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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Sheriff Anthony Hernandez
DATE: May 10,2010
RE: Approval of Change Order Request No.3 for Southwick Enterprises
STATEMENT OF ISSUE: Approve Change Order Request (COR) No.3 to the professional services
contract for Southwick Enterprises for the JeffCom 911 Radio System Improvements Project. This
COR No.3 was approved by the Jefl:t:om Administrative Board at its meeting on April 27, 2010.
ANALYSIS: Southwick Enterprises (Larry Southwick) was hired in August 2009 to assist the Jefl:t:om
911 Director in managing the Radio System Improvements Project The original contract was not to
exceed $10,000 due to the undetermined scope of work. In November 2009, Change Order Request No.
1 was approved further defining the scope of work and aclrling $15,000 to the total contract. On January
25,2010, Change Order Request No.2 was approved adding to the scope of work, $16,500 to the total
authorized amount and three more months to the contract period. COR No.3 will amend the scope of
work, add another four months to the contract period and authorize an additional $18,750. The total
project when complete will be in excess of $2.5 million.
Southwick bas managed the overall project through the first phase of the construction of the facilities at
three radio sites. Yet to be accomplished are the negotiations, design and permitting of a fourth radio site
with a 180' tower at the City water reservoir. Southwick is involved along with the construction
manJlgement:linn and two other design consultants. After the construction is complete at four sites,
another vendor/contractor will provide and install a microwave radio system. And after that microwave
system is in place, yet another vendor/contractor will provide and install a simulcast radio litstem. _ ~
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FISCAL IMPACT: Funds will be provided by the J"e:f'ft:om Enhancement Fund 121 which was funded
by a 2007 bond issue. The initial contract was for $10,000, COR No.1 added $15,000, and COR No.2
added $16,500 for a total not to exceed $41,500. COR No.3 will authorize an additional $18,750 for a
new total of $60,250 and extend the contract four more months for a total of sixteen months.
RECOMMENDATION: Approve Change Order Request No.3 with Southwick Enterprises for the
JefiCom 911 Radio System Improvements.
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57 3/10
Date
CHANGE ORDER REQUEST No.3
Schedule A -General Scope of Work and Time of Performance
Puroose and Initial Scone of Work
The purpose of this Agreement is for the Consultant to provide direct assistance and support to the Director
of ffiFFCOM 9-1-1 in the mRnllgement and lldmini..uation of multiple contracts to assure the timely
completion (lfthe JEFFCOM 9-1-1 Radio System Upgrade Project within the project budget
Consultant will review all project-related files in the JEFFCOM 9-1-1 office and gather only the level of
information needed to swnmarize and prepare mllnllgement reports or tools for use through the remllinder
of the project. Consultant may need to request additional information from the other two contractors.
Consultant will take the lead. with the Director's approval, in initiating commlmications and/or conducting
meetings with the other two contractors. Consultant will provide assistance and support in the form of
reports or materials as needed in preparation for meetings with the Board and/or the Contractors.
Consultant will attend all meetings related to the project and provide a meeting report unless not in
attendance. Consultant will document all work performed.
The current phase of work is design of the site improvements by PB Telecom and the electrical, electronic
and radio equipment by Sparling. In the near future, plans and specifications will need to be completed and
the County will need to advertise for bids for construction of the facilities. Then the construction phase will
need to be monitored through the final completion. Consultant will review and monitor these phases of
work to .assist the Director but will not be directly responsible because all of this work is within the scope
of the other two contractors.
Subseauent Scone of Work
After completion of the initial review of all the files and communications with the other contractors,
Consultant will swnmarize the project status and prepare a more specific scope of work for the remllining
period of the contract. Consultant will also periodically submit brief reports that will review work
completed and work anticipated in the near and extended future.
Chlln..e Order Request No.1 to Scone of Work
1. Consultant will lead the preparation of the Contract Docwnents and Specifications. This includes writing
the bid and contract forms, assembling the completed package with specifications and drawings from the
civil engineering consultant, coordination of the advertisement for bids and posting on the Builders
Exchange of Washington web site for potential bidders' access and use. Consultant will assist in the
opening of bids, preparation of bid tab, evaluation of bids and recommendation for award of contract.
Estimated time = 50 hours.
2. Consultant will lead the purchase process for monopoles, equipment shelters and generators from the
State and GSA contracts. EstimAtP.tl time = 10 hours.
