' political campaigns
arc given special treatment during the public comment period.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Austin
moved to approve the consent agenda as presented. Commissioner Johnson seconded the motion which
carried by a unanimous vote,
1. AGREEMENT re: Surveying Services for Waste Management Facility Boundary Fencing Project;
Jefferson County Public Works; Van Aller Surveying
2. AGREEMENT re: Solid Waste Recycling Services Extension of Time; Jcflerson County Public
Works; Skookum Educational Programs
3. AGREEMENT (2) re: 2010 Lodging Tax Advisory Committee (LTAC) Hotel-Motel Grant
Funding; 1) Port Ludlow Chamber of Commerce; 2) Hadlock Days Association
4. AGREEMENT re: Legal Representation in Mental Health Cases for 2010; Stephen Greer, Esq,
5. AGREEMENT re: Facilitate Jefferson County Transition Network Meeting; Jefferson County
Public Health, Developmental Disabilities Division; Creative Employment Consultants (Kathy
Goldenberger)
6. AGREEMENT, Change Order No.4 re: Jeffeom 911 Radio System Improvements; Jefferson
County Jeff Com; Buchanan General Contracting Company
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Commissioners Meeting Minutes: Week of March 22,2010
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7, Digital Submittal Certification, Reports for 2009; Jefferson County Public Works; County Road
Administration Board
8, Advisory Board Resignation: Jeflerson County Parks and Recreation Advisory Board: Brian Miller,
District #2 Representative
9, Advisory Board Reappointment; Jeflerson County Library District Board of Trustees; Five (5) Year
Term Expires Aprill, 20l5; Marilyn Mitchell
10. Payment ofJefferson County V oueherslW arrants Dated March IS, 20] 0 Totaling $348,323,00 and
Dated March l6, 2010 Totaling $6,860.00
11. Payment of Jcfferson County AlP Warrants Done by Pa)Toll Dated March 6, 2010 Totaling
Sl23.75J.45
APPROVAL OF MINUTES: Commissioner Johnson moved to approve the minutes for the
Regular Meetings of February], 8, 16 and 22, and March 1 and 8, 2010, and Special Meetings of February
ll, and March], 20] 0 as presented. Commissioner Austin seconded the motion which carried by a
unanimous vote.
PROCLAMA TION re: Designating April 20IO as Child Abuse Prevention Month:
Chairman Sullivan read the proclamation designating April 20]0 as Child Abuse Prevention Month.
Commissioner Austin moved to approve the proclamation as presented, Commissioner Johnson seconded
the motion which carried by a unanimous vote,
COMMISSIONERS BRIEFING SESSION: Each Commissioner provided an update on
recent meetings they attended. August 3], 2010 is the target date lor having the "Chetzemoka" ferry in
service. In response to publie comments it was noted that: 1) the surveying services for the waste
management facility boundary fencing is being done to get into compliance with the solid waste handling
and operations permit. There is no agreement in plaee yet with Jefferson Equestrian Association (JEA) to
operate an equestrian events eenter, but if an agreement is approved that outlines JEA is responsible to pay
for fencing costs, then the County will seek reimbursement; and 2) The use of Pub lie Infrastructure funding
for City projects was supported by the County beeause it affeets the economy in Jefferson County and the
entire Olympie Peninsula.
HEARING re: Proposed E911 Emergency Locator Ordinance: Speeial Projects
Coordinator Jim Pearson explained that the emcrgency 911 addressing system has been in plaee for
approximately 20 years. The ehanges being proposed to the ordinance will not significantly change the
structure of the existing system, but important ehanges are being proposed to make loeating residences
easier for emergeney responders.
The ehanges include redueing the threshold for naming a road from 5 to 4 addresses which is typieal in rural
Counties. This means that onee the County receives an application for a fourth address along an unnamed
road, then that road must be named, Roads that are over 1,000 feet long will be named in the same manner
and addresses will be assigned by milepost.
