HomeMy WebLinkAboutDraft LEPC Plan_Rev. 5-3_24_25
Jefferson COUNTY
Local Emergency Planning Committee (LEPC)
Hazardous materials Contingency Plan
This document serves as Emergency Support Function #10 (ESF#10) of the Jefferson County
Comprehensive Emergency Management Plan (CEMP).
Jefferson County Department of Emergency Management (JCDEM)
81 Elkins Road
Port Hadlock, WA 98339
(360) 385-9368
jcdem@co.jefferson.wa.us
March 24, 2025 – Final Draft
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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March 24, 2025
Record of Revisions
Change # Date Entered Contents of Change Initials
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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APPROVAL & IMPLEMENTATION
Jefferson County has developed this Hazardous Materials Emergency Response Plan (ERP) to identify
and implement hazardous materials emergency preparedness and response responsibilities with respect
to Federal Regulations, taking into consideration Chapter 118-40 Washington Administrative Code
(WAC). The Emergency Response Plan details the purpose, policy, concept of operations,
direction/control, actions and responsibilities of primary and support agencies to ensure a mutual
understanding, and that a coordinated plan of action is implemented with appropriate agencies within
and surrounding Jefferson County. The Jefferson County Board of Commissioners directs each office,
department, and division to study the Emergency Response Plan and prepare or update, as needed, the
supporting plans and operating procedures needed to implement the Emergency Response Plan in the
event of a hazardous material event. The Jefferson County Department of Emergency Management is
responsible for publishing and distributing this Emergency Response Plan and will issue changes as
required.
Approved by:
Name _____________________________ Date_____________________
Name _____________________________ Date_____________________
Name _____________________________ Date_____________________
Name _____________________________ Date_____________________
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Table of Contents
Introduction ………………………………………………………………………………………………………………. 1
Purpose ……………………………………………………………………………………………………………….. 1
Scope …………………………………………………………………………………………………………………… 1
How to Use this Plan …………………………………………………………………………………………….. 2
Policies and Legal Authorities ………………………………………………………………………………. 2
Situation ………………………………………………………………………………………………………………. 3
Assumptions ………………………………………………………………………………………………………… 4
Vulnerability ………………………………………………………………………………………………………… 5
Limitations …………………………………………………………………………………………………………… 5
Response Actions ………………………………………………………………………………………………………. 6
Release Identification …………………………………………………………………………………………… 6
Notification ………………………………………………………………………………………………………….. 7
Direction and Control …………………………………………………………………………………………… 9
Determination of Affected Areas ………………………………………………………………………….. 11
Emergency Response ……………………………………………………………………………………………. 12
Public Safety ………………………………………………………………………………………………………… 14
Responder Safety ………………………………………………………………………………………………… 15
Resource Management ………………………………………………………………………………………… 16
Finance/Cost Recovery …………………………………………………………………………………………. 16
Containment/Clean-Up ………………………………………………………………………………………… 17
Document and Investigation 18
Responsibilities ………………………………………………………………………………………………………….. 18
Community Emergency Coordinator (CEC) …………………………………………………………… 18
Primary Agencies …………………………………………………………………………………………………. 19
Jefferson Conty Department of Emergency Management ………………………………….... 19
East Jefferson Fire Rescue ……………………………………………………………………………………. 19
Quilcene Fire Rescue ……………………………………………………………………………………………. 19
Brinnon Fire Department …………………………………………………………………………………….. 19
Jefferson County Sherif ……………………………………………………………………………………….. 20
Port Townsend Police Department ………………………………………………………………………. 20
Washington State Patrol ………………………………………………………………………………………. 20
Support Agencies …………………………………………………………………………………………………. 21
Jefferson County Public Health …………………………………………………………………………….. 22
Jefferson County Public Works ……………………………………………………………………………… 22
Port Townsend Public Works ………………………………………………………………………………… 22
Regulated Companies …………………………………………………………………………………………… 22
Washington State Department of Ecology ……………………………………………………………. 23
Washington State Department of Transportation ………………………………………………… 23
Washington State Department of Health …………………………………………………………….. 24
Washington State Emergency Management Division (EMD) ………………………………… 24
Training ……………………………………………………………………………………………………………………… 24
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State and Federal Funding ……………………………………………………………………………………. 24
Exercises ……………………………………………………………………………………………………………………. 25
EPRCA Reporting ………………………………………………………………………………………………….. 25
References …………………………………………………………………………………………………………… 26
Acronyms …………………………………………………………………………………………………………….. 26
Definitions ……………………………………………………………………………………………………………. 27
Appendix A – Promulgation ……………………………………………………………………………………….. 32
Appendix B – Regulated Facilities and HAZMAT Mapping …………………………………………… 33
Appendix C – Public Safety Procedures ………………………………………………………………………. 34
Shelter-in-Place ……………………………………………………………………………………………………. 34
Evacuation …………………………………………………………………………………………………………… 35
Ingestion Advisory ……………………………………………………………………………………………….. 36
Sewage and Run Off ……………………………………………………………………………………………… 36
Appendix D – Response Resources …………………………………………………………………………….. 37
Appendix E – Training Schedule …………………………………………………………………………………. 38
Appendix F – Exercise Schedule …………………………………………………………………………………. 39
Appendix G – EXAMPLE Incident Report …………………………………………………………………….. 40
Appendix H – ICS Form 201 – Incident Briefing …………………………………………………………… 45
Appendix I – ICS Form 208HM – Site Safety and Control Plan …………………………………….. 51
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Primary Agencies:
• Jefferson County Department of Emergency Management
• East Jefferson Fire Rescue
• Quilcene Fire Rescue
• Brinnon Fire Department
• Jefferson County Sheriff/Port Townsend Police
• Washington State Patrol (WSP)
Support Agencies:
• Local
• American Red Cross
• Clean-Up Contractors
• Fixed Facilities (Tier II Reporters)
• Jefferson Communication Jeffcom 911
• Jefferson Public Health
• County and City Public Works
• Jefferson County LEPC
• Jefferson County Amateur Radio Emergency Services (ARES/RACES)
• Jefferson County Fire Marshall
• Jefferson Transit Authority
• State
• Emergency Management Division
• Department of Agriculture
• Department of Ecology
• State Fire Marshal
• Department of Health
• Department of Transportation
• Department of Health (DOH)
• Washington State Department of Labor and Industries (L&I)
• Washington State Department of Natural Resources (DNR)
• Federal
• Environmental Protection Agency (EPA)
• Federal Aviation Agency
• U.S. Coast Guard
• U.S. Department of Energy
• Federal Emergency Management Agency
• National Weather Service
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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Introduction
Purpose
The purpose of this plan is to provide effective, coordinated emergency response to
incidents involving the release or potential release of hazardous materials (HAZMAT) in
Jefferson County. This plan establishes the policies and procedures under which Jefferson
County will operate in the event of HAZMAT incidents, to include spills and other unplanned
releases of HAZMAT. This plan is designed to prepare Jefferson County and its cities for
incident response and to minimize the exposure to, or damage from, materials that could
adversely impact human health and safety, and/or the environment. This document
outlines the roles, responsibilities, procedures and organizational relationships of
government agencies and private entities when responding to and recovering from a
HAZMAT event.
The plan provides guidance for HAZMAT incident planning, notification and response as
required by SARA Title III of 1986, also known as the Emergency Planning & Community
Right-to-Know Act, which shall hereafter be referred to as EPCRA.
The Jefferson County Local Emergency Planning Committee (LEPC) will assist Jefferson
County and its cities in preparing and reviewing hazardous material response plans and
procedures.
Scope
This plan shall also serve as Emergency Support Function 10 (ESF #10) of the Comprehensive
Emergency Management Plan (CEMP) for Jefferson County and the City of Port Townsend.
Therefore, this plan uses the ESF format and is not intended to act entirely as a stand-alone
document. Some components will be covered by other ESFs and other elements of the
Jefferson County CEMP. Where relevant, this plan will refer to portions of the CEMP and
associated annexes.
This plan is consistent with the Washington State CEMP and Federal plans, and is
complemented by the following plans:
• Washington State CEMP
• Washington State CEMP, ESF10 HAZMAT Annex
• National Oil and Hazardous Substances Pollution Contingency Plan; also known as
the National Contingency Plan (NCP)
• The Northwest Area Contingency Plan (NWACP)
• Relevant Geographic Response Plans (GRPs)
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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How to Use This Plan
Activation of this plan should begin if:
• A facility or transporter requests assistance with a HAZMAT response beyond capability of their
own resources.
• Casualties or injuries occur due to a HAZMAT incident.
• Evacuation is necessary due to a HAZMAT incident, especially if outside a facility boundary.
• A facility or transporter is required to make warning, notification, or reports under EPCRA or the
Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA).
• A HAZMAT release or a potential release may involve multiple jurisdictions or agencies.
•
This plan is intended to:
• Outline the responsibilities and procedures for responding to incidents involving the release of
HAZMAT within Jefferson County that pose threats to life, property, and/or the environment.
• Define the roles and responsibilities of facilities, jurisdictions and agencies.
• Provide guidance to stakeholders.
• Coordinate local response and stakeholder plans.
• Be used for response, consistent to this plan, by all stakeholders.
• Coordinate training and exercises, policies and procedures, protocols, checklists and guidelines
to ensure consistency with this plan.
Policies and Legal Authorities
This plan is developed, promulgated and maintained per federal, state and local statutes and
regulations as ESF #10 within the Jefferson County CEMP. Each of the departments, agencies,
jurisdictions and organizations assigned responsibilities in this plan will be responsible for their
own legal responsibilities, obligations, and reporting requirements.
Federal and state regulations require that local jurisdictions form Local Emergency Planning
Committees (LEPCs). It is the responsibility of each LEPC to develop a hazardous materials
response plan (HMRP). Planning may include coordination with outside agencies, recognition
procedures, safe distances, places of refuge, site security, control procedures, evacuation
routes and procedures, and a list of required personal protective equipment.