3. Consultant prepared a report regarding trees that interfered with the Morgan Hill microwave path,
participated in the pre-application meeting, and subsequent decision to move forward with the City water
tank: site. EstimAtM time = 5 hours.
4. Consultant will take lead role in support of ffiFFCOM 9-1-1 in coordination of the work of the other
consultants and provide support throughout the remainder of the project. EstimAtM time = 20 hours per
month = 140 hours.
Chane:e Order Request No.2 to Scope of Work
5. Authorize the increased work under Item I above from 50 hours to 120 hours for the unanticipated level
of effort to develop the bid documents, manage the bidding process, approval and execution of the general
construction contract.
6. Authorize extra work in the amount of25 hours to develop project construction cost estimates.
7. Authorize an increase in Item 2 above from 10 hours to 45 hours to manage the process for purchasing
equipment for the existing three sites plus the City water tank site that has yet to be determined.
8. Authorize 50 estimated hours for the additional work to assist with the negotiation with Verizon and T
Mobile, site development planning and construction of the City water tank facilities.
9. Extend Item 4 above for an additional two months at 20 hours per month.
Total additional hours authorized by COR No.2 = 220 hours.
Cllluu.e Order Request No.3 to Scope of Work
10. Authorize an increase of work under Items I and 5 from 120 hours to 160 hours total (+ 40 hours) to
work with Sparling to develop the Request for Proposals (RFP) for the Simulcast Radio System; process
the RFP through advertisement. evaluation and selection of the Contractor; process the contract through
approval and execution; and contract management though the life of the project.
II. Authorize an increase of work under Items 4 and 9 from 180 hours to 280 hours total (five added
months at 20 hours per month = + 100 hours) to extend the project period to November 30, 2010 which
includes the microwave and simulcast radio systems contracts.
12. Authorize an increase of work under Item 6 from 25 hours to 70 hours total ( + 45 hours) for time
already expended on construction cost estimM""I and extend the monthly updates of financial reports
through the rest of the contract period.
13. Authorize an increase of work under Item 8 from 50 hours to 100 hours total (+ 50 hours) for all work
related to development of the City site including assisting negotiation of leases with up to three parties,
depending on the option selected.
14. Authorize extra work related to the potential lease of space on the City site tower for Radio KPTZ for a
total of + 15 hours, of which rYe already expended 5 hours.
Total additional hours authorized by COR No.3 = 250 hours.
Time of Performance
The project is scheduled to be completed no Iater than .A.pril3G, 2GlQ July 31, 2GHI (COR Ne 2) November
30,2010. This Agreement is relative to the performance and completion of two or more other contmcts and
will be completed when they are finished. JEFFCOM 9-1-1 must expressly ratify as "work performed
pursuant to this Contract" (or "WPP'ITCj any work the Consultant performs after- ....Jlfil3G, 2GII} July 31,
2GIG (-COR Ne 2) November 30, 2010. Consultant will initiate the process of obtaining ratification for post
.A.Jlfil39, 2GI9 July 31, 2919 (COR Ne 2) November 30, 2010 WPP'ITC by forwarding a detailed invoice
and requesting payment pursuant to this contract for such work and expenses. JEFFCOM 9-1-1 will ratify
the post ....pril39, 291G July 31, 2GI9 (COR Ne 2) November 30, 2010 WPPTIC as having been done
pursuant to this Contract by paying the invoice in a manner consistent with the standard Jefferson County
accounts payable process.
Schedule B - Compensation
The (original) budget for this Agreement is Ten Thousand Dollars ($10,000.00). Consultant will invoice
JEFFCOM 9-1-1 at Consultant's standard hourly billing rate of $75 per hour plus external expenses for an
amount not to exceed $10,000.00. The hourly billing rate includes direct labor costs, overhead costs, and
direct expense costs, including materials, supplies, equipment, costs for travel, reproduction costs and
telephone, facsimile and computer use incurred during the billing period. External expenses, such as
outside printing or ferry fares, will be charged at actual expense.
The Consultant is expected to submit invoices on a monthly basis unless otherwise indicated in this
Agreement. JEFFCOM 9-1-1 will process invoices in the standard Jefferson County accounts payable
process in a timely manner.
Chan...e Order Request No.1 to Scoue of Work (approved November 2.2009)
An esnmAtM additional Fifteen Thousand Dollars ($15,000.00) will be required to complete the scope of
work identified in this Change Order Request No. 1 and is hereby added to the total authorized
compensation bringing the total project authorization to $25,000.