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Commissioners Meeting Minutes: Week of Mareh 22, 20] 0
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The County is aware that there are existing unnamed roads which already exeeed those thresholds. In those
cases, if an emergeney responder or the County identifies a serious problem there is a provision in the
ordinance to make eorreetions and name an unnamed road or change the name of an existing road in the
absence of a new address applieation. The problems emergeney responders encounter with existing road
names is that there are similar road namcs in different areas. If it is determined that a road name needs to be
established or changed the first step is to notifY the property O\'vners along the road to give them the
opportunity to propose to name thc road on their own initiative. If property o\vners do not come forward on
their 0"11 initiative the provision in the ordinanee ean be followed, however, every effort "ill be made to
work with property owners, Ultimately, it is the property o"mers who are affeeted if emergency responders
are unable to loeate them.
The proposed ordinance has been posted on the County's website for the publie to review and proper notice
of this hearing has been made.
Chairman Sullivan opened the hearing for public testimony,
Tom Thierseh. Jefferson County thanked everyone who has worked on updating this ordinance whieh he
thinks is overdue, He has read it and thinks it is a good idea, He ean understand all the problems with
having multiple roads with the same name and all the confusion that can eause. He lives on a private road
so he appreeiates any efforts that can be made to help the emergency responders find him, He asked ifthere
is anything in the ordinance that addresses the signage on the street itself? It addresses the number signs, but
he did not see where it addresses the street signs, The sign on his priyate road is inadequate, but there is no
ordinance in effeet to force him to go to the other property owners to get a new strcet sign, He would like to
see that addressed in the ordinanee, Another question he has is about the new definition of a driveway. In
the proposed ordinanee a driveway is defined as an entrance which leads to one residence. He believes the
old definition allowed for entrance up to five residences. This change concerns him beeause his driveway is
a shared driveway. From the private road thc shared driveway extends 330' and then splits into two separate
resident entranees. His house is anothcr 300' jrom the split. He asked for clarification of the definition and
whether or not he will have to name the 330' seetion of shared driveway? He would appreciate it if that
eould be addressed also.
Alden Johnson. Port Ludlow asked how many streets are in jeopardy and how many addresses might be
affeeted as a result of this ordinance? Jim Pearson replied that it is difficult to answer beeause the naming of
a road is triggered by a fourth address application. For instanee, there may be many roads with three existing
addresses that "ill never get a fourth address. There also may bc existing roads that currently exeeed the
threshold "ith four or five addresses and yet another address may never be added to those roads. The
question of how many roads with similar names will be affected is probably better directed to the emergeney
responders who can answer which roads cause serious problems. Changing the names of roads which cause
problems for emergeney responders is allowed in the existing ordinance and in the new ordinance. The
intent of the new ordinanee is allow emergency responders to deal with situations that eause eonfusion.
Bill Miller. Port Townsend stated that every change we can make to allow emergency responders to identifY
where they have to go should bc eneouraged. lIe recognizes that they are not going to be able to find
everybody because a lot of people want to live remotely and have a post office box rather than a mailing
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Commissioners Meeting Minutes: Week of Mareh 22, 2010
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address where they reside, Not everyone ean be eovered, but he thinks the County is doing everything it can
to address issues that all the citizens have and for that he is thankful.
Tonv Hernandez. Jefferson Countv Sheriff and Jeff Com Interim Direetor stated that the SherifTs Oftiee and
Jeff Com are supportive of this ordinance which partners emergency responder agencies, Publie Works and
Jeff Com. Previously there were two sets of data: one kept at Public Works and one kept at JcflCom. This
ordinance allows Jeff Com to become the elearing house for the data so that the information is aeeurate and
eomplete. The ordinanee also provides a proeess for emergeney responders to be able to reeoncile the
different addresses and ditIerent street names throughout the County in order to become more efficient. In
answer to the public testimony regarding potential road name changes he thinks it will affeet approximately
20 roads based on his professional working experienee. There can be eonfusion about Maple Street; Is it
"Maple" in Port Ludlow or "Maple" in Port Hadlock? This creates an error rate for ncw responders and
dispatehers, The reeoneiliation with this ordinanee will reduce that error rate. He remembers working under
the previous Sheriff and stated that one morning he eame into the office and commented that he had heard a
call-for-service to Maple Street and he knew it was the Maple Street in Port Hadlock, but he passed a
Deputy going 80 miles an hour in the "Tong direction, This is a prime example of how this ordinance will
be bencfieial to reconeile the addresses so that it "ill make the citizens of Jefferson County safer.
