HomeMy WebLinkAboutCONSENT Meeting Minutes oN
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MINUTES
Jefferson County Board of County Commissioners
Regular Meeting — March 3, 2025, 9:00 a.m.
Jefferson County Courthouse— Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Commissioner Greg Brotherton and Commissioner Heather
Dudley-Nollette participated in the meeting. As Chair Heidi Eisenhour was in Washington D.C.
representing Jefferson County, Commissioner Brotherton stated that he will be Acting Chair, and that
Commissioner Eisenhour will be attending the BOCC meeting when her schedule allows.
PUBLIC COMMENT PERIOD: Acting Chair Brotherton called for public comments,
and I 1 comments were received. The Commissioners addressed the comments.
WORKSHOP re: Amendments to Jefferson County Code regarding Short-Term
Rentals(STRs); and Approval for Public Hearing on March 17,2025: DCD Director Josh Peters
was present to request that the Commissioners consider holding a public hearing on March 17, 2025 at
10:30 a.m. regarding STRs. After discussion, Commissioner Dudley-Nollette moved to approve the
Hearing Notice. Acting Chair Brotherton seconded the motion. The motion carried.
PUBLIC HEALTH and EMERGENCY MANAGEMENT UPDATE: Public Health
Officer Dr. Allison Berry provided information regarding public health in Jefferson County and the
nation. She provided updates on influenza, COVID-19, RSV, measles, norovirus, and avian flu.
Emergency Management Director Willie Bence provided information on a recent 4.5 earthquake on
Orcas Island, and reviewed tsunami and earthquake awareness.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Dudley-Nollette moved to approve the Consent Agenda as presented. Acting Chair Brotherton seconded
the motion. The motion carried.
1. AGREEMENT re: Public Health leadership team professional development classes; In the
amount of$49,520, and not to exceed $50,000; Public Health; Ally Strategy Consulting
2. AGREEMENT, Amendment No. 1 re: Gardiner Community Center; no cost change; County
Administrator; Gardiner Community Center
3. ADVISORY BOARD APPOINTMENTS (2) re: Law Enforcement Officers and Fire Fighters
(LEOFF) I Disability Board: 1)Justin Fletcher, Fire fighter representative; and 2) Gary
Mikelson, Law enforcement representative
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Commissioners Meeting Minutes of March 3, 2025
4. APPROVAL OF MINUTES: Regular Meeting Minutes of February 3, 10, 18, and 24, 2025,
and Special Meeting Minutes of January 27, 2025 (Planning Commission), and February 6, 2025
(PRAB)
5. APPROVAL OF DISTRICT COURT JURY FEES: February 3-28, 2025 and totaling
$944.40
6. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated February 24, 2025 and
totaling $1,317,830.74 and Dated February 26, 2025 and totaling $1,104.33
ADDITIONAL BUSINESS: Letter of Support re: Jefferson Healthcare Federal
Funding Request: Commissioner Dudley-Nollette shared her screen to review a draft letter that has
been requested by Jefferson Healthcare. They are requesting a$2.65 million federal grant for a patient
imaging project in Port Ludlow. Commissioner Dudley-Nollette stated that she checked with the
County's lobbyist, who noted there are no conflicts. After review, Acting Chair Brotherton moved to
approve the letter as presented. Commissioner Dudley-Nollette seconded the motion. Acting Chair
Brotherton called for public comments on the motion, and no comments were received. He called for a
vote on the motion. The motion carried.
BID OPENING re: Publication of County Legal Notices: Clerk of the Board Carolyn
Gallaway stated that every year the Commissioners must designate an Official County Newspaper by
their first Regular Meeting in April. She noted that a Call for Bids was published on January 6, 2025,
and two bids were received. She opened and read the bids aloud:
BIDDER BID AMOUNT
The Leader Font Size 8.5, Total print circulation: 6,599, electronic subscriptions 411
Peninsula Daily News Font Size 7.2, Total print circulation: 1,167, electronic subscriptions 3,411
Clerk Gallaway noted that there are other various components included in the bids, and she will prepare
a comparison analysis for review at a later date.
CERTIFICATION OF ANNUAL INVENTORY OF THE CAPITALIZED ASSETS
AS OF DECEMBER 31, 2024: The Board of County Commissioners certify the inventory of
capitalized assets on an annual basis. Clerk of the Board Carolyn Gallaway administered the
Verification on Oath for Acting Chair Brotherton and Commissioner Dudley-Nollette.
COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent
meetings they attended, and miscellaneous topics.
WORKSHOP re: 2025 Public Health Workplan update: Public Health Director Apple
Martine was present to give a presentation on the 2025 Public Health workplan. Public Health goals for
2025 include embracing growth and innovations, along with strengthening the governmental Public
Health network. Goals for 2026 include dialing in efficiencies with less, while remaining available and
accessible for the communities served through public health services. She also reviewed future goals for
administration, Human Services, Community Health, Environmental Health, and answered questions
posed by the Board.
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Commissioners Meeting Minutes of March 3, 2025 DRAFT
The meeting was recessed at 12:00 p.m. and reconvened at 1:30 p.m. with all three
Commissioners present. Acting Chair Brotherton retained chairing duties.
WORKSHOP re: 2025 WSU Extension Workplan: Washington State University
(WSU)Extension Director Amit Sharma provided a presentation on WSU's 2025 workplan. He
reviewed his organizational model which focuses on foundational stability, shared values and cultures,
trust, leadership, resources and resilience. He shared how Microsoft Teams works, and noted that the
County will be moving to this platform. He answered questions posed by the Board.
EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to
2:30 p.m. Acting Chair Brotherton announced that the Executive Session will be held from 2:01 p.m. to
2:31 p.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW
42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief
Civil Deputy Prosecuting Attorney (DPA), Civil DPA, Public Works Director, Assistant Public Works
Director, and Department of Community Development Director. The Board concluded the Executive
Session and resumed the regular meeting at 3:01 p.m. and took the following action:
Commissioner Dudley-Nollette moved to authorize Chair Eisenhour to negotiate the license for log
storage on County-owned property for the purposes of a bridge project [Big Quilcene River Bridge].
Acting Chair Brotherton seconded the motion and called for public comments, and no comments were
received. He called for a vote on the motion. The motion carried by a unanimous vote.
PROCLAMATION re: Proclaiming the month of March 2025 as American Red
Cross Month: After the Commissioners read aloud the proclamation, Commissioner Dudley-Nollette
moved to approve the proclamation for American Red Cross Month. Commissioner Eisenhour seconded
the motion which carried by a unanimous vote. American Red Cross Community Volunteer Leader
Heather Cheeks was present and thanked the Commissioners for approving the proclamation.
PROCLAMATION re: Declaring Saturday, March 8,2025 as Women's Day: The
Commissioners discussed the proclamation and read it aloud. Commissioner Eisenhour moved to
approve March 8, 2025 as Women's Day, and approve the proclamation. Commissioner Dudley-Nollette
seconded the motion which carried by a unanimous vote.
UPDATE re: Jefferson Aquatic Coalition (JAC)survey: Acting Chair Brotherton,
Jefferson Aquatic Coalition President Diane McDade, and GIS Kevin Hitchcock were present to provide
an update on the Aquatic Center Survey that was sent out to Jefferson County residents. They discussed
the geographical data received and answered questions posed by the Board.
ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator
reviewed the following:
• Legislative update—The Commissioners reviewed legislative items and upcoming workshops.
Commissioner Eisenhour excused herself from the remainder of the meeting at 3:31 p.m.
• Commissioners' Briefing Session—Continued
• Calendar Coordination
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Commissioners Meeting Minutes of March 3, 2025
NOTICE OF ADJOURNMENT: Acting Chair Brotherton adjourned the meeting at
4:05 p.m. until the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Heidi Eisenhour, Chair
ATTEST: Greg Brotherton, Member
Carolyn Gallaway, CMC Heather Dudley-Nollette, Member
Clerk of the Board
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MINUTES
Jefferson County Board of County Commissioners
Regular Meeting — March 10, 2025, 9:00 a.m.
Jefferson County Courthouse—Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Greg Brotherton and
Commissioner Heather Dudley-Nollette participated in the meeting. Chair Eisenhour called the meeting
to order at the appointed time. She noted the immense display of community spirit at the recent
Connectivity Summit.
PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and
thirteen comments were received. The Commissioners addressed the comments.
WORKSHOP re: Olympic National Park: Commissioner Eisenhour noted that there
was a meeting on Saturday, March 8, 2025, with Governor Ferguson, City of Forks, Clallam County and
Jefferson County that the Governor has allocated funding for reopening the Upper Hoh Road, contingent
on a private funding match, which has now been secured. Public Works is preparing a contract for the
repair work, expected to take 3 -4 weeks once started.
Olympic National Park (ONP) Deputy Superintendent Kevin Killian was present for discussion and
confirmed that ONP operations are ready to resume once access is restored, though broader park staffing
and planning remain uncertain due to a federal hiring freeze and budget issues. There was discussion
about North Shore Road repairs, with a hard closure expected after July 4, 2025. Chair Eisenhour
recessed the meeting to allow time for the Deputy Superintendent to seek clarification needed on
specific project timelines.
The meeting was recessed at 10:11 a.m. and resumed at 10:20 a.m. with all three
Commissioners present.
WORKSHOP re: Olympic National Park- Continued: ONP Deputy Superintendent
Killian continued updating the Commissioners on West End roads. He confirmed that a hard closure of
North Fork Road at Big Creek will begin July 7, 2025 and last until September 3, 2025 due to federally
funded emergency repairs, which cannot be delayed again without risking loss of funding. Access will
be restored in early April with the reinstallation of a temporary bridge at Graves Creek, but no alternate
access or bypass is possible during the summer closure.
Communication challenges were discussed, with the park relying on its website for alerts and
welcoming collaboration with the county and tourism boards to better inform the public. Chair
Eisenhour opened the floor to allow for public comments, and four comments were received. ONP staff
noted their commitment to visitor access and safety, despite ongoing limitations.
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Commissioners Meeting Minutes of March 10, 2025
APPROVAL AND ADOPTION OF THE CONSENT AGENDA:7Md dlAu JoTn,
Commissioner Brotherton moved to pull Consent Agenda Item No. 5 (Courthouse clock repair), and
Consent Agenda Item No. 13 (On-Site Sewage plan amendment)from the Consent Agenda, and on
Consent Agenda Item No. 1 (Naming bridge), authorize the Chair to sign the letter with the adjustment
of adding the native language as requested, and approve the remaining items on the Consent Agenda.