Chanee Order Request No.2 to Scope of Work (approved Janna", 25. 2010)
An estimAt",d additional Sixteen Thousand Five Hundred Dollars ($16,500.00) will be required to
complete the scope of work identified in this Change Order Request No.2 and is hereby added to the total
authorized compensation bringing the total project authorization to $41,500.
Chan...e Order ReQuest No.3 to Scoue of Work (proposed)
An estimated additional Eighteen Thousand Seven Hundred Fifty Dollars ($18,750.00) will be required
to complete the scope of work identified in this Change Order Request No. 3 and is hereby added to the
total authorized compensation bringing the total project authorization to $60,250.
Executed by the Contractor May L 2010
S;UN.....hL.iL E:-1\f'T'YLP/Z..,!.~
Contractor
By. d~~
SEAL:
COUNTY OF JEFFERSON
BOARD OF COMMISSIONERS
David W. Sullivan, Chair
Phil Johnson, Member
John Austin, Member
ATI'EST:
Erin Lundgren,
Deputy Clerk of the Board
/;Dro.'~1 as to form o:~~':
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Asp:eement for Professional Services
TInS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") between JEFFERSON
COUNTY 9-1-1, a JeffeISon County. Wasbington.local gov<>.unnent department ("JEFFCOM 9-1-1") and
Southwick Enterprises, a Sole Proprietorship (the "Consultant"). is CJ1teted into effective this 10"t1looy of
August. 2009.
. WITNESSETH, ffIat the Parties agree as follows:
1. Scooe of Service to be P<afuwtOO bv Consul1lmt. The pUJ.l"'se of this Agreement and scope of
services are as defined in Sehednle A. aUached hereto and by this reft:rence made a part of this Agreement
(the "Work").
2. Tnne ofPl>tfuLLUllllce. The Consuliant is to immediately ()u...II.ence pexformance in a mmtnP.1'
r.nn.n..tP.trt with this Agreement. The Consultant shall complete all of the Worlc identified in Sclt~llle A
aUached hereto and by this xef.....,.,,;e made a part of this Agreement (the "WodC'), subject to the time
requirements setforlhherein, or no JaterthanApril30. 2010, whichever occurs first
3. Q>nmet1!llltilJIl. JEFFCOM 9-1-1 will pay the Consultant for actual services provided as
speci{'ied in Schedule B attached hereto and by this wf<a.aJ.ce made a part of this Agreement
4. Direction and ControL The Parlies agree 1hat Consultant will pexform the services under this
AgreP.mP.nt as an independent COJISlIltant and not as an agent. employee. or servant of JEFFCOM 9-1-1.
The Parlies agree 1hatthe Con",,1tmrr is not entitled to any employment benefits or righls enjoyed by
employees of the JEFFCOM 9-1-1. Consultant ~1flcally has the right to direct and control Consultant's
own activities in providing the agreed services in accordance with the specifications set out in this
Agtee,!llent
5. Worlc ProductIOwnen:hip, The Consultant's work product shall be provided to JEFFCOM 9-
I-I in both written and, to the extent feasible, Wwpatible electronic form. All Iel""ts, all forms of
electronic media, data and ~~ produced in the perfonnance of this work shall become the plU!""-ty
of JEFFCOM 9-1-1. The reports, data and documentation produced by the Consultant in }lQ.folUllng this
Agreement shall be for JEFFCOM 9-1-1 and its member agencies exclusive use only. Consultant makes no
,epIC8E"\1Df1ons or wliu.autles to any person or entity other than JEFFCOM 9-1-1 and its member agencies
regarding its work under this Agreement. . No person or entity other than JEFFCOM 9-1-1 and its member
agencies may rely upon Consultants work under this Agreement.
6. ChaDIm!l, No changes or additions shall be made in this ~I"ent except as agreed to by
both Parlies and ~roed to writing and executed with the same fonnalities as are required for the exa>ution
oftbis Agreement. In the event 1hat JEFFCOM 9-1-1 requires Cc,m.mlfant to perfoJ.Jn or have pcafutmed
any activiTies outside of the Geneml Scope of Worlc for which ~l_ would charge a fee or expenses
in excess of the Compensation set forth in Section 3 above. CoJ1!9llfmrt shall identify such additional fee or
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expenses in advance and the Parties shall execute an addP.t1dum to this Agreement prior to Consultant
commencing the additional activities.
