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4) RISK MANAGEMENT COMMITTEE
Vi _ Tuesday, January 7, 2025 — 10:30 a.m.
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REGULAR MEETING MINUTES
MEMBERS: Mark McCauley, County Administrator/Risk Manager
Sarah Melancon, Human Resources Director/Risk Coordinator
Stacie Prada,Treasurer
Apple Martine, Public Health Director
Willie Bence, Emergency Management Director/Safety Officer
LEGAL COUNSEL: Philip C. Hunsucker,Chief Civil Deputy Prosecuting Attorney
STAFF: Adiel McKnight,Deputy Clerk of the Board/Claims Coordinator
CALL TO ORDER: Chair Melancon called the meeting to order at the appointed time. In attendance were
Members McCauley, Prada, Martine and Bence. Also in attendance: Legal Counsel Philip C. Hunsucker and
Legal Counsel Melissa Pleimann.
PUBLIC COMMENT PERIOD: Chair Melancon called for public comments, and no comments were
received.
APPROVAL OF MINUTES: Member McCauley moved to approve the Regular Meeting Minutes of
December 3, 2024 as presented. Member Prada seconded the motion which carried by a unanimous vote.
NEW BUSINESS re: CLAIM(s)
• Claim; C-09-24; Vikek Environmental Engineers,LLC; Breach of Contract; In the Amount of
$500,000: This matter was moved to potential litigation executive session, as recommended by
Chief Civil Deputy Prosecutor Hunsucker.
• Claim; C-10-24; JNR Adjustment Co.; Property Damage re: Lumen's 50-pair anal cable
damaged; In the Amount of$425.13; 375 Old Anderson Lake Road, Quilcene, WA 98376
• Claim; C-11-24; JNR Adjustment Co.; Property Damage re: Lumen's 50-pair buried cable
damaged; In the Amount of$545.99; 7901 Center Road, Chimacum,WA 98325
After discussion Member McCauley recommended denying both Claim C-10-24 and Claim C-11-24 per
Public Works' recommendation. After further discussion, Member McCauley moved that the Prosecutor's
Office work with the Claims Coordinator to draft a letter to Lumen Tech for their Franchise Agreement, and
to provide their Vegetation Management Plan to Jefferson County. Member Prada seconded the motion
which carried by a unanimous vote.
Risk Management Committee -January 7, 2025
Page: 2
EXECUTIVE SESSION: An Executive Session was scheduled from 10:40 a.m. to 10:50 a.m. Chair
Melancon announced that the Executive Session will be held from 10:46 a.m. to 10:56 a.m. regarding
Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act.
Staff present: Risk Manager, Chief Civil Deputy Prosecuting Attorney, Civil Deputy Prosecuting Attorney,
Treasurer, Public Health Director, Safety Officer, Risk Coordinator, and Claims Coordinator. Chair
Melancon resumed the regular meeting at 10:56 a.m. and announced the Committee will be extending the
Executive Session from 10:56 a.m. to 11:00 a.m. Chair Melancon concluded the Executive Session and
resumed the regular meeting at 11:02 a.m. There was no proposed action, and therefore no public comment.
EXECUTIVE SESSION: An Executive Session was scheduled from 10:50 a.m. to 11:05 a.m. Chair
Melancon announced that the Executive Session will be held from 11:02 a.m. to 11:17 a.m. regarding
Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff
present: Risk Manager, Chief Civil Deputy Prosecuting Attorney, Civil Deputy Prosecution Attorney,
Treasurer, Public Health Director, Safety Officer, Risk Coordinator, and Claims Coordinator. Chair
Melancon resumed the regular meeting at 11:17 a.m. and announced the Committee will be extending the
Executive Session from 11:17 a.m. to 11:22 a.m. Chair Melancon concluded the Executive Session and
resumed the regular meeting at 11:22 a.m. There was no proposed action, and therefore no public comment.
OLD BUSINESS: CONTINUED DISCUSSION re: CLAIM(s)
• Update re: Claim C-08-24; Patricia Carson; Car Damage due to Road Work; In the Amount
of$708.47: Claims Coordinator McKnight advised the Committee that the claimant had forwarded
her claim to the of Seton Construction's insurance company and they were investigating.
FUTURE AGENDA ITEMS: Not discussed.
CLOSING REMARKS: Not discussed.
NOTICE OF ADJOURNMENT: Chair Melancon adjourned the meeting at 11:22 a.m. until the next
regular meeting or special meeting as properly noticed.
Re pectful itted:
McKnight, i s Coordinator