For incidents that exceed the county’s ability to effectively respond, Jefferson County will
process a local proclamation of emergency under Chapter 38.52 RCW. The proclamation allows
for several provisions, one being the improvement of statutory immunity from claims for
negligence arising from the emergency response.
The applicable statutes and regulations are as follows:
Federal Statutes and Regulations:
• Comprehensive Environmental Response, Compensation and Liability Act of 1980
(CERCLA or Superfund)
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• Superfund Amendments and Reauthorization Act (SARA) Title III, Emergency Planning
and Community Right-To-Know Act of 1986 (EPCRA)
• Clean Air Act (CAA) of 1990 Amendments, Section 112(r)
• Clean Water Act (CWA) of 1972
• Occupational Safety and Health Administration (OSHA) Regulations, 29CFR1910
• Emergency Management, Revised Code of Washington (RCW) Chapter 38.52
• Hazardous Substance Information Act, RCW 70.102
• Incident Command Agencies, RCW 70.136.030
• Washington Industrial Safety and Health Act (WISHA), RCW 49.17
• Oil and Hazardous Substances Spill Prevention and Response, RCW 90.56
• Local Emergency Management/Services Organizations, Plans and Programs, Washington
Administrative Code (WAC) Chapter 118-30
• Hazardous Chemical Emergency Response Planning and Community Right-To-Know
Reporting, WAC 118-40
• General Occupational Health Standards, WAC 296-62
• Emergency Response, WAC 296-824
• Dangerous Waste Regulations, WAC 173-303
• Jefferson County Code, Title 8 Section I. Health Department
Agreements
• 2021 Central Olympic Region Fire Defense Plan
• Public Works Emergency Response Mutual Aid Agreement
• County-wide Mutual Aid Agreements
• Homeland Security Region 2 Omnibus Agreement
Situation
Jefferson County has facilities that store, use, transport and manufacture limited hazardous
materials. Some facilities use extremely hazardous substances (EHS) in quantities that require
special emergency response planning measures. Extremely hazardous substances are materials
which, because of their extreme flammability, toxicity, corrosivity or other perilous qualities,
could constitute an immediate danger or threat to life and property, and which usually have
specialized uses under controlled conditions. As a result, EHS generally requires special handling
such as licensing and training of handlers, protective clothing, and special containers and
storage; and thus, have additional planning requirements and considerations. Jefferson County
is also home to an agricultural community, which relies on the use of a variety of farm-related
chemicals and substances.
For the 2023 Tier II reporting year, twenty-two (22) individual facilities in Jefferson County
reported chemical inventories, as defined by EPCRA 1. These facilities have chemicals that are
1 Data source: WA State Department of Ecology
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deemed more likely to have impacts outside of the facility. This includes potential toxins such as
sulfuric acid electrolyte, anhydrous ammonia, sulfuric acid, tetrachloroethylene and explosive
substances such as gasoline, and propane1.
To obtain a current list of covered EPCRA facilities within the jurisdiction, facilities subject to
the requirements of EPCRA Section 302 within the LEPC. Submit a request through the Public
Records Request Portal.
Public Disclosure Requests may also be submitted by mail to:
Public Disclosure Requests
Washington State Department of Commerce
PO Box 42525
Olympia, WA 98504-2525
If you need assistance submitting your request, please call 360-725-2733.
Hazardous material is transported in Jefferson County via:
• Highway/main arterial roads that include US 101, SR 104, SR 20, and SR 19
Jefferson County maintains pre-scripted emergency messaging to provide preparedness and
incident information via the County’s community notification and alerting system that is
regularly updated to reflect the latest perceived incidents.
Jefferson Healthcare in Port Townsend is equipped to receive hazmat-contaminated patients
and can perform decontamination of patients at their facilities.
The predominant languages spoken in Jefferson County are English and Spanish, roughly:
Total Population: 32,977 2
Spanish speaking population: 1,305 or 4.1%1
Assumptions
An accidental release of a hazardous substance/material could pose a threat to the local
population and/or environment.
A HAZMAT incident may be caused by, or occur during another related emergency, such as
flooding, a major fire, a mass casualty incident (MCI), an earthquake or Tsunami. Agencies must
be cognizant of additional risks, potential health hazards and second-order effects when
2 2020 U.S. Census Data
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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responding to any incident. This includes proper personal protective equipment (PPE)
requirements, responder safety considerations, and public notification, which may apply during
non-HAZMAT emergencies.
A HAZMAT incident may require the evacuation of citizens from any location in Jefferson
County. Appendix C outlines Shelter-in-Place and Evacuation Procedures.
The length of time available to determine the scope and magnitude of a HAZMAT incident will
impact protective action recommendations.
Wind shifts and other changes in weather conditions during the course of an incident may
necessitate changes in protective action recommendations.
Residents with access and functional needs may require assistance when evacuating.
Hazardous Materials spills could possibly enter water or sewer systems and necessitate the
shutdown of those systems.
Vulnerability
• Jefferson County is subject to various hazardous materials as identified in the Hazard
Identification and Vulnerability Assessment in the Hazard Mitigation Plan. (revised in
2024 3).
• Jefferson County is vulnerable to hazardous materials spills both on highways and along
the shoreline during transit.
• Naval Magazine Indian Island munitions storage poses one of the most significant risks
to Jefferson County. These munitions are transported via SR 19 and 104 down to Naval
Base Kitsap or by large supply ship that docks at the installation wharf.
• The storage of flammable fuels in above and below-ground storage tanks is a likely
hazard. Leaks and ruptures pose a threat to both people and nearby structures as well
as the environment it sits on and any nearby sources of water.
Limitations
Currently, there are no certified HAZMAT Response Team in Jefferson County.
Fire agencies throughout Jefferson County generally train their responders to the Operations
level (see training and capabilities defined in WAC 296-824-30005), however they are limited by
the availability of HAZMAT detection equipment and PPE.
3 Information on where this information is located in Jefferson County Hazard Mitigation Plan (HMP) will be
included once the HMP is approved.
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Jefferson County’s notification system is designed to theoretically reach a large percentage of
households in any given notification area. However, due to limitations in phone switch capacity,
limitations in phone records (completeness and currency), and other factors, such as residences
no longer maintaining a landline due to the ubiquity of cell phones, prevents contacting all
residents. Jefferson County DEM attempts to reach as wide a population as possible through
several alerting means, including Nixle (a subscription-based text alert system with
approximately 11,000 subscribers), the Emergency Alert System (EAS), Wireless Emergency
Alerts (WEA), various social media platforms, and others.
Response Actions
Release Identification
The early identification that a release of some type has occurred is paramount. The methods
and procedures for doing so, and the identification of the resultant area(s) affected by the
release vary by location, personnel qualifications and the type of product involved.
Initial determination of a release is the responsibility of the facility owner and/or operator(s).
The Emergency Coordinator(s) of each facility will establish appropriate internal procedures for
detecting a release and reporting it in a timely manner. The methods and procedures used to
determine that a release has occurred will also vary by the qualifications and resources
available to the facility or transporter. It is also the responsibility of any agent responsible for
the transportation or storage of HAZMAT to be trained to recognize a release and take initial
response actions.
A release is reportable:
• as determined by the facility and reported by the facility Emergency Coordinator in
accordance with facility’s emergency response plans,
• as determined by the transporter and reported according to transportation emergency
response plans, and statutes like EPCRA and/or DOT regulations,
• if the quantity released is equal to or greater than the reportable quantity listed under
Section 304 of SARA Title III or CERCLA, and/or
• if the material has or may impact the waters of the State of Washington.
The recognized methods and procedures Jefferson County responders will use to identify the
release of HAZMAT also vary by training and qualification. First responders will limit their
actions to identify the occurrence of a release to those methods specified for their HAZMAT
response qualification level (e.g. Operations Level) and available equipment, including PPE.
Appropriate methods of determining the product type and off-site migration of a released
substance include, but are not limited to:
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• on-site environmental monitoring capability (to determine conditions such as wind
speed and direction, air temperature, etc.).
• computer software such as Computer Aided Management of Emergency Operations
(CAMEO) that can model toxic atmospheric plumes.
• automated air monitoring equipment mounted at strategic locations on-site.
• hand-held air monitoring equipment; and
• reports of off-site complaints of chemical odors or adverse health-related symptoms.
If the responsible party determines a released substance has or may migrate off-site, they must
immediately call 911 for emergency notification.
Notification
In Jefferson County, notifications should be made as follows:
1. Notification to 911
a. Notify Jeffcom 911 immediately for all non-permitted releases of HAZMAT that
meet one or more of the following criteria:
i. Release is uncontrolled and has the potential to migrate off-site.
ii. Release occurs while in transit off-site.
iii. Release creates a safety or health risk, regardless of if on-site or off-site.
For general information about spill reporting see:
www.ecy.wa.gov/programs/spills/other/reportaspill.htm
Information about pre- and post-incident reporting requirements can be
found at:
https://ecology.wa.gov/Regulations-Permits/Reporting-
requirements/Emergency-Planning-Community-Right-to-Know-Act
b. If the release does not meet the above criteria, notification to 911 is still
required at the earliest continence.
c. The Responsible Party must provide Jeffcom911 with the following information:
i. Name or type of chemical.
ii. Size of spill, amount of chemical released.
iii. Nature and type of injuries, if any.
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iv. Is the incident a threat to any natural resources, such as a river, creek,
watershed, etc.
v. Is the incident a threat to any other property or persons?
vi. If the incident involves vehicles, are there any HAZMAT placard numbers?
vii. Are there any containers involved? How many? Status/condition of the
containers?
viii. Weather Conditions
ix. Reporting party name, call back number, and if available home address or
city of residence.
x. Safe routes of entry into the site for emergency response personnel
xi. Proper precautions (evacuation or shelter-in-place)
d. Jeffcom 911 is the designated agency to receive initial notification of a HAZMAT
incident, and this notification to Jeffcom911 satisfies the requirement for the
responsible party to verbally notify the LEPC Coordinator, and the appropriate
fire department. Jeffcom 911 will notify the appropriate response agencies and
Jefferson County Department of Emergency Management Duty Officer.
