HomeMy WebLinkAbout011 10= c .-TY e055
4/Z& 110
JEFFERSON COUNTY
STATE OF WASHINGTON
IN THE MATTER OF AUTHORIZING } RESOLUTION NO. 11 -10
THE PURCHASE OF SUPPLIES & }
MATERIALS FOR THE JEFFCOM 911 }
RADIO SYSTEM IMPROVEMENTS }
WHEREAS, a 2007 bond issue has been provided to fund JeffCom 911 Radio System Improvements; and
WHEREAS, RCW 39.04.280 provides authorization for uniform exemptions to competitive bidding
requirements by municipalities when awarding contracts for public works and contracts for purchases when
"purchases are clearly and legitimately limited to a single source of supply; and
WHEREAS, the existing 60' radio tower on Maynard Peak was originally fabricated and provided by
ROHN Products LLC of Peoria, Illinois; and
WHEREAS, the microwave path survey for Maynard Peak shows the need for extending the existing 60'
radio tower by an additional 20' in order to have a line of sight over the tree line; and
WHEREAS, RHON Products LLC has provided an engineering analysis for extending the existing 60'
tower by an additional 20' and a price quote for providing the fabricated 20' tower extension;
NOW THEREFORE, BE IT HEREBY RESOLVED by the Jefferson County Commission as follows:
That in accordance with state law and in furtherance of the JeffCom 911 Radio System Improvements, the
purchase of the goods and services listed on the attached proposal be and hereby is authorized.
Dated this -OZ/ _day of , 2010
SEAL:
TV
TEST:
L���Xr
E c n; (rk oY Board
COUNTY 9F JEFFERSON
BOARDAF COMMISSIONERS
Davi W- Sullivan. Chair
n
ROHM Products LLC
6718 W. Plink Rd,
Products LLC Poona. a., 61656
319 697..4400
309 67' 2699 Ifax)
Date: 3118110
To; Andy RUschak/Sparling
Re: Rework material & 20' extension project #25678
Quote Scope:
Provide rework material & 20'tower eatemion:
Cost: S7,64100
Optional safety device with slider and knvm s: $403.00
Validity: This quotation valid for 20 days from date of issue.
Avtdlability: 4-5 weeks ARO
Teams:
1. Minimum Order $300.00
2. For orders less dran $2,000.00, we request the transaction be done using VISA (credit card).
3. For established accounts purchase orders are accepted. (Net 30 days.)
4. Please refer to the attached for additional terms and conditions.
Shipping: FOB Peoria, IL
Please mate: your order out to (at time of order):
ROHM Products, LLC
6718 W. Plank Rd.
Peoria, IL 61604
r, i
Joel Stone
Credit APplratm ROHN Products LLC
Fears and Condtiorx
Pace I of I
ROHN Products LLC Terms and Conditions Relating to All Sales
1. All quotation, proposals, prices, or other terms are made for acceptance within 30 days (after 30 days, prices in effect at time of shipment will apply) and shipment within 30 days
of purchase order date, unless otherwise stated. They are subject to change without notice, however. ROHN invites your request for an extension. They are also subject to Credit
and Marketing Department approval prior to acceptance. No other price protection is available.
2. Every effort will be made to maintain shipping schedules, either on ROHN equipment or via common carder. ROHN cannot be responsible for delays in shipping caused by state
or local agencies with regard to permits, routing, weather, detours, etc. All deliveries and schedules are contingent on availability of raw materials, fuel, and transportation. ROHN
will not be liable for damages on account of any delays or abnormalities caused in shipping due to causes beyond our reasonable control. ROHN reserves the right to make partial
shipments and to submit invoices accordingly.
3. Changes or modifications to orders can be made only by written agreement executed by all parties affected thereby, which agreement shall include any price modification.
4. ROHN's responsibility ceases upon delivery of all shipments to the carrier. The unloading of all shipments is the responsibility of the Buyer, not the canner or ROHN. Buyer is
warned against receipting for merchandises until careful inspection has been made. Any claim made against ROHN must be male within 90 days after receipt of merchandise. All
merchandise leaving ROHN's factory has been carefully inspected and ROHN does not assume responsibility for damages or shortages which occur in transit. Buyer must make all
claims and report all damages and losses to the delivering transportation company.
5. No federal, state, or local taxes are included in quoted prices. All quotations, proposals, prices, or other terms are subject to increase without notification by the amount of any
sales, excise, or other tax levied or charged to seller by any governmental agency and any such tax will be passed onto purchaser as a tax or as an addition to the selling price.
This also applies to all costs incurred due to local statutes or governmental regulations.