7. JEFFCOM 9-1-1 Review/Aumuval. Upon submittal of any report or other information
required by the scope of services to be perlOrmed. JEFFCOM 9-1-1 may, following review by JEFFCOM
9-1-1, accept such work or reject it, or request such nvvlification or additions as it d..""".. appropriate.
Payment for such work will not be made until the work is accepted by JEFFCOM 9-1-1. If said work is not
accepted due to requested mndifiNltions or additions to the dnr.nment, dJ.....ing set or other delivem.ble;
"Mi1inual services shall be reqUested by the Consultant and afpiUyal by JEFFCOM 9-1-1 in writing.
Upon receipt of the Change Order Request (COR), Consultant shall dellver the final product
8. Access to BqoksI.Records. JEFFCOM 9-1-1 may, at rea<I()11Ahle times, inspect the books and
records of the Consultant re1Atb1g to perfommnce of this AgI:Pftt1flJ1f The CcmslJlWU shall keep all records
required by this contract for seven years after tertninAfion of this Agreement for audit purposes.
9. Indemnification I Hold JJannl"",. Consultant sba1l defend, inrlemniijr and hold JEFFCOM 9-
1-1, its officers, officiaJs, employees and vol\.u.ttt;.;;rs hmmless from any and all clAims, injuries, dmnAges,
losses or suits inclurli1lg attnmey fees, ...........d by or from the negligent ac1s, errors or omissions of the
Consultant in ,.,.".futlWlIlCe of this AgreemflJlf Consul1mlt shall not be obl;gntM to defend, mdemniiy and
hold JEFFCOM 9-1-1, its officers, officiaJs, emplOyees and volunteers hmmless for itYuries and Mmllges
~ by the negligence ofJEFFCOM 9-1-1.
10. Insurance RCl]ui.r.WI.l1CI11s. The C(\mDltfmtt shall procure and mAintmn for the dumtion of the
Agreement, insurance ~ "tAim" for itYuries to persons or dmnllgtl to pluJ:A'lly which may arise from or
in conn.ection with the performance of the work hereunder by the Consultant.
A. Automobile Liability insurance with limits no less than $1,000,000 combined single
1imit per accident for bodily injury and p.ropoaly Mmllge
B. Verification of Coverage. Consul1mlt shall furnish JEFFCOM 9-1-1 with original
certificates and a copy of the amendatory endorsem""'s, including but not :ne<A.SSllrUy limited to the
additional insured endorsement, evidencing the iIJsnmn...e requirements of the Consultant before
commencement ofth~ work
11. C'.ompHomce with Laws. The Con!IJtlhmt shall comply with all applicable -federal, state and
local1aws, rules, and regulations in performing this contract.
12.. Term.on.
A. If the Consul1mlt bJ:psw.h"" any of its obligations hereunder, and fails to cure the same
within five days of ..ritku notice to do so by JEFFCOM 9-1-1, JEFFCOM 9-1-1 may I.,....in_ this
Agreement, in which case JEFFCOM 9-1-1 sba1l pay the Consul1mlt only for the cosIB of services
accepted by JEFFCOM 9-1-1, in \1CCOI'li with the ""hPrln1e con1>>ined in Schedule B.
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B. Consultant may terminAte this ~ without further obligation or liability to
JEFFCOM 9-1-1 in the event of any material breach of any of JEFFCOM 9-1-1 obligations under
this Agreement which Le.....i"" uncured afrer tbirty.(30) days written notice to do so by Consultant.
C.
herein.
Tl'""in..tion shall not affect the rights of the parties under any other paragraph
13. Use of sub-consu11ants or ..<Kti011P.AQ The Co",...Ifm1t shall not sublet or assign any of its
rights. duties, or ob1igations covered by this ~ ~ut the prior "A}A....s written consent of
JEFFCOM 9-1-1. Such agreement shall not be unreasonably withheld.
14. Conflicts Butn........ )o_.hn1~,I" and Text Should any conflicts exist b.:f.......... any attached
exhibit or schedule and the text of this Agreement. the text shall prevaiL
15. Govm'nin.. Law and Venue. This agreement shall be governed by the laws of 1he State of
Washington and any 1awsuit regarding tbis contract must be brought in Jefferson County, W.."hington.
