HomeMy WebLinkAbout031825 - Correspondence re Jefferson County Aquatic Coalition 2/16/25, 12:52 PM Third Places:What Are They and Why Are They Important to American Culture?I English Language Institute
'-Third Places: What Are They and Why Are They
Important to American Culture? RECEIVED
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Featured Image caption: "2021 Cat A — My Third Place,"IFLA Europe Youth Competition, 2021,
https://iflaeurope.eu/index.php/youth/entry/my-third-place-60edb5efb7ebc2.73333502.
Author: Madeleine Roberts-Ganim
Where do you go when you are itching to leave the house but don't need to go to work or class? The
University of Chicago has a multitude of spaces on campus where students can go to socialize, relax,
and study. Whether you prefer the bright lights of the Ex Libris coffee shop or the cozy interior of the
Harper Memorial Library, UChicago students have no shortage of on-campus cafés, libraries, and
study spaces to hang out in when they want to get out of the house.
Some of these spots can be described as "third places." Ray Oldenburg, an American sociologist,
created this term to describe the places outside of the home (the first place) and the workplace (the
second place) where people go to converse with others and connect with their community. In this
casual and social environment, no one is obligated to be there and cost should not prevent people
from attending. It is a place where we can interact with members of our community and even turn
strangers into friends. At a third place, you might go to hangout with your friends, you might run into
acquaintances by chance, or you might meet people you have never encountered before. It is a
meeting ground to build relationships with others outside of home or work.
For a deeper discussion of and investigation into third places in and around the University of Chicago,
check out this fascinating article published by The Chicago Maroon.
Third places might look different around the world. However, like much of the world, Americans love
conversing with others over food and drink. Accordingly, it might be unsurprising that coffee shops and
bars are some of the most common and popular third places in the United States. Bars and coffee
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2/16/25, 12:52 PM Third Places:What Are They and Why Are They Important to American Culture?I English Language Institute
* shops serve several purposes in the U.S. They can act as a meet-up spot for friends, a place to strike
up a conversation with a stranger, a performance venue, or even a second office for some. However,
purchasing a drink or a snack is often an unspoken requirement to attend and linger in these third
spaces. While you do not have to spend an arm and a leg* to enter a coffee shop or bar, the cost of
this imaginary "entry ticket" may prevent some people from regularly using these spots as their
preferred third space.
While it may seem like you have to buy something to go anywhere in the U.S., truly free third
places do exist! Parks and public libraries are some of the best places to gather with friends and
strangers in the United States for no cost at all. On weekends, in the evenings, and even during the
weekday, you can find people utilizing libraries and parks to gather, build community, and relax. Many
libraries and parks are open well into the evening, so you can often stick around for as long as you
like.
For Americans, third places are where we can both affirm our own identities and build empathy for
identities different from our own. The United States is a multicultural and multilingual country. When
we connect with members of our community at third places, we can find people who share racial,
ethnic, linguistic, religious, sexual, and gender identities with us. It can be incredibly affirming to find
people who have identities similar to our own in our own community, so that we can share experiences
and support each other. At the same time, third places allow for a space to meet people entirely
different from us. We can meet people from different cultures, backgrounds, and life experiences,
which encourages us to empathize with people of different identities. We can learn about the
experiences of those different from us and use our resources to support our community, standing in
solidarity no matter if we share an identity or not. Third places make us feel as if we belong to a
society bigger than ourselves.
Third places even play a large role in American media. Take the popular 1980s American
sitcom Cheers. The show features friends, neighbors, and coworkers who all meet at their local bar to
hang out and commiserate. This bar serves as the community's meeting ground and third place. The
show's theme song speaks to the healing and community building power of third places, where you
can go to take "a break from all your worries" and to go some place "where everybody knows your
name."
UChicago's own bar, The Pub, is a great third place on UChicago's campus. The bar is a popular
hangout spot for students and staff. While you might catch one or two students finishing up a paper in
one of the booths, most people are there to chat, play games, or try their hand at trivia on Tuesdays.
At The Pub, you can connect with other members of the UChicago community.
Even though third spaces are such an essential part of American culture, accessing third places can
be challenging in the United States. Many cities and towns have limited or no public transportation. In
many American towns, third places like coffee shops, bars, libraries, and parks are far away from
residential areas. When third places are not within walking distance, access to a car is often a
necessity if you want to venture out to a third place. These challenges, along with the COVID
pandemic and the possibilities of online connection through social media, may make it tempting to stay
home rather than go out for social interaction.
The diminishing of third places reveals American culture's emphasis on individualism and profit. No
third places prompt Americans to spend more time at home, by themselves. This can cause us to
develop individualistic rather than community-focused mindsets, since we do not feel connected to our
community. This emphasis on individualism can make us feel isolated. In addition, profit seems to be
increasingly valued over human connection in American culture. A lack of third places forces us to
spend more time at work, encouraging productivity and labor over leisure time with friends and
community members.
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2/16/25, 12:52 PM Third Places:What Are They and Why Are They Important to American Culture?I English Language Institute
'However, these challenges make third places all the more important. With cost, American urban
planning, health, and technology impacting the way in which people engage with one another, we
must work even harder to stay connected with the community beyond our immediate circles. While it
can be difficult to extend oneself beyond the social spheres of home and work, it is infinitely rewarding
to meet new people who have experiences different from our own. Third spaces are integral to forging
these relationships and connecting people of unique backgrounds, regions, and interests. In any given
neighborhood in the United States, you can meet people from all over the country and the world. Take
advantage of this opportunity, and go see who you might meet at a third place!