6. Orders are not subject to cancellation by Buyer except by written agreement with seller. Any order canceled, after any work has been done by ROHN, such as drawings,
production, etc., will have a cancellation charge, to be determined solely at the discretion of ROHN for whatever work has been performed with a minimum of 25% of the purchase
order price. If Buyer so chooses, he shall have the right to receive the material already perfom ad at time of cancellation at the quoted price. If an order is canceled before any work
has been done by ROHN, a $200 cancellation charge will apply.
7. Material received may not be returned by Buyer except by written agreement with seller. in all cases, permission must be secured from ROHN prior to the returning of any goods
for credit. All returned goods are subject to a minimum service charge of 25 %, plus all transportation charges, and are subject to inspection by ROHN. Returned goods will be
offered and paid for only upon proof of purchase (i.e. invoice no -) and credit will be issued against invoice value. ROHN reserves the sole right to determine amount of credit to be
issued on all goods returned for credit. Only standard, currently manufactured ROHN products may be considered for return and credit. Unsaleable products will be scrapped and
no credit will be received. If returned goods are determined to have no value and Buyer wishes them returned,
the Buyer will be charged return freight. Safety equipment, erection equipment, insulators, transformers, nuts and bolts are not returnable.
8. ROHN warrants the commercial items of its manufacture only, to be reasonably fit for the purpose for which they are manufactured and sold, provided, however, that this
warranty shall be effective only If purchaser instals all material according to ROHN's recommendations and specifications and that purchaser during the warranty period shall
regularly, not less than semiannually, inspect and property maintain all items. Any item found unfit faits purpose within 12 months from date
of delivery will be repaired or replaced free of charge, F.O.B. ROHN's plant. ROHN shall be immediately notified in writing of such unfitness. ROHN reserves the sole right to
determined any material is to be repaired or replaced free of charge or to be supplied at ROHN's standard prices. Such obligation shall be limited to parts returned for inspection,
property packed and expenses prepaid, and providing inspection shall satisfactorily indicate defects. The warranty herein made is in lieu of all other warranties and, except as
expressly stated herein, ROHN does not make and there are no warranties or obligations of any kind or nature whatsoever either expressed or implied including, but not restricted
to, warranty or obligations as to product, material, workmanship, or manufacture or as to the use of the items covered hereby. ROHN shall not under any circumstances be liable to
third persons for any
claims or damages including direct, special, indirect, or consequential damages for any reason. ROHN shall not under any circumstances be liable to third persons for any claims or
damages including direct, special, indirect, or consequential damages for any reason. The Buyer agrees to indemnify and to hold ROHN harmless fa, of, and from any loss, claims,
damages, expenses and attorneys fees, including but not limited to, any fines, penalties and corrective measures ROHN may sustain by reason of the Buyer's failure to comply with
said laws, rules, and regulations in connection with the performance of this sale. The above warranty applies only to items manufactured by ROHN. Items not manufactured by
ROHN are warranted and guaranteed only to the extent and in the manner warranted and guaranteed to ROHN by the manufacturer of such items and then only to the extent ROHN
is liable to enforce such warranty or guarantee. ROHN will assume no responsibility for the adequacy of any product 'd material is used which is not totally supplied by ROHN. The
above sets forth the only warranty made by ROHN in connection with items manufactured or sold by it, and any provisions in any proposals, specifications, advertising, or other
provisions hereof, are merely descriptive and are not to be construed as warranties made by ROHN. Ali warranties are void on drawings made by others, whether by a professional
engineer, sealed or not, that are not rechecked by ROHN and approved by ROHN. ROHN assumes no liability for the adequacy of the drawings or the product.
9. ROHN reserves the right to change or modify the product and construction of any product manufactured by ROHN and to substitute material equal to or superior to that originally
specified.
10. Buyer agrees not to disclose or make available to any third party processes, drawings, specifications, reports, photographs, data and other technical or proprietary information
relating to ROHN products without obtaining prior written consent of ROHN.
11. No proposal, order, quotation, or acceptance may be changed or varied by verbal agreement and all orders are accepted only under the provisions set forth herein.
12. Purchase orders and requests for quotations must be submitted in writing to ROHN. It is the responsibility of the Buyer or Buyer Representative to provide ROHN design loading
criteria (wind load, antenna bad, geotechnical information, etc.) based on site-specific data in accordance with ANSVEIA -222 (latest revision). This information must be verified by
others prior to installation.
13. If outside source inspection, assembly, etc. is required prior to shipment of an order, $50.00 per man hour (plus equipment time, if applicable) is chargeable, with $300.00 as a
minimum.