County Administrator noted that Consent Agenda Item No. 1 has signature lines for all three
Commissioners. Commissioner Brotherton agreed to a friendly amendment to keep all three
Commissioners listed for signature on the letter, and adding the tribal language. Commissioner Dudley-
Nollette seconded the motion which carried by a unanimous vote.
1. LETTER OF SUPPORT re: Naming the Bridge Connecting Indian and Marrowstone Islands as
Passage Through Bridge
2. RESOLUTION NO. 17-0310-25R re: Temporary Road Closure on Linger Longer Road;
County Road No. 301309 and Fremont Avenue No. 301709
3. RESOLUTION NO. 16-0310-25R re: Updating the Official County Road Log to include: Mt.
Wilder Way and McCartney Peak Lane
4. AWARD OF CONTRACT re: Olympic Discovery Trail—Anderson Lake Connection; County
Project No. 18019893; County Road No. 850200; Federal Aid Project No. STBGR-2016; RCO
Project No. 20-1745; Public Works; Seton Construction Inc.
5. AGREEMENT re: Courthouse Clock Repair; In the Amount of$12,096; Central Services;
Woodbay Co. LLC (removed and later approved)
6. AGREEMENT re: Project Management Consulting; MUNIS/EnerGov Information System
Project; In the Amount of$72,600; Central Services; Cherie Moulin
7. AGREEMENT re: Energy Audit Grant Program for Tier 1 and 2 Buildings; Reimbursable
Grant, In the Amount of$56,943.96; Central Services; Washington State Association of
Counties
8. AGREEMENT re: Port Townsend Community Center Gymnasium Roof Replacement/
Structural Repair; In the Amount of$145,871.10; Central Services; Studio Bracket
9. AGREEMENT, Amendment No. 1 re: EV Car Charging Site Host Agreement for the Tri-Area
Community Center Site; Revenue Share to Jefferson County at$0.05/kWh; Central Services; EV
Charging Solutions Inc.
10. AGREEMENT re: Center Road MP 3.23 Culvert Replacement Design; In the Amount of
$524,792; Public Works; Washington Recreation and Conservation Office
11. AGREEMENT re: Emergency Shelter— Severe Weather Emergency Shelter; In the Amount of
$5000; Public Health; Bayside Housing& Services
12. AGREEMENT re: Photo Licensing; In the Amount of$300; Public Health; Gatheringplace
13. AGREEMENT,Amendment No. 1 re: On-Site Sewage Action Plan; In the Amount of 90,645;
Public Health; Puget Sound Partnership(removed and later approved)
14. MEMORANDUM of AGREEMENT re: Practicum Field Experience;No Fiscal Impact; Public
Health; Eastern Washington University
15. CERTIFICATION re: County Road Administration Board Road Levy
16. LICENSE: Jamestown S'Klallam Tribe JST for Temporary Use of County Property; Parcels
991200401, 991200407, and 991200505
17. LICENSE: Cascade Bridge LLC for Temporary Use of County Property at 101 Rogers Street,
Quilcene
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Commissioners Meeting Minutes of March 10, 2025 DRAFT
18. ADVISORY COMMITTEE RESIGNATION re: LEOFF I Disability Board; Fire Fighter
Association Representative, Howard Scott
19. ADVISORY COMMITTEE APPOINTMENT/REAPPOINTMENT (2)re: Jefferson County
Marine Resources Committee; Reappointment of Janette Mestre; District 1; Appointment of
Jonathan Waggoner; Marine Science Practitioners, Educators or Researchers Alternate
20. ADVISORY COMMISSION REAPPOINTMENTS (3)re: Planning Commission; District 1,
Cynthia Koan; District 2, Matt Sircely; District 3, Richard Hull
21. ADVISORY BOARD REAPPOINTMENT (3)re: Jefferson County Parks and Recreation
Advisory Board(JCPRAB); District 1, Vern Bessey; District 2, Bob Hoyle; District 2, Marianne
Walters
22. PAYMENT OF SUPERIOR COURT JURY FEES for the Month of February, 2025
23. APPROVAL OF PAYROLL WARRANTS: Dated March 5, 2025 and Totaling$2,516,798.82
COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent
meetings they attended, miscellaneous topics, and reviewed their meeting schedules. Commissioner
Brotherton excused himself from the meeting at 11:59 a.m. and returned at 12:02 p.m.
CONTINUED DISCUSSION re: On-Site Sewage(OSS) plan amendment(Consent
Agenda Item No. 13),and Courthouse clock repair(Consent Agenda Item No. 5): Environmental
Health and Water Quality Manager Pinky Mingo joined the meeting to provide clarification on the OSS
amendment request. After discussion, Commissioner Dudley-Nollette moved to approve the agreement,
which was previously pulled from the Consent Agenda. Commissioner Brotherton seconded the motion
which carried by a unanimous vote.
Central Services Director Shawn Frederick joined the meeting to clarify questions regarding repairs to
the courthouse clock. After discussion, Commissioner Brotherton moved to approve the agreement.
Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote.
The meeting was recessed at 12:14 p.m. and reconvened at 1:30 p.m. with all three
Commissioners present.
EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to
2:15 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:30 p.m. to
2:15 p.m. regarding Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open
Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney,
Deputy Prosecuting Attorney, the County Administrator, Chief Civil Deputy Prosecuting Attorney, Civil
Deputy Prosecuting Attorney, Public Works Director, and Public Works Engineering Services Manager.