Does the concept of a "third place" exist in your culture? Where do you go to create community?
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Third Places are Critical to Community
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The Third Places Fund is a one-time grant program of the Department of Archaeology & Historic
Preservation (DAHP), funded through the Paul Bruhn Historic Revitalization Grants Program and
managed under contract by the Washington Trust for Historic Preservation. The grants are designed
to support the rehabilitation of historic properties and foster economic development in rural
communities by funding capital preservation projects for historic sites used as Third Places.
What are Third Places? They are informal gathering spaces outside of your home ("First Place") and
work ("Second Place") where you connect with others. Third Places are where people come together
to exchange ideas, build relationships, and create a shared feeling of belonging in a community.
What kinds of properties are eligible?
• Properties must be a "Third Place" which is defined as: Physical locations which strengthen
social connections, build community, promote informal gathering, and contribute to the local
economic "ecosystem."This includes but is not limited to historic theaters, community centers,
churches, libraries, museums, retail establishments, cafes/restaurants, bars, salons/barber
shops, etc.
NI • Properties must be rurally located, which is defined as a population of less than 50,000.
— • Properties must be listed on the National Register of Historic Places—either individually or
as part of a district—or become listed by the conclusion of the grant project.
• Eligible applicants include private property owners, non-profits, tribal governments, and
local governments.
What kinds of projects are eligible?
• Projects must contribute to the physical preservation of a historic place.
• All project work must adhere to the Secretary of the Interior's Standards for the
Treatment of Historic Properties.
• Applicants may request a maximum of $75,000 in grant funding.
• Grantees must provide a 1:3 match to the grant received, meaning grantees must provide at
least 25% of the total project cost through cash or in-kind match.
• Grant funding is disbursed on a reimbursement basis only, meaning project work must be
completed Derore grant money is receives.
• A preservation agreement or property easement is required for all grantees for a term of 5,
10, or 15 years, depending on the amount of grant funding received.
PLEASE NOTE: This document is for reference ONLY. All grant
applications must be submitted through the online form at:
oreservewa.ora/third-places
Step 1 of 7
Property Information
Current Property Name:
Historic, common, or other property name:
Property physical address:
Date(s) of construction and major rehabilitations:
(approximate dates acceptable)
Is this property listed on the National Register of Historic Places?
Properties may be listed individually, or as a contributing building in a historic district.
If yes: Please upload a copy of the National Register nomination form.
If no: Please note the property must be listed on the National Register of Historic Places
by the conclusion of the grant project. If not yet listed on the National Register, grant
applicants are required to demonstrate that the property is eligible for listing. Please
upload a "determination of eligibility" letter from State Architectural Historian Michael
Houser at the Department of Archaeology & Historic Preservation.
•
Application summary
Current use of property:
In one sentence, please provide a brief description of the current use of the property.
125 max characters
Proposed project summary:
In one sentence, please provide a brief description of the proposed grant project.
125 max characters
Grant amount request:
Note: The maximum request for this grant program is $75,000.
Step 2 of 7
Property Owner Information
Name:
Email:
Phone:
Mailing address:
Confirmation of property ownership
Please upload proof of property ownership—this may be a page or screen capture from a
county assessor's website.
Is the property owner submitting this application?
If no:
Applicant Information
Owner consent
Please provide documentation that you as the applicant have express permission from
the property owner for this project, that you can demonstrate site control, and that the
property owner is aware of and agrees to the program's preservation easement
requirements if a grant is awarded.
Name:
Email:
Phone:
Mailing address:
Step 3 of 7
Community Impact of the Third Place
"Third Places" are defined as physical locations which strengthen social
connections, build community, promote informal gathering, and contribute to
the local economic `ecosystem."
How does your building meet the definition of a Third Place? How is the
building/space currently used? How long has it been in use this way?
Who is your current audience (i.e. the people who frequent your building)? Are
you bringing people together from diverse backgrounds and promoting
diversity, equity, and inclusion?
Why is your Third Place important to the local economy? How do you, as a
building owner, actively contribute to a vital small business ecosystem?
Describe the historic and cultural significance of this property in your
community. Is it a familiar visual feature of the community? How has it
changed over time?
Step 4 of 7
Description of Proposed Project
Please describe your proposed project in detail.
Please organize your detailed project description into specific phases or milestones and
be sure to describe:
• overarching project goals and measurable outcomes;
• the techniques and materials to be used in the work;
• who will perform what work (contractors, owner, volunteers); and
• any community involvement (other funding support, volunteer support, etc.).
Proposed project timeline:
Corresponding to how you organized your detailed project description above, please
communicate your proposed timeline below by providing projected starting and
completion dates for each proposed phase/milestone.
In the final column, please indicate whether funds are currently committed for each
project phase/milestone. Commitment of funds means that you have cash on hand (or
has an agreement with a lender) to complete project work before requesting grant
reimbursement.
Proposed
Proposed project phase or Proposed completion Funds
milestone (as described above): starting date: date: committed?
(Use the "plus" button to the right to add more lines for more project
phases/components/milestones.)
If you indicated that funds are not yet committed for any of the above
phases/milestones, please give a brief description of how you plan to get funds
in place before your proposed project start date.
Proposed project budget and bids:
Please upload the following:
• Completed Third Places Fund - Budget and In-kind Details Worksheet
• Three project estimates or bids from qualified contractors that support the
information provided in your project budget.
• Documentation demonstrating the qualifications and experience of your selected
contractor(s) in working on historic structures.
• Documentation of the estimated values of proposed in-kind labor, material, or
equipment contributions to the project (if applicable).
