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Regnlar Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
REGULAR AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: AI Scalf, DC>> Director
DATE: May 24,2010
SUBJECT: JOINT ECONOMIC DEVELOPMENT PLANNING AGREEMENT
STATEMENT OF ISSUE:
This Agenda Request is a follow up to the briefing held on May 10 before the BOCC on the proposed Joint
Economic Development Planning Agreement between Jefferson County, the City of Port Townsend and the
Port of Port Townsend.
The City Council unanimously approved the Joint Agreement on May 10 and the Port Commissioners
unanimously approved it May 14. Staff reco=ends that the County Commissioners consider and approve
the Joint Agreement as well.
ANAL YSIS/STRATEGIC GOALS:
On February 16,2010 the County entered into a Memorandum ofDnderstanding (MOD) with the City and
the Port. This MOD outlined tasks and timelines to prepare a Joint Economic Development Planning
Agreement to further economic development opportunities for our co=unity.
Since February, representatives from the three jurisdictions including County Commissioner David Sullivan,
Mayor Michelle Sandoval, and Port Commissioner John Collins met together with staff of Team Jefferson,
our designated Associate Development Organization, to develop the proposed Joint Economic Development
Planning Agreement.
This Agreement represents a significant step forward in inter-jurisdictional cooperation by the three
gove=ents to forge a shared economic development vision and strategy to benefit all the citizens of
Jefferson County.
The Agreement describes the roles and responsibilities of all parties, objectives for the economic
development planning process, desired outcomes of the planning process and outlines the role of a
professional economist
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Regular Agenda
Objectives and outcomes of the Joint Economic Development Planning Agreement include, among others,
. IdentifY industry sectors most likely to generate business, employment and income growth;
. Analyze our region's strengths, weaknesses, opportunities and threats to economic development;
. Propose a geographic distribution of identified sectors and uses that is coordinated and
complimentary;
. Specific implementation actions to facilitate the growth of the targeted industry sectors, including the
respective roles and responsibilities for the County, City, Port and others;
. An action plan to support the private sector in realizing the shared economic development strategy;
. Creation of a rapid response and business retention team to assist existing and prospective
businesses;
. A mechanism to track our success in implementing the shared strategy, and to respond to new and
emerging conditions.
An elected working group comprised of the Chair of the Board of County Commissioners, the Mayor of Port
Townsend, and the President of the Port Commission will oversee the p1annins process. An inter-local staff
team including senior management from the three jurisdictions and Team Jefferson will perform the work
with assistance from an economist In addition, Team Jefferson will facilitate critically important
involvement and input from the county's business co=unities.
On May 10,2010, the Port Townsend City Council voted unanimously authorizing Mayor Sandoval to
execute the proposed Joint Agreement On May 14, the Port of Port Townsend Commissioners unanimously
authorized President Collins to execute the Joint Agreement as well.
FISCAL IMPACT:
The professional service and staff resources dedicated to this program will be allocated from the approved
20 I 0 Jefferson County budget.
Adequate funds are budgeted in line item 001270000.51479.41.0000 PROFESSIONAL SERVICES to pay
for Jefferson County's $10,600 share of the expense for a professional economist under the Agreement.
RECOMMENDATION:
Staff reco=ends the BOCC adopt a motion to authorize the Chair to execute the Joint Economic
Development Planning Agreement
REVIEWED BY:
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Date
CONTR1lCTREVIEWFORM
I~-I t)Cf
CONTRACT WITH: The City ofPorl Townsend & Port of Port Townsend
(Contractor)
CONTRACT FOR: Joint Economic Development Planning
TERM:
COUNTY DEPARTMENT: County Administrator
For More Information Contact: Philip Morley
Contact Phone: X 383
RETURN TO: Raina @ J30CC
RETURN BY: ASAP
AMOUNT:
Exempt from Bid Process
Consnltant Selection Process
Cooperative Purchase
Competitive Sealed Bid
Small Works Roster
Vendor List Bid
RFP or RFQ
PROCESS:
Revenue:
Expenditure:
Matching Funds Required:
Source(s) of Matching Funds:
Step 1:
RE~IEWBYRISKMAN~AG
ReVIew by: -----==-
Date Reviewed: 5"; ;(-V
csa:: APPROVED FORM
Comments:
D Returned for revision (see comments)
Review by:
REVIEW BY PROSECUTING ATrO
t\LV
6
Step 2:
Date Reviewed;
~PROVEDASTOFORM
Returned for revision (See comments)
Step 3: DEPARTMENT MIlBES REVISIONS
Have contractor sign appropriate nnmber of originals.
