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Home My WebLink About021025M ,SON co 64. 1410 -9`9HI14v- �� MINUTES Jefferson County Board of County Commissioners Regular Meeting — February 10, 2025, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA(Hybrid) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Greg Brotherton and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and six comments were received. The Commissioners addressed the comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dudley-Nollette noticed scrivener errors to Consent Agenda Items No. 7 and No. 10,which will be corrected by staff. Commissioner Dudley-Nollette moved to approve the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 12-0210-25R re: Re-establishing Jefferson County Cash Drawer, Petty Cash Account and Revolving Fund amounts in various County departments 2. AGREEMENT re: Noxious Weed Control Partnership; In the amount of$5,000; WSU Extension; Clallam County Noxious Weed Control Board 3. AGREEMENT,Amendment No. 5 re: Nurse Family Partnership; Additional amount of$5,270 for a total of$197,138; Public Health; Kitsap Public Health District 4. INTERLOCAL AGREEMENT re: Jefferson County and the Chimacum School District to maximize limited governmental resources 5. APPROVAL OF MOTION re: Delegate signing authority to Jefferson County Board of Commissioners' Chair for a Conflict-of-Interest Waiver for joint legal representation of Jefferson County and the Chimacum School District for the purposes stated in the Agenda Request 6. ADVISORY BOARD RESIGNATION re: Jefferson County Parks and Recreation Advisory Board; District No. 1 —Jacob Davidson 7. ADVISORY COMMITTEE RESIGNATION re: Conservation Futures Citizen Oversight Committee; Mary Biskup 8. ADVISORY COMMITTEE APPOINTMENT re: Conservation Futures Citizen Oversight Committee; Robert Simmons 9. ADVISORY BOARD APPOINTMENT re: Intellectual/Development Disabilities Advisory Board(IDDAB); Holly Morgan 10. ADVISORY BOARD REAPPOINTMENT re: Jefferson County Rural Library District Board of Trustees; Cheri Van Hoover 1 Commissioners Meeting Minutes of February 10, 2025 11. APPROVAL OF MINUTES: Regular Meeting Minutes of January 13, 21 and 27,2025, and Special Meeting Minutes of January 27, 2025 (Joint Finance Committee) 12. APPROVAL OF PAYROLL WARRANTS: Dated February 5, 2025 and totaling $2,827,390.47 ADDITIONAL BUSINESS: Letter re: Connectivity Summit: Chair Eisenhour noted that The Production Alliance requested a letter of support regarding their 2025 Jefferson County Connectivity Summit. She reviewed the draft letter with the Commissioners. After review, Commissioner Brotherton moved to approve the letter, to be signed by the Commissioners, for soliciting engagement at the Connectivity Summit. Commissioner Dudley-Nollette seconded the motion. Chair Eisenhour called for public comments on the motion, and no comments were received. She called for a vote on the motion. The motion carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: Chair Eisenhour provided a legislative update from a recent Legislative Steering Committee (LSC) session she attended the previous week. WORKSHOP re: 2025 Finance Director Workplan: Finance Director Judy Shepherd shared a presentation that covered 2024 accomplishments that include: 2025 mid-biennium budget amendment, 2025 budget salary projections, Munis contract management, developing grants administration county-wide, Gravity Budget Book implementation, 2023 annual report with no findings, Travel Policy update completed,payroll team growth, Employee Self-Serve (ESS) viewing capability, and new accounts payable hire. Director Shepherd reviewed 2025 goals which include: County-wide financial team growth, providing mentorship of non-accounting professionals performing accounting tasks, new budget process, creating more meaningful budget content, implement GFOA budget standards for reporting, staying informed on the economy, training departments on contract management, and creating video training for staff. DISCUSSION re: Letter to our Congressional Delegation regarding the Federal financial assistance spending freeze and review: The Board reviewed the draft letter and made edits. After discussion, Chair Eisenhour opened the floor to allow for public comments on the changes to the letter,and two comments were received. Commissioner Brotherton moved to send the letter as presented and edited today, to our federal delegation. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. HEARING re: Assumption of The Jefferson County Transportation Benefit District's (TBD) Rights, Powers, Functions, and Obligations: County Administrator Mark McCauley explained the benefits of assuming the TBD, legal authority, and process leading up to the hearing. After a brief discussion, Chair Eisenhour opened the floor to allow for public testimony, and the following individuals provided testimony: Tom Thiersch- Jefferson County, and Jean Ball—Quilcene. After deliberations, Commissioner Brotherton moved to adopt ORDINANCE NO. 01-0210-25 re: In the matter of an ordinance of Jefferson County Board of Commissioners by which Jefferson County assumes the rights, powers, functions, and obligations of the TBD, and amending JCC Chapter 3.90 JC TBD. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. 2 Commissioners Meeting Minutes of February 10, 2025 COMMISSIONERS' BRIEFING SESSION- Continued: The Commissioners discussed recent meetings they attended. The meeting was recessed at 12:00 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 1:50 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:32 p.m. to 1:52 p.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney, (2) Civil Deputy Prosecuting Attorneys, and Department of Community Development Director. The Board resumed the regular meeting at 1:52 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 1:53 p.m. to 2:30 p.m. The Board resumed the regular meeting at 2:30 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 2:31 p.m. to 2:45 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:45 p.m. There was no proposed action, and therefore no public comment taken on this topic. ADDITIONAL DISCUSSION ITEMS - Continued: The Commissioners and County Administrator reviewed the following: • Legislative update -discussed during the morning session • County Administrator briefing • Calendar coordination WORKSHOP re: Appointment of Interim Sheriff: Civil Deputy Prosecuting Attorney (DPA) Melissa Pleimann and Chief Civil DPA Philip Hunsucker was present to provide a presentation on next steps in the appointment of Interim Sheriff. The presentation outlined the procedure for filling the vacancy and facilitate a discussion for how the BOCC would like to proceed. The Sheriff position became vacant on January 4,2025. The presentation reviewed the general process for filling a vacancy, qualifications and application materials, vetting the candidates, and evaluating and voting on candidates. The appointment shall be made within 60 days of the office becoming vacant. If the Commissioners cannot come to an agreement,the Governor will make the decision. DPA Pleimann answered questions posed by the board, and retired Sheriff Joe Nole was present to provide comments. After discussion,the Commissioners agreed to individually interview each candidate, and then deliberate during an Executive Session afterwards. ADDITIONAL DISCUSSION ITEMS -Continued: The Commissioners and County Administrator reviewed the following: • Calendar coordination • KPTZ radio schedule 3 Commissioners Meeting Minutes of February 10, 2025 NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:08 p.m. until the next regular meeting or special meeting as properly noticed. "" " °"" ,,,, JEFFERSON COUNTY c BOARD OF COMMISSIONERS ...k.p niss;o.. G= SEAL: �, �, • ,s p". < : Excus Absence y ; Held' Eise ur, Chair 3.0 ATTES ASH1NG,�•+� -) »w�w►�` G e ro rto ember Caro Gallaway, CMC Dudley-Nollette, Member Cler f the Board 4