As there was a technical difficulty, the Board resumed the regular meeting at 2:19 p.m. Chair Eisenhour
announced that the Board will be extending the Executive Session from 2:19 p.m. to 2:25 p.m. The
Board concluded the Executive Session and resumed the regular meeting at 2:25 p.m. There was no
proposed action, and therefore no public comment taken on this topic.
WORKSHOP re: Fire Marshal Program Update and 2025 Workplan: Fire Marshal
Phil Cecere and Deputy Fire Marshal Brian Tracer provided a presentation on the Building Official and
Fire Marshal Workplan. Fire Marshal Cecere shared 2024 accomplishments and their goals for 2025.
Due to receiving new software, they are able to conduct business remotely and are working on a draft
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Commissioners Meeting Minutes of March 10, 2025 DRAFT
ordinance to bring to the Board for private road and driveway access. They are also working to
formalize the inspection process, reducing site visits, and improving efficiency. They answered
questions posed by the Board.
COMMISSIONERS' BRIEFING SESSION- Continued: The Commissioners
continued reviewing their meeting schedules.
WORKSHOP re: Housing Advocacy Day and Shelter Funding: Commissioner
Dudley-Nollette noted that there is a Housing Advocacy Day in Olympia, which will be held on Friday,
March 14, 2025. She led the conversation regarding Housing Advocacy Day planning, and emergency
shelter funding, emphasizing the importance of showing up in Olympia with a well-prepared, united
front to advocate for housing and homelessness-related legislation.
Chair Eisenhour opened up the floor for public discussion. Participants agreed that coordinated efforts,
pre-planning, and clear messaging are critical for impactful lobbying, with many expressing interest in
forming a Jefferson County coalition to represent rural voices more effectively.
The group reviewed emergency shelter needs, with providers like Dove House, OlyCAP, and Bayside
Housing highlighting funding shortfalls and operational challenges due to federal and state budget cuts.
Also discussed was a support for greater collaboration and data-sharing, and a commitment to continued
coordination and planning for long-term solutions.
ADDITIONAL DISCUSSION ITEMS: Not discussed.
NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 3:47 p.m.
until the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Heidi Eisenhour, Chair
ATTEST: Greg Brotherton, Member
Adiel McKnight, CMC Heather Dudley-Nollette, Member
Deputy Clerk of the Board
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MINUTES
Jefferson County Board of County Commissioners
Regular Meeting — March 17, 2025, 9:00 a.m.
Jefferson County Courthouse—Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Greg Brotherton and
Commissioner Heather Dudley-Nollette participated in the meeting. Chair Eisenhour called the meeting
to order at the appointed time.
PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and
thirteen comments were received. The Commissioners addressed the comments.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Dudley-Nollette moved to approve the Consent Agenda as presented. Commissioner Brotherton
seconded the motion which carried by a unanimous vote.
1. INTERLOCAL AGREEMENT re: Collection of the Transportation Benefit District(TBD);
No Fiscal Impact; Washington State Department of Licensing
2. AGREEMENT re: Coordinated Water System Plan Update; In the Amount of$207,000;
Community Development; HDR Engineering, Inc.
3. AGREEMENT re: Special Sex Offender Disposition Alternative (SSODA) Treatment; Not to
Exceed $12,000; Juvenile and Family Court; Jake Leeper, LCSW
4. AGREEMENT re: Construction of Olympic Discovery Trail—Anderson Lake Connection
Project; Project No. 18019893; Road No. 850200; Federal Aid Project No. STBGR-2016(030);
RCO Project No. 20-1745; In the Amount of Grant Funding $3,782,268.93; Public Works; Seton
Construction Inc.,
5. CHANGE ORDER No. 7, Phase 2 re: Water Reclamation Plant for the Port Hadlock UGA,
Project No. 405-2114-0; Commerce Project No. 22-96515-026; In the Increased Amount of
$10,477,011.02; Public Works; Interwest Construction of Burlington, WA
6. ADVISORY COMMISSION REAPPOINTMENT (1)re: Jefferson County Parks and
Recreation Advisory Board(JCPRAB); Jon Cooke, District 3
7. ADVISORY COMMISSION APPOINTMENT(1) re: Conservation Futures Fund Citizen
Oversight Committee(CFFCOC); Unexpired term for District 1; Carol Bernthal
8. ADVISORY BOARD APPOINTMENT (1)re: Solid Waste Advisory Committee (SWAC);
Agricultural Community Representative; Sierra Young
9. ADVISORY COMMITTEE RESIGNATION(1)re: Solid Waste Advisory Committee
(SWAC); Jefferson County Conservation District; Glenn Gately
10. APPROVAL OF PAYROLL WARRANTS: Dated March 5, 2025 and Totaling $173,901.23
11. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated March 10, 2025 and
Totaling $2,106,497.18
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PROCLAMATION re: Proclaiming the Week of March 16,2025 as Sunshine Week:
After all three Commissioners read aloud the proclamation, Commissioner Brotherton moved to approve
the proclamation proclaiming the week of March 16, 2025 as Sunshine Week, as read. Commissioner
Dudley-Nollette seconded the motion which carried by a unanimous vote.
The meeting was recessed at 9:57 a.m. and reconvened at 10:00 a.m. with all three
Commissioners present.