Step 4: SUBMIT TO PROSECUTING ATTORNEY FOR FINAL SIGN OFF
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit original Contract and Agenda Request Fonn along with 9 copies of Contract and Review Fonn.
Place "Sign Here" markers on all places the Baec needs to sign.
MUST be submitted to BOce Office by 5 p.m. TUESDAY for the following Monday's agenda.
(This fonn to stay with contract throughout the contract review process.)
JOllITECONONDCDEVELOPMENTP~GAGREEMENT
This three-party Joint Economic Development Planning Agreement ("Joint
Planning Agreement," "JP A" or "this Agreemenf') is entered into as of May ----> 2010,
by and between Jefferson County, a political subdivision of the State of Washington,
having offices for the transaction of business at 1820 Jefferson Street, Port Townsend,
Washington 98368 (the "County"), the City of Port Townsend, a municipal corporation
of the State of Washington, having offices for the transaction of business at 250 Madison
Street, Port Townsend, Washington 98368 (the "City"), and the Port of Port Townsend, a
special purpose district of the State of Washington, having offices for the transaction of
business at 375 Hudson Street, Port Townsend, Washington 98368 (the "Port"), jointly
referred to hereinafter as the "parties."
A On February 16, 2010, the parties entered into a three-party Memorandum of
Understanding (MoD) in which they committed to collaboratively negotiate and approve
an agreement for Joint Economic Development Planning and Implementation.
B. The MoU affirmed the parties' intent to address three substantive topics within a
subsequent Joint Economic Development Planning Agreement:
1. Data collection and analysis;
2. Development of a co=on economic development vision (hereinafter "Economic
Development Direction Statemenf'); and
3. Development of coordinated and complimentary economic development goals,
policies and implementation actions (hereinafter "Joint Economic Development
Strategy").
C. In March and April of2010, County, City and Port staffs met regularly to develop
a set of suggested objectives and a proposed process for Joint Economic Development
Planning, consistent with the terms of the earlier MoU.
D. On Apri18, April 23, and Apri130, 2010, the Chair of the Jefferson County Board
of Commissioners, the Mayor of Port Townsend, and the President of the Port
Commission met with the staffs of the parties to review and discuss the proposed
objectives of, and process for, the planning effort, and directed the staffs of the parties to
prepare a draft agreement to memorialize the understanding between the parties.
E. The parties are committed to effectively collaborating to develop a strategy for
sustainable countywide economic development that is consistent with the Growth
Management Act (GMA), the Countywide Planning Policies (CPPs) for Jefferson
County, and which will serve as a guiding document for periodic updates to locally
adopted comprehensive and capital improvement plans.
F. To promote intergovernmental collaboration regarding economic development,
and to promote productive relations between the parties, the parties enter into this Joint
Economic Development Planning Agreement to guide the preparation and
implementation of a coordinated economic development strategy.
JOINT PLANNING AGREEMENT
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MAY 2010
NOW, THEREFORE, for and in consideration of the mutual obligations
hereinafter set forth, the parties agree as follows:
I. Joint Economic Development Plannuw Obiectives. The Joint Economic
Development Planning Process authorized by this Agreement will seek to achieve the
following objectives:
A. To clearly identify the industry sectors most likely to generate
local business, employment, and income growth over the coming decades.
B. To identify which industry sectors should be the specific strategic
focus and responsibility of the County, City and Port, respectively. In assigning
individual or shared responsibility for certain industry sectors, the parties agree to
give consideration to the following:
(1) Ensuring that the identified industry sectors are consistent
with the economic, environmental and social values of the co=unity;
and
(2) Ensuring a coordinated and complimentary geographic
distribution of identified sectors and uses.
