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Home My WebLink About012 10 JEFFERSON COUNTY STATE OF WASHINGTON ORDER: 2010 BUDGET } APPROPRIATIONSI EXTENSIONS } FOR VARIOUS COUNTY FUNDS } RESOLUTION NO. 12-10 WHEREAS, the Jefferson County Board of Commissioners did on the 12th day of April, 2010 declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 12th day of April, 2010, set a hearing on said emergency for the 26th day of April 2010, at the hour of 10:30 a,m, in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 3640,140 on April 14 and 21, 2010 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests. FUND# FUND NAME REVENUE EXPENSE SPECIAL REVENUE/CAPITALIENTERPRISElINTERNAL SERVICE FUNDS 108-000-010 WSU Extension' $ 3,000 $ 301-000-010 Construction & Renovation' 0 135-000-010 JC Drug Fund' 0 5,750 188,238 10,000 * There is enough unencum bered cash in this fund to cover the additional expenditure. "t&" APPROVED this '" .., , ',';' 6: day of April, 2010, '1 . II I,,'. ..... '" -...., c ' ,- .,,,....- ;. ~ " __I \ .,,; SEAI:.r::" '" ' " 'C> \ .I:-;i. ~,. " . \ . .. "';' , ",.'" t . , I':~..,~.#\..' '_' :::...J ._J," ~ ~. ~.. A l'TEST:' . ~ "',, ' , ' (; , 'I~ ,'" (I' f / '-- { (', ( ('-- ,. Erin t~nd'gre~ ,,":, Deputy Clerk of the Board '. JEFFERSON COUNTY BOARD~FC~~~~ONERS ~t~/l~ ' David sulliva~ 9'hairman /., .. ,I f " (ljl/[/',----- Phil Jo son, Member , TO BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 31, 2010 WSU JEFFERSON COUNTY EXTENSION DepartmenVFund Name 108000010 Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $3,000 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $3,000 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33831,00,0400 INTERDEPARTMENTAL AGREEMENT FOR $0 WRIA 17 PLANNING OUTREACH SERVICES $0 WITH JEFFERSON COUNTY WATER $0 QUALITY $3,000 $3,000 .'", <',U, i U'i <,U rotALR:EVENUE $0 $3,000 $3,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53111,31,0000 SUPPLIES / OPERATING EXPENSES $0 $650 $650 53111.41,0010 CONSULTANTS $2,050 $2,050 53111.44,0000 ADVERTISING $300 $300 $0 $0 I,' i,,'U, ,.,': "<,:' "'" ':TCltAt.EXReNDl'rU~E $0 $3,000 $3,000 Reason for Appropriation/Extension New Interdepartmental Agreement with Water Quality to develop an education and outreach strategy and explore options for new name, logo and mission statement for WRIA 17. Re~p, e/,: IY~bmitted, : ,4, ' / ',/ :I tZ?'~~-<-> ,Ja-.:.....I- '". , ... Elected OfficlallDepartment Head Signature ... TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 31, 2010 WSU JEFFERSON COUNTY EXTENSION Department/Fund Name 108000010 Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my current budget it appears Ihat the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $2,750 I [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [Xl Yes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 L:;t:iL:" ..': i..,...... ;:; ,.:i.."lU1AG~"'vl $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53112.10.0600 CLERK HIRE $0 $300 $300 53112.20.0000 BENEFITS $35 $35 53112,30,0000 SUPPLIES $740 $740 53112.41.0010 PROFESSIONAL SERVICES $600 $600 53112.43.0000 TRAVEL $75 $75 53112.49.0010 PRINTING $1,000 $1,000 ...':,: .":....:...,.,:,," ...'L.:.L..':LL:":.'....,. .", ",',.',', 10TALEXPENDITURS $0 $2,750 $2,750 Reason for Appropriation/Extension Private donation received from Protect Ludlow Bav Committee in September, 2005 (restricted funds) to be used in memory of Gummie Johnson to support Shore Steward activities, RespeSVully Suymitted, / ," ,.'