2. Notification to Washington State Emergency Response Commission (SERC)
a. SERC must be notified immediately if the release reaches Reportable Quantity
(RQ) under Section 304 of SARA Title II or CERCLA.
b. Verbal notifications to the SERC should be made through the Washington State
Emergency Operations Officer (SEOO) in the State Emergency Operations Center
(SEOC) Alert and Warning Center. SEOC Alert and Warning Center: 800-258-5990
3. Notification to The Washington State Department of Ecology (ECY)
a. ECY must be notified immediately if:
i. Any oil or hazardous substances (regardless of quantity) are discharged to
waters of the state including lakes, rivers, ponds, streams, underground
water, storm water systems, sewers and all other surface water and
watercourses.
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ii. Dangerous waste or hazardous substances are spilled or discharged that
threatens human health or the environment, regardless of quantity.
iii. After hours: Contract SEOC Alert and Warning Center WA ECY: Between
0600-1800: (360) 407-6300
4. Notification to National Response Center (NRC)
a. NRC must be notified immediately if:
i. The release reaches the Reportable Quantity (RQ) under Section 304 of
SARA Title III or CERCLA.
b. Any oil or hazardous substances (regardless of quantity) are discharged to waters
of the state including lakes, rivers, ponds, streams, underground water, storm
water systems, sewers and all other surface water and watercourses. National
Response Center: 800-424-8802
5. Additional Notifications
a. The JCDEM Duty Officer or the on-scene incident commander will notify area
hospitals of their potential to receive contaminated patients as well as pertinent
information regarding the type of HAZMAT that spilled.
b. The JCDEM Duty Officer will notify other appropriate agencies as identified
between Incident Command, JCDEM and Reporting Party.
Written follow-up reports must be submitted to the Washington State ECY, representing the
SERC, within 30 days. See the Department of Ecology website for additional information on spill
reporting and local contact information.
Per 40 CFR 302.6(a), any person in charge of a vessel, or an onshore or offshore facility shall, as
soon as they have knowledge of any release of a hazardous substance from such vessel or
facility in a quantity equal to or exceeding the reportable quantity in any 24-hour period,
immediately notify the NRC at 800-424-8802 or 202-267-2675.
Per 40 CFR 355.40, whenever there is a release of a reportable quantity of any EHS or CERCLA
hazardous substance at any facility at which a “hazardous chemical” is produced, used and/or
stored, the owner or operator of the facility must immediately provide verbal notification to
the State Emergency Response Commission (SERC) and the community emergency coordinator
for the LEPC of any area likely to be impacted by the release.
Direction and Control
LEPC Coordinator Identification
• The LEPC Coordinator is designated by the JCDEM Director. The LEPC Coordinator or the
JCDEM Director can be contacted through Jeffcom 911.
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• A list of Facility Emergency Coordinators is kept on file at JCDEM. This information is included in
their annual chemical inventory (Tier II) reports. Facility Emergency Coordinators will contact the
LEPC Coordinator or the JCDEM Director. through Jeffcom 911.
On-Scene Incident Command
• In Jefferson County, the Incident Command agency for HAZMAT incidents within all
jurisdictions is the Washington State Patrol (WSP).
• Jefferson County has three to four responders trained as HAZMAT Incident Commanders
(ICs) capable of assuming incident command until either a Unified Command is formed,
or a higher qualified IC from the State arrives on scene.
• If the first responder arriving at the scene is not certified as a HAZMAT IC, they may take
control of the incident within their designated role and training level until a qualified
individual arrives on-scene.
• To assist with decision-making and responding to the complexities of a HAZMAT
incident, the IC will form a Unified Command (UC) when appropriate with applicable
state and federal parties, reporting parties, and may also require assistance from an
Incident Management Team (IMT). The IC/UC will maintain command and control of the
scene and all on-site actions related to the incident. The IC/UC will direct the activities
of deployed emergency response elements through the Incident Command Post (ICP).
The response will initially concentrate on the immediate needs at the incident site by
isolating the area, implementing traffic controls, containing the spill, and formulating
and implementing protective actions for emergency responders and the public at-risk.
• The IC/UC will request the assistance of mutual aid partners when the size and scope of
the HAZMAT incident exceeds available response capabilities.
• The IC/UC will coordinate with Jefferson County EOC for public notification, resource
ordering, and evacuations/sheltering.
• The Washington State Department of Ecology (ECY) is the lead State agency for
environmental cleanup. The Environmental Protection Agency (EPA) is the lead federal
agency in the inland area, including inland waters. The U.S. Coast Guard (USCG) is the
lead federal agency in response to spills in marine and navigable waters.
• The National Guard’s FEMA Region 10 Homeland Response Force can assist in mass
decontamination if local assets are overwhelmed and/or a State of Emergency is
declared by the Governor.
Jefferson County Emergency Operations Center (JCEOC)
• The Jefferson County EOC will be activated by request of the on-scene Incident
Command to JCDEM Duty Officer upon approval by the JCDEM Director. The full
Emergency Operations Center activation protocol and activation triggers can be found in
the Jefferson County Comprehensive Emergency Management Plan.
• The EOC is located at 81 Elkins Road, Port Hadlock, WA 98339. Alternate Jefferson
County EOC facilities are also available should the primary site be unusable.
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• Effective exchange of critical information between the Jefferson County EOC and the
Incident Command Post (ICP) is essential for overall response efforts to succeed. The
support and coordination from the Jefferson County EOC to the ICP is defined in
Jefferson County Comprehensive Emergency Management Plan – Basic Plan which
includes but not limited to, the following: Requests for out-of-county HAZMAT Team
support,
o Requests for mutual aid assistance to provide other needed support and
resources,
o Coordination with local resources and HAZMAT Teams in transit to the
emergency,
o Requests for Public Works assistance,
o Maintaining records to track incoming resources and costs associated with the
event,
o Optimizing use of available communications,
o Coordination of evacuations, sheltering, public health issues and public
assistance,
o Collection, evaluation, and dissemination of information on the current status of
the event,
o Aid in executive decision making, and
o Provide documentation for investigative follow-up.
Determination of Affected Areas
Jefferson County agencies responding to the release will do so only to the extent of their
personnel’s training and qualification, available resources, and capabilities.
Once on-scene, responders will determine the type and scope of threat within their training level
and qualification to:
• Identify isolation and protective action distances relative to the materials released;
• Identify the wind direction, stage up-wind and extend isolation and protective action
distances as necessary; and
• Identify low areas in the immediate proximity of the release in which heavier than air
materials will collect, and then isolate those areas.
Jefferson County responders will identify the area and/or population likely affected by the release
of the material using the following resources:
• WA EPCRA mobile app,
• WISER mobile app,
• ERG (Current Edition) using the “Table of Initial Isolation and Protective Action Distances”,
• Hazard Communication Standard: Safety Data Sheets (SDS),
• Chemical Transportation Emergency Center (CHEMTREC),
• NIOSH Pocket Guide to Chemical Hazards, and/or
• CAMEO Software Suite
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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The National Weather Service in Seattle has the ability to support HAZMAT incidents with
Plume Modeling. Atmospheric plume dispersion models are computer-based tools used to
predict the paths and concentrations of airborne contaminants as they are transported and
spread in the atmosphere following a release.
Emergency Response
Prior to the arrival of any out-of-county HAZMAT teams, the IC/UC will implement life safety
and incident stabilization at the incident site including:
• Isolating the area and restricting entry;
• Implementing traffic control in the immediate area;
• Identify the specific or generic HAZMAT involved;
• Deploying local resources to contain the spill (if possible); and
• Formulating, communicating and implementing protective actions for emergency
responders and the public near the incident site.
The IC/UC should organize the incident using the Incident Command System (ICS) and
applicable documentation to effectively transfer command of the incident to out-of-county
resources. Documentation should include ICS forms and be filled in with the official incident
report. Some ICS forms that should be utilized are:
• ICS Form 201 – Incident Briefing
• ICS Form 208 HM – Site Safety and Control Plan
Other ICS Forms may be needed if the incident expands or goes into multiple operational
periods.
The methods and procedures used to respond to the release of HAZMAT conform to the
standards set in National Fire Protection Association (NFPA) 472 - Standard for Professional
Competence of Responders to HAZMAT Incidents. Agencies responding to the release will do so
only to the extent of their personnel’s training and qualification, available resources and
capabilities.
1. Awareness-Level Responders – trained to initiate an emergency response sequence by
notifying the proper authorities of the release:
a. Analyze the incident to determine both the HAZMAT/WMD present and the
basic hazard and response information for each HAZMAT/WMD agent by
completing the following tasks:
i. Detect the presence of HAZMAT/WMD.
ii. Survey the HAZMAT/WMD incident from a safe location to identify the
name, UN/NA identification number, type of placard or other distinctive
markings applied for the HAZMAT/WMD involved.
iii. Collect hazard information from the current edition of the DOT
Emergency Response Guidebook (ERG).