UPDATE re: Washington State Department of Natural Resources (DNR)Fourth
Quarter County Income Report: DNR Olympic Region Manager Bill Wells, and DNR Assistant
Region Manager Drew Rosanbalm, provided an update on the 4t' Quarter County Income Report, and
answered questions posed by the Board. Also present for discussion was Treasurer Stacie Prada, and
Assessor Jeff Chapman.
After discussion, Chair Eisenhour opened the floor up for public comments, and one comment was
received.
HEARING re: Amendments to the Jefferson County Code Regarding Short Term Rentals (STRs):
DCD Chief Strategy Officer Brent Butler, and Development Code Administrator Greg Ballard were
present to give a presentation on STRs, and answer questions posed by the Board.
On June 10, 2024, the Commissioners adopted Ordinance No. 03-0610-24 establishing a
moratorium on acceptance and processing of development permit applications for STRs,as
regulated under Title 18 of the Jefferson County Code(JCC). As a part of the approved work plan,
the Planning Commission (PC) held a public hearing on February 5,2025 and deliberated on the
record during their February 19,2025 meeting.The Board of County Commissioners held a
workshop on March 3,2025 to review the PC recommendation,and ultimately chose to hold
today's hearing.
Planning Commission members Cynthia Koan, Kevin Coker, Ahren Stroming, and Michael Shultz were
present to participate in discussion, and answer questions posed by the Board.
After discussion, Chair Eisenhour opened the floor to allow for public testimony. The following
individuals provided testimony: Michael Volkmen-Port Townsend, Cynthia Koan- Port Townsend,
Holly Stiley - Quilcene, Brian McFadden - Port Townsend,Nikola Caliparis- Port Townsend,Nicholas
Nafton- Spokane,Jeremy Denniston—Port Townsend, Mike Hechtinger—Port Townsend, Maggie
Mitchel—Port Townsend, Katherine Weldy - Port Townsend, Liz Revord - Port Hadlock, Ross Foster-
Gig Harbor, Diana Denny—Port Townsend, Caitlin- Kenmore, Jean Ball - Quilcene, Tom Thiersch—
Jefferson County, Shelly Yarnell—Brinnon, Brandon Bishop - Bremerton, and Devon Van Handel—
Brinnon.
Chair Eisenhour closed public testimony and stated that she will keep written testimony open, with
continued deliberations to be continued on March 24, 2025. The Commissioners began deliberations.
Due to a question from the public, Chair Eisenhour confirmed that the oral portion of the hearing was
closed, but that written testimony has been extended through Friday, March 24, 2025 at 4:00 p.m.
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Commissioners Meeting Minutes of March 17, 2025
k-11 The meeting was recessed at 1:06 p.m. and reconvened at 1:30 p.m. with all thr�/A
.
Commissioners present.
EXECUTIVE SESSION: an Executive Session was scheduled from 1:30 p.m. to
2:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:30 p.m. to
2:00 p.m. regarding Potential Litigation; Exemption as Outlined in the Open Public Meetings Act, RCW
42.30.110(1)(i)as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief
Civil Deputy Prosecuting Attorney, Civil Deputy Prosecuting Attorney, and Department of Community
Development Director. The Board concluded the Executive Session and resumed the regular meeting at
2:00 pm. There was no proposed action, and therefore no public comment taken on this topic.
WORKSHOP re: 2026 Local Celebrations of 25011 Anniversary of the United
States: Commissioner Dudley-Nollette shared information regarding the upcoming 250`h anniversary of
the United States of America. After discussion, she noted that she will reach out to local Tribes for their
input.
WORKSHOP re: 2026 Congressionally Directed Spending(CDS) Requests: The
Commissioners discussed priority of local projects seeking CDS funds, which currently include:
• Sewer Expansion System
• Habitat for Humanity for Mason Street
• Mill Road roundabout with the City of Port Townsend
• Jefferson HealthCare
• Mason PUD No. 1
The sewer expansion was emphasized as a top priority, with potential to extend service and reduce
operating costs,while the Mill Road project remained important due to its partnership potential with the
City of Port Townsend. The Commissioners discussed seeking clarification of funding overlaps,
submitting letters of support, and coordinating next steps on applications and priorities.
COMMISSIONERS BRIEFING SESSION: The Commissioners and County
Administrator discussed recent meetings they attended, reviewed upcoming meetings, and revisited
conversations involving Congressionally Directed Spending requests and hearing deliberations
regarding Short Term Rentals.
NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:06 p.m.
until the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Heidi Eisenhour, Chair
ATTEST: Greg Brotherton, Member
Adiel McKnight, CMC Heather Dudley-Nollette, Member
Deputy Clerk of the Board
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MINUTES
Jefferson County Board of County Commissioners
Regular Meeting — March 24, 2025, 9:00 a.m.
Jefferson County Courthouse— Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Greg Brotherton and
Commissioner Heather Dudley-Nollette participated in the meeting. Chair Eisenhour called the meeting
to order at the appointed time.
PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and six
comments were received. The Commissioners addressed the comments.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Brotherton suggested moving the Hearing set for the Public Facilities District(Consent Agenda Item
No. 1),to be moved to April 14, 2025. The Commissioners concurred. After further review,
Commissioner Dudley-Nollette moved to approve the Consent Agenda,with the change in the Public
Facilities Hearing date to 2:30 p.m. on April 14, 2025. Commissioner Brotherton seconded the motion
which carried by a unanimous vote.