...",<. .,,-T.' . "y.! -. ; ;c-1:.4~.",",r 'iVIA-' ~- ~- I Eleded Offi~ial/Department Head Signature ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: 04/06/2010 Central Services - Construction & Renovation Fund Department/Fund Name 301-000-010 Fund Number Commissioners: (check all that apply) lZl Please be advised that after a thorough examination of my current budget it appears that the amount allocated b insufllcient to pay necessary expenses of this department for this year. After a careful examination of all the e,:penditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in tbe amount $188,238.00 for this current year for the rcason(s) outlined below. o For funds other than Current Etpense -~ Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.( No____ o Please be advised that a revenue source (Le. gral1t~ I1Cl'\-' fee) has beel1 received by this department which was not included in the annual budget at the time it \....as prepared. Therefore, 1 request an emergency appropriation and budget extension in the amount of __ to include this new revenue in the budget this year a5 outlined below. BARS # Revenue Description Current Bud et Revision New Budget 50.00 50.00 $0.00 $(),OO $0.00 $0.00 $0,00 BARS # Expenditure Description 594,10,62 Buildings Courthouse Roof Stabilization Project Current Buduet $220.926.00 Revision :\ew Budget $220,926,00 $188,238.00 $409.164,00 $O,()O $0.00 $0.00 $0,00 5 I 88.238.00 $409,164,00 Reason for Appropriation/Extension The County Administrator approved the design and construction phase of the Courthouse Roof Renovation project aller the adoption or the 2010 budget. The additional expenditures \vill be covered by the fund balance. RespectflJlly submitte~ /' 'r___ I( /'-""Wl. S /' J" ',' .__ --fJ> Loring Be~ Fac-ilities Maintenance Foreman ~ TO: BOARD OF COUJ'.:TY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment Date: April?,2010 Jefferson County Sheriff Department/Fund Name 13600001 0 Fund Number Commissioners: (check all that apply) IZJ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, T find that my budget is short. Therefore. J request an emergency appropriation and budget extension in the amount $10,000.00 for this current year for the reason(s) outlined belm\!. lZI For funds other thalt Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? )' es.( ='fa o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which \vas not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Buduet $0.00 $0,00 $0.00 ~ $0.00 '... 7;,~".,i <. H) $0,00 $0.00 $0,00 BARS # Expenditure Description Current Bud et $10,000.00 Revision New Budget 52121.35.0010 EQUIPMENT GENERAL $10,000.00 510,000.00 520,000.00 $0,00 $0.00 $0.00 $0.00 S I 0,000.00 520,000.00 Reason for Appropriation/Extension The Sheriffs drug investigation fund allows us to pay for expenditures for more effective drug investigations that can not be accommodated within the General Fund. In 2009 we used this fund to purchase some high risk entry equipment and special protective gear for some of our personnel. We have ordered protective gear for the remainder of our personnel and find we underestimated the cost, which is S 17,000. In addition, in March, we were able to purchase a decommissioned ambulance for $5,000 that \vill replace our current 1978 incident response vchicle which is obsolete. This \..'as an unexpected, but welcome opportunity and was not budgeted for 20 I O. These two expenses will put us over our 20 I 0 budget, but \ve do have enough money in the fund reserve to cover them. As of3/31/20 I 0, the cash balance in this fund was 552,553.23. The $10,000 increase in our drug fund budget to 530,000.00 \...illleave $22,553 in cash reserves for future use. Respeclfully submit1;ed, -" - ..,,_....._?