16. ~ev Fees. In the event that either party to tbis Agreement initiates legal proceetffl1gl> to
enfon:e any rights or adjudicate any dispute mimng under this Agreement, each party shall bear its own
lega1 costs.
17. Severabilitv. Should any cIause,. plmlse, l'<"~.f~,'\Al or pamgraph oftbis agreeJnet11: be declared
invalid or void, 1he remaining provisions of this Agreement shall remain in full force and effilct.
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Do JJmnl~, Director oK' -/0 -I) 1
Southwick Enterprises
~. P 6'
Larry wick. Owner "
Approved.as to form
An..u'$'7"IV ~d}
Date 1
JEFFCOM 9-1-1 Attorney
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Schedule A -General Scope of Work and Time of Performance
;Pw.uu8e and Initial8cQpe ofWorlc.
The purpose of1his Agreement is for the Om<mlpmt to provide direct ~.mmt'.P. and support to 1he Director
of JEFFCOM 9-1-1 in 1he management and Admini!<tmtion of mu1Iiple contracts to assure 1he timely
completion of1he JEFFCOM 9-1-1 Radio System Upgrade Project within the project budget.
Consultant will review all project-reIated files in the JEFFCOM 9-1-1 office and gather only 1he level of
infunnllf10n needed to "..........rize and JH<>!fW'6 IIl8IlllgeIDllI L<>p<1Ibl or tools for use through 1he remainder
of 1he project. Consultant may need to request additional information from 1he other two confractors.
Consultant will1ake 1he lead. with 1he DirootoJ. 's approval, in initiating COllllilwllcations .andlor conducting
lIlf'P.1i1lg.<> with the other two "".uh....1u18. Consultant will provide 1I1"'i<lfant,:e and support in 1he form of
reporIB or materials as needed in pl<>!fWution for m~ with 1he Board and/or 1he Contractors.
C.(l11lmlflmt will attend all meetings related to 1he project and provide a meeting report unless not in
attendance. Consultant will docun'tenf all wmX perfonned.
The current phase ofwmX is design of the site iInpro'\'~..~"" by PB Telecom and the electrical, electronic
and radio equipment by Sparling In the near :future. plaJls and specifications will need to be completed and
the County will need to advertise for bids for constmction of 1he faci.liIies. Then the constmction phase will
need to be mo.IJ.mued through the final completion. Consultant will review and monitor these phases of
work to assist the Director but will not be directly responsible becan"" all of this work is within the scope
of the other two confractors.
Subseauent Scone of Work
After completion of 1he initial review of all the files and <'L'tnmllmications with the other contractors,
Consultant will ::mmmari7.e the project status and JH..p&e a more specific scope of wmX for the remaining
period of the contmct. Consultant will also periodically submit brief Lepuds that will review work
completed and worlc. anticipated in the near and ext<'!l1tf...n future.
T1D1e of Performance
The project is scheduled to be completed no later than April 30. 2010. This Agreement is relative to the
performance and completion of two or more other contracts and will be completed when they are fini"h...n
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Schedule B - Comnensation
> iI.
The budget for this Agreement is Ten Thousand Dollars (510,000.00). Consultant will invoice JEFFCOM
9-1-1 at ConsuItant's stmJdmd hourly billing rate of $75 per hour plus eJl::temal expenses for an amount not
to exceed 510,000.00. The hourly billing rate includes direct 1abor costs. overt-If costs, and direct expense
costs. including mHtP.rlalll, supplies. equipment. costs for travel. reproduction costs and telephone, :w~mile
and computer use incurred during the billing period. External expenses. such as outside I" illli..g or :furry
fares. will be charged at actDal expense.
The Consultant is expected to submit invoices on a monthly_basis unless otherwise indicated in this
Agreement. JEFFCOM 9-1-1 will process invoices in the standard JeffeISOn County accounts payable
process in a timely manner.
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CHANGE ORDER REQUEST No.1
Schedule A -General Scope of Work. and Time ofPerfonnJlnce
Pumose and Initial ~ofWork. . . . .
Th6 pulpuSe oftbis Agreement is fur the Cn"<1111tJint to provide direct .....n<lflmr.P. and support to the Director
of JEFFCOM 9-1-1 in the management and Adminktnrtinn of nm1tiple ~ to IlSSlJl'e the timely
completion of the JEFFCOM 9-1-1 Radio System Upgrade Projectwitbin the project budget.
