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HomeMy WebLinkAboutM042610 District No. 1 Commissioner: Phll Johnson District No.2 Commissioner: David W. Snllivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Lorna Delaney MINUTES Week of April 26, 2010 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phil Johnson and Commissioner John Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens in attendance at the meeting: a citizen submitted and read a list of questions relating to the proposed Shoreline Master Program (SMP); a citizen stated there will be many legal challenges to the SMP and urged everyone to submit their comments on the SMP to the State Department of Ecology by the May 11th deadline; a citizen suggested that the Commissioners expand and continue the community meetings which are being held in various areas throughout the County; a citizen stated there is no need for the establishment of the Watershed Stewardship Resource Center proposal since the County already has many other educational resources; another citizen expressed concern that there was no media present at the State Department of Ecology Hearing on the SMP and he added that there will be many appeals of the SMP that will go before a Hearing Examiner at the County's expense; a citizen believes the County will go bankrupt defending itself against the many appeals of the SMP and he thinks the Watershed Stewardship Resource Center proposal is evidence that the County is for sale as long as anyone can get a grant to start a program; a citizen read an excerpt from writings by Chief Sealth and he stated that the words about how the earth is connected to humankind is why we have the SMP and other regulations on land; a citizen asked the Commissioners to enforce the fire code rules during their meetings and he also asked if the County has a procedure for responding to citizen comments?; and a citizen stated that property owners should be allowed to "tend their own garden" as the Lord intended and not be reliant on the regulations and mandates of the gove=ent. APPROV ALAND ADOPTION OF THE CONSENT AGENDA: Commissioner Austin moved to delete item #6 approve the balance of the consent agenda as presented. Commissioner Johnson seconded the motion which carried by a nnAnimous vote. 1. RESOLUTION NO. 11-10 re: Authorizing the Purchase of Supplies and Materials for the Jeffcom 911 Radio System Improvements; Jefferson County Jeffcom; RHON Products LLC; 2. AGREEMENT, Change Order No.9 re: Jeffcom 911 Radio System Improvements; Jefferson County Jeffcom; Buchanan General Contracting Company 3. AGREEMENT re: Community Development Block Grant (CDBG) Funding to Provide Public Services in 2010 to Low-Moderate Income Persons within Jefferson and Clallam Counties through Olympic Community Action Programs; Washington State Department of Commerce 4. AGREEMENTre: Oak Bay Road Repairs, County Project Number XO-1813; Six-Year Transportation Improvement Program; Jefferson County Public Works; J Bar D Construction, Inc. 5. AGREEMENT, Interlocal re: Cooperative Purchasing for Various Supplies, Materials, Equipment and Services; Jefferson County Public Works; Kitsap County Page 1 Commissioners Meeting Minutes: Week of April 26, 2010 ~. \~, ~ . 6. DELETED: AGREEMENT re: Annual Revaluation Software; Jefferson County Treasurer, True Automation (Approved later in Minutes) 7. Payment of Jefferson County VoucherslWarrants Dated April 19, 2010 Totaling $571,013.68 8. Paymeut of Jefferson County Payroll Warrants Dated Apri120, 2010 and AlP Warrants Done by Payroll Dated April 6, 2010 Totaling $110,001.36 and Dated Apri120, 2010 Totaling $16,482.68 COMMISSIONERS BRIEFING SESSION: After the following reports were given by the Commissioners and County Administrator, Department of Community Development staff responded to the Board's questions regarding the Shoreline Master Program (SMP). Commissioner Austin: . Reviewed new Jefferson Transit bus routes which offer convenient transportation from the Courthouse to uptown and downtown Port Townsend as well as to the park and ride facility. Commissioner Johnson: . Met with City Council-member Catherine Robinson to review the Transit Manager agreement which is moving forward. Commissioner Sullivan: . The City, County and Port are continuing to work together on an economic plan. County Administrator Morley: . May 11, 2010 is the deadline for submitting comments to the State Department of Ecology regarding the SMP. AGREEMENT re: Annual Revaluation Softwarefor the Jefferson County Treasurer's and Assessor's Offices; True Automation: (Item #6 on the Consent Agenda) Treasurer Judi Morris explained that sales tax was not included in the agreement presented to the Board. With the addition of sales tax the amount of the agreement will increase by approximately $17,000. That increase puts the agreement beyond the County's budgeting capacity, however, after further review of the agreemeut it was realized that there was no distribution of the hardware costs so all the hardware costs were associated with the