Joe D' Amieo. Fort Diseoverv said that it looks like we are going to have a lot of roads to name, There are
about 32 miles of roads mapped out at Fort Discovery. He thinks it is a good idea to name the roads too, He
asked if there is a cost for making an applieation to name a road? There is a lot of forest land and he asked
if Pope Resourees is going to have to name their roads too? Jim Pearson explained that road name changes
are triggered by address applications. Ifthere are no residences or structures that need to be addressed along
forest land roads then they would not need to be named. Mr. D' Amico thanked him for that clarification.
Ed Wilkerson. Port Ludlow Fire Chief and President of East Jefferson Fire Chiefs Assoeiation stated that
the Fire Chiefs continued their diseussion on the E9Il ordinanee at a meeting in Mareh and at that time
voted to support the ordinance as "Titten, Ordinances are not always perfect. This one eertainly is not
perfect, but he wants to remind everyone of a eouple of things, First, he thanked Jim Pearson for the work he
did to make sure that the stakeholders and emergency serviee folks were involved in the proeess. Seeondly,
he stated that this has been talked about for five years or more. He thanked the previous Quilcene Fire Chief
Bob Wilson who recently pass away. Chief Wilson was the one individual who really pushed to try to move
this ordinance forward, Hopefully it "ill be enacted. As for the questions asked during public testimony he
said that he doesn't think the intent of the ordinanee is to have the County or Fire Districts go out and
identifY and rename problem areas. What it does do is give the Fire Districts the opportunity to notifY the
County and property owners of issues that need to be addressed for their own well being. Yes, there arc a
number of people who probably have homes or properties in Port Ludlow and they like the anonymity they
have. But, they also need to understand that emergeney responders have to be able to find thcm if they need
emergeney serviccs. If there is a fire blazing in the sky they ean usually find the location, but if someone has
had a heart attack which is a very time sensitive and time critieal event, any diffieulty finding a location ean
delay their response time. That is what this ordinanee is really all about.
County Administrator Philip Morley highlighted that in addition to addressing the operational eoncerns, the
ordinanee also establishes a common platform for a database, As the Sheriff indieated, Jeff Com is the
keeper ofthe final database, but we have also built in good sharing between Jeff Com and the County's GIS
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Commissioners Meeting Minutes: Week of March 22, 2010
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staff so that the information translates from the master data set at Jeff Com into our County-wide GIS system
which is made accessible to everybody.
Hearing no further eomments on the proposed E9I] Emergency Loeator Ordinance, Chairman Sullivan
closed the hearing.
Jim Pearson explained that the ordinanee does address street signs. Applieants proposing to name a private
road are responsible for the eost of the road name sign which is installed by the County to insure that it is put
in properly and can be seen by emergeney responders. The County does not maintain private road name
signs, however, if a sign is lost, damaged or stolen, the County will replaee it at the applicant's request and
expense. The County is rcsponsible for the cost and maintenanee of road name signs on pub lie roads,
He explaincd further that the definition of a driveway is a road that goes onto one piece of property and does
not leave that pieee of property. The idca was that the County did not want to have a proliferation of named
driveways which is why they were exempted from this ordinance. Again, it is the applieation for a fourth
address along an unnamed road which triggers the naming ofthe road.
Public Works staff will prepare the final draft of the ordinanee for consideration by the Board next week.
RECOMMENDA nON FOR BID A WARD re: Designation of the Official County
Newspaper: County Administrator Philip Morley and Clerk of the Board Lorna Delaney presented the
Board with a memo dated March 12, 2010 regarding the reeommendation for bid award to designate the
official County newspaper. Bids were reeeived from the Port Tovmsend - Jefferson County Leader and the
Peninsula Daily News. Lorna Delaney explained that the memo outlines the specific bid information that
was used to eompare the two bids. While the publieation frequeney of the Peninsula Daily Ncws is daily
(excluding Saturdays), the lead time for submitting notiees is 2:00 p.m" 3 business days prior to publieation,
The Leader is published once a week on Wednesdays and requires notices to be submitted by 3:00 p.m., 2
business days prior to publication whieh falls on Mondays and coordinates well with the Monday
Commissioner meetings where notiees are approved for publieation by the Board. The publication
frequency of the Peninsula Daily Kews is beneficial for non-legal notices and ads, but the majority of the
County's publieations are legal notices.