C. To identify the particular land use and infrastructure needs of the
targeted industry sectors, as well as current deficiencies.
D. To identify and achieve agreement as to the specific
implementation actions to be undertaken by each of the parties and others to
facilitate the growth of targeted industry sectors. Such actions may include, but
shall not necessarily be limited to the following:
(I) Policy and regulatory amendments that will reduce or
eliminate barriers to desired forms of economic development (e.g.,
changes in zoning, use classifications, and specific development
standards), while maintaining compliance with the GMA (Chapter 36.70A
RCW);
(2) Discrete capital infrastructure improvements that will
directly support targeted industry sectors and clusters (e.g., broadband
improvement projects); and
(3) Specific steps to improve the available "soft" infrastructure
within the comrounity (e.g., policy and regulatory changes or capital
improvements that will encourage the provision of more affordable
housing and high quality public schools; means to encourage local lenders
to make financing available for desired industry sectors).
E. Development of an action plan to strengthen the county's
Associate Development Org"-nh,,-tion (ADO) and its capacity to support the
private sector in implementing and shaping future revisions to the Joint Economic
Development Strategy; such an action plan could include strategies to strengthen
and sustain the ADO as a viable organization to provide assistance, training and
outreach to specific businesses and industry sectors, as well as assistance in
stimulating existing and targeted sectors through grant writing, research and
development.
JOINT PLANNING AGREEMENT
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MAY 2010
2. Desired Joint Plannin<1 Process Outcomes. In addition to the potential
policy and regulatory amendments, capital improvements and other implementation
measures identified as planning objectives in ~ I, supra, the parties intend that the
planning process will help to build a long-term institutional culture of County, City and
Port economic development collaboration and coordination. The parties agree to discuss
techniques to foster a long-term culture of inter-jurisdictional cooperation that may
include, but shall not necessarily be limited to the following:
A. Creation of a "rapid response and business retention" team to assist
existing and prospective businesses identify potential site locations, available
infrastructure, and permitting requirements;
B. Periodic Joint Economic Development Strategy updates conducted
by the county's Associate Development Organization (ADO);
C. Annual "economic summits" jointly hosted by the County, City
and Port to share ideas about how to improve and develop local business,
infrastructure, the local workforce, and the health and well-being of the
co=unity; and
D. Formalization of a process to systematically review and, if
necessary, revise the Joint Economic Development Strategy in advance of the
periodic comprehensive plan and development regulation updates required under
RCW 36.70A.130.
3. Joint Economic Development P1anninlr Process. The parties agree to
undertake the preparation, review and adoption of a Joint Economic Development
Strategy by following the planning process delineated in Exhibit "A," which is attached
hereto and incorporated herein by this reference.
4. Consultant Assistance.
A. Data Collection, Analysis & Recommendations. The parties agree
to contract with a qualified economic consultant to objectively and impartially
provide the following services in preparing the Joint Economic Development
Strategy:
(1) Collection and analysis of available relevant economic
data;
(2) Analysis of the regional and local market position of
Jefferson County, the City of Port Townsend and the Port of Port
Townsend, building off existing studies and information;
(3) Identification of economic data gaps and updates to
information where critically necessary to ensure sound economic
development strategy reco=endations;
(4) Preparation of a Strengths, Weaknesses, Opportunities and
Threats (SW01) Analysis of the local economy;
(5) Preparation of an "Existing Conditions" report
summarizing the data and global, regional and local trends;
(6) Preparation of Key Findings and Reco=endations
including existing or future industry sectors most likely to generate local
business, employment, and income growth to inform the preparation of the
JOINT PLANNING AGREEMENT
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MAY 2010
Draft Economic Development Direction Statement and Coordinated
Economic Development Strategy;
(7) Presentation of the Analysis, Findings and
Reco=endations at public meetings; and
(8) Providing support, information, and critical feedback to the
staffs of the parties (the "Inter-Local Staff Team.") in the preparation of the
Joint Economic Development Strategy.