1. HEARING NOTICE re: Creating a Countywide Public Facilities District for Jefferson County,
Washington, including the City of Port Townsend, as authorized by RCW 3 6.100 and Adopting a
New Chapter 3.100 of the Jefferson County Code, "Public Facilities District;"Hearing to be held
.; 1820 Jefferson Street, Port Townsend, WA 98368, Commissioners'
Chambers (HYBRID)—Amended to April 14, 2025 at 2:30 p.m.
2. AGREEMENT re: Connecting Housing to Infrastructure Program(CHIP) Grant; In the amount
of$776,139; DCD; Washington State Department of Commerce
3. AGREEMENT re: Oak Bay Campground Host; In the amount of$10,329; Public Works;
Ronald Brake
4. AGREEMENT re: Employment program for individuals with Intellectual and Developmental
Disabilities (IDD); In the amount of$63,444; Public Works; Cascade Community Connections
5. AGREEMENT re: SR19 Rhody Drive pedestrian and bike improvements; In the amount of
$401,274.76; Public Works; Shea, Carr& Jewell, Inc.
6. AGREEMENT re: Human Resources and Labor Relations Consulting Services; In the amount
of$100,000; County Administrator; Braun Consulting
7. AGREEMENT re: Winter Welcoming Center; In the amount of$5,000; Public Health;
Jefferson Interfaith Action Coalition
8. AGREEMENT,Amendment No. 1 re: Program Development for School to Work Program; No
change in amount; Public Health; DSHS—Division of Vocational Rehabilitation
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Commissioners Meeting Minutes of March 24, 2025
9. AGREEMENT, Amendment No. 2 re: Consolidated Contracts re: Beach Environmental
Assessment, Communication, and Health(BEACH) program, Infections Disease—Syndemic
Prevention Services, and Women, Infants, and Children(WIC)program; amount up to $226,436;
Public Health, Washington State Department of Health
10. AGREEMENT,Amendment No. 3 re: Consolidated Contracts re: Executive Office of
Resiliency & Health Security, Office of People Services, OSS LMP Implementation funds,
Injury and violence prevention, Office of Immunization, and sexual and reproductive health
program; Additional amount of$277,495 for a total of$3,149,254
11. USDA Right-of-Way Certificate re: Early Learning/Family Support Center; grant funded;
County Administrator; USDA
12. APPROVAL OF PAYROLL WARRANTS: Dated March 20,2025 and totaling $93,731
13. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated March 17, 2025 and totaling
$577,961.59
WORKSHOP re: Initial options for paving design,Gateway Visitor Center(GVC):
Commissioner Brotherton reviewed potential designs for the GVC. Jefferson Transit Authority Manager
Nicole Gauthier was present to provide input. No action was taken.
DISCUSSION re: Creating an Employee Recognition Program and authorizing
funding for the Annual Employee Picnic,Tax Blues Breakfast, and other appropriate events:
County Administrator Mark McCauley explained the history of the Public Employee Recognition
Committee (PERC) fundraisers and noted that the Commissioners can approve a formal employee
recognition program to fund events for employees. Chair Eisenhour noted that while serving on PERC,
she suggested that the County fund these events. Clerk of the Board Carolyn Gallaway added that there
is typically a handful of employees doing a majority of the work to fundraise the events that support
County staff.
After discussion, Commissioner Brotherton moved to approve RESOLUTION NO. 18-0324-25R re:
Creating an Employee Recognition Program and authorizing funding for the Annual Employee Picnic,
Tax Blues Breakfast,and other appropriate events, as presented today. Commissioner Dudley-Nollette
seconded the motion which carried by a unanimous vote.
UPDATE re: WSU Extension Noxious Weed Program: Noxious Weed Coordinator
Sophie DeGroot was present to update the Board on Noxious Weed Program accomplishments and
upcoming goals. She answered questions posed by the board.
ADDITIONAL BUSINESS: EXECUTIVE SESSION: An Executive Session was
added and scheduled from 10:45 a.m. to 11:15 a.m. Chair Eisenhour announced that the Executive
Session will be held from 10:47 a.m. to 11:17 a.m. regarding Attorney-Client Privilege, Potential
Litigation under exemption RC W 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff
present: County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), Civil DPA, and
Department of Community Development Director. The Board concluded the Executive Session and
resumed the regular meeting at 11:17 a.m. There was no proposed action, and therefore no public
comment taken on this topic.
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Commissioners Meeting Minutes of March 24, 2025 I
The meeting was recessed at 11:18 a.m. and reconvened at 11:25 a.m. with all three
Commissioners present.
DISCUSSION re: Official Newspaper of Record: Clerk of the Board Carolyn
Gallaway explained the bid tabulation of the bids received from the Leader and the Peninsula Daily
News. She noted that she had reached out to the Port Townsend Leader due a couple of their bid answers
from last year being drastically different than this year. The Leader confirmed that the amounts listed in
their current bid were accurate.
The Commissioners discussed print circulation versus online viewers. After discussion, Commissioner
Brotherton moved to select the Port Townsend Jefferson County Leader as the public paper of record for
2025. Member Dudley-Nollette seconded the motion which carried by a unanimous vote. Clerk
Gallaway noted that she will prepare a contract for the Leader for approval at a later date.
WORKSHOP re: Letters of support for Congressionally Directed Spending(CDS)
requests: Commissioner Brotherton noted that only the PUD version of the letter was included in the
packet. He shared his screen to review the Hoh Tribe's request for a new Hoh Tribal Center and
wastewater system. Each letter will be sent to three congressional delegates. Commissioner Dudley-
Nollette noted she also had a letter for Bayside Housing and Services she would like to present. The
conversation was tabled until the afternoon.