• Documentation of liability insurance for this project.
If you receive a grant, are you ready to immediately proceed with your project?
If not, what needs to happen to be ready to proceed? Have you managed a
project like this before?
Describe the urgency and importance of your project. What would happen if
you did not receive this grant?
Step 5 of 7
Community Impact of the Proposed Project
Describe how the community as a whole will benefit from your proposed grant
project.
How will the proposed project increase the capacity of this property to function
as a Third Place and/or improve its ability to facilitate social connections?
How will this project help this Third Place increase its capacity to support
diversity, equity, and inclusion in the community?
How will this project preserve the distinctive physical features that make it a
familiar visual feature of the community?
Letters of support:
Please upload at least two letters of support that describe the importance of this Third
Place and your project. Letters may come from any variety of stakeholders including:
• users of the Third Place who can speak to social connection and impact;
• local businesses who can speak to the place's contribution to the local economic
"ecosystem;" or
• any other community partners who can speak to its contribution to the
community.
Step 6 of 7
Photos
Please use the uploaded file names to clearly label/identify images and include photo
credits.
(If preferred, you may also upload a separate document of photo captions and credits.)
Community photos:
Please upload 10-12 images that convey the importance of this Third Place in your
community. This may include daily public use of the space, special community
activities/events, previous rehabilitation projects, etc.
Property photos:
Please upload 6-8 images of the entire property that show all sides of the building, its
siting/context, and its relationship to the public right-of-way.
Project photos:
Please upload 10-12 detail images of the building areas specifically related to your
project proposal. Be sure to clearly illustrate the project need and urgency with the
photos you select.
Step 7 of 7
Confirmation and Submission
Accuracy of Information
I certify to the best of my knowledge that the information provided in this application is
complete and accurate.
OR
I certify to the best of my knowledge that the information provided in this application is
complete and accurate and that this application is submitted in full cooperation with the
property owner.
Maintenance and Easement Agreement
As the property owner, I understand that if a grant is awarded, I will be required to
enter into a maintenance and easement agreement on the property to ensure the
building is not adversely impacted by future action, such as demolition or inappropriate
alteration. I understand that the term of the easement will be 5-15 years, depending on
the grant award.
OR
As the applicant, I attest that the property owner understands that if a grant is awarded,
the property owner will be required to enter into a maintenance and easement
agreement on the property to ensure the building is not adversely impacted by future
action, such as demolition or inappropriate alteration. The property owner understands
that the term of the easement will be 5-15 years, depending on the grant award.
Federal Assurances Attachments
Please upload the following signed attachments:
• Civil Rights Assurance (7A)
• Statement of Understanding for Grant Management Requirements (78)
• Certification Regarding Disbarment (7C)
• Form 424D (Construction Programs) (7D)
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DEPT OF ARCHAEOLOGY+
HISTORIC PRESERVATION
I i iLKD PLALtS Fui�iu
WASHINGTON STATE DEPARTMENT OF
ARCHAEOLOGY AND HISTORIC PRESERVATION
GRANT MANUAL
& INSTRUCTIONS
March 8, 2021 - September 30, 2023
Please carefully review the Third Places Fund
Grant Manual and Instructions
before completing the online application.
APPLICATIONS must be submitted
JIIIIIIC by .JMIIG 1, 2021 J. by J L. P FJ111
Managed under contract by:
WASHIFORHISTONGTONRIC TRUST
YTY
111 PRESERVATION
Contact: Jennifer Mortensen
jmortensen@ Dreservewa.org
206-462-2999
Third Places Fund Grant Manual and Instructions
Page 1 of 17
INTRODUCTION
History of the Program
When Congress passed the National Historic Preservation Act in 1966, it provided funding for
historic
_ of matching grants the and
preservation. This law created a program to states created
the National Register of Historic Places, administered by the National Park Service, U.S.
Department of the Interior. To provide a regular source of revenue, the law established the
Historic Preservation Fund (HPF) in the U.S. Treasury with proceeds derived from the federal
leasing of offshore oil drilling sites. A portion of these proceeds are distributed to State Historic
Preservation Officers/Offices (SHPO) on an annual basis.
In Washington, responcihility for the ctate'c role in the program is delegated to the Department
of Archaeology and Historic Preservation (DAHP). The state applies for and has received federal
preservation grants every year since the program has been in existence. In 2020, additional HPF
funding was made available for competitive awards under the name "Historic Revitalization Sub-
grant Program." DAHP applied for and was awarded funds from this building rehabilitation
program for a one-time grant opportunity in Washington State which we are calling the Third
Places Fund.
The Third Places Fund grants are provided by the Department of Archaeology & Historic
Preservation and funded through the Paul Bruhn Historic Revitalization Grants Program which
supports the rehabilitation of historic properties and fosters economic development of rural
communities. This program will fund physical preservation projects for historic sites
through architectural/engineering services and physical preservation. The grant
program will be managed in collaboration with DAHP by the Washington Trust for Historic
Preservation (WTHP), a non-profit organization.
The total funding available for this one-time grant opportunity is approximately $730,000.