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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iv. Implement actions consistent with applicable Emergency Response
Plan(s) (ERP), the standard operating procedures and the current edition
of the ERG by completing the following tasks:
1. Initiate protective actions.
2. Initiate the notification process.
2. Operations-Level Responders – trained to respond in a defensive fashion without trying
to stop the release and as such will maintain a safe distance, keep the release from
spreading and prevent exposures:
a. Analyze the HAZMAT/WMD incident to determine the scope of the problem and
potential outcomes by completing the following tasks:
i. Survey the HAZMAT/WMD Incident to identify the containers and
materials involved, determine whether HAZMAT/WMD has been
released, and evaluate the surrounding conditions.
ii. Collect hazard and response information from SDS, CHEMTREC, local,
state and federal authorities, and shipper/manufacturer contacts.
iii. Predict the likely behavior of the HAZMAT/WMD and its container.
b. Estimate the potential harm at the HAZMAT/WMD incident.
c. Plan the initial response to the HAZMAT/WMD incident within the capabilities
and competencies of available personnel and PPE by completing the following
tasks:
i. Describe the response objectives for the HAZMAT/WMD incident.
ii. Describe the response options for each objective.
iii. Determine whether the PPE provided is appropriate for implementing
each option.
iv. Describe emergency decontamination procedures.
v. Develop a plan of action, including safety considerations.
d. Implement the planned response for the HAZMAT/WMD incident to favorably
change the outcomes consistent with the ERP and/or standard operating
procedures by completing the following tasks:
i. Establish and enforce scene control procedures, including control zones,
emergency decontamination and communications.
ii. Where criminal or terrorist acts are suspected, establish means of
evidence preservation.
iii. Initiate the ICS for HAZMAT/WMD Incidents.
iv. Perform tasks assigned as identified in the incident action plan.
v. Be prepared to set-up emergency decontamination operations.
e. Evaluate the progress of the actions taken at the HAZMAT/WMD incident to
ensure the response objectives are being met safely, effectively and efficiently
by completing the following tasks:
i. Evaluate the status of the actions taken in accomplishing the response
objectives.
ii. Communicate the status of the planned response.
3. HAZMAT Incident Commander
a. Oversee the incident scene operations and safety.
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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b. Implement the applicable local ERP(s). i. If necessary, activate the State ERP and the
Federal Regional Response Team.
c. Monitor employees working in chemical protective clothing for the hazards and risks
associated when wearing that protective clothing.
d. Ensure emergency decontamination operations are properly set up and following
the appropriate procedures.
4. Responsible Party (if available) is expected to:
a. Provide immediate verbal notification of all reportable HAZMAT spills, releases and
incidents.
b. During an incident, send a representative to the ICP with knowledge of the material
released or provide this information to the IC/UC as quickly as possible.
c. Assist the IC/UC with identification of the material and determining affected areas in
accordance with their ERP, training and capabilities.
d. Coordinate and cooperate with the directions of the IC/UC.
e. Send written follow-up notifications within 30 days as required under EPCRA; and
f. Participate in post-incident after action reviews to enhance future prevention and
emergency response operations.
Public Safety
The primary objective of every HAZMAT response to is to protect the people at risk. This includes
the employees of the affected facility and/or transportation company, as well as citizens and
visitors in the immediate area of the release and projected plume.
The public will receive emergency warning and notification of a HAZMAT release through multiple
channels of communications. Jefferson County Emergency Management is able to send emergency
alerts via text message, email, voice calls, and Wireless Emergency Alerts. These alerts can be geo-
targeted to reach a specific impact location or broadcasted County-Wide. WAPAS allows JCDEM to
send emergency alerts to local radio and television stations. These alerts will be broadcasted
county-wide. Another form of public notification available to HAZMAT incidents are NOAA All-
Hazard Alert Weather Radios. Public alerts would include instructions for actions to be taken such
as evacuation or shelter-in-place. In Jefferson County, alerts will be sent in both English and
Spanish.
The procedures for implementing the evacuation and shelter-in-place strategies are found in
Appendix C - Public Safety Procedures.
Protection of the public during a HAZMAT emergency is a complex undertaking. Using
information gathered on the hazard, the IC/UC will determine an appropriate public protection
strategy, which may include:
• Evacuation. Evacuation can be completely effective and safe if accomplished prior to the
arrival of a toxic plume.
• Shelter-In-Place. In some cases, advising people to stay indoors and attempting to
reduce air flow into a structure may be the most effective protective action.
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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• Ingestion Advisory. Food crops and drinking water may be contaminated by a chemical
release in certain situations; therefore, the public must be warned of a threat to the
food and/or water supplies.
• Sewage and Run-Off. A hazardous chemical release may contaminate sewage systems or
area streams and lakes. Such contamination could create a public health threat as well
as cause serious environmental problems.
Regulated facilities are required to have evacuation plans for employees and visitors. WAC 296-
24-567 requires each facility to have an Emergency Action Plan (EAP) which includes, at a
minimum:
• Evacuation procedures and route assignments.
• Procedures for employees who are required to remain behind, at least initially, to
operate critical plant operations before they evacuate.
• Procedures to account for all employees after an emergency evacuation has been
completed.
• Rescue and medical duties for those employees who have been designated to perform
them.
• The preferred means of reporting fires and other emergencies; and
• Names and job titles of persons (and their associated departments) who can be
contacted for further information or explanation of duties under the plan.
Responder Safety
It is essential that on-scene response personnel are protected from the adverse effects of
HAZMAT contamination to safely perform their duties in protecting the public and mitigating
the incident. Agencies also must be cognizant of additional risks and potential health hazards
when responding to any incident. This includes strict adherence to PPE requirements,
responder safety considerations and public notification, which may apply during non-HAZMAT
emergencies.
The safety of response personnel is a priority of the IC/UC and must be managed in accordance
with NFPA 472, WAC 296-305, and WAC 296-824. A Safety Officer shall be appointed to the
Command Staff to assist the IC/UC with responder safety. If the IC/UC does not appoint a Safety
Officer for some reason, the IC/UC assumes the responsibilities of the Safety Officer. The Safety
Officer is responsible for monitoring operations, identifying potential safety hazards, correcting
unsafe situations, and developing additional methods and procedures to ensure responder
safety. The Safety Officer is given authority to alter, suspend or terminate any activity they
deem is unsafe. The Safety Officer must give specific attention to the following:
• Medical surveillance of responders prior to, and after, entering the hot zone.
• Establishment of an exclusion zone; and
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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• Selection of appropriate PPE, as well as the additional safety considerations inherent to
each type of PPE.
Medical Monitoring: Medical monitoring of responders is a priority of the IC/UC and should be
established at HAZMAT incidents. Medical monitoring is responsible for the surveillance of the
entry team for any indicators of the effects of toxic exposure.
Incident Perimeter Zones: Incident perimeter zones are the safety perimeters established
around a HAZMAT release. They are defined as follows:
• Hot Zone: The area of maximum hazard and the area where contamination could occur.
All personnel entering the Hot Zone must wear the proper level of protective equipment
as prescribed by the appropriate authority. The Hot Zone should be physically secured,
fenced or well defined by landmarks. A single entry and exit checkpoint must be
established at the perimeter of the Hot Zone to regulate and account for the flow of
personnel and equipment into and out of the zone.
• Contamination Control Zone (Warm Zone): This zone surrounds the Hot Zone and is also
a restricted area. The level of PPE required is less stringent than that of the Hot Zone.
The decontamination unit (if needed) is located here, as well as the Safety Officer and
immediate support and security personnel. PPE must be worn inside this zone and must
be no less than one level below the PPE required in the Hot Zone (e.g. Level B in the
Warm Zone if Level A is worn in the Hot Zone).
• Safe Zone (Cold Zone): This is the unrestricted area beyond the outer perimeter of the
Warm Zone. The ICP, responders and support agencies are in this area. Normal work
clothes are appropriate in this area.
All responders at a HAZMAT incident will:
• Adhere to applicable local, state and federal laws, statues, ordinances, rules,
regulations, guidelines and established standards pertaining to responder safety; and
Not exceed individual response certification level in accordance with CFR 1910.120
(HAZWOPER) and WAC 296-824 training under any circumstance.
Resource Management
Jefferson County does not have its own Hazmat Response Team. Agencies may have their own
dedicated resources for handling HAZMAT incidents.
Finance / Cost Recovery
All responding agencies must keep an accurate account of all expendable materials used at the
scene, any damage to equipment from the response, personnel hours, and any other expenses
incurred during the response.
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During all phases of response, the lead agency shall complete and maintain documentation to
establish the basis for cost recovery. In general, documentation shall be completed in order to:
• Provide the source and circumstances of the release.
• Identity the responsible party(ies).
• Record response action taken.
• Provide accurate accounting of federal, state or private party costs.
• Document impacts and potential impacts to the public health and welfare and the
environment; and
• Record when the NRC received notification of a release of a reportable quantity per
40CFR300.160
Containment / Clean-Up
Under most circumstances, the person causing a hazardous materials incident is responsible for
cleanup, disposal and property damage and associated costs, per RCW 4.24.314. Jefferson
County will not accept any financial responsibility for cleanup or disposal of hazardous
substances owned and/or spilled by others.
Provision for cost recovery:
• The responsible party, transportation company, or facility will make their own
arrangements for cost recovery.
• The responsible party pays for the costs of responding agencies and jurisdictions.
• Responding agencies and jurisdictions will separately document costs associated with
the specific incident response.
• If no responsible party can be determined, Environmental Protection Agency (EPA) may
provide funding through the Local Government Reimbursement Program for qualifying
incidents using EPA Form 9310-1, Application Package for Reimbursement to Local
Governments.
If the responsible party is unknown or there is a dispute with the responsible party about cost
recovery, cleanup efforts will be undertaken by the Department of Ecology (ECY) and/or the
Environmental Protection Agency (EPA). Waterborne spills may begin with local response but
will probably be turned over to the ECY or U.S. Coast Guard for response, recovery and
determination of any financial responsibility of the responsible party.
General guidelines for first responders are:
• Identify, contain and treat HAZMAT to protect the public from exposure.
• Limit incident site entry to trained personnel with appropriate personal protective
equipment.
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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• Follow decontamination procedures to limit the area of contamination and restrict
further spread of the HAZMAT.
• Plan for restoration and mitigation of damage to the environment.
Additionally, once the emergency response is complete and cleanup begins, HAZWOPER
requires a Health and Safety Plan (HASP) and that cleanup personnel be trained accordingly.
See the Department of Ecology’s spill contractor list located Appendix D – Response Resources
Documentation and Investigation
All responders will assist with the identification of the party responsible for the HAZMAT
incident through the collection and reporting of relevant information related to their response
activities.
Criminal acts related to HAZMAT incidents will be investigated by the law enforcement agency
having jurisdiction in cooperation with the Washington State Patrol.
All responses will be followed by an After-Action Review (AAR) during which all responding
agencies will participate. The responsible party is also encouraged to participate.