Philip Morley added that the calculations to convert the column inch widths into a eommon format show
that the Leader is less expensive than the Peninsula Daily News. He noted that the Leader also has a greater
circulation in Jeflerson County than the Peninsula Daily News. \Vhile the rates are up from last year, they
have fluetuated over the last five years and are not out of line tfom what has been previously presented.
Based on these comparisons it is recommended that the designation of the oftieial County newspaper be
awarded to the Leader.
Commissioner Austin moved to award the bid for the official County newspaper to the Port Townsend -
Jefferson County Leader. Commissioncr Johnson seconded the motion which carried by a unanimous vote.
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Commissioners Meeting Minutes: Week of March 22, 2010
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20IO BUDGET UPDATE: County Administrator Philip Morley reported that January and
February General Fund revenues were below projeetions as follows:
% below proieetions
4.5% - 7%
14%
10%
10%
Revenue Source
Sales Tax
Recording Fees
Licensing Fees
Real Estate Excise Tax (REET) (which eould result in having to pay
bond payments ffom the General Fund)
Additionally, revised timber revenue estimates from the State Department of Natural Resourees are pending
and private timber harvest tax revenues have recovered somewhat, but are still running low.
Objectives include keeping the 20]0 budget balaneed while trying to protect employees and retain public
services. The County will also proteet its capacity to operate in future years.
It is hoped that Mareh revenues will be strong, If not, we will have to work together to develop etleetive
ways to respond, Last year at this time the County faced a S 1 million budget shortfall. At that time all
County staff worked together suecessfi.llly. If neeessary, we can do it again with the following approach:
. Work >vith the County's branches of government and departments to tirm up revenue and
expenditure proj eetions
. Begin developing contingency plan in consultation with Elected Offieials and Department Directors
. Initiate discussions with unions
. By March 31, get updated sales tax and other revenues from the State
Determine if there is a General Fund revenue gap and set budget goals if neeessary
Work with Elected Officials and Department Directors on proposed plans
. Be prepared to implement any plan as early as May I
. Communieate \vith staff and the public: be proactive, coordinated and cohesive
He noted that it is too early to draw a conclusion that the County will need to take this approach, but the
Board should be aware that revenues are being watched closely to make sure that if necessary, this
administration is prepared to take this approaeh in eooperation with our colleah>ues.
COUNTY ADMINISTRA TOR'S BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Commissioners:
. Calendar coordination:
. Grant updates: Broadband BTOP and Google Broadband: and shared Resouree Conservation Manager
Miseellaneous items:
2010 budget ineluding updated timber revenue infomlation ffom the State Department
of Natural Resourees
Commissioner Johnson reported that the Olympie National Forest Resource Advisory
Committee (RAC) has now been formally appointed and can now alloeate Federal
Fiseal Year 2009 and 2010 Title WIll expenditures possibly including $125,000 Title
II funding tor a Quinault Road project (as mateh to $875,000 federal highway funds)
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Commissioners Meeting Minutes: Week of March 22, 2010
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NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at
3 :08 p.m. until the next regular Monday meeting at 9:00 a.m. or special meeting as properly notieed
pursuant to RCW 42.30.080. Commissioner Johnson seconded the motion whieh earried by a unanimous
vote.
MEETING ADltJURNED
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JEFFERSON COUNTY
BOARD OF,COMMISSIONERS
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Davrll ~u1fivan, Chair
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Phil Johns6n, ~Iember
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ATTEST:
Erin Lundgren, Deputy. ·
Clerk of the Board
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jeffbocc
HEARING RECORD
From: Luke Segues [Ibogues@gmail.com]
Sent Tuesday, March 09, 20102:21 PM
To: jeffbocc
Subject Public Comment, E911 Emergency Locator Ordinance
Dear Commissioners,
I've read the proposed E911 Emergency Locator Ordinance in full and urge you to support this ordinance. As a
former E911 dispatcher still employed in public safety service, I know the frustration that improper addressing
can cause. It is in the interest of public safety to enact this ordinance for the health of Jefferson County's
citizens, and to allow our emergency responders to better serve residents and visitors alike.
Lukas Bogues
Port Townsend
3/10/2010