Important dates:
March 8, 2021: Application period opens
Nina 1 2071 : Appliratinn chin (mIict he ciihmittari online)
July 6, 2021: Grant awards announced
July 6 - December 1, 2021: Contract drafting period (the beginning of your contract period will
vary depending on when your contract is finalized and signed by all parties)
February 1, 2023: Draft of property easement due to the NPS
September 30, 2023: End of contract period (projects must be completed and all documentation
submitted)
Third Places Fund Grant Manual and Instructions
Page 2 of 17
•
PROCEDURES AND REQUIREMENTS FOR AWARDING THIRD PLACES
FUND GRANTS
1. THIRD PLACES FUND GRANTS are competitively awarded.
The grant application process is initiated by the distribution of the application information to
the public. Grant applications are reviewed by WTHP and DAHP staff and then by an
independent committee: the Grants Advisory Committee (GAC). The GAC is made up of
professionals in historic preservation and closely related fields. The committee will evaluate
the applications based on the grant scoring criteria and develop a list of projects
recommended for funding. The State Historic Preservation Officer makes the final selections
after reviewing both staff and GAC recommendations. Notice of awards will be sent to
applicants at the conclusiori of the review period.
2. Eligible Properties
Only properties and projects meeting the following criteria will be considered for Third Places
Fund grant award selection.
• Properties must be rurally located, which is defined as located in a city, town, or
unincorporated county census tract with a population of less than 50,000, according to
2010 census data.
• Property must be determined eligible for or currently listed on the National Register of
Historic Places either individually or as part of a district. For properties not yet listed on
the National Register, listing is required to be complete before the end of the grant
contract period. Final reimbursement and grant Closeout will not occur until as Nation.al
Register nomination is submitted to and accepted by DAHP.
o If the property is not listed, please contact Michael.Houser dahD.wa.aov
to find out of the property is eligible for listing BEFORE completing the
application. Only National Register listed or eligible properties are eligible
for this funding.
• Properties which are currently not eligible for the National Register but would be eligible
after the proposed project is completed may apply for funding. In such cases, applicants
must provide documentation that the property retains enough historic material to become
eligible for listing, pending the proposed project, by working closely with DAHP staff.
• Properties must be categorized as a "Third Place" which is defined as: Physical locations
which strengthen serial connections build rnmmunity, promote informal gathering, and
contribute to the local economic "ecosystem. "This includes but is not limited to historic
theaters, community centers, churches, libraries, museums, retail establishments,
cafes/restaurants, bars, salons/barber shops, etc.
o Note: Residential properties, properties owned by religious entities, and
institutional campuses are not eligible for this grant program.
• Eligible applicants include private owners, non-profits, tribal governments, and local
governments. Long-term lessees of properties may apply with express written permission
Third Places Fund Grant Manual and Instructions
Page 3 of 17
from the property owner, demonstrated site control, and with the understanding that the
property owner must agree to the grant program's easement requirements.
3. Standards App!irab!e to Grantees.
rr-^
It is essential that applicants be responsible and capable of successfully administering
sometimes complex grant and contractual agreements. To qualify a grantee as responsible,
DAHP must be assured that a grantee will have access to appropriate technical and financial
management assistance in order to meet and maintain, for the period of the grant award, the
following standards as they relate to the scope of a particular project:
• Have adequate financial resources to initiate the project work before grant funding is
disbursed;
• The necessary experience, organization, technical qualifications, and facilities to complete
the project, or a firm commitment from contractors and/or consultants with the necessary
experience, organization, technical qualifications, and facilities to complete the project;
• Be able to complete the project by September 30, 2023;
• Have a satisfactory record of integrity, judgment, and performance. Prior experience with
state or Federal grants is preferred;
• Abide by federal standards as described in the Appendices. Be sure to ask questions if
anything is unclear;
• Conform with the debarment requirements (see Attachment 3C for signature). This means
that you are able to conduct business with the Federal government;
• Conform with the civil rights, equal employment opportunity, and labor law requirements
of federal grants (see Attachment 3A for signature);
• The requirements of 2 CFR Part 200, Subpart F (see Appendices);
• The "Secretary of the Interior's Standards for Rehabilitation" and associated Guidelines;
and
• The recipient shall be required to obtain liability insurance to cover claims brought by third
parties for death, bodily injury, property damage, or other loss resulting from one or more
identified activities carried out in connection with this financial assistance agreement. The
State of Washington and the Washington Trust for Historic Preservation shall be named as
an additional insured under the recipient's insurance policy. Documentation of liability
insurance is required to be submitted with this application.
a. Eligible Expenses. All projects must contribute to the physical preservation of historic
places, which includes:
• Construction costs related to exterior or interior property improvements;
Third Places Fund Grant Manual and Instructions
Page 4 of 17
• Property acquisition (a professional appraisal must be submitted with the application to
establish fair market value);
• Construction-related architectural or engineering plans and specifications may account
for lip to ?noio of total prniPrt rnctc;
• Costs associated with submitting a nomination to DAHP for listing in the National
Register of Historic Places (or the National Historic Landmark program); and
■ Accounting and legal fees related to easement preparation.
5. Criteria for Evaluation. All projects will be evaluated by the GAC in accordance with the
criteria indicated below and effectiveness with which they are addressed.
10 pts Community impact of the Third Place
• Does the use of the property fit the definition of a Third Place?
• How long has the property been in use as this type of Third Place?
• Does the Third place contribute to the local economic "ecosystem" or
ci Innnrt nthar hi Icinacc nwNnPrc?
• Does the Third Place bring people together and facilitate social
connections?
• Did the applicant provide letters of support that demonstrate the Third
Place's community impact?
10 pts Community impact of the project
• How is the community benefittina from the project?
• Will this project increase this property's capacity to function as a Third
Place?
• Is the property a familiar visual feature of the community? If so, will this
project contribute to its preservation using the Secretary of the Interior
Standards?
• Did the applicant provide letters of support that demonstrate the project's
community impact?