14. Any welding inspection required by Buyer or Buyer's specifications must be done at ROHN's plant prior to packing and shipment of material from ROHN's plant.
15. A minimum charge of $25.00 will be billed for special handling and preparation of material for air shipments.
16. ROHN reserves the right to apply all remittances and credit memos to the oldest outstanding balance in your account. No credits will be issued for any reason against a purchase
order whose billing is more than 90 days old. Buyer corrections or complaints must be made within this period of time.
17. Standard catalog prices do not include special drawings or product evaluations. If any are required, there will be a charge.
18. ROHN at all times reserves the right to take pictures of any or all of its products after installation for advertising purposes, except those which are under classified governmental
control.
19. The Buyer will be responsible far any extra charges incurred on prepaid shipments.
20. A service charge not to exceed 1 -1!2% per month or maximum allowable per State law will be billed on all accounts riot paid within 30 days of invoice date.
21. Minimum total net worth of merchandise which can be ordered is $100.00. Any orders placed for less will be billed at $100.00.
22. Any order manufactured and placed under a'hold order' for over five (5) days by the Buyer for any reason will be subject to $8.00 per day storage charge from the date of the
hold until the order is released for shipment.
23. All CIA requirements must be met with certified checks or money orders to insure prompt shipment.
24. All expenses incurred by ROHN during any collection effort shall be charged to the Buyer.
021500R2
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Sheriff Anthony Hernandez (by Larry Southwick, Project Manager)
2m
DATE: April jr, 2010
RE: JEFFCOM 9 -1 -1 Radio System Improvements Change Order Request No. 9 and
Resolution No.11 - t O authorizing the purchase of a 20' radio tower extension
STATEMENT OF ISSUE: Approval and execution of Change Order Request (COR) No. 9 in the amount of
$11,092.00 for Buchanan General Contracting Company (Contractor) to install a 20' tower extension at
Maynard Peak. Approval of Resolution No. 11 - 10 authorizing the purchase of a 20' tower extension at a
cost of $7,645.00 plus tax from ROHN Products LLC to be installed by the Contractor under COR No. 9.
ANALYSIS: On January 25, 2010, the Board of County Commissioners approved and executed a contract
with Buchanan General Contracting Company, P.O. Box 40069, Bellevue, WA 98015 for the construction of
the JeffCom 9 -1 -1 Radio System Improvement Project. Construction started at the South (Coyle) and Maynard
Peak sites on February 8. Work began at the Green Mountain site the first week of March.
COR No. 9 is for providing the labor, equipment, materials and supervision for the installation of a 20' tower
extension on top of the existing 60' radio tower at Maynard Peak. The microwave path survey shows that a 20'
extension is necessary to provide a clear line of site over the nearby tree line.
The original 60' radio tower at Maynard Peak was fabricated by RHON Products LLC of Peoria, IL and
installed by JeffCom predecessors. Any addition to the existing tower has to meet the engineering
requirements of and be compatible with the existing tower. RHON Products LLC has provided stamped
engineering analysis that the existing tower can accommodate the proposed 20' extension with some
modifications that they would provide. RHON Products LLC has provided the attached price quote of
$7,645.00 plus tax to provide rework material and a 20' tower extension to be installed by the Contractor.
RCW 39.04.280 provides authorization for uniform exemptions to competitive bidding requirements by
municipalities when awarding contracts for public works and contracts for purchases when "purchases are
clearly and legitimately limited to a single source of supply."
The proposal to extend the Maynard Peak tower by 20' was approved by the JeffCom Administrative Board at
its meeting on March 25, 2010,
Change Order Request No. 9 and Resolution No. k S ^ 10 are attached for your approval and execution.
FISCAL IMPACT: Funds will be provided by the JeffCom Enhancement Fund 121 which was funded by a
2007 bond issue. The total amount of the original contract with sales tax is $364,728.08. Change Order
Requests No. 1 through 8 increased the current approved cost to $388,706.08. COR No. 9 will add
$11,092.00. Purchase of the RHON tower extension will add $8,287.18 including tax to bring the new total to
$408,085.26. KIRO TV also has antennae on the existing tower and has verbally agreed to provide one third
of the funds for this 20' tower extension, after it is executed. Sufficient funds are available.
RECOMMENDATION: Move to approve and execute Change Order Request No. 9 to the JeffCom 911
Radio System Improvement Contract with Buchanan General Contracting Company. Move to approve and
execute Resolution No. i � - l0 authorizing the purchase of a 20' tower extension from ROHN Products LLC
at a cost of $7,645.00 plus tax to be installed by the Contractor under COR No. 9.
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Date