Responsibilities
All primary and supporting agencies must have established disaster related policies, systems,
procedures and training for:
• Personnel accountability, safety, lines of authority and succession.
• Providing logistical support to their personnel and equipment.
• Facility/infrastructure damage assessment and reporting.
• Continuity of operations to maintain essential services; and
• Facility/infrastructure repair and restoration.
Community Emergency Coordinator
Jefferson County Emergency Management is designated as the Community Emergency
Coordinator. The Community Emergency Coordinator will maintain all LEPC documentation and
review issues relating to HAZMAT within Jefferson County. Coordination with County and city
planning agencies is vital, as the location of fixed HAZMAT sites and transportation routes could
have a significant impact on life and property, future zoning decisions, as well as the construction
of roads and buildings.
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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Primary Agencies
Primary agencies have lead responsibilities for mitigation, preparedness, response and recovery,
with a focus on life safety, property protection, and environmental preservation. These
responsibilities include, but are not limited to, ensuring the readiness of skilled personnel and
equipment, response procedures and protocols, responder training programs, resource
coordination and the HAZMAT Response Program.
Jefferson County Emergency Management
• Maintain and coordinate the updating of this plan and develop interagency agreements
for response to HAZMAT incidents. The LEPC will review this plan annually to address
any changed conditions within their community and submit their plans to the SERC for
review when updated, but not less than at least once every five years.
• Designate a coordinator to work with the Local Emergency Planning Committee (LEPC).
• Function as lead agency for, coordinate, and host the Jefferson County LEPC.
• Provide public education materials to the public and businesses on HAZMAT and
preparedness.
• Provide public information regarding response activities, evacuation routes and/or life
safety measures as necessary during major incidents, using all available communication
methods and channels, including but not limited to: website, radio, social media, WEA,
EAS, etc.
• Provide emergency management or EOC support to the IC/UC during HAZMAT incidents.
• Coordinate training for HAZMAT response/recovery support functions including
exercises designed to test part or all of this plan.
• Sponsor exercises and drills, and create and maintain plans for evacuation and shelter-
in-place.
• Develop lists of specialized resources available.
• In conjunction with the LEPC, conduct outreach to review any relevant agency, facility
and shipper HAZMAT response plans.
• Provide on-scene liaison when requested by the IC/UC.
• Support first response agencies and the IC/UC with information and resource
coordination as required.
• Assist with federal, state and other notifications.
• Assist IC/UC in determining need for evacuation or shelter-in-place.
• Establish a Joint Information System (JIS)/Joint Information Center (JIC) as appropriate in
coordination with the IC/UC or designated Public Information Officer.
East Jefferson Fire Rescue, Quilcene Fire Rescue and Brinnon Fire
• Provide a limited initial response to hazardous materials incidents based on responder
training and expertise.
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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• Provide the initial response to HAZMAT incidents at the Operations Level utilizing
available protective gear, realizing that response may be limited due to type of
material(s) involved.
• Act as the initial incident commander until properly relieved by a higher authority. The
Washington State Patrol (WSP) is designated as incident commander within Jefferson
County.
• When necessary, establish a unified command system with emergency medical services,
local law enforcement, and other state and federal agencies.
• Notify the appropriate dispatch agency when the magnitude of the incident or type of
material(s) involved exceeds the expertise of the initial responders.
• Identify hazardous material(s) without compromising safety (placard number, shipping
documents, driver comments, etc.).
• Determine the need/size of exclusion and evacuation zones, as well as what emergency
medical aid may be needed for anyone exposed to the hazard.
• Communicate all known or suspected incident site hazards through dispatch and/or
other communications means to all responding agencies to provide the greatest
assurance for responder safety, including, but not limited to, safe access routes and
staging areas.
• Isolate the affected area in accordance with the ERG or other appropriate resource
information.
• Provide for the safety of the public by whatever means necessary (e.g. evacuation,
shelter-in-place, etc.).
• Attempt to identify the responsible party so they can be contacted for further
information.
• Provide support to specialized HAZMAT Teams on scene with personnel, equipment and
other assistance, as required.
• Triage, treat, and transport victims to appropriate higher level of care.
• Provide medical monitoring of emergency response personnel at the scene.
• Comply with decontamination and isolation procedures prior to any transport for
hospital admission.
• Provide a liaison between medical personnel at the scene and hospital officials. They will
notify area hospitals regarding what chemicals are involved, and what decontamination
and exposure situations will be expected for proper handling and care of victims
throughout the triage, treatment, and transport process.
Jefferson County Sheriff and Port Townsend Police Department
• When necessary, establish a unified command system with fire departments,
emergency medical services, and other state and federal agencies.
• Coordinate law enforcement resources during a HAZMAT incident.
• Maintain on-scene control by establishing and enforcing scene perimeters, access
control points, and traffic control points, as well as direct traffic for evacuees if
evacuation routes have been established and activated.
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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• Assist with identifying the type or types of materials involved, and the scope of the
incident as quickly as possible.
• Assist where necessary in the rapid dissemination of warning and public safety
information to the public.
• Issue evacuation orders within area of authority, when applicable and deemed
necessary by IC/UC.
• Assist with enforcing evacuations under an ordered evacuation.
• Assist with investigation of possible criminal acts involving hazardous substances and/or
their intentional release.
Washington State Patrol
• Act as designated IC for HAZMAT incidents on interstate and state highways, and in
areas specifically designated by the local political entity. When the local jurisdiction
does not designate an IC agency, assume IC for the jurisdiction in accordance with RCW
70.136.030.
• When necessary, establish a unified command system with fire departments,
emergency medical services, local law enforcement, and other state and federal
agencies.
• Send Liaison to Jefferson County Emergency Operations Center, if requested.
Support Agencies
Jefferson County Public Health & Social Services/Environmental Health
• Take such measures as the Health Officer deems necessary to promote and protect the
public’s health. See Appendix C – Public Safety Procedures
• Assess the public health implications of any HAZMAT incident and take appropriate
actions.
• In conjunction with the Washington State Departments of Ecology and Health, assist
water and sewer utilities in the investigation and mitigation of impacts from the effects
of a HAZMAT incident.
• Direct the closure of contaminated sites, as necessary. The County Health Officer may
issue public health orders to close or curtail public gatherings or for isolation and/or
quarantine of individuals under the authority of RCW 70.05.070, if required.
• Provide information to the public on the health effects of, and how to avoid,
contamination from any HAZMAT release as needed.
• Make a final determination on when contamination no longer poses a public health risk.
• Initiate actions to reopen sites once deemed contaminated when the threat is properly
mitigated.
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Jefferson County Public Works/ City of Port Townsend Public Works
• Mobilize and manage Public Works resources to help with containment of a HAZMAT
release and isolation of the hazard area (e.g. physical barriers, signs, etc.).
• Construct, or assist in the construction of, earthen dikes to contain spills or reroute
them around critical areas such as water supplies and sewer inlets.
• Remove debris in an emergency and/or re-open roads and highways.
• Provide equipment and manpower to repair critical facilities damaged as a result of a
hazardous material release.
• Aid law enforcement with regard to traffic control on evacuation routes and at the
incident scene.
• Coordinate with Jefferson County Environmental Health in protection/mitigation
measures to ensure safety and integrity of drinking water and wastewater systems.
• Send Liaison to Jefferson County Emergency Operations Center, if requested.
Regulated Companies
• Facility Emergency Coordinators shall provide direct contact/coordination with the
IC/UC, or their designated representative, for all aspects related to access, inventory,
location and hazards of chemical(s) on-site.
• Facilities storing extremely hazardous substances must identify the location of such
substances and designate a Facility Emergency Coordinator to act as the contact for
facility and hazardous materials information in accordance with 40 CFR 355.30. 40 CFR
355.30 (c) requires the owner or operator of a facility subject to the section to designate
a facility representative who will participate in the local emergency planning process as
a facility emergency response coordinator.
• Report chemical inventories to the State Emergency Response Commission (SERC), LEPC,
and local fire department.
• Submit Tier Two-Emergency and Hazardous Chemical Inventory Report and other
information as required, by federal, state or local law.
• Prepare hazardous materials emergency plans and provide copies to the [emergency
planning district name] LEPC, when requested.
• Train and equip personnel to implement the plans.
• Coordinate plans with the local fire jurisdictions.
• Notify 9-1-1, and other agencies as required or necessary, when a hazardous materials
incident occurs.
• Implement emergency plans utilizing NIMS in coordination with the local fire
jurisdictions.
• Include evacuation routes and methods of evacuation for employees and visitors, both
on site and in the immediate proximity, in hazardous materials emergency plans.
• Applicable facilities, vessels, pipelines and railroad facilities must submit an oil spill
contingency plan to the Department of Ecology in accordance with WAC 173-182.
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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• Ensure their personnel are appropriately trained in HAZMAT and equipped for their
assigned role in accordance with 29 CFR 1910.120, NFPA 472 and 473, and WAC 296-
824-30005.
• Provide immediate verbal notification and follow-up written reports for all HAZMAT
spills, releases and incidents that exceed the reportable quantity via the Notification
procedures outlined on page eight of this plan.
• Send Liaison to Jefferson County Emergency Operations Center, if requested.
• Regulated Facilities and Shippers are requested to:
o Participate in the Jefferson County LEPC. They are also encouraged to provide
personnel, technical expertise and equipment support during LEPC exercises and
training activities, if requested and available.
o Coordinate efforts and cooperate with the directions of the IC/UC.
o Channel on-site media communication through the designated PIO or JIC.
o Participate in post-incident after-action reviews to enhance future prevention
and emergency response operations.
Washington State Department of Ecology
• Act, within the Unified Command System, as the State On-Scene Coordinator (OSC) for
HAZMAT incidents. Provide on-scene coordination and technical assistance on
containment, cleanup, disposal and recovery, natural resource damage assessments,
laboratory analysis, and evidence collection.
• Provide 24-hour response to oil spills and HAZMAT incidents.
