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Home My WebLink AboutM041210 District '10. 1 Commissioner: Phil.Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: .John Anstin County Administrator: Philip 'vlorley Clerk of the Board: [corna Delaney MINUTES Week of April 12, 2010 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner John Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens in attendance at the meeting: a citizen feels that the narrative for the watershed resource stewardship grant from the EP A contains false information and is not designed to be a warm and friendly coaching unit, but rather is an assault on the property rights of everyone in Jefferson County; a citizen believes the Commissioners should have an attorney present during their meetings and he questioned a report in the newspaper that it would cost $200,000 for a single attorney to attend the meetings and he plans to submit public disclosure requests to get clarification; a citizen discussed unemployment rates and stated the Commissioners need to create jobs for individuals when unemployment funding runs out; a citizen discussed the EP A grant being proposed to help the Department of Community Development (DCD) and he asked why he was not contacted about how to fix the problems at DCD which he believes are the result of the laek of public trust; a eitizen stated that the Olympic Stewardship Foundation, Conservation District and Jefferson County Builders did not have input on the EP A grant and are not in support of it because it will only treat the symptoms of the dysfunctional DCD and will not solve the problem; a citizen stated that the concept ofthe Watershed Resource Center came from the Critical Areas Ordinance; a citizen commented on unemployment and the need for jobs in our area because there are no other options for people and moving is too expensive. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Austin moved to approve the consent agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. ORDINANCE NO. 01-0412-10 re: E91l Emergency Locator Ordinance 2. RESOLUTION NO. 09-10 re: HEARING NOTICE: 2010 l" Quarter Supplemental Budget Extension - Appropriations; Various County Departments; Hearing Scheduled for April 26, 2010 at 10:30 a.m. in the Commissioners Chambers 3. RESOLUTION NO. 10-10 re: Road Name Change from Emil Road to Borgeson Road 4. AGREEMENT re: Supply of Aggregate Products for Bituminous Surface Treatment (BST) Program; Jefferson County Public Works: Port Orchard Sand & Gravel Company Inc. 5. AGREEMENT rc: Waterline Improvements for Latecomers at the Transfer Station Main Waterline Extension at County Landfill Road; Jefferson County Publie Works; City of Port Townsend 6. AGREE~ENTS (2), Change Orders No. 5 and 6 re: Jeffcom 911 Radio System Improvements; Jefferson County Jeffcom; Buchanan General Contracting Company Page 1 Commissioners Meeting Minutes: Week of April 12, 2010 :::G'~,~'~;\ 'c' \'1 \ZS?;,/ 7. Advisory Board Appointments (2) re: Korth Pacific coast Marine Resources Committee (NPC MRC); Two (2) Year Terms Expiring April 12, 2012; Marjorie Dickson, Citizen at Large; and John Richmond, Citizen at Large 8. Payment of Jefferson County PaYTOll Warrants Dated AprilS, 2010 Totaling $813,632.26 and A/P Warrants Done by Payroll Dated AprilS, 2010 Totaling $2,413.65 and $651,719.80 COMMISSIONERS BRIEFING SESSION: The Commissioners and County Administrator reported on the following: Chairman Sullivan: . Reported that the change in Jefferson Transit service has improved service to the public without usmg more resources and he commended the Interim Transit Manager, Transit staff and the citizens advisory group for their efforts in finding ways to make it run more efficiently. Commissioner Austin: . Commented on the volunteer efforts of the Jefferson Equestrian Association (JEA) in developing County land that will be available to all citizens. Commissioner Johnson: . Noted that there are concerns about lost timber revenue on the land being proposed for the equestrian center, however, the timber harvest grmvth cycle is 120 years based on the soils and the rainfall in that area. . The Quimpcr Trails Association is looking to establish additional trails at their own expense located across the street from the proposed cquestrian center. County Administrator Philip Morley . Reported that he is continuing to finalize negotiations with the J efterson Equestrian Association (lEA) and it is expected that members of the JEA will attend a meeting next month to review a proposed operating and licensing agreement. . Urged citizens not to rely on what they read in the newspaper, but rather go to the source with their questions before submitting a series of public records requests which may potentially save a lot of time and paperwork. . Explained that the intent of the EP A Watershed Resource Management Grant is not to rcgulate, but rather to provide guidance as a voluntary option. . Commissioner Sullivan met with the City Mayor and a representative from the Port of Port Townsend on developing a shared economic development plan which will address eoncerns about the economy. . Governor Gregoire will be in Jefferson County on April 22, 2010 to recognize and thank the students at Blue Heron for their assistance with naming the ferry. There may be an opportunity for the Commissioners to