Consultant will review allpmjeet-re1ate4 files- in the JBFFCOM 9-1-1 office aml.gatller.ODly the level of
;.Ji ~ ....moo ~ to ".....nd.. iY.e and pepan3nu1TK\aement '''J!UL~ or 100ls fur use tb..uugh the...",,,inller
of the project. Consull-t may need to NqUeIlt additional iufl..4..tiAll from the. other. two contrao\:OrS;
QmlmlfAnt will1ake the lead. with the Dh.,.;M's approval. in initiating oanuw....i...m'JDS and/or conducting
~ with. the otIJ.eF.two COBtI.'ae1DIlL ('~.will pw.ide.~-and ~in the-ibJm-o{
reports or nJAtP.riAl.. as neOOecl in P'''l......tkm for m..,.4:..gl1 with the Board and/or the Omlnu,lurs.
ConsuImnt will attend all m~ related to- the project and provide a meeting report unless not in
Aftmtd.....-.e, CoJu:vltJmt will ~ all wmk ~H'''~.
Th6........u1 phase ofwork is design of the site impI~ by PB Te1eeom. aad the e1~ eh:dwt.tic
and radio eq..:.r,"ienf by SpRrll11g In the near fUture,. plans and spt'Qiflwtiwls will need to be completed and
the County will need to adveEtise fur bids fur C()IIlI1roolion of the fAcilities. Then the COJJllfmCtion phase will
need fD be ,.,....:I.~ed through the final completion. Consultant will review and mnn1tor 1hese ph...... of
work. to assist the Di",dor but will not be dhdy responsible J.-.m_ all oftbis worK. is witbin the scope
of the o1hertwo .....&...4..."1.
Subseauent Sco\le of Work
After completion of the initial review of all the files and cc,..........lnmi"".. w:ilh the other ~1orS.
Cnmmlnmt will ....~~.;,.., the projeet status and 1:'4_<: a 1IlOm specific sc:ope of wmk fur the J:P.l'laining
period of the eo..o1..- ('.nn<ft11fAnt will also ~ClR1ly lIlIhtqjt brief .gputllo that will teView wmk
cnmp~ and worlt~lipa1oo in the near and~ fi1tme.
g;.~0i'tIer ~~ 1 tltSeeDe efWork
Cn...",lfAnt will1ead the pI~""dm of the 0".1.-<< Jlo,;.....d.llo and Spt.,:fi<""lj....... 'Ibis inn''''''''' wrlting
the bid and contnK:t funn<l, -hlDlg the ~ ~ with S!JCCifi.,.,1IDn'l and dmwiugs from the
civil -roo.t.og CQmU1lfRot. eow..l:..mdm of the adverti-.1Mt for bids and JKIM:'oa on the Builders
R~~ of WashiBgton web site D ~ ~' agcess and 1ISe. CoosuItant will assist in the
op.-.I':'1g of bids. P.......mon of bid tab. OVRIUAtitm of bidS and lWOJllfliU~ for award of (l&nd....t
Jl~j.....bl time = SO hours.
Consultant will lead the pmdmse .1'"0-- ibr mouopo1es. "'lui~ ..\~ and g........dtwll Hom.the Slate
and OSA......a....As. "&1:...RIed time = 10 hours.
~ ~j'IIk'oXl a ~.~ trees that :..tt..f.".,d with the Morgan Hill mimowave path,
partiClI"'~~ m the pm-applMWOD ~ and subsequent decision to move fUuv,..d with the City water
tank site. R..si.....t.... time = 5 hours.
Cnmm11R1\t will1ake lead role in soppott of JEFFCOM 9-1-1 in coo.di.lllfinn of the wmk of the other.
cnmmltmm. and provide ~ tlu:oughoot the rermrindP.r of the project. F.sdl.......... time = 20 hours per
month = 140 hours.