10 pts Degree to which place/project demonstrates a commitment to diversity,
equity, and inclusion
• Does the Third Place actively promote and/or contribute to diversity,
equity, and inclusion in the community?
• Does the proposed project increase the ability of the Third Place to
actively promote and/or contribute to diversity', equity, and inclusion in
the community?
10 pts Applicant's readiness to proceed/ability to execute project
• Does the applicant indicate they have the financial capability (with the
support of the grant) to proceed? Have they managed/overseen this type
of project before?
• Did the applicant present a clear/organized budget and timeline?
• Does the applicant have, or have a firm commitment from contractors and
consultants who have, the necessary experience, organization, technical
qualifications, and facilities to complete the proposed project?
Third Places Fund Grant Manual and Instructions
Page 5 of 17
5 pts Urgency of the project
5 pts General quality/completeness of the submitted application
• Is the application completely filled out and clearly written?
• Did the applicant include all relevant attachments including all requested
photos?
Extent to which the project contributes to the geographic distribution
of funds (considered in the review process but not assigned a score)
5A ptc Tntal
6. Match Requirements. The federal share (grant amount) of any grant award is not to
exceed 75% of the total project cost. The 25% matching share may be cash or in-kind or
a combination; cash match must be on-hand at the time of application.
7. Prevailing Wage. The Davis-Bacon Act, as amended, requires that each contract over
$2,000 to which the United States or the District of Columbia is a party for the
construction, alteration, or repair of public buildings or public works shall contain a clause
setting forth the minimum wages to be paid to various classes of laborers and mechanics
employed under the contract. Under the provisions of the Act, contractors or their
subcontractors are to pay workers employed directly upon the site of the work no less
than the locally prevailing wages and fringe benefits paid on projects of a similar
character. The Davis-Bacon Act directs the Secretary of Labor to determine such local
prevailing wage rates.
Grants through the Third Places Fund are federal dollars and therefore are subject to state
prevailing wage law (please see RCW 39.12 and WAC 296-127). Grantees are advised to
consult with the Industrial Statistician at the Washington State Department of Labor and
Industries to determine the appropriate prevailing wage for their location. All
documentation submitted ac part of this grant award must rnnfirm that contractors are
paid prevailing wages. DAHP and WTHP are not responsible for determining prevailing
wage rates or ensuring the accuracy of the grantee's documentation.
8. Covenant/Easement. Section 54 USC 302902 of the National Historic Preservation Act
requires that grantees agree to assume, after the completion of the project, the total cost
of continued maintenance, repair and administration of the grant-assisted property in a
manner satisfactory to the Secretary of the Interior.
Accordingly, recipients awarded funds for the physical preservation of a historic site shall
sign a Preservation Covenant/Easement with DAHP. NPS approval of a covenant/easement
holder other than the SHPO must be in writing. The term of the covenant/easement must
run for 5-15 years determined by the amount of the subgrant from the end date of the
contract. The covenant/easement must be executed by registering it with the deed of the
property.
Third P/aces Fund Grant Manual and Instructions
Page 6 of 17
Grant Amount Protection Required
$1.00 - $10,000 5-year preservation agreement (easement not required)
$10,001 - $25,000 5-year easement
$25,001 - $50,000 10-year easement
$5n nn1 - $75 nnn 15-year easement
A draft copy of the easement must be submitted to NPS for review and comment by
February 1, 2023. Baseline documentation of the character-defining features of the site
should be documented prior to construction through photographs. Following the
completion of all work, the preservation covenant/easement must document the grant
assisted condition of the site and the character defining features included as part of the
document registered with the deed.
The easement must be finalized and recorded with the property parcel prior to seeking
grant reimbursement and a copy submitted to the grant managers. A photocopy of the
executed covenant/easement, stamped registered with the deed, must also be submitted
to the NPS prior to the end of the contract.
Applicants may download a draft easement template document for reference.
9. Grant Period. The grant period is 27 (twenty-seven) months, from July 6, 2021 to
September 30, 2023. The contract start date for each individual grant project will vary
depending on when each contract is executed (finalized and signed by all parties) but all
projects must be completed and documentation submitted by September 30, 2023.
10. Project Signage. Grant recipients must display a sign at the project location, during the
grant period, where it can be viewed by the public. A printed sign will be provided, which
shall feature the name of the grant program along with the National Park Service logo.
Grantees will be required to send a photo of the sign in its installed location.
Third Places Fund Grant Manual and Instructions
Page 7 of 17
•
APPLICATION INSTRUCTIONS (online form)
General Instructions
Before corn pieti'ny the Third Places runo application, please thoroughly read the application
instructions with care.
The application can be found online: preservewa.ora/third-places
Follow the prompts and complete the fields according to the instructions.
Step 1 of 7: Property Information and Application Summary
Please indicate the historic name, if applicable, and the location information.
Indicate if the property is currently listed on the National Register of Historic Places either
individually or as part of a historic district.
Tf the property is not listed_ please contact Michael,Hnuser(tdahn_wa,nnv to find
out of the property is eligible for listing BEFORE completing the application. Only
National Register listed or eligible properties are eligible for this funding.
In the application summary section, please keep your answers brief. You will have space to add
more detail and information later in the application.
Strap 7 of 7: Property Awner Tnfnrmatinn
Please fill in the owner's information. Proof of ownership of the building should be attached. This
may be a printed page from the county assessor's website.
If the applicant is not the property owner, please provide documentation that you as the
applicant have express permission from the property owner for this project, that you can
demonstrate site control, and that the property owner is aware of and agrees to the program's
preservation easement requirements if a grant is awarded.