Treasurer's portion of the agreement. In reality, some of those costs should be associated with the Assessor's portion of the agreement and therefore she has requested True Automation correct the agreement so the hardware is associated with the appropriate department. Making this change will enable to costs to be covered with available funds in 2010. She has also asked them to include sales tax in the agreement. It is hoped that True Automation will be able to make these changes within the next couple of hours so she can bring it back to the Board this afternoon for consideration. Later in the afternoon: Treasurer Judi Morris reported that the agreement has been revised by True Automation as previously discussed. Commissioner Austin moved to approve the agreement as revised. Commissioner Johnson seconded the motion which carried by a nnAnimous vote. PROCLAMATION re: May 2010 as Older Americans Month: Chairman Sullivan read the proclamation designating May 2010 as "Older Americans Month." Commissioner Johnson moved to approve the proclamation as presented. Commissioner Austin seconded the motion which carried by a lln~nimous vote. Page 2 Commissioners Meetin~ Minutes: Week of April 26, 2010 HEARING re: 2010 First Quarter Budget Appropriations/Extensions for Various County Funds: Philip Morley presented copies of the individual requests submitted and gave an explanation of why funding requests are being made for the following funds: WSU Extension, Construction and Renovation, and Jefferson County SheriffDmg Investigation. Chairman Sullivan opened the hearing for public testimony. Joe D'Amico. Fort Discovery stated that he supports the appropriation for the drug investigation fund for the Sheriff's department. It is a vital resource for our community. He sees in the documentation that they have a 1978 response vehicle which he feels is disconcerting. Anything the Board can find to give to the Sheriff's department will be appreciated. Equipment is critical. Tack gear, helmets, gas masks, elbow and knee pads, and bullet resistant vests are really important so they can come home to their families at night. Training is another important aspect for which they need a budget. This is just a little bit of money to help them come home safe. Tom Thiersch. Jefferson County stated that before the Board approves the resolution they may want to fix a typo in the first paragraph from "Sate" to "State." The thing that concerns him is that this is being declared as an emergency appropriation. The Commissioners declared that an emergency exists and so forth. This is not an emergency. Isn't there some other word that could be used other than the alarmist word "emergency." He does not know if the County is allowed to change the wording under State law, but perhaps the term "unanticipated" could be used in its place. Maybe the County is required to declare it an emergency in order to make it happen, but, it is just one of those weird things. The other more substantive question is one of process and timing. In particular the Sheriff's request for funding. The supporting documentation states "We have ordered protective gear ..." and "... we were able to purchase ...", yet there is no approved budget resolution. In other words, this is a situation of spending the money before the expenditure has been approved. He doesn't have any objection to these expenditures, per se, but he does have an objection to the process not being followed. You don't spend money that is unapproved. This is very much in line with what happened at the Visitors Center when $4,500 was spent repairing the damaged fencing. In that case the money was spent long before the budget extension was even heard of, much less approved. Let's get the process straight. Follow the procedures and let's do it in a businesslike and orderly fashion so the public has some notice of how their money is going to be spent before it is actually spent. Mike Belenski. Jefferson County stated that the cover sheet for this agenda item states "Take public comment on the proposed 2010 budget appropriations, and consider approving a resolution to adopt these budget changes." He pointed out that the money for these appropriations has already been spent so this public hearing is just show. The Board has already made the determination that it is going to spend the money. He finds it iuteresting that in these times of tough economic situations that the Board is going to approve spending $3,000 for WSU Cooperative Extension so it can develop an outreach program and explore options for a new logo for WRIA 17. He asked if it is really necessary to spend that kind of money on a new logo? He asked if the Board thinks it is an appropriate expenditure during a time when the County is laying off employees at DCD and cutting back Courthouse hours? He questioned how the County has money to spend on a new logo? Page 3 Commissioners Meeting Minutes: Week of April 26, 2010 ~,. , -~ , Chairman Sullivan responded that those activities are funded through a grant from the State Department of Ecology. Mike Belenski stated that nowhere in the documentation does it say that it is grant funding and it doesn't matter if it is because grant funding also comes from taxpayers. He doesn't think the Board should spend the money. It's similar to when the Board spend $1,700 to buy vests and caps for the Marine Resource Committee. The money just flows out of the County like it's water. With regard to the Visitors Center, the County spent the money before holding the public hearing. He asked if that was legal? County Atlmini!