B. Consultant Scope of Services. The parties agree that the Scope of
Services set forth in Exlubit "B," which is attached hereto and incorpomted herein
by this reference, shall guide the consultant, and may be revised with the approval
of the parties.
C. Budget & Apportionment of Costs. The parties agree to share in
the funding of the consultant services specifically outlined in Exhibit "B," up to a
total cost not to exceed $31,800. Costs shall be apportioned between the parties
as follows: Jefferson County 33.3%; City of Port Townsend 33.3%; and Port of
Port Townsend 33.3%. The County shall be responsible for contracting with the
economic consultant. The County shall make payments due the consultant
consistent with the terms of the consultant contract, and shall provide billing
statements to the City and Port consistent with the cost apportionment provisions
set forth above, with payment due the County by the City and Port within thirty
(30) days of receipt of statements.
5. Kev Roles & Resoonsibilities. The parties agree that a clear delineation of
the roles and responsibilities of the parties is necessary in order to guide the
intergovernmental interactions and ensure the development of useful, high quality work
products that serve the public interest. To this end, the entities, elected bodies and
committees set forth in the process flowchart depicted in Exhibit "A" shall have the
following roles and responsibilities under this Agreement:
A. Elected Working Group. Comprised of the Chair of the Board of
County Commissioners, the Mayor of Port Townsend, and the President of the
Port Commission, the Elected Working Group shall be responsible for overseeing
the planning process adopted under this Agreement and shall also:
(1) Review and consider the work products prepared by the
consultant, along with input received during Focus Group Sessions, and
provide direction to Team Jefferson in developing the Draft Economic
Development Direction Statement;
(2) Provide direction to the Inter-Local Staff Team in
developing the draft Joint Economic Development Strategy;
(3) Review and approve all draft work products prior to public
distribution; and
(4) Meet as deemed necessary and appropriate to supervise
progress under this Agreement, discuss the current economic environment,
and to exchange information and ideas regarding new economic
opportunities and challenges as they arise.
JOINT PLANNING AGREEMENT
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MAY 2010
B. Inter-Local StqffTeam. Comprised of the County Administrator,
City Manager, the Port Executive Director, the Executive Director of Team
Jefferson, and their respective staffs, the Inter-Local Staff Team shall:
(I) Manage and support the work of the consultant;
(2) Collaborate with Team Jefferson to develop a Draft
Economic Development Direction Statement;
(3) Develop the draft Coordinated Economic Development
Strategy;
(4) Keep the Elected Working Group apprised of progress in
implementing this Agreement; and
(5) Organize and staff all public meetings.
C. Team Jefferson. Team Jefferson will support the Joint Planning
Process by undertaking the following responsibilities:
(1) Working with both the Elected Working Group and the
Inter-Local Staff Team to define and facilitate the involvement of
the local business co=unity in the process;
(2) Formulating a reco=ended list oflocal business interests
to be invited by the Elected Working Group to participate in
Economic Development Focus Group Sessions;
(3) Moderating and facilitating the Economic Development
Focus Group Sessions in order to: a) inform participants as to the
key findings and reco=endations of the consultant; b) present the
results of the Team Jefferson Business Sector Sessions; c) solicit
group feedback as to the opportunities for, and barriers to, local
economic development; d) formulate a Draft Economic
Development Direction Statement factoring both the consultant's
findings and reco=endations and Focus Group feedback;
e) review and provide critical feedback on the draft Joint Economic
Development Strategy prior to its wider public release; and
4) Providing additional facilitation support and public meeting
moderation as deemed necessary by the Elected Working Group.