Step 3 of 7: Community Impact of the Third Place
Describe how the Third Place functions in the community.
How does your building meet the definition of a Third Place? How is the building/space currently
used? How long has it been in use this way?
Who is your current audience (i.e. the people who frequent your building)? Are you bringing
people together from diverse backgrounds and promoting diversity, equity, and inclusion?
Why is your Third Place important to the local economy? How do you, as a building owner,
actively contribute to a vital small business ecosystem?
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Describe the historic and cultural significance of this property in your community. Is it a familiar
visual feature of the community? How has it changed over time?
Si-pp 4 of 7: nperrip tinn of Prnpncarl Prniart
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Please describe your proposed project in detail.
Please organize your detailed project description into specific phases or milestones and be
sure to describe:
• overarching project goals and measurable outcomes;
• the techniques and materials to be used in the work;
• who will perform what work (contractors, owner, volunteers); and
• any community involvement (other funding support, volunteer support, etc.).
Clearly describe, referencing the photos which you will attach in Step 6, the existing conditions
and what the proposed outcome will be for each phase or milestone. Clearly indicate where
materials will be repaired and if any replacement is necessary, explain why. Illustrate how each
work item will meet the Secretary of the Interior's Standards for Rehabilitation. Be sure to
describe any ground disturbing activities that will be required for any of the work items.
Proposed protect timeline:
Corresponding to how you organized your detailed project description above, please
communicate your proposed timeline below by providing projected starting and completion dates
for each proposed phase/milestone.
Each work item must have an estimated start and completion date within the grant period.
There will be no reimbursements for expenses incurred outside the grant period. Grant funds are
reimbursement only, meaning applicants must expend costs associated with the project and
then request reimbursement for eligible costs covered by the grant award. For each work item,
please indicate whether funds are currently committed in the fourth column. Commitment of
funds means that the applicant has the cash on hand (or has an agreement with a lender) to
complete the project without requesting reimbursement before the task is completed and paid
for. Proof of payment for services is required for all reimbursements.
If funds are not yet committed for any parts of your project this indicates a park of project
readiness. In the application, you may give an explanation of how you plan to get funds in place
before your proposed project start date.
Please allow time in the schedule for the required reviews by DAHP and the NPS. These reviews
do not need to be line items in the schedule, but grantees should consider time for these reviews
in project planning. Reviews include:
• DAHP must approve all contractors selected for the project.
▪ DAHP is required to send all of the plans for work items to NPS for approval.
• A draft of the easement is due February 1, 2023.
Proposed oroiect budget and bids:
The "Third Places Fund Budget and In-kind Donation Worksheet" is an Excel document that
consists of two tabs: the overall project budget in the first tab, and details about any in-kind
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donations being made to the project on the second. If you are not proposing any in-kind
donations, you do not need to fill out the second tab.
In the first tab, please break your budget into no more than four (4) sections using the
phases/milestones you use in the detailed project description. If you do not need all four
sections, that is fine—just use the ones you need. Grantees should only fill in the highlighted
boxes—everything else will tabulate automatically.
The maximum federal share (grant funding) is $75,000. The federal share can be no more than
75% of the total project cost. The grantee must provide no less than 25% of the total project
cost through either cash or in-kind match (or a combination of both). Therefore, a grantee
requesting the maximum grant request of $75,000 would need to demonstrate a minimum
match of $25,000 and a minimum Total Project cost of $100,000. At the bottom-right of the
budget, you will see an automatically calculated percentage which shows how much match you
have currently included in your budget. That percentage needs to be 25% or higher—if it is too
low, the box will be highlighted in red.
In the "Expenses" column, enter the estimated costs for each part of that phase in the orange
boxes: paid labor, materials and equipment, and/or other (please specify). All costs listed as
expenses should be based on a contractor's estimate or previous research which must be
included as an attachment. Examples of phases or milestones may be construction items like
"Roof replacement" or "Window repair"—or it can be work that requires specialized professional
services such as "Structural engineering assessment" or a "National Register nomination."
Expenses related to meeting the reporting requirements for accounting and legal fees related to
easement preparation are allowed and may be included.
Costs may be in a lump sum for a particular work item. However, if a consultant/contractor bills
hourly, please note that professional hourly rates are capped by the National Park Service each
Federal fiscal year. . Fnr this grant, the rap is get at $79,668/hnuur (for projects ncri erring o tsirie
the Seattle or Portland metro areas) yet should still be reasonable and competitive to attract
qualified and appropriate personnel.
In the "Income" columns, please indicate in the green boxes how much of the project expenses
you are proposing will be covered in grant dollars and how much will be covered with your own
cash for each part. of each project phase/m i milestone'.
If you are proposing in-kind labor, materials, or equipment for your project, please be sure to
fill out the second tab of the Third Places Fund - Budget and In-kind Details Worksheet. The
title of each phase/milestone on the first tab will automatically populate to the second tab. For
each phase, provide a short description in the blue boxes of any in-kind labor, materials, and/or
equipment you are donating such as "100 hours of volunteer labor at $33.02/hour" or "1 week
rental of a scissor lift valued at $200.00/day." In the green boxes, list the dollar value of in-kind
labor, materials, and/or equipment you are donating, which for these examples would be
$3,302.00 and $1,400.00, respectively.
All match, both cash and in-kind, must be on-hand or committed at the time of application.
Documentation of commitment of labor and materials is required. Clear rationale for the dollar
value of professional in-kind labor, materials, and/or equipment must be presented through that
documentation. Values assigned to donated material may not exceed current market values at
the time the donation is assigned to the project. Grant recipients must alcn maintain
documentation of their reasoning for determining current market values. Grantees must
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maintain records to support their reimbursement claims as to the actual use of donated
equipment (e.g., number of hours, miles, or other measurement factors and records showing the
age of the equipment and the source of acquisition).