-,_.;_o.~- c I Tony S.1j'ernandez, Sheriff , ~ JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE FOR PROPOSED SUPPLEMENTAL BUDGET APPROPRIATIONS/EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS } } } } RESOLUTION NO. 09-10 WHEREAS, several County departments have made a request for supplemental budget appropriations/extensions for their 201 0 budget; and, WHEREAS, the increased spending in some requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2010, The following identified revenue and expenditure amounts are to be added to the various Funds Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed; FUND # FUND NAME REVENUE EXPENSE SPECIAL REVENUE/CAPITAUENTERPRISE/INTERNAL SERVICE FUNDS 108-000-010 WSU Extension. $ 3,000 $ 301-000-010 Construction & Renovation. 0 135-000-010 JC Drug Fund' 0 5,750 188,238 10.000 * There is enough unencumbered cash in this fund to cover the additional expenditure. NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that a public hearing be held on the said emergency appropriations/extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 26th day of April, 2010, at the hour of 10:30 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the appropriations/extensions for such alleged emergency. APPROVED this /) day of April, 2010. SEAL j 'of , \.;1.'-, ; ... ", J "- ',,' 4; ~-1t \"1 *..... '" .J} '" B. '" JEFFERSON COUNTYV' ...o::ONERS David ullivan, Chairman ') - ! j I --'f",^ jf : /! f ,"j ./ J' , " ,,'" I Ph" Jbhc:tt' . ~;" Memb" '* .. #'. ..:It \,'.. ... If oj. .: ATTEST; ..."..........-., --~-- . . , - . , ' " . '. i.( .l , \~ Erin Lundgren, Deputy Clerk of the Board 1 ST QUARTER, 2010 BUDGET EXTENSION April 26, 2010 Other Funds FUND # FUND NAME REVENUE EXPENSE SPECIAL REVENUElCAPITALfENTERPRISEfINTERNAL SERVICE FUNDS 10d-OQO-C10 VvSU Extersioll' S 3J)OC S 515C 301-GOO{llQ Cong~fUcllon & f~enova1lon' 0 168,238 135-OOG-{ll0 JC Drug <=unc' 0 10,000 , Thero is enough ul1i1r!C:\Jmbervd COI'liih in (his fund to covor the additior);l' lIx~ndjture-. 4/23/2010 1 4/23/2010 Fund 108 Cooperative Extension BARS R\Jvenue# t7~1~(~.~~_ - - o..scription INTt~OEF'.Q.RTMF"TAL AGREf..=MENT FOR ,WRIIo 17 PLAf\,"<ING OUTREACH'SER\';lC'=-S IWIT~i JEHrRSOI\ COUNTY WATER Q1JAl.I:.:-Y.---- --- --- TOTALREVEIiIUE ---e'iJ"DGET- CURRENT REVlSlOIII AMENDED " " $G $3.000 $30(;':: _~9. _ $::000 - :;;'.,Q90 TO~~~PENDITURE' BUDGET CWRRENT'REVISION- Ah'ENDEO $0 $650 $650 _g~ $~_05C $3\)0 :$"3OC $G $(} SO $.3,OCO' $3,300 BARSf"xpe."ld'ii;:;-;.e-i'- 531",3' .0000 5j'!~: 4-~_OOl-C S3;-1:--44,OOO(i Description !SUPPL IES f CPERA TlNG =XDENSES -+----------c-_nm__...______.m .-.. CONSUL lANTS __ _ _~D..~~RTISING "(",awn/orAp ropr.'atioI1/EXlem;ioll "lew Irrlerd'.'ll::a'tmenl,,1 Agree'nen: w,:n W31ter a'_alily to ~Iop "In e6<Jr.Al1en !lnd out~ach ~I'ategy ::J~d exp!C'>"e ootiD"" foc new ~31'l"!. lo;pand rnis5,c:r st~temoflt for WRIA 17 Fund 108 Cooperative Extension BARS RevE'!rlUe 11 Description BUDGET CURRENT ,REVISION AMEftjOEO $C $G sa SO ~'TotA^L R'E-vENU!: 5: $0 TClTALEXPENDIT~E BUOG'Ef'- CURRENT REVlSION AMENDED SO $3CQ 5300 . -"$3"'> "$30 5740 $740 s~6(6- $,@ $75 $75 $1,OCO $1.000 _~2l.- S2,750 $2750 rSARSExpendilllre* ~11210_0&JO '5:i"12_20_5()X)~ ,53112308000 :S31124T::S5f6--- :531124:].;:)000 ~5jF249:Jo1'J r:'~ Description l.9_~E'3ili-'f1[_ ;['l{;NEFTS $UPPLlFS --PROFfsS10NAL SC::::VIC'ES TRAVr -:i5RII';j'rIN(i'- Qe<l5orf<:lrA oro ria\io~iL:"111n'4Jr ::lriy~te ~"netio.n f~ervM 'rcmJ~".Ql~c:H-.!!.qmw Sal' Ccrrl""tt(>f,_ln So>ptember, 7~05 ireslrkrtoc tJoos) t\J bEl LSf!J in mW1:J'y or Gumn-'9 J::JhnsDn 10 s"pport S~ore Sleward i.lctiv't'es 2 Fund 301 Construction & Renovation tHRSlil,I"l'nll.. .