Time ofPerfuuWU1ce
The project is scheduled to be c;ornpleted no later than April 30, 2010. This A~ is relative to the
perfuanance and completion of two or more other con1rlrDIs and will be completed when they are iint"hP.d
JEFFCOM 9-1-1 must expressly ratify as "work performed pursuant to this Contmct" (or "WPP'ITCj any
work the Cnn<mltsmt I""fudllS aft<< April 30, 2010. cm--\tJmt will initiate the }'1....ASS of obmimng
ratification for post April 30. 2010 WPP'ITC by forwarding a detailed invoice and requesting J:IIlYIIlCIIt
purllIIllIIt w this cnnfrRnt fur such work and -I"",.ou;!I JEFFCOM 9-1-1 will ratify the post Apri130, 2010
WPP'ITC as having been done ~ to this Contract by paying the invoice in a manner con~- with
the ~J.4&allVJl. County accounts payable }'1""""""
Schedule B - Compensa6on
The budget for this Agreement is TeD ThOUll8Dd DoIIan (510.000.00). Consultant will invoice JBFFCOM
9-1-1 at ~11Jmf's ..tJmdmdhoudy hnting rate of$75 per hour plus 9"'."....1 "l!'I""'''''''' for an .......w,ttnot
to e&~ $10,000.00. The hourly "'11ing rate includes dhect labor costs, overhP.Ad cosfB, and dhect ""'IoMlI8
cosfB, inc1nding tn-.iab!, $IIpplies, "'l":1'" ~, costs for travel. roprodueIion costs and telephone., fluwimn.,
and COlJ"q.1hr use h.....u...d dnring the billing period. F.YfP.rmII expenses, such as outside plllitiug or feny
fiJres, will be ebar8ed at actual ""'r--.
The Coft-ltsmt is .....peeled to submit invokes on a monthly basis unless otherwise indicated in 1hill
A~ JEFFCOM 9-1-1 will J!1~ invoices in the ptpndmd MT~ County ~w1b payable
.t!,oo.;oo in a timely mmm~.
CJi....-Order~-~ ftct Same 6{W-
An o'$Ii."..."" additionalFif'to..aa Tho'" nd DoIIan (S15.8ODJIt) will be 1~..u...d to 00UIJ'1- the scope of
W01k idP.mffied in this Change- Older. R~ No. 1 aD4 is hereby added tD the total authorized
compt'<f>-'i.....1rirtgl11g the to1al poject H..ll..o :ZH'i.m to $25,000.
Approved:
JEFFCOM9-1-1
~~
Date: I Nh..e'~
Approved as to Form:
C()~OW: ~'Of.20)Oq
JeffeIson County Prosecutor'~
SouthwickEuna~
'elk, Owner
Date: 0 ~ r Z,:;, 'ZOo,!
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CHANGE ORDER REOUEST No.2
Schedule A -General Scope of Work and Time of Performance
Puroose and Initial ScoDe of Work
The purpose of this Agreement is for the Consultant to provide direct assi"""""" and support to the Director
of JEFFCOM 9-1-1 in the management and admini!dlation of multiple contracts to assure the timely
completion of the JEFFCOM 9-1-1 Radio System Upgrade Project within the project budget.
Consultant will review all project-related files in the JEFFCOM 9-1-1 office and gather only the level of
information needed to ..",..".a. 17.6 and prepare m""'lgement reports or tools for use through the If'IJ1Rind,,,.
of the project. Consultant may need to request additional information from the other two contractors.
Consultant will take the lead, with the D.b:ector's approval. in ;,.itiafing COJIDnlmi<:<rtions and/or conducting
mP.P.tlngl' with the other two con1:J:a(:tors. Consultant will provide a..n"""""" and support in the form of
repotfs or matAriaJ" as moeded in preparation for mf!P.fillg." with the Bomd and/or the ContractOJ:s.
Consultant will attend all meetings related to the project and provide a meeting report unless not in
attendance. Consultant will document all work performed.
The ctlIm1t phase of WOJk is design of the site improvements by PB Telecom and the electrical. electronic
and radio equipment by Sparling. In the near filtw:e. plans and specifications will need to be completed and
the County will need to advertise for bids for construction of the 1Bcilities. Then the construction phase will
need to be monitored through the final completion. Consultant will review and monitor these phases of
WOJk to assist the Director but will not be din:ctly responsible OOcIn'"'' all of this work is within the scope
of the other two contractors.
Subseauent Scope of Work
After completion of the initial review of all the files and commnni.....nons with the other contJ:actoIll,
Consultant will summarize the project status and JJ1<>poue a more specific scope of work for the remHining
period of the CODtract. Consultant will also periodically snhmit brief Iepwts that will review work
completed and work anticipated in the near and ~J1ded future.