Volunteer time should be valued at $33.02/hour unless a higher rate is documented and is
approved in writing by DAHP. All volunteer services must be substantiated by time sheets that
are signed by both the volunteer and his/her supervisor. Such records must show the actual
hours worked, the value of the donation, and the specific duties performed. If the proposed rate
is higher than $33.02, the records should also indicate the basis for determining the rate of the
volunteer's contribution and such documentation must be available for audit. A written
justification of volunteer rates must accompany the grant application. If a volunteer is a
professional and is performing professional duties for the project, then their normal rate of pay
will be accepted.
Please upload the following:
• A completed Third Places Fund - Budaet and In-kind Details Worksheet
• Three project estimates or bids from qualified contractors that support the information
provided in your project budget
• Documents demonstrating the qualifications and experience of your selected contractor(s)
in working on historic structures
• Documentation of the estimated values of proposed in-kind labor, material, or equipment
contributions to the project (if applicable)
• Documentation of liability insurance for this project
• A professional property appraisal (only required for applications requesting grant funds to
go toward property acquisition)
Please describe whether or not you are immediately ready to proceed with your project if you
receive a grant. If you would not be, what needs to happen to be ready to proceed? Have you
managed a project like this before?
Describe the urgency and importance of your project. What would happen if you did not receive
this grant?
Step 5 of 7: Community Impact of the Proposed Project
Describe how the community as a whole will benefit from your proposed grant project.
How will the proposed project increase the capacity of this property to function as a Third Place
and/or improve its ability to facilitate social connections?
How will this project help this Third Place increase its capacity to support diversity, equity, and
inclusion in the community?
How will this project preserve the distinctive physical features that make it a familiar visual
feature of the community?
Letters of support:
Please upload at least two letters of support that describe the importance of this Third Place and
your project. Letters may come from any variety of stakeholders including:
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• users of the Third Place who can speak to social connection and impact;
• local businesses who can speak to the place's contribution to the local economic
"ecosystem;" or
• any other community partners who can speak to its contribution to the community.
Step 6 of 7: Photos
Please use the uploaded file names to clearly label/identify images and include photo credits.
If preferred, you may also upload a separate document of photo captions and credits.
Community photos:
Please upload 10-12 images that convey the importance of this Third Place in your community.
This can include daily public use of the space, special community activities/events, previous
rehabilitation projects, etc.
Property photos:
Please upload 6-8 images of the entire property that show all sides of the building, its
siting/context, and its relationship to the public right-of-way.
Proiect photos:
Please upload 10-12 detail images of the property areas specifically related to your project
proposal. Be sure to clearly illustrate the project need and urgency with the photos you select.
Step 7 of 7: Confirmation / Submission
Accuracy of Information
Please confirm that the information you are providing is complete and accurate.
For applicants who are the property owners, check the box: "I certify to the best of my
knowledge that the information provided in this application is complete and accurate."
For applicants who are not the property owners, check the box: "I certify to the best of my
knowledge that the information provided in this application is complete and accurate and that
this application is submitted in full cooperation with the property owner."
Maintenance and Easement Agreement
If a grant is awarded, the owner will be required to enter into an easement on the property to
ensure the building is not adversely impacted by future action, such as demolition or
inappropriate alteration. The term of the easement will be 5-15 years, depending on the grant
award. DAHP will provide a template. A draft of the proposed easement is required to be
submitted to the NPS by February 1, 2023.
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For applicants who are the property owners, check the box: "As the property owner, I
understand that if a grant is awarded, I will be required to enter into a maintenance and
easement agreement on the property to ensure the building is not adversely impacted by future
action, such as demolition or inappropriate alteration. I understand that the term of the
easement will be 5-15 years, depending on the grant award. As the property owner, I
understand I will not be reimbursed for any work completed until a recorded preservation
easement is submitted."
For applicants who are not the property owners, check the box: "As the applicant, I attest that the
property owner understands that if a grant is awarded, the property owner will be required to
enter into a maintenance and easement agreement on the property to ensure the building is not
adversely impacted by future action, such as demolition or inappropriate alteration. The property
owner understands that the term of the easement will be 5-15 years, depending on the grant
award. As the applicant, I understand I will not be reimbursed for any work completed until a
recorded preservation easement is submitted."
Federal Assurances Attachments
Please upload the following signed attachments:
• Civil Rights Assurance (7A)
• Statement of Understanding for Grant Management Requirements (7B)
• Certification Regarding Disbarment (7C)
• Form 424D (Construction Programs) (7D)
Submit Grant Application
Click the "Submit Grant Application" button. You will receive a confirmation email that your
application has successfully been submitted.
All applications are due no later than June 1, 2021.
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•
APPLICATION ATTACHMENT CHECKLIST
Be sure to have all of the following attachments ready to upload into the application form before
you plan to finalize your submission.
Step 1 of 7
• 1A. National Register nomination form OR letter of eligibility for the National Register
Step 2 of 7
❑ 2A. Confirmation of property ownership (can be a copy of a county assessor's webpage)
❑ 2B. Confirmation of owner consent (if owner is not the applicant)
Step 3 of 7 (none)
Step 4 of 7
3A. Completed Third Places Fund - Budget and In-kind Details Worksheet
❑ 3B. Three project estimates or bids from qualified contractors
0 3C. Documentation demonstrating the qualifications and experience of your selected
contractor(s) in working on historic structures.