meet with the Governor later that afternoon. . The next Community Input Workshop is scheduled for 7:00 p.m. on Monday, April 26, 2010 at the Marrowstone Island Garden Club. Page 2 Commissioners Meeting ~inutes: Week of April 12, 2010 ,~'\ I:~~~?a Y6cc:/ UPDA TE reo' Adopt-a-Park Program: Parks and Recreation Manager Vlatt Tyler gave an update on the Adopt-a-Park volunteer maintenance program which has becn in operation since November 2009 and provides maintenance for the following parks: Chimacum Park, Courthouse Park, East Beach Park, Gibbs Lake Park, Hicks Park, Indian Island Park, lrondale Beach Park, Lake Leland Day Use Park, Memorial Field, Korth Beach Park, Port Townsend Community Center Park, Quilcene Day Use Park, Lower Oak Bay Park and Riverside Park in Quilcene. The Adopt-a- Park program is one of many volunteer models that is used by the Parks and Reereation Department for maintenance and each model has a separate level of required maintenance and legal parameters. Other models include: Memorial Field Cooperative, Public/Private Partnerships (P3), Park Caretakers, and Friends of Parks and Recreation. In terms of programming there are volunteers who provide labor for coaching, the Ranger Run, open gym sports, cultural event sponsorship, Public/Private Partnership (P3) and Friends of Parks and Recreation. Memorial Field is an active use area so the work done there is time and safety critical. The Memorial Field Cooperative consists of staff fi'om Jetlerson County Parks and Recreation, Port Townsend School District, Richard Stapf Construction, Inc. and the general public which is invited to participate in the newly established "Friday Fix Up Program." This program runs from 1 :00 p.m. to 6:00 p.m. each Friday and is a way to bring in volunteers who want to contribute on a interim basis without committing for 1 or 2 ycars. Projects to be completed during this program include: securing the roof: pressure washing the facility, painting the restrooms and locker rooms, pulling weeds (no pesticides are used so weeds are pulled by hand), and painting and repairing the fence. The agreement with the School District and Stapf Construction is for a term of one year. It is uncertain how Memorial Field ",,'ill be funded to keep it open beyond this year. The other parks in the Adopt-a-Park program are used passively. There is day-to-day maintenance with some improvements. The agreements are more informal than the Memorial Field Cooperative and do not require specialized labor or significant supervision. The Public/Private Partnerships are typically created when county land is leased to non-profit agencies. Examples include partnerships with the Fair Board to operate the fairgrounds, Baseball Little Leagues to operate the baseball fields and Kiwanis to operate the Beausite Lake County Park. These partnerships serve a specific group or purpose and benefit the entire community. They provide both maintenance and program services and only require a low level of direct management. After reviev,'ing the pros and cons of the various programs, Matt Tyler explained that the total volunteer donation estimate for 2010 is 6,254 hours which equates to $125,080. That amount does not include volunteer donations received from Public/Private Partnerships, park caretakers or the Friends of Parks and Recreation. He noted that the Parks and Recreation Department is looking into raising private donations to re-opcn the free drop-in after-school program for youth at the Recreation Center. It costs approximately $15,277 to operate the program for three months. The fundraising deadline is August I, 20 I 0 and it is anticipated that Page 3 Commissioners Meeting Minutes: Week of April 12, 2010 6:'"'", 81jf\'\ \ ,,,-::::I I ~ the program can be re-opened by September 2, 20 lOin time for the new school year to begin. Donations are accepted through the Friends of Parks and Recreation which is in charge offundraising activities. There are donation cards located at many place around Port Townsend. Cash donations can be made as well as donations to provide professional maintenance services, supplies, or labor for "fix-up" projects. Letter of Thanks for Employment Service; Neil Harrington: Commissioner Austin moved to authorize Chairman Sullivan to send a letter to resigning employee Neil Harrington expressing appreciation for his years of exemplary service which he has provided to Jefferson County. Commissioner Johnson seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Commissioners: Schedule coordination . Regional Coordination and Shared Economic Development Strategy Housing Action Plan NetwordlCounty property inventory for affordable housing/PDA interestlCDBG application Watershed Resource Conservation Manager Grant . Miscellaneous Topics NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at 3:44 p.m. until the next regular Monday meeting at 9:00 a.m. or special meeting as properly noticed pursuant to RCW 42.30.080. Commissioner Johnson seconded the motion which carried by a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS :1(') ~.. / I / ,//;/ , k'~~~V~' David Sullivan, Chair ). SEAL: 'i(.~"" -~ L__ >~ . - .. : 1 .... ~;<%:';":i '., ", . .~~~J:,~ ATTEST'f' .~: '. , - "'" .If _) ")" V '-;.. . I ,.\ ... ~."(\"J'( "- Erin Lundgren, Daputy ., Clerk of the Board . 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