D. Joint Growth Management Steering Committee (JGMSC) . The
JGMSC will serve as a public forum in which to present and provide information
to the public regarding key deliverables prepared under the JP A, and to accept
informal public co=ent. The JGMSC is not intended to be the exclusive public
forum and sounding board under the planning process described in this
Agreement
6. Joint Workshops & Hearings. Following preparation of the draft Joint
Economic Development Strategy, the parties agree to conduct a several joint sessions
involving the Board of Commissioners, City Council and the Port Commission to review,
discuss, accept formal public testimony, revise and adopt the Strategy. These joint
sessions may take, but shall not necessarily be limited to, the following forms:
A. One (1) or more Workshops to review, discuss and ask
questions about the draft Joint Economic Development Strategy, as well as accept
questions and co=ents from the public;
JOINT PLANNING AGREEMENT
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MAY20IO
B. At least one (I) Public Hearing to receive formal public
co=ent and direct changes to the Strategy; and
C. At least one (1) Public Meeting to review changes and
approve the Joint Economic Development Strategy.
7. Timelines and Tasks. The parties agree to exercise good faith and best
efforts to comply with the following list of assignments and deadlines leading to the
preparation and adoption of the Joint Economic Development Strategy:
September 3, 2010: Completion of consultant data review, analysis and
key reco=endations.
November 19, 2010: Completion of draft Economic Development
Direction Statement.
February 28, 2011: Completion of draft Joint Economic Development
Strategy.
March - April 2011: Joint public meetings, workshops and hearings
conducted.
May 2011: Joint Economic Development Strategy adopted.
The parties agree to extend the foregoing deadlines from time to time as is reasonably
necessary and for good cause.
8. Effect. This Joint Economic Development Planning Agreement shaH be
binding upon the parties and the parties shall be held responsible to the agreed upon
deadlines.
9. Term. This Agreement shall continue in full force and effect until the
timelines and tasks set forth in Exhibit "A" are met and a Joint Economic Development
Strategy is adopted by the parties.
10. Modification. This Agreement may be modified by further written
agreement upon mutual acceptance by the parties.
11. Hold Hann1ess. Each party to this Agreement shall defend, indemnify and
hold the other party, its appointed and elected officers and employees, harmless from
claims, actions, injuries, damages, losses or suits including attorney fees, arising or
alleged to have arisen directly or indirectly out of or in consequence of the performance
of this Agreement to the extent caused by the fault or negligence of the indemnitor, its
appointed or elected officials, employees, officers, agents assigns, volunteers or
representatives.
JOINT PLANNING AGREEMENT
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MAY 2010
12. Dispute Resolution. The parties agree that any dispute arising out of this
Agreement shall first be submitted for non-binding mediation. The County, City and Port
shall jointly designate one person mutually acceptable to all three partiesto serve as
mediator. The costs of mediation shall be allocated equally between the parties.
13. APtllicab1e Law and Venue. This Agreement shall be construed and
interpreted in accordance with the laws of the State of Washington. In the event that a
dispute cannot be resolved through the use of mediation, such dispute shall be litigated in
the Superior Court of Jefferson County, Washington.
14. Non-Discrimination. The parties shall not discriminate in any manner
related to this Agreement on the basis of race, color, national origin, sex, religion, age,
marital status or disability in employment of provision of services.
15. Severability. If any provision of this Agreement or its application to any
person or circumstance is held invalid, the remainder of the provisions and the
application of the provisions to other persons or circumstances shall not be affected if
such remainder would then continue to serve the purposes and objectives of all parties.
16. Entire Agreement. This Agreement constitutes the entire Agreement
between the parties concerning Joint Economic Development Planning. Any
modifications to this Agreement shall be in V'lriting and shall be signed by each party.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
effective the date and year first mentioned hereinabove.
JEFFERSON COUNTY
David Sullivan, Chair of the Board of Commissioners
Attest:
Erin Lundgren, Deputy Clerk of the Board of Commissioners
Approved as to Form:
fJ~ ~ ~)ZD) 10
David Alvarez, Deputy ~uting Attorney
JOINT PLANNING AGREEMENT
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MAY 2010
THE CITY OF PORT TOWNSEND
By:
Michelle Sandoval, Mayor
Attest:
Pamela Kolacy, City Clerk
Approved as to Form:
John Watts, City Attorney
PORT OF PORT TOWNSEND
John N. Collins, Port Commission President
Approved as to Form:
Carolyn Lake, Port Attorney
JOINT PLANNING AGREEMENT
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MAY 2010