• Assist with determining the release source, cause and identification of the responsible
party for the incident. Assume responsibility for incident management and clean-up (in
conjunction with USCG or EPA), if the responsible party is unavailable, unresponsive or
unidentified.
• Set clean-up standards for the incident in accordance with Federal and State laws, and
ensure that source control, containment, clean-up and disposal are accomplished.
Coordinate incident cleanup if the responsible party is non-responsive or unknown.
• Initiate enforcement actions as appropriate.
• As required by the size and/or duration of the incident, assist to establish a JIC with
involved agencies and the responsible party to provide current and accurate information
to the community.
• Activate and coordinate the activities of the Natural Resources Damage Assessment
Team.
• Send Liaison to Jefferson County Emergency Operations Center, if requested.
Washington State Department of Transportation
• Provide resources to support response operations on highways and lands under state
and federal jurisdiction.
• Send Liaison to Jefferson County Emergency Operations Center, if requested.
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Washington State Department of Health
• If requested through the DOH Duty Officer (360-888-0838), provide DOH Strike Teams
to assist with sample collection, laboratory analysis, hazard identification and
assessment of public health impacts of chemical or radiological incidents. If other
detection mechanisms are established at a later time, the facility must advise the LEPC.
• Send Liaison to Jefferson County Emergency Operations Center, if requested.
Washington State Emergency Management Division (EMD)
• Provide 24-hour assistance upon notification of a HAZMAT incident, to include initial
notification to local, state and federal response agencies.
• Provide communications links to state and federal agencies, as well as other local
jurisdictions through the state EOC.
• Issue requisite State mission number(s).
• Send Liaison to Jefferson County Emergency Operations Center, if requested.
Training
EPCRA requires that each LEPC Plan describes a multi-year HAZMAT training program for
emergency response personnel (including schedules). This annual training plan must be
reviewed each year. Since no specialized HAZMAT Response Teams exist in Jefferson County, it
is the responsibility of each city fire department and individual fire district to provide the initial
Operations Level training to their personnel as well as the required annual refresher training.
HAZMAT response training requirements are governed by WAC 296-824-30005, which meets or
exceeds the Occupational Safety and Health Administration (OSHA) standards in 29 CFR
1910.120. In addition, the National Fire Protection Association (NFPA) established a standard of
professional competence (NFPA 472) for responders to HAZMAT incidents.
All HAZMAT incident emergency responders and workers at HAZMAT facilities, transport
companies, waste treatment facilities, storage facilities and disposal facilities will be provided
training which meets federal and state standards. Such training will be commensurate with
their employers or organization’s plans and policies.
State and Federal Training
• State Fire Marshal Fire Academy conducts HAZMAT certification and ongoing training.
• Washington State Emergency Management Division leads a comprehensive all-hazards
Training and Exercise program.
• Industry spill response drills are posted on the Northwest Area Committee’s Exercise
Calendar.
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Many federal agencies provide free in-person, mobile or web-based HAZMAT training. FEMA’s
National Training and Education Division publishes a catalog of available courses. HAZMAT
training opportunities include:
• National Fire Academy
• Center for Domestic Preparedness
• Emergency Management Institute
• Security and Emergency Response Training Center
• National Training and Education Division
• US Chemical Safety Board
• CDC Learning Connection
• EPA’s Web-based EPCRA training
• TEEX DHS/FEMA Funded Courses
• FEMA Region X Master Training and Exercise Calendar
• FEMA HAZMAT Tabletop Exercise Manual
• TRANSCAER’s industry-led hazmat training catalog
Exercises
Jefferson County LEPC will organize an exercise at least once per year to test part or all of this plan.
At a minimum, exercises will evaluate the effectiveness and feasibility of this plan and its
incorporated standard operating procedures, as well as the readiness of response agencies,
facilities and the public. These exercises may be discussion-based (seminars, workshops, tabletops
and games) or operations-based (functional and full-scale exercises) in order to test the full
spectrum of preparedness. NOTE: An actual HAZMAT incident which requires the activation of this
plan and incorporates a post-event After-Action Review can satisfy this annual requirement in lieu
of an exercise.
Additionally, the Northwest Area Committee’s Exercise Calendar provides details on industry
HAZMAT drills.
EPCRA reporting
All facilities within Jefferson County receiving, storing and/or using Extremely Hazardous Substances
(EHS), must notify the SERC and LEPC in accordance with Section 302 of 40 CFR Part 355 –
Notification of Extremely Hazardous Substances.
Facilities must submit Safety Data Sheets (SDS), or a SDS list of the hazardous chemicals present on-
site in excess of threshold levels, to the SERC, LEPC and local fire department/district in accordance
with Section 311.
Facilities storing chemicals must provide specific information about chemicals on site to the SERC,
LEPC and local fire department/district using the Tier II Form in accordance with Section 312.
Jefferson County CEMP ESF #10 – Oil and HAZMAT Response
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Emergency and follow-up reporting requirements are found on page eight of this plan.
References
FEMA, Guide for All-Hazard Emergency Operations Planning (SLG-101).
US Department of Transportation and Transport Canada, Emergency Response Guidebook.
SARA Title III – Emergency Planning and Community Right-to-Know Act (EPCRA),
http://www.ecy.wa.gov/epcra.
Public Law 99-499 – Superfund Amendment and Reauthorization Act (SARA).
Chapter 118-40 WAC – Hazardous Chemical Emergency Response Planning.
Acronyms
Abbreviation Description
ARC American Red Cross
AWC Alert and Warning Center
CAA Clean Air Act
CAMEO Computer Aided Management for Emergency Operations
CEMP Comprehensive Emergency Management Plan
CERCLA Comprehensive Environmental Response, Compensation, and Liability Act
CHEMTREC Chemical Transportation Emergency Center
DNR Washington State Department of Natural Resources
DOH Washington State Department of Health
DSHS Washington State Department of Social and Health Services
EAS Emergency Alert System
EHS Extremely Hazardous Substances
EMD Emergency Management Division
EMS Emergency Medical Services
EPCRA Emergency Planning and Community Right-to-Know Act
ERG Emergency Response Guidebook
ESF Emergency Support Function
IC Incident Commander
ICS Incident Command System
ICP Incident Command Post
JCDEM Jefferson County Department of Emergency Management
JIC Joint Information Center
LEPC Local Emergency Planning Committee
NIMS National Incident Management System
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Abbreviation Description
NRC National Response Center
NRF National Response Framework
OSHA
PIO
Occupational Safety and Health Administration
Public Information Officer
RACES Radio Amateur Civil Emergency Services
RCW Revised Code of Washington
SDS Safety Data Sheet
SEOC State Emergency Operations Center
SERC State Emergency Response Commission
SOP Standard Operating Procedures
TERC Tribal Emergency Response Commission
UC Unified Command
WAC Washington Administrative Code
Definitions
Accident Site - The location of an unexpected occurrence, failure or loss, either at a regulated
facility or along a transportation route, where a release of HAZMAT-listed chemicals occurs.
Acute Exposure - Exposure of a short duration to a chemical substance that results in adverse
physical effects.
Acutely Toxic Chemicals - Chemicals that can cause both severe short-term and long-term
health effects after a single, brief exposure of short duration. These chemicals can cause
damage to living tissue, impairment of the central nervous system and severe illness. In
extreme cases, death can occur when ingested, inhaled or absorbed through the skin.
Aerosol - Fine liquid or solid particles suspended in a gas such as fog or smoke.
Chemical Agent - A chemical substance intended for use in military operations to kill, seriously
injure or incapacitate people through its physiological effects. Excluded from consideration are
riot control agents, smoke and flame materials. The agent may appear as a vapor, aerosol or
liquid. It can be either a casualty/toxic agent or an incapacitating agent.
Chemical Transportation Emergency Center (CHEMTREC) - a centralized toll-free telephone
service providing advice on the nature of chemicals and steps to be taken in handling the early
stages of transportation emergencies where hazardous chemicals are involved. Upon request,
CHEMTREC may contact the shipper or manufacturer of the HAZMAT involved in the incident
for additional, detailed information and appropriate follow-up action, including on-scene
assistance when feasible.
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COLD ZONE - The area outside the Warm Zone (contamination reduction area) that is free from
contaminants.
Decontamination - The process of making people, objects or areas safe by absorbing,
destroying, neutralizing, making harmless or removing hazardous material.
Emergency Alert System (EAS) - A system used for the dissemination of emergency information
to the public by the President or federal, state or local jurisdiction authorities via the
Commercial Broadcast System - Composed of amplitude modulation (AM), frequency
modulation (FM), television broadcasters and the cable industry. Formerly known as the
Emergency Broadcast System (EBS).
Emergency Coordination Center (ECC) - The physical location at which the coordination of
information and resources to support incident management (on-scene operations) activities
normally takes place. An ECC may be a temporary facility or may be located in a more central or
permanently established facility, perhaps at a higher level of organization within a jurisdiction.
ECCs may be organized by major functional disciplines (e.g. fire, law enforcement and medical
services), by jurisdiction (e.g. federal, state, regional, tribal, city, county), or some combination
thereof.
Emergency Support Function (ESF) - The functional approach that groups the types of
assistance a state and/or local jurisdiction is most likely to need (e.g. mass care, health and
medical services, etc.), as well as the kind of federal operations support necessary to sustain
state response actions (e.g. transportation, communications, etc.). ESFs are expected to
support one another in carrying out their respective missions.
Extremely Hazardous Substances (EHS) - These are substances identified by the EPA on the
basis of hazard or toxicity. EHS inventories above certain threshold quantities must be reported
to the Washington SERC or TERC, and local fire department pursuant to Sections 302, 304, 311
and 312 of EPCRA. EHS releases which exceed certain quantities must be reported to the
National Response Center, the SERC or TERC, LEPC and local fire department that may be
affected, pursuant to EPCRA Section 304. The EHS and pertinent, reportable quantities are
listed in 40 CFR 355 and EPA Consolidated List of Lists.
Facility - Fixed-site required to report under EPCRA.