Cha- Order Reauest No. 1 to Seolle of Work
1. Consultant will lead the JJ1<>palution of the CoJ1tl...:t. ])oonmcnts and Specifications. This includes writing
the bid and contract forms, awombling the completed paclrllge with specifications and drawings from the
civil engineering consultant. coordination of the adverti.:ement for bids and posting on the Builders
Excbange of Wa'lhington web site for potential bidders' access and use. Consultant will assist in the
openi'llg of bids, P1<>J?81ation of bid tab, evaluation of bids and l\a;O....lh..m.mon for awatd of contract.
&'ltiml\ted time = SO hours.
2. Consultant will lead the purehase prot.-. for monopoles, equipment shelters and generators from the
State and GSA contracts. &'ltirmrtP.d time.. 10 hours.
3. Consultant l'(~pou..d a report regarding trees that int<>Ife....d with the Morgan mn microwave path,
participated in the pre-appliadion meeting, and subsequent decision to move fo1Ward with the Ci1;y water
tank site. EmimRtP.(l time = 5 hours.
4. Consultant will take lead role in support of JEFFCOM 9-1-1 in coordination of the work of the other
consultants and provide support throughout the remainder of the project. EstimRtP.(l time = 20 hours per
month = 140 hours.
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Ch........ Order Reauest No.:2 to Scone of Work
5. Authorize the increased work under Item 1 above from 50 hours to 120 hours for the lln"ntieipated level
of effort to develop the bid documents, m""'lge the bidding process, approval and execution of the geneml
construction contract.
6. Authorize extra work in the amount of25 hours to develop project construction cost evnn,rn."
7. Authorize an increase in Item 2 above irom 10 hours to 45 hours to manage the process for purchasing
equipment for the existing three sites plus the City water tank site that has yet to be determined.
8. Authorize SO P.dimRtP(! hours for the additional work to assist with the negotiation with Verizon and T
Mobile. site development plmming and construction of the City water tank facilities.
9. Extend Item 4 above for an additional two months at 20 hours per month.
Total additional hours authorized by COR No.2 = 220 hours.
Time ofPerfunnanee
The project is scheduled to be completed no later than .-\pril39; 2010 July 31, 2010 (COR No 2). This
Agreement is relative to the performance and completion of two or more other contracts and will be
completed when they are fin;"lWI, JEFFCOM 9-1-1 must expressly IlItify as "work petfunned pursuant to
this ContIact" (or "WPPTIC") any work the Consultant performs after ....pril ]0, 20111 July 31, 2010 (COR
No 2). eoo,,"1_ will initlwe the ~ of ohtAini11g ratification for post f'..pRl39; 2019 July 31,2010
(COR No 2) WPPTIC by forwatding a detailed invoice and requ~ng payment pursuant to this contract
for such work and expenses. JEFFCOM 9-1-1 will ratifY the post ....priI]O, 20UI July 31, 2010 (COR No
2) WPP'ITC as having been done pursuant to this ContIact by paying the invoice in a mmmer co..,.j~
with the !thmrlmd Jefferson County accounts payable process.
Schedule B - Compensation
The (original) budget for this Agreement is Ten ThoUlllDd DoDars (510,000.00). Consultant will invoice
JEFFCOM 9-1-1 at Qm'l1lltant's !lhmdmd hourly billing rate of $75 per hour plus external expenses for an.
amount not to exceed $] 0,000.00. The hourly billing rate includes direct labor costs, overhead costs, and
direct expense costs, including materials, supplies, "'luil"nd1t. costs for travel. reproduction costs and
telephone, fH~m;re and computer use incurred during the billing period. Extemal expenses. such as
outside printing or feny fares. will be charged at actual. expense.
The Consultant is o;AJ""o1ed to submit invoices on a monthly basis unless otherwise indimted in this
Agreement. JEFFCOM 9-1-1 will process invoices in the standard Jefferson County accounts payable
process in a timely mll1lnP.1',
0........ Order Reauest No.1 to Scone of Work
An esnmAfP.tj addilional Fifteen TholU8Dd DoDars ($15,000.00) will be required to complete the scope of
work identified in this Change Order Request No. 1 and is hereby added to the total arrt.borized
compellSati.on bringing the total project authorization to $25,000.
C1I.n.... Ordq Reauest No. :2 to Scone of Work
An ClOfimSltP.d additional Sixteen Thousand Five Hundred Dollus (516.5(10.00) will be required to
complete the scope of work iderrtified in this Change Order Request No.2 and is hereby added to the total
authorized compensation bringing the total project authorization to $41,500.
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Contractor
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