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Home My WebLink About020325M ( �9SEIfNG�G� MINUTE S Jefferson County Board of County Commissioners Regular Meeting — February 3, 2025, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Greg Brotherton and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and nine comments were received. The Commissioners addressed the comments. PUBLIC HEALTH and EMERGENCY MANAGEMENT UPDATE: Public Health Officer Dr. Allison Berry provided information regarding public health in Jefferson County and the United States. Emergency Management Director Willie Bence provided information on the local snow update, FEMA, disaster preparedness,relief and recovery services, and brief South Shore Road update. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: County Administrator Mark McCauley noted that the contract with HDR regarding the Coordinated Water System Plan Update (Consent Agenda Item No. 2)needs to be pulled from the Consent Agenda for further work. After review, Commissioner Heather Dudley-Nollette moved to approve the Consent Agenda, with the removal of Consent Agenda Item No. 2. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: On-Site Sewage Action Plan; In the amount of$90,645; Public Health; Puget Sound Partnership 2. AGREEMENT re: Services to complete the Coordinated Water System Plan Update; In the amount of$207,000; DCD; HDR Engineering, Inc. (NOT APPROVED) 3. AGREEMENT re: Lower Chimacum Creek Mainstem Project; In the amount of$52,000; Public Health; Jefferson Land Trust 4. AGREEMENT re: Data sharing for confidential information;No cost; Public Health; Washington State Department of Health 5. AGREEMENT re: School-to-Work Program; In the amount of$10,088.40 per student, no limit on number of students; Public Health; Cascade Community Connections 6. AGREEMENT,Amendment No. 1 re: Monitoring well establishment for the Water Reclamation Permit for the Port Hadlock UGA; In the amount of$79,933; Public Works; Tetra Tech 7. AGREEMENT, Technical Amendment No. 1 re: Collective Bargaining—Personal Time Off (PTO); Human Resources; Teamsters Local No. 589 8. AGREEMENT, Change Order No. 5 re: Phase 3 Low Pressure Sewer Collection for Port Hadlock UGA; Public Works; Seton Construction 1 Commissioners Meeting Minutes of February 3, 2025 9. AGREEMENT,Change Order No. 6 re: Phase 2 Water Reclamation Plant for Port Hadlock UGA; Public Works; Interwest Construction 10. MEMORANDUM OF UNDERSTANDING (MOU)re: Therapeutic Courts; In the amount of $200,000; Jefferson County Superior Court and Jefferson County District Court 11. MEMORANDUM OF UNDERSTANDING (MOU)re: Preceptor service to advanced students of medicine in need of practicum course work;No cost; Public Health; Pacific Lutheran University 12. ADVISORY COMMITTEE APPOINTMENTS (2)re: Solid Waste Advisory Committee (SWAC); 1) District 1 Representative—Tracy Grisman; and 2) City of Port Townsend Representative—Bliss Morris 13. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated January 27, 2025 and totaling $2,126,292.86 DISCUSSION re: Updates to the Jefferson County Personnel Administration Manual: Human Resources Director Sarah Melancon was present to answer any questions about the proposed Personnel Administration Manual updates. She noted the manual is important to guide staff and management. Commissioner Dudley-Nollette noted that there is reference to her family last name in the Personnel Manual. She added that"Lucas B. Hastings" should read "Loren Brown Hastings." Commissioner Brotherton moved to approve the draft so it can move through the collective bargaining units and the PAO, with the one change to correct Commissioner Heather Dudley-Nollette's family [name]. Chair Eisenhour seconded the motion, which carried by a unanimous vote. Seeing a hand raised in the attendee list, Chair Eisenhour opened the floor to allow for public comments, and one comment was received. COMMISSIONERS' BRIEFING SESSION: Chair Eisenhour discussed the Encumbered Lands Work Group's efforts over the past few years, addressing federal regulations' impacts on counties like Skamania, Wahkiakum, Pacific, Jefferson, and Clallam counties. A$10 million legislative proviso was allocated to support these counties, with recent Washington State Department of Natural Resources (DNR)proposals for land acquisitions and interagency exchanges to expedite securing revenue-generating replacement lands. She stated that she is inclined to tell DNR to proceed with the acquisition, and the Commissioners agreed. Chair Eisenhour will reach out to DNR. WORKSHOP re: 2025 Central Services Workplan: Central Services Director Shawn Frederick was present to give a presentation. 