Hazardous Chemicals or Substances - Chemicals, mixtures and other products determined by
U.S. Occupational Safety and Health Administration (OSHA) regulations to pose a physical or
health hazard. No specific list of chemicals exists, but the existence of a Safety Data Sheet (SDS)
for a substance indicates it may be reportable under EPCRA. Reporting information software
and current LEPC contact information is available at: https://ecology.wa.gov/regulations-
permits/reporting-requirements/emergency-planning-community-right-to-know-act
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Hazardous Material (HAZMAT) - A substance in a quantity or form posing an unreasonable risk
to health, safety, property and/or the environment when manufactured, stored or transported
in commerce. A substance which by its nature, containment and reactivity has the capability for
inflicting harm during an accidental occurrence. A material characterized as being toxic,
corrosive, flammable, reactive, an irritant or a strong sensitizer, and thereby poses a threat to
health and the environment when improperly managed. HAZMAT includes extremely
hazardous and hazardous substances of oil and other petroleum products. Other toxic
substances include some infectious agents, radiological materials and materials such as
industrial solid waste substances.
Hazardous Substance (HS) - Chemicals, chemical mixtures and other products determined by
OSHA regulations to pose a physical or health hazard. No specific list of chemicals or substance
exists, but the existence of a Safety Data Sheet (SDS) for a product or substance indicates it may
be reportable under EPCRA regulations. Facilities that store 10,000 pounds or more of a HS at
any time are required to report chemical inventories annually to the SERC or TERC, LEPC and local
fire department in accordance with EPCRA regulations. Substances can also be designated as such
by the EPA pursuant to the Comprehensive Environmental Response, Compensation and Liability
Act (CERCLA). HS releases above certain levels may need to be reported to the National Response
Center and must be reported to the SERC or TERC, and local agencies pursuant to CERCLA, Section
304 of EPCRA, and related state regulations.
Hot Zone - The area surrounding a particular incident site where contamination does or may occur.
All unauthorized personnel may be prohibited from entering this zone.
Incident Commander (IC) - The IC is the overall coordinator of the response team. Responsible for
on-site strategic decisions and actions throughout the response phase and maintains close liaison
with the appropriate government agencies to obtain support. Provides progress reports on each
phase of the emergency response. Must be trained to a minimum of Operations level and certified
in the Incident Command System.
Incident Command System (ICS) - An all-hazards, on-scene functional management system that
establishes common standards in organization, terminology and procedures. ICS provides a means
(unified command) for the establishment of a common set of incident objectives and strategies
during multi-agency/multi-jurisdiction operations while maintaining individual agency/jurisdiction
authority, responsibility and accountability. ICS is a component of the National Incident
Management System (NIMS).
Joint Information Center (JIC) - A facility that may be used by affected utilities, state agencies,
counties, local jurisdictions and/or federal agencies to jointly coordinate the public information
function during all-hazards incidents.
Local Emergency Planning Committee (LEPC) - The planning body designated in the Superfund
Amendments and Reauthorization Act Title III legislation as the planning body for preparing local
HAZMAT plans.
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National Response Center (NRC) - The interagency organization, operated by the U.S. Coast Guard,
which receives reports when reportable quantities of dangerous goods, hazardous substances,
and/or extremely hazardous substances are spilled. After receiving notification of an incident, the
NRC will immediately notify appropriate federal response agencies, which may activate the Regional
Response Team or the National Response Team.
Plume - A vapor cloud formation that has shape and buoyancy. The cloud may be colorless,
tasteless, or odorless, and may not be visible to the human eye.
Primary Agency - An agency assigned primary responsibility to manage and coordinate a specific
ESF. Primary agencies are designated on the basis of who has the most authorities, resources,
capabilities or expertise relative to accomplishment of the specific ESF with assistance, if requested,
from the JCDEM. An example of a primary agency is the Department of Transportation for ESF #1:
Transportation.
Regulated Facility - A site where handling and transfer, processing, and/or storage of chemicals is
performed. For the purposes of this document, regulated facilities produce, use or store EHS in
quantities which exceed threshold planning quantities, or they store one or more HS in a quantity of
10,000 pounds or more at any one time. Facilities that meet either criterion must annually report
their chemical inventories of such materials to the SERC or TERC, LEPC, and local fire department.
Reportable Quantity - The minimum quantity of hazardous substances released, discharged or
spilled must be reported to federal, state, local and/or tribal authorities pursuant to statutes
and EPCRA regulations.
Risk Management Plan (RMP) - Pursuant to Section 112r of the Clean Air Act (CAA), facilities
that produce, process, distribute or store certain toxic and flammable substances are required
to have a RMP that includes a hazard assessment, an accident prevention program and an
emergency response program. A summary of the RMP must be submitted to the EPA. RMP
guidance is available at:
https://www.epa.gov/rmp/fact-sheet-clean-air-act-section-112r-accidental-release-prevention-
risk-management-plan-rule
SARA Title III - Public Law 99-499, Superfund Amendment and Reauthorization Act (SARA) of
1986, Title III, Emergency Planning Community Right-to-Know Act (EPCRA), requires the
establishment of state and local planning organizations, a SERC (a subcommittee of the
Emergency Management Council), and LEPCs to conduct emergency planning for HAZMAT
incidents. The law requires site-specific planning for EHS, participation in the planning process
by facilities storing or using HS, and notifications to the SERC or LEPC of releases of specified
hazardous substances. It also provides a mechanism for information sharing on hazardous
chemicals and emergency plans for hazardous chemical events to the public.
Toxic Substances - Toxic substances are chemicals or compounds which may present an
unreasonable threat to human health and the environment. Human exposure to toxic
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substances can cause a variety of health effects including long-term adverse health effects.
Certain facilities which have 10 or more full-time employees and that manufacture, process or
use a toxic substance in excess of threshold amounts during the calendar year are required to
submit a Toxics Release Inventory Report annually to the U.S. EPA and the Washington SERC. A
current list of substances covered, reporting guidance, and software is available at the U.S. EPA
TRI website at: https://www.epa.gov/toxics-release-inventory-tri-program/reporting-tri-
facilities
Toxicity - A measure of the harmful effect produced by a given amount of a toxin on a living
organism. The relative toxicity of an agent can be expressed in milligrams of toxin needed per
kilogram of body weight to kill experimental animals.
Vulnerable Facilities - Facilities which may be of particular concern during a HAZMAT incident
because they 1) are institutions with special populations that are particularly vulnerable or
could require substantial assistance during an evacuation (e.g. schools, hospitals, nursing
homes, day care centers, jails, etc.); 2) fulfill essential population support functions (e.g. Power
plants, water plants, fire/police/EMS dispatch centers, etc.); or 3) include large concentrations
of people (e.g shopping centers, recreation centers, stadiums, etc.).
Warm Zone - An area over which the airborne concentration of a chemical involved in an incident
could reach a concentration that may cause serious health effects to anyone exposed to the
substance for a short period of time and is the designated area between the Hot Zone and the
Cold Zone.
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Appendix A – Promulgation
EMERGENCY SUPPORT FUNCTION (ESF) #10 – HAZARDOUS MATERIALS CONTINGENCY PLAN
APPROVAL & IMPLEMENTATION
The Jefferson County LEPC developed this ESF #10 Annex to identify and implement HAZMAT
emergency preparedness and response responsibilities in accordance with Chapter 118-40 of the
Washington Administrative Code (WAC) and the Emergency Planning and Community Right-to-
Know Act (EPCRA). This plan is intended to act at the ESF #10 Annex to the Jefferson County
Comprehensive Emergency Management Plan (CEMP), as well as fulfil its requirements under WAC
118-40.
This plan details the purpose, policy, concept of operations, direction/control, actions and
responsibilities of primary and support agencies to ensure a mutual understanding and a
coordinated plan of action is implemented with appropriate agencies within Jefferson County.
Jefferson County Emergency Management encourages each office, department and agency to study
this plan and prepare or update, as needed, their agency’s supporting plans and operating
procedures needed in the event of a hazardous material event.
On behalf of Jefferson County LEPC, Jefferson County Emergency Management is responsible for
publishing and distributing this plan and will issue changes as required.
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Appendix B – Regulated Facilities and HAZMAT Mapping
The LEPC maintains a full database of Tier II information which is available to 911 centers and
responders throughout Jefferson County. This information can be publicly made available after the
submission of a Public Information Request to the LEPC.
Jefferson County Local Emergency Planning Committee
Jefferson County Department of Emergency Management
81 Elkins Road
Port Hadlock, WA 98339
(360) 385-9368
jcdem@co.jefferson.wa.us
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Appendix C - Public Safety Procedures
Shelter-in-Place
The term shelter-in-place means to seek immediate shelter and remain there during an
emergency rather than evacuate the area. When the progression of a HAZMAT incident
indicates that segments of the population need to be isolated from a plume, in-place sheltering
is the first consideration for protective action. In-place shelter moves people out of the open
into buildings where doors and windows can be closed. This type of sheltering is viable when:
• The nature and concentration of the chemical in the plume is not life threatening. It may
however, be quite noxious.
• The size of the release and given atmospheric conditions will allow the speed of
dispersal to be determined.
• When a toxic plume approaches an area so rapidly that a timely evacuation cannot be
safely carried out.
In older buildings that have relatively high air leakage rates, it is advisable to shut down air
circulation systems. In modern energy-efficient buildings, air conditioning systems tend to build
up positive pressure which counteracts air leakage inside, but only if the fresh air supply is shut
off.
Technical input to support a decision ordering in-place sheltering is available from the Table of
Initial Isolation found in the Emergency Response Guidebook (ERG).
The decision to shelter-in-place will be made by local authorities (Police Chiefs in cities or
Sheriff in unincorporated areas of the County), after conferring with the on-scene
incident/unified command and/or the Department of Emergency Management. Once the
decision to shelter-in-place has been made, the affected population will be instructed to do so
via multiple available means of communication, which include, but are not limited to, Jefferson
County’s Emergency Notification System and local media.