ADDITIONAL BUSINESS: Update re: West End Roads: Assistant Public Works
Director Eric Kuzma was present to provide an update on Jefferson County's South Shore Road, Hoh
Road, and Oil City Road. He stated that the South Shore Road project is on the Governor's list. If they is
some level of certainty that they will receive funding, they will proceed with repairs. Assistant Director
Kuzma also provided an update on the Hoh Road damage. Commissioner Dudley-Nollette and
Commissioner Brotherton both shared their screens to show photos of damage to West End roads that
they received from Public Works staff.
The meeting was recessed at 11:57 a.m. and reconvened at 12:03 p.m. with all three
Commissioners present.
COORDINATION MEETING with Jefferson County Elected Officials and
Department Directors: The Commissioners met with other Elected Officials and Department Directors
to review the following:
• County-wide migration to Office 365 licensing: Central Services Director Shawn Frederick
was present to review the migration to a subscription-based Office 365 for all County
employees. He reviewed the pros and cons. If approved, the service costs around
$141,000/year. BOCC requested a workshop at a later date.
• 2025 Community Outreach Meetings: Clerk of the Board Carolyn Gallaway updated staff on
potential meeting dates. Conversation ensued around public participation and meeting format.
• Roundtable discussion:
o Treasurer's Office—
■ Taxes are due April 30, 2025
■ Annual report, preparations
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Commissioners Meeting Minutes of March 24, 2025 DRAFT
■ Auditor's Finance Conference—Prada and Shepherd will be presenting
■ Auditing rules are getting stricter
o Department of Community Development
■ Short Term Rentals—continued deliberations today
■ 2025 Periodic Update; required by GMA
■ Pleasant Harbor Master Planned Resort; new submittal coming
o Assessor's Office
■ Port Townsend in-person valuations are being conducted
■ Software system bugs they are working with
■ Legislative update: many property tax measures have been tabled
o Central Services
■ PT Community Center; evaluation of roof repairs
■ Critical Information Technology Server Room project; live now
■ EPL migration; need for on-premise migration prior to cloud
o Finance Director
■ Adjustment to the leger re: Transportation Benefit District, Coroner
■ Stipends for board& committee members
■ Accounts payable are experiencing higher workload
o Auditor's Office
■ New work stations
■ Transportation Benefit District; funds to be collected
o Public Health
■ Staff move to the PH annex
■ Water quality lab to be built soon
■ Internal hire for the CHIP manager position
■ EH manager position will be open soon
■ Comp plan revisions; climate and health elements they are working on
■ New school clinic
Chair Eisenhour excused herself for another lunch meeting, and passed Chairing duties to Commissioner
Brotherton at 12:57 p.m.
o Chief Strategy Officer
■ Mill Road lift station
■ Stock plans being rolled out one by one
■ Middle Housing plans; looking for sufficient funds
o District Court
■ Odyssey case management system; upgrade in progress
The meeting was recessed at 1:03 p.m. and reconvened at 1:30 p.m. with all three
Commissioners present.
EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to
2:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:32 p.m. to
2:02 p.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW
42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief
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Commissioners Meeting Minutes of March 24, 2025 DP?P? A r
I I - T
Civil Deputy Prosecuting Attorney (DPA), Civil DPA, Department of Community Development
Director, Code Development Administrator, and Code Compliance Coordinator. The Board concluded
the Executive Session and resumed the regular meeting at 2:02 p.m. There was no proposed action, and
therefore no public comment taken on this topic.
HEARING CONTINUATION re: Amendments to Jefferson County Code
regarding Short-Term Rentals (STRs): DCD Director Josh Peters and Code Administrator Greg
Ballad were present for deliberations. DCD Code Administrator Ballard reviewed changes to
presentation materials with the Board. They agreed to table discussion and hold an additional executive
session after the Connectivity Workshop.
WORKSHOP re: Reviewing the Recently Concluded Connectivity Summit: The
Production Alliance (TPA) Director Daniel Milholland and TPA staff member Zach Moser were present
to brief the Board on the recent Connectivity Summit. They submitted a report that included event
follow-up, feedback received, county projects highlighted, and organizations involved.
ADDITIONAL BUSINESS: EXECUTIVE SESSION: An Executive Session was
added and scheduled from 3:45 p.m. to 4:00 p.m. Chair Eisenhour announced that the Executive Session
will be held from 3:47 p.m. to 4:02 p.m. regarding Attorney-Client Privilege, Potential Litigation under
exemption RCW 42.30.110(1)(i)as outlined in the Open Public Meetings Act. Staff present: County
Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), Civil DPA, Department of Community
Development Director and Code Compliance Coordinator. The Board concluded the Executive Session
and resumed the regular meeting at 4:03 p.m. There was no proposed action, and therefore no public
comment taken on this topic.
CONTINUED - HEARING CONTINUATION re: Amendments to Jefferson
County Code regarding Short-Term Rentals (STRs): Commissioner Brotherton stated that he
would like to have a synthesis of the Planning Commission's work and our DCD staff work. He noted
that staff and Planning Commission recommendation is the most defendable. He recommended slowing
down the process, and keeping deliberations open, with continued deliberations being held on April 7,
2025. It was discussed that Planning Commission members could also attend the BOCC meeting on
April 7t' if they would like.
