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HomeMy WebLinkAboutca3_050310 Consent Agenda JEFFERSON COUNTY PUBLIC HEALTH 615 Sheridan Street · Port Townsend · Washington · 98368 www.jeffersoncountypublichealth.org March 18, 2010 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: DATE: Neil Harrington, Water Quality Program Manager Ap~1 L 2&) 2..010 SUBJECT: Agenda Item - Contract Agreement with Washington State University Jefferson County Extension (WSU) for WRIA 17 Planning Unit; January 1, 2010 - June 30, 2010; $3,000 STATEMENT OF ISSUE: Jefferson County Public Health, Water Quality Division, is requesting Board approval of the Contract Agreement with Washington State University Jefferson County Extension (WSU) for WRIA 17 Planning Unit; January 1, 2010 - June 30, 2010; $3,000 ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: WRIA Planning Unit will continue to use Department of Ecology Water Quality, Phase 4 Implementation funding to focus on public education. WSU will reconvene with WRIA 17 Education Subcommittee to develop an education and outreach strategy. The Committee will examine other organizations, including puget Sound Partnership, Hood Canal Watershed Education Network, the Hood Canal coordinating Council and other local WRIAs and will design a strategy to complement and leverage the activities of those organizations. The Education Committee will also develop a draft budget for implementing optional strategies in years to follow. The Committee will also explore options, considering of a new name, logo and mission statement. FISCAL IMPACT /COST BENEFIT ANALYSIS: This contract is funded by Watershed Planning Grant No. G0700097 from the Department of Ecology. COMMUNITY HEALTH DEVELOPMENTAL DISABILITIES MAIN: (360) 385-9400 FAX: (360) 385-9401 PUBLIC HEALTH ALWAYS WORKING FOR A SAFER AND HEALTHIER COMMUNITY ENVIRONMENTAL HEALTH WATER QUALITY MAIN: (360) 385-9444 FAX: (360) 379-4487 Consent Agenda RECOMMENDATION: JCPH management request approval of the Interlocal Agreement with Contract Agreement with Washington State University Jefferson County Extension (WSU) for WRIA 17 Planning Unit; January 1, 2010- June 30, 2010; $3,000 'Ih;; 0 Date (Routed to all Public Health Managers) CONTRACT AGREEMENT Between Washington State University Extension And Jefferson County THIS AGREEMENT is entered into between the County of Jefferson a municipal corporation, hereinafter referred to as "the County", and Washington State University Extension, (WSU), hereinafter referred to as "the Contractor", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Contractor is retained by the County to perform education and outreach services in connection with the WRIA 17 Planning Unit. 2. Scope of Services. Contractor agrees to perform the services, identified on Exhibit A, Statement of Work, attached hereto, including the provision of all labor, materials, equipment, and supplies. 3. Time for Performance. This Agreement shall commence on January 1,2010 and continues through June 30, 2010 unless terminated as provided herein. The agreement may be extended beyond June 30, 2010 upon mutual written consent of the County and the Contractor. 4. Payment. The Contractor shall be paid by the County for completed work and for services rendered under this agreement as follows: a. Payment for the work provided by Contractor shall not exceed $3,000 without express written modification of the agreement signed by the County. b. The Contractor may submit vouchers to the County once per month during the progress of the work for work completed to date. Such vouchers will be checked by the County, and upon approval thereof, payment will be made to the Contractor in the amount approved. c. Final payment of any balance due the Contractor of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work under this agreement and its acceptance by the County . d. Payment as provided in this section shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work. e. The Contractor's records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state for a period of six (6) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Contractor in connection with the services rendered under this agreement shall be the property of the County whether the project for which they are made is executed or not. The Contractor shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Contractor's endeavors. 6. Compliance with laws. Contractor shall, in performing the services contemplated by this agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this agreement. 7. Indemnification. Contractor shall indemnify, defend and hold harmless the County, its officers, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Contractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Contractor. 8. Insurance. The Contractor shall obtain and keep in force during the terms of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to RCW 48.05: a. Worker's compensation and employer's liability insurance as required by the State of Washington. b. Commercial Automobile Liability Insurance providing bodily injury and property damage liability coverage for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $300,000 each occurrence. 9. Independent Contractor. The Contractor and the County agree that the Contractor is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Contractor, or any employee of Contractor. 10. Discrimination Prohibited. The Contractor, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 11. Assignment and Subcontracting. The Contractor shall not sublet or assign any of the services covered by this agreement without the express written consent of the County. 12. Termination. a. The County reserves the right to terminate this agreement at any time by giving ten (14) days written notice to the Contractor. b. In the event of the death ofa member, partner or officer of the Contractor, or any of its supervisory personnel assigned to the project, the surviving members of the Contractor hereby agree to complete the work under the terms of this agreement, if requested to do so by the County. This section shall not be a bar to re- negotiations of this agreement between surviving members of the Contractor and the County, if the County so chooses. 13. Integrated Agreement. This Agreement together with attachments or addenda, represents the entire and integrated agreement between the County and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both County and Contractor. DATED this day of ,2010. By David Sullivan, Chair Jefferson Board of County Commissioners ,\ ..~..,.... '''''1 as to form CL.." . , ~A..".J ~..., 4.lq/ltJ QU~ fYvf .'_ ~,i2on Co. Prosecutor's c., - By0%~ ./ /J Con~or ...~ Washington State University Extension Attested: Erin Lundgren, Clerk of the Board Attachment A: Statement of Work Task 1: Develop an Education and Outreach Strate2V Working with the Planning Unit's facilitator, WSU will reconvene the WRIA 17 Education Subcommittee to develop an education and outreach strategy. As part ofthis task, the Education Committee will investigate the current and planned activities of other organizations, including the Puget Sound Partnership, Hood Canal Watershed Education Network, other local WRIAs (16 and 18), and the Hood Canal Coordinating Council. The WRIA 17 Education and Outreach Strategy will be designed to complement and leverage the activities of other groups while achieving the Planning Unit's education and outreach goals. The Education Committee will also develop a draft budget for implementing optional strategies in subsequent years. The Education Committee will present the draft strategies and budget options to the Planning Unit by May 2010, and incorporate any Planning Unit edits into the final strategy. Deliverable(s): Final WRIA 17 Comprehensive Education and Outreach Strategy and budget estimates. Due Date: June 30, 2010 Costs FY 10: $1,200 (Contracted Services) Task 2: Develop a New Plannine: Unit "Brand" Working with the guidance of the Steering Committee, the Education Committee will explore options with respect to the development of a new name, logo and mission statement for the current Planning Unit. The Education Committee will recommend options for the development of these to the Planning Unit for their decision and approval by February 2010. Options may include contracted, professional services; locally generated suggestions (e.g. a school-based "contest"); or other approaches. Deliverable(s): A "Logo", Mission Statement and new name for the WRIA 17 Planning Unit. Due Date: June 30, 2010 Cost FY 10: $1,800