The following actions should be taken if given a shelter-in-place order:
• Turn-off heating, cooling and ventilation systems to prevent drawing in outside air.
• Gather disaster supply kit, pets and their food and water.
• Move to a small, interior room above ground level and close doors and windows; rooms
having little or no ventilation are preferred. Seal air vents, cracks around doors and
windows with blankets, sheets, towels, plastic sheeting, duct tape or other materials.
• Do not use the fireplace or wood stove; extinguish all burning materials and close
dampers.
• Notify those around you and encourage others to remain in your room/office rather
than to try to leave the building.
• Do not use the telephone unless you have an emergency.
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• Listen to your local radio or television stations or follow Jefferson County Emergency
Management social media for further instructions.
• Stay in your rooms/offices/classrooms and only come out when you are told that it is
safe to do so.
It is important following a shelter-in-place event that the public take reverse actions. When
outside toxic levels fall below those inside structures, directives should be given to begin
ventilating buildings by restarting heating, cooling and ventilation systems, and opening
windows and doors.
Evacuation
The Incident/Unified Command is responsible for determining the need to evacuate, executing
the evacuation order and communicating evacuation procedures to the public. The lead law
enforcement agency having jurisdiction over the area will issue the evacuation order. At a
minimum, an evacuation order should include:
• Location of the hazard.
• Description of the hazard.
• Description and boundaries of the evacuation zone.
• Primary evacuation routes to be used. Refer to the current Jefferson County Emergency
Evacuation Plan.
• Estimated time the zone/area will need to be evacuated.
• Information on how evacuees will receive instructions on when to return to the
evacuation zone.
Time permitting, evacuees should also receive instructions to:
• Name and address of shelters/reception centers.
• Information on security within the evacuation zone.
• Information on available public transportation system and pick up points.
• Details on what to bring and not to bring to the shelter/reception center.
• Gather and pack only what is most needed, including medications, materials for infant
care, essential documents, etc.
• Turn off heating, ventilation, and cooling systems as well as appliances, with the
exception of the refrigerator.
• Not use the telephone unless it is an emergency.
• Keep all vehicle windows and vents closed and turn on a local radio station for
evacuation routes and up-to-date information. Follow directions given by officials along
the evacuation route(s) and be prepared to provide the right-of-way to emergency
response vehicles.
Evacuation plans can be specific to individual facilities as well as to the specific chemical. They
will include special provisions and instructions for facilities in the impacted area, especially
those with captive or high-risk populations (e.g. schools, hospitals, nursing homes, prisons,
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etc.). Refer to the Jefferson County Evaluation Plan for specific information about the routes for
evacuating during a chemical or hazardous material incident. Local and state law enforcement
agencies will use common traffic control procedures to keep evacuation routes open. The IC/UC
will determine the evacuation routes and communicate those to the appropriate authorities
and the JCEOC.
Once an evacuation is complete, no access to the evacuated area will be allowed without the
express permission of the Incident/Unified Command. Once the area is deemed safe,
Incident/Unified command will coordinate an orderly return of evacuees to the evacuated area.
Ingestion Advisory
Food crops and drinking water may be contaminated by a chemical release in certain situations;
therefore, the public must be warned of a threat to the food and/or water supplies.
The decision to issue an ingestion advisory may be made by the Jefferson County Health Officer
at the recommendation from IC/UC and Jefferson County Public Health and Social Services /
Environmental Health Departments. In large scale incidents, Washington State Department of
Agriculture, Washington State Department of Health, and/or the United State Department of
Agriculture will issue ingestion advisories for crop field contamination when necessary.
Ingestion Advisories:
• Boil Water Advisory
• Food Advisory
• Food Recall Advisory
• Shell Fish Advisory
Sewage and Run Off
A hazardous chemical release may contaminate sewage systems or area streams and lakes. Such
contamination could create a public health threat as well as cause serious environmental
problems. Jefferson County Public Health and Social Services / Environmental Health will work
with the Washington State Department of Ecology and other necessary agencies to issue proper
notification to affected consumers and patrons of affected sewage and waterways.
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Appendix D – Response Resources
FACILITY / AGENCY RESPONSE PHONE #
CHEMTREC Cleanup and Remediation (800) 262-8200
Jefferson County Transit Authority
Analyzing and assessing multiple routes to
ensure safety and security when
transporting passengers during a hazardous
material incident.
(360) 385-4777
Jefferson Healthcare Decontamination and medical treatment (360) 385-2200
East Jefferson Fire Rescue (EJFR)
Recognition and monitoring of hazardous
materials incident, initiate emergency
notifications, and securing the area.
911
Quilcene Fire Rescue
Recognition and monitoring of hazardous
materials incident, initiate emergency
notifications, and securing the area.
911
Brinnon Fire
Recognition and monitoring of hazardous
materials incident, initiate emergency
notifications, and securing the area.
911
National Pesticide Information
Center (NPIC)
Provides information on pesticide-related
subjects, including pesticide products,
pesticide poisoning, toxicology, and
environmental chemistry.
(800) 858-7378
National Response Center (NRC):
Staffed by: US Coast Guard
Containing, clean up, and mitigation of the
environmental impact of spills in coastal
waters.
(800) 424-8802
National Weather Service Plume Modeling (206) 526-6087
Washington State Department of
Ecology
Prevention, planning, and respond to spills
of oil and hazardous material. (800) 258-5990
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Appendix E - Training Schedule
HAZMAT Courses Dates Locations
HAZMAT Awareness/Operations Various On-Line and on-site at various
sites including Washington
State Fire Training Academy and
Washington State University
Extension.
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Appendix F – Exercise Schedule
Type Date(s) Location Planner
Table-Top Exercises 2026 Various Jefferson Co. LEPC
Workshop 2027 Various Jefferson Co. LEPC
Functional Exercise TBD Various Jefferson Co. LEPC
FD Decon Drills TBD Various Individual Fire Districts/Departments
Hospital Decon Drills TBD Various Hospital Emergency Managers
Confined Space Drills TBD Various Individual Fire Districts/Departments
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Appendix G – EXAMPLE Incident Report
HAZMAT INCIDENT REPORT
INITIAL CONTACT INFORMATION
(Check one): ___________REPORTED/ACTUAL INCIDENT __________ DRILL/EXERCISE
1. Date/Time of Notification: _____________________ Report received by: __________________
2. Reported by (name & phone number or radio call signs): ________________________________
______________________________________________________________________________
3. Company/agency and position (if applicable): _________________________________________
4. Incident address/descriptive location: _______________________________________________
______________________________________________________________________________
______________________________________________________________________________
5. Agencies at the scene: ___________________________________________________________
______________________________________________________________________________
6. Known damage/casualties (do not provide names over unsecured communications): _________
______________________________________________________________________________
______________________________________________________________________________
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CHEMICAL INFORMATION
7. Nature of emergency: (check all that apply)
____ Leak ____ Explosion _____ Spill _____ Other
Description: ____________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
8. Name of material(s) released/placard number(s): ______________________________________
9. Release of materials:
______ Has ended ______ is continuing. Estimated release rate & duration: ________________
10. Estimated amount of material which has been released: ________________________________
11. Estimated amount of material which may be released: _________________________________
12. Media into which the release occurred: ________ air ________ ground ________ water
13. Plume characteristics:
a. Direction (Compass direction of plume): _____________
b. Height of plume: _____________
c. Color of plume: ______________
d. Odor: ______________________
14. Characteristics of material (color, smell, liquid, gaseous, solid, etc): _______________________
15. Present status of material (solid, liquid, gas): _________________________________________
16. Apparently responsible party or parties: _____________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Note: THIS INCIDENT REPORT IS ONLY AN EXAMPLE. IT CONTAINS SOME OF THE INFORMATION REQUIRED TO REPORT AN
INCIDENT TO THE SERC. Go to www.ecy.wa.gov/epcra to obtain a reporting form for businesses to submit to the SERC. This
form can be used at an incident, if applicable.
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ENVIRONMENTAL CONDITIONS
17. Current weather conditions at incident site:
Wind From: __________ Wind Speed (mph): ___________Temperature (F): _______________
Humidity (%): _____________ Precipitation: ____________Visibility: __________
18. Forecast: _________________________________________________________________________
19. Terrain conditions: __________________________________________________________________
__________________________________________________________________________________
HAZARD INFORMATION
(From ERG, SDS, CHEMTREC, or facility)
20. Potential hazards: _______________________________________________________________
21. Potential health effects: __________________________________________________________
22. Safety recommendations: _________________________________________________________
23. Recommended evacuation distance: ________________________________________________
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IMPACT DATA
24. Estimated areas/ populations at risk: ________________________________________________
25. Special facilities at risk: ___________________________________________________________
26. Other facilities with HAZMAT in area of incident: ______________________________________
PROTECTIVE ACTION DECISIONS
27. Tools used for formulating protective actions
a. _____ Recommendations by facility operator/Responsible Party
b. _____ Emergency Response Guidebook (ERG)
c. _____ Safety Data Sheet
d. _____ Recommendations by CHEMTREC
e. _____ Results of incident modeling (CAMEO or similar software)
f. _____ Other: _________________________________________________________
28. Protective action recommendations:
____ Evacuation ____Shelter-In-Place ____Combination ____No Action
____ Other ____________________________________________________________________
Time Actions Implemented
29. Evacuation Routes Recommended: _________________________________________________
EXTERNAL NOTIFICATIONS
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30. Notification made to:
_________ National Response Center (Federal Spill Reporting) 1-800-424-8802
_________ CHEMTREC (HAZMAT Information) 1-800-424-9300
_________ RRC (Oil/gas spills - production facilities, intrastate pipelines)
_________ State Emergency Response Commission (state spill reporting) 1-800-258-5990
_________ SERC written follow-up forms available at—www.ecy.wa.gov/epcra
31. Other Information: ______________________________________________________________
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Appendix H - ICS Form 201 – Incident Briefing
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Appendix I - ICS Form 208HM – Site Safety and Control Plan
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