2024 accomplishments include: County website makeover, 118 computer rollouts, continued critical information technology server room project, Barracuda cloud migration, implemented Multi-Factor Authentication(MFA), partnership with Homeland Security and MS-ISAC for election and cyber security, new scale equipment installed and integrated at the Solid Waste facility, successful Customer Self Service(CSS)portal launch, and 549 Helpdesk tickets, as well as phone calls and emails assisting fellow employees. 2025 goals include: Completion of the CRITR project, Tyler Tech server migration, complete rollout of approximately 25%of network system devices, wire new building for Public Health, continue to move towards Microsoft Office 365 licensure, complete Role Based Permissions (RBPs) for all staff permissions, convert first floor conference room into hybrid meeting space, complete necessary firewall and switch updates, Helpdesk revamp/makeover, moving to full Munis asset tracking, and full implementation of Adobe Creative Cloud. 2 Commissioners Meeting Minutes of February 3, 2025 Director Frederick reviewed the 2024 accomplishments and 2025 goals for the Public Records Administrator, Information Services—GIS team, Records Management, Facilities team, and the Central Service Director. He answered questions posed by the Board. COMMISSIONERS' BRIEFING SESSION- Continued: The Commissioners continued discussing recent meetings they attended; The meeting was recessed at 12:00 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:30 p.m. to 2:00 p.m. to consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price; Exemption as outlined in the Open Public Meetings Act, RCW 42.30.110(1)(b). Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), (2) Civil DPAs, and DNR Assistant Deputy State Uplands. The Board concluded the Executive Session and resumed the regular meeting at 2:00 p.m. There was no proposed action, and therefore no public comment taken on this topic. EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 2:20 p.m. Chair Eisenhour announced that the Executive Session will be held from 2:00 p.m. to 2:20 p.m. regarding Attorney-Client Privilege,Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney, (2) Civil Deputy Prosecuting Attorneys, Public Works Director, Assistant Public Works Director, and Department of Community Development Director. The Board resumed the regular meeting at 2:21 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 2:21 p.m. to 2:40 p.m. The Board resumed the regular meeting at 2:40 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 2:41 p.m. to 2:50 p.m. The Board concluded the Executive Session and resumed the regular meeting at 12:50 p.m. There was no proposed action, and therefore no public comment taken on this topic. WORKSHOP re: 2025 Emergency Management Workplan: Emergency Management Director Willie Bence will move his presentation to a later date. The meeting was recessed at 2:53 p.m. and reconvened at 3:00 p.m. with all three Commissioners present. DISCUSSION re: Letter to the Lodging Tax Advisory Committee (LTAC): Chair Eisenhour started discussion by opening the floor to allow for public comments, and four comments were received. The Commissioners discussed the proposed letter, comments received, and next steps. After discussion, Commissioner Brotherton moved to approve sending the letter to the members of the LTAC. His motion failed for lack of a second. The Commissioners discussed edits to the draft letter. Commissioner Brotherton moved to approve the letter with the modifications made today. Chair Eisenhour seconded the motion which carried by a unanimous vote. 3 Commissioners Meeting Minutes of February 3, 2025 ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • Calendar Coordination • Legislative update NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:03 p.m. until the next regular meeting or special meeting as properly noticed. ..„""""""'+. JEFFERSON COUNTY a`'-�¢FFER s 4,rs%, BOARD OF COMMISSIONERS SEAL: it. :G�N,M Sioti Q - �• ..: Excused Absence z v� ��Az "): _ Heidi ' ;nhour, Chair cc''•. .. '''..�'A SH ING ATTEST: Greg i o .rton, ember 6 `1CJ! l'0 k•f- / /41 Car ly Gallaway, CMC , .0,ley-Nollette, Member Cler f the Board 4