<trator Philip Morley replied that he will follow up with the Sheriff regarding the questions raised. He explained that the funds for the repairs to the fence at the Visitors Center were fully within the budget for facilities. The budget appropriation/extension for those repairs was done to reimburse the facilities budget from the L T AC fund which is the appropriate fund to pay for those expenses. Chairman Sulliven explained that County manages the grant for WRlA 17. The decisions on how to spend funding within the parameters of the grant are made by the WRlA 17 Planning Unit. The Planning Unit consists of representatives from non-gove=ental agencies, as well as all the initiating gove=ents which not only include Jefferson County, but the City of Port Townsend, Public Utility District No.1, Jamestown Tribe, Port Gamble Sklallam Tribe and Skokomish Tribe. This group makes a consensus decision on budget issues and how to spend the grant funding which is monitored very closely. Commissioner Austin added that it is his understanding that the "emergency" terminology is required for these budget extensions. County Administrator Philip Morley will look into that issue and report back to the Board. Bill Miller. Port Townsend stated that he does not pretend to understand, nor is he interested in all the intricacies of the budget, nevertheless, he is pleased that these things are preseuted in an open public hearing where he does have the right to review them and there is justification for his recourse ifhe has other issues. He thanked the Board for presenting this and having the documentation available. It seems reasonable. He always questions where money is spent and he wants it spent on contractors in Jefferson County. He recognizes one of the benefits of governmeut is that it can spend money because private corporations are not going to get into that business. Government does it for all the people. Business does it for its shareholders. Completely different attitudes. He is pleased to be able to comment positively. Spend the money. James Robinson. Port Townsend Leader asked for clarification of the last sentence in the documentation of the Sheriff's request where it states "The $10,000 increase in our drug fund budget to $30,000 will leave $22,553 in cash reserves for future use." He stated that he is unable to derive the $30,000. County Administrator Philip Morley explained that the amounts of $30,000 and $22,553 is a typographical error. The amounts should be $20,000 and $32,553 respectively. Hearing no further comments for or against the 2010 first quarter budget appropriations and extensions for various County funds, Chairman Sullivan closed the public hearing. Commissioner Austin moved to approve RESOLUTION NO. 12-10 ordering the 2010 first quarter budget appropriations and extensions for various County funds. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 4 Commissioners Meeting Minutes: Week of April 26, 2010 ~" ~ ~".-. ...,--., 11t1~O COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Commissioners: . ScheduleCoordhwtion . Regional Coordination Update . Miscellaneous Topics Washington State Association of Counties (WSAq 2010 Annual Courthouse VISit: WSAC President and Stevens County Commissioner Merrill Ott and WSAC Executive Director Eric Johnson updated the Board on legislative issues, trainings and conferences, and various other information. Commissioner Johnson excused himself from the meeting due to another commitment. NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at 4:27 p.m. until the next regular Monday meeting at 9:00 am. or special meeting as properly noticed pursuant to RCW 42.30.080. In the absence of Commissioner Johnson, Chairman Sullivan seconded the motion which carried. MEETING ~D ~')c~n fQ~ SEA.J..(~~I . _ ~ C~ . "-.;:.,. .fl....... -~. ~^ \. I.~.:'r. - ',~- ;!C-~..........."i>.~ ." f! . "".> <$ c /. ;f'. ~,.~_~ -J.;, . ; i 'i,.. '. C. .,...,.,..",.,. \'!>t, . ~ ~ .1 I t'lIIl\' ' -,: . ,_,,':;,:,:'~ :,;-'(:i-i-' n' \ i, I . "!" .' j' ~)':;,>.'>""':'" !., : '" , li' . ,..>~,'p'" . en , '.', (\'<- '... ..1.... ,y,:lJf., ..r '" .. ..~" .' -, . .-."".~., " -j:.". .,... ,: 0, ';'.\..>;.-.. : ," \.~-,"-'~rS":!'1 ,. <<. if , ..~' . .., .-,-' e. ,", i' '".A' , ~. . ...:--",,' /, .'. l \'[, H . ~c.'" ~ ". It.. ,- -t..... ~ . _._ I . ~.,io'" . .c-: - I 'J!,'/'" ...... _~).f.''' ATTESr.'cc!"Sf/N ,~~./ - .. () ~. ~ . -~~ 9::.~e.A'. Erin L~dgr~"Dl;U't;Oc.uV Clerk of the Board JEFFERSON COUNTY BOARD 0 COMMISSIONERS Phil JaiM Page 5