~------ DNI~;)~~~~--~-'----- -(~un:;;;;; L. _, -+___~4g~~__ Il.",i'~,., [~--- J B..\RS"':'pcndilu", OeSt'r;pl'<tn Currml I fludg" "nl\)~6l>:J ~ll'--.";-;')~. 1\<";5ioo f'I"!~cl t --I J s.-;,;n ~,_'!t', $1,,:/ _~~t1'j_1 (,4 _ -- ,--~_-_~~i.;,t~ ~~_~Pfi{:15!r_ :,::C\'2', )} 51~~.:_1j;; " R,:~s:ln f"f \prm;:.r'ilTioll,'Lx\-C:1Sior. I.... C,n",,', \j,,,;'1'''' ~(('r _-'p;yo,,,,l ~t,. <k,,;_ 1m;: ,'pr.,tr-,.c\"m ph~", ,..- .h(- {'"",',h(n.,C >;:",,' i{,""'..~~;()n ""'H" ';'i" Ii.... ,.d,~ul;an " the 2ll'j <--J.J",c\ I'h~ :,~Ji,.:".,~"l ~'f'<:'.JL\""\-' "ii; tlt ~,'~"red h- Ihe t~:od ',)~b"",> Fund 135 Sheriff Drug Investigation ("'mil";'''' - --r ~'~J';:: j -J~'LMVL",.r -~,~-~".,! i r- 8>\RS ~ 11<"-''''''1' -1 , i-'.._,--, IL\Jts..t..p....'.,.urc -1- <,':~~;;~..,.~" t'.' ,",,,cO 51' 01 -:{;} ~JU lOU [l(l ~~O'I )(1'> ,f oo~ - -- __ $1'-,-)( I - -~':~:I ~IO~f)(Jl>h 51"llIX)(10 too"C;]<I [}~.,oriJHion !..;LSUl....:. " ~.__. ,_,~___#ALEX~~IiiITU~T.:-1 _ R"a,;.;.n 1'}r..\ornll'ri"li"'\I'Ic.~knsi'Jr1 lh~ 'Sh~,irl', ,1,,",, ;",.~"i~'tic" fund .11e",.-, H1-" p~y i',ce'p"ndilllCe> t.,,, ,w.:'~ d\,,~:iw .y~~ i lw";g~l;;m" t',1." C~'ll1"j h~ ac,f_."l111U;Mld ""hi" th~ U",'-:<<<ll'""d. i" c")fN W~ '~,ed \h's t""d 1" P..Lx;,,,,e ""f'~ Mi~L I ,,_, <~lf} ~q,;i:)"'~r,: ,,,d '1'......,'"1 pn-."",;"'; g~ar ((or <omc "l nllr 1''''""--,,,-1 \~c- h,,,,,' ",dud r"'tcc!j'.e ~l"~f rc'" ,~~ r~"'~i,,d.'r p;' _"Jt !'~'M"-n"el Jnd IinJ w, Lltxlcl'Os!im"\cd (I", M,j, w',;~h i, '17,ft''';. I~ ad~''',-.r,_ in ,-"\,-",h. ".~ we" able to purcha.'~ "d"C\~"'r:-,j"oc'n"d .1n,bllla'",~ r<" $5.rlOC thai ",ii' "~rb"c ""r c'....cep' l<i~~ :,',,;d,'n< "-"'r"~')C ,d,jd,- ,~hi~h" W,,,,,k;,lC. ';hh "halo u"",'r~"'t,,,j, t>u.t "-"k""," opporiulli::- "nd ,.,..., nnll'u..Jgcoa>c l:'" :';,1 I;'. n,,,;< ,_,,~ ~,<~en;c', .....ill 1"3' '" ("'0'- ~m "01(' j,,,~.o,e,. ~ur ';ve ,1.-, lla\l: cnoLJ",} "'''11<')' i.,\hLt,,,f",,~n-~"'C'''','r,h,,m A, Q' _;..:i I:~'" 1 <1_ tb~ ,.~,I, I,,,,.n~c '" II..,. I,,"d "':C~ ~5'. ,,< ~ willle"," f.'~5-'~ 11 "d, x<cr,'c" 1m i'J1Urc U,. Tk$j(,;';');::~"'N'" -'",,,dlll!\fc,,,!bu""Clto<;_l[)."(~'t('1 4/23/2010 3 Questions? 4/23/2010 4 JEFFERSON COUNTY BOARD OF COMMISSIONERS Regular Agenda Item FOR THE WEEK OF; April 26. 20 I 0 I. Description -- A brief description of the agenda item. Public Hearing to review the appropriation/extension requests for the first quarter of 20 I 0 due to corrections in revenues from grants, receipt of unanticipated revenues, and/or unanticipated expenditures. II. Issues -- A short outline of the major issues or areas that should be given particular attention. The following departments have requested budget appropriations/extensions. FUND# FUND NAME REVENUE EXPENSE SPECIAL REVENUE/CAPITALlENTERPRISElINTERNAL SERVICE FUNDS 108-000-010 WSU Extension' $ 3,000 $ 301-000-010 Construction & Renovation* 0 135-000-010 JC Drug Fund* 0 5,750 188,238 10,000 ,.. There is enough unencum bered cash in this fund to cover the additional expendibJre. J\'otice of this hearing was properly published. III. Action-- What is the nature of the action the Board is being asked to take (discussion, approval ora contract, support for a grant, etc.). Take public comment on the proposed 20] 0 budget appropriations, and consider approving a resolution to adopt these budget changes. Reviewcd By: ~"7 / _n / .. ./ I "~unty A /) /~7 /~ ~v ---' c/6z-ltp istrator Date