After discussion, Commissioner Brotherton moved to continue deliberations to April 7, 2025, and direct
DCD to take the DCD staff report, along with Prosecuting Attorney's Office supporting information
back to the Planning Commission, and bring the results of that confabulation back on April 7, 2025.
Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote.
CONTINUED - WORKSHOP re: Letters of support for Congressionally Directed
Spending(CDS) requests: Clerk Gallaway noted that the three letters from the morning session,were
tabled for later discussion, and had not been approved yet. Commissioner Brotherton moved to approve
the three letters reviewed so far, two to support the Hoh Tribe's projects, and one for Mason PUD, and
send to all three of our federal delegates, as presented. Commissioner Dudley-Nollette seconded the
motion. Chair Eisenhour called for public comments, and one comment was received. She called for a
vote on the motion. The motion carried by a unanimous vote.
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Commissioners Meeting Minutes of March 24, 2025
Commissioner Dudley-Nollette shared her screen to view a letter of support for Bayside Housing and
Services application for CDS. After ensuring that support of this project would not create conflicts with
other projects, she decided to bring the letter forward for support. The letter would be sent to Senator
Patty Murray's office. After review, Commissioner Brotherton moved to approve signing the letter of
support for Bayside Housing's application for CDS. Commissioner Dudley-Nollette seconded the
motion. Chair Eisenhour called for public comments, and no comments were received. She called for a
vote on the motion. The motion carried by a unanimous vote.
ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator
reviewed the following:
• Legislative update—Chair Eisenhour shared a legislative report with the Board
NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:30 p.m.
until the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Heidi Eisenhour, Chair
ATTEST: Greg Brotherton, Member
Carolyn Gallaway, CMC Heather Dudley-Nollette, Member
Clerk of the Board
6
J
-�,gHING�G
MINUTES
Joint Special Meeting — March 26, 2025, 9:00 a.m.
Jefferson County Board of Commissioners
and the Solid Waste Advisory Committee (SWAC)
Jefferson County Courthouse—First Floor Conference Room
1820 Jefferson Street, Port Townsend, WA
CALL TO ORDER: The Solid Waste Advisory Committee(SWAC) Chair Tracy Grisman called the
SWAC meeting to order and conducted roll call. Commissioner Chair Heidi Eisenhour called the
Special Board of County Commissioners' meeting to order in the presence of Commissioner Greg
Brotherton and Commissioner Heather Dudley-Nollette. The purpose of the Special Meeting was to
allow the Commissioners to meet with the Solid Waste Advisory Committee (SWAC), and provide
comments and direction when necessary.
PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and one comment was
received.
DISCUSSION re: Capital funding needs, recycling program, and glass to Portland, Oregon:
Public Works Solid Waste Manager Al Cairns was present to provide a presentation on the capital
fundings needs for the Solid Waste program, recycling program, and hauling of glass to Oregon. He
answered questions posed by the BOCC and SWAC members.
Topics that Manager Cairns sought direction from the BOCC included:
1. Should a capital surcharge be added to the current tipping fee to pay for much needed facility
improvements?
2. When the current recycling contract ends (March 31, 2026) should residential recycling services
be privatized and offered as curbside collection with payment made directly to the service
provider?
3. Should $6 be added to the current tipping fee to fund transport of glass to Oregon for recycling?
Manager Cairns' presentation reviewed the Solid Waste division's financial health,highlighting its
strong performance in social responsibility and environmental stewardship, but raising concerns about
inadequate capital reserves and projected 2025 operational shortfalls. He discussed the need for a capital
surcharge on tipping fees to address urgent infrastructure replacements and sustain operations until a
new facility can be built in approximately 10 years.
The presentation also addressed challenges in recycling, including high contamination rates and
subsidies. Manager Cairns recommended delaying action on glass recycling due to the high costs and
limited market options. BOCC and SWAC members discussed and deliberated on the issues presented.
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Joint BOCC Special Meeting/ Solid Waste Advisory Committee(SWAC) March 26, 2025
Commissioner Dudley-Nollette excused herself from the remainder of the meeting at 10:IN
1j.R A F T
After discussion, Chair Eisenhour noted that she feels like there is a lot of support for the staff
recommendation regarding glass and requested a vote to indicate which members were in favor of
accepting the staff recommendation which reads"Public Works recommends against increasing the
tipping fee to fund glass recycling and for continued advocacy from the BOCC WSAC Legislative
Steering Committee representative for a bottle bill, such as the current HB 1607 to gain a long-term
viable regional market for glass." Clerk Gallaway asked for clarification if Chair Eisenhour was
conducting a poll amongst members? Chair Eisenhour stated that she is making a motion. Commissioner
Brotherton seconded the motion. Chair Eisenhour asked the BOCC and SWAC members in attendance,
who was in favor of the motion?All members in attendance approved the motion. The motion carried.
The BOCC and SWAC members agreed to hold an additional Special meeting, preferably before the
April 24, 2025 SWAC meeting. Staff will coordinate on the date and time of the next Joint Special
Meeting.
NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the Special Meeting of the
Board of County Commissioners at 11:00 a.m. until the next regular meeting or special meeting as
properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Heidi Eisenhour, Chair
Greg Brotherton, Member
ATTEST: Heather Dudley-Nollette, Member
Carolyn Gallaway, CMC
Clerk of the Board
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