3D. Documentation of the estimated values of proposed in-kind labor, material, or
equipment contributions to the project (if applicable)
❑ 3E. Documentation of liability insurance for your project
3F. Professional property appraisal (for grant requests involving property acquisition only)
Step 5 of 7
0 5A. Letters of support (at least 2)
Step 6 of 7
El 6A. Community photos (10-12)
n 6B. Property photos (6-8)
6C. Project photos (10-12)
Step 7 of 7 (none)
7A. Civil Rights Assurance
O 7B. Statement of Understanding for Grant Management Requirements
El 7C. Certification Regarding Disbarment
❑ 7D. Form 424D (Construction Programs)
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CONTRACTING PROCESS
Once the Grants Advisory Committee has made its recommendation to the State Historic
Preservation Officer (SHPO), it is the SHPO's responsibility to select the grant projects that will
be funded. The decision will be finalized by July 6, 2021 and notifications are made to award
recipients immediately following the decision. This begins the contracting process.
The next step is to develop a Scope of Work and budget based on the grant application for the
grantee's approval. Once the Scope of Work and budget have been agreed upon, the contract is
developed. When the contract is completed, a digital copy will be sent to the grantee for
electronic signature via DocuSign. The contract should be carefully reviewed then digitally
signed by an individual authorized to execute such documents. Once signed, the grantee
should download and save a copy for their files. If desired, the grantee may request a hardcopy
be mailed to them.
Please note that any project-related publications or press releases will require text
acknowledging Federal funding. The required text will be provided in the grant contract.
It is the grant manager's goal to have all contracts executed (finalized and signed by all parties)
by December 1 , 2021
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•
GRANT COMPLETION
Grant Project Timeline
The grant contract period for Third Places Fund is unique to your grant agreement and shall
conclude by September 30, 2023. All expenditures for which you will request reimbursement
need to be incurred during the time identified in your grant agreement. We anticipate being able
to execute all grant contracts by the end of 2021. It is important to be in contact with DAHP to
ensure timely completion. Extensions are possible and will be handled on a case-by-case basis.
Any request for extension must occur at least six months in advance of the end of the grant
period and must be approved by NPS.
Documentation Required for Reimbursement
The project budget as stated in the contract will be the guiding document when DAHP is
processing submittals for reimbursement. It is extremely important that all reported expenses
relate directly back to that budget. Below is a list of items that must be submitted to the WTHP.
A. A-19 Invoice Voucher Form. This form is essentially the invoice you submit to DAHP
in order to receive grant reimbursement. A copy of the A-19 form will be attached to
your contract for reference, but WTHP staff will assist you in filling it out at the
appropriate time. The A-19 form must include an original signature from someone
authorized to make billings. Think of the A-19 form as your table of contents for the
rest of your reimbursement paperwork. Everything on the A-19 form must be detailed
in your supporting documentation.
B. Documentation of Comoleted Work. Thorough photographic documentation of the
completed work, with a photo key, must be provided.
C. Timesheets. Whether you're using an hourly rate for reimbursable labor or in-kind
labor, we must have a record of the hours spent and activities performed. The
timesheets must clearly identify the month, date, and the hours spent on the project
for which time is charged. You must also identify the hourly pay rate of each laborer
charging time to the grant so that expenditures can be verified. Finally, be sure that
the work performed is within the contract period. Any expenditures of time beyond
those dates cannot be reimbursed.
D. Consultants. Please provide copies of invoice vouchers from
consultants/contractors. The invoice vouchers should clearly identify the time
period during which the work was performed and if applicable, the hourly rate at which
work is charged, again so that expenditures can be verified. Remember that DAHP can
only reimburse wages at not more than an hourly rate as directed by the National Park
Service each federal fiscal year. For fiscal year 2020 grants, the rate is $79.68/hour.
The invoices from your consultant(s) must include their signature and must also be
within the contract time period. Please also note that grantees and their contractors
are responsible for meeting prevailing wage requirements as per the David Bacon Act,
RCW 39.12, and WAC 296-127.
E. Other Expenditures, if applicable Please provide copies of invoice vouchers and/or
receipts for other expenditures related to the project. These expenditures must be
identified in your project budget to be allowable for reimbursement. Again, the
expenditures must be within the contract period in order to be reimbursed.
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F. Proof of Payment. For consultant fees, paid staff time, and other
expenditures, please provide documentation that payment was indeed made.
This typically includes documentation from your accounting office such as computer
printouts or warrants.
G. Volunteer Services, if aoolicable. To document volunteer services that are used as
project match, please use the "Report of Services" or donated labor form found in your
contract. The Report of Services form needs to be completed for each volunteer with
original signatures from both the volunteer and the person supervising the volunteer's
work. The wage rate for the volunteer activities must also be identified and justified.
For example, if a mason volunteers her time to repoint mortar joints and her typical
hourly wage is $50, then the hourly wage shown as a volunteer should be $50/hour.
However, if that mason is volunteering to paint siding, the hourly wage should reflect
what one could reasonably expect to paint siding. When in doubt, the base volunteer
rate of $33.02/hour. The form should also identify the month, date, and number of
hours worked. Again, this is used to document and verify the value of volunteer
services and contributed match.
Remember to use the project budget from your contract as a guide to the documentation you
will need at reimbursement time. Make sure that everything is signed and dated and ALWAYS
within the contract period. Use the checklist that follows as a guide to your completion report.
---END OF DOCUMENT---
For more information, please refer to the
Third Places Grant Manual 2021 APPENDIX
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