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Home My WebLink AboutApproved Agenda request re: Digital Submittal Certification - County Road Administration Board (CRAB) Reports for 2024 - 040725 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Consent Agenda Request To: Board of Commissioners Mark McCauley, County Administrator From: Monte Reinders, PE, Public Works Director / County Engineer Agenda Date: April 7, 2025 Subject: Digital Submittal Certification - County Road Administration Board (CRAB) Reports for 2024 Statement of Issue: The County Road Administration Board (CRAB) requires the periodic submittal of forms and documents related to Jefferson County's management of its road system and road fund. The County must submit the following in digital format: (1) Traffic Law Enforcement Expenditure Certification, (2) Fish Passage Barrier Removal Certification, (3) Annual Certification, (4) Annual Construction Report, (5) County Arterial Preservation Report, and (6) Maintenance Management Certification. The first three of these items (attached) will require that the Chair of the Board of County Commissioners certify via digital signature on a "Digital Submittal Certification" emailed directly from CRAB. Analysis / Strategic Goals / Pros £t Cons: CRAB establishes Standards of Good Practice (WAC 136) for the administration of the County road program and road fund. CRAB monitors compliance with these standards via the County's annual submittal of data and certifications. The County Engineer and Board of Commissioners must certify that the required standards are being met. Fiscal Impact/Cost Benefit Analysis: Public Works has prepared the required documents with assistance from the Auditor's and Sheriff's offices. The annual issuance of a CRAB "Certificate of Good Practice" is required in order for Jefferson County to receive its annual Motor Vehicle Fuel Tax (MVFT) allocation. The 2025 Motor Vehicle Fuel Tax allocation is estimated to be $1.4 million in (June 2024, WSDOT Revenue Forecast). Recommendation: Authorize the Chair to digitally approve the "Digital Submittal Certification" that will b%td°�o�e0 emailed by CRAB. Upon signature, the Certification will automatically be returned 1. Ekee / County Engineer for final submittal to CRAB. �� p o Department Contact: �P� A Eric Kuzma, 360-385-9168 c56 4 Reviewed By: .A\A Mark McCauley, o my Administrator Date(l / Certification of Diversion and Road Fund Expenditures for Traffic Law Enforcement WAC 136-150-022 Jefferson 2024 Total Road Levy Budgeted Road Levy revenue(as listed on the Road Levy Certification-WAC 136-150-021): $5,048,501.78 Actual Road Levy revenue produced: $5,084,470.26 Road Levy Diversion Budgeted Road Levy Diversion(as listed on the Road Levy Certification-WAC 136-150-021): $620,000.00 Actual amount of Diverted Road Levy: $620,000.00 Was Diverted Road Levy deposited in a specific and identifiable account(RCW 36.82.040): Yes Traffic Law Enforcement Paid by Road Fund Expenditures Budgeted cost reimbursements and/or operating transfers from the Road Fund: $0.00 Actual total amount of cost reimbursements and/or operating transfers from the Road Fund: $0.00 Total Road Portion Traffic Law Enforcement Expenditures: $620,000.00 Total Traffic Law Enforcement Expense(ALL COUNTY FUNDS): $1,845,887.00 RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes,including traffic law enforcement,as are allowed by Article II,Section 40 of the Washington State Constitution,are eligible to receive funds from the Rural Arterial Trust Account. This form must be reviewed and certified(on the"April Engineer Certification")by: • County Sheriff • County Auditor OR Charter designated Chief Financial Officer • Char,Board of County Council/Commissioners OR County Executive Fish Passage Certification WAC 136-150-023 Jefferson 2024 Fish Passage Barrier Removal Projects Project Name Total Project Cost Cost Outside of ROW •%of Total Cost (25/.Allowed by WAC) Naylors Creek Culvert Replacement $1,789,807.44 $500.00 0% Total Expenditures for Fish Passage Barrier Removal Outside County Ri¢hts-of-Way Total Annual Road Construction Budget: $10,877,720.00 x 0.005 1/2%of Total Annual Road(Limit of"Outside of Right-of-Way"expense) $54,388.60 Total Expenditure for Fish Passage Barrier Removal Outside County Right-of-Way $500.00 RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road purposes only for such purposes,including removal of barriers to fish passage and accompanying streambed and stream bank repair as specified and limited by RCW 36.82.070,as are allowed by Article II,Section 40 of the Washington State Constitution,are eligible to receive funds from the Rural Arterial Trust Account. Annual Certification Jefferson County 2024 General 1 During the reporting year the County Engineer performed the duties and had the responsibilities specified in RCW 36.80.030 Yes Explanation: 2 At any time during the reporting year was there a vacancy/change in the position of County Engineer?If so,were the No procedures in WAC 136-12 followed? Explanation: 3 The processing of County Road Accident Reports during the reporting year complied with WAC 136-28 Yes Explanation: 4 Priority Programming techniques were applied to the ranking of all potential projects on the arterial road system in the Yes reporting year per WAC 136-14-020. Explanation: 5 Projects to which expenditures were charged were all on the originally adopted Annual Construction Program of the reporting Yes year and expenditures for maintenance and road equipment purchases and planned major repairs were consistant with originally adopted Annual Road Program or as amended per WAC 136-16-042 Explanation: 6 Attached Amendments 7 The county's construction by county forces limit for the reporting year computed by CRAB in accordance with RCW $1,262,437.50 36.77.065 8 The actual expenditure for construction by county forces as reported in the reporting year Annual Construction Report $12,800.30 9 Date of which a written Bridge and Inspection Report for the reporting year was furnished to the Legislative Authority as 2024-09-23 required by WAC 136-20-060 10 Uploaded Engineer's Stamped Cover/Title Page for the Bridge and Inspection Report SIGNATURE PAGE OF BRIDGE REPORT_2024 mil: Policies and Documents Policy WAC Date of Current Uploaded Version Resolution Re:Organization WAC 136-50-050(1) Yes PWshg CharL5-24-24per' Re:Complaint Handling WAC 136-50-050(2) No 2003-07-28 Re:Work for Others WAC 136-50-050(3) No 2018-04-23 Re:County Road Standards WAC 136-50-050(4) No 2022-11-21 Survey Monument Preservation WAC 136-50-050(5) No 2022-06-06 Priority Programming WAC 136-14-030 No 2025-05-23 ER&R Policy WAC 136-600-070 No 2014-07-31 ER&R Policy(Adopted WAC 136-600-070 N/A N/A 21_24.pdf Records) ER&R Policy(Adopting WAC 136-600-070 N/A N/A 21 24.pdf Resolution) - Document WAC Due Date Date Of Adoption Date Sent to CRAB Six-Year Program 136-15-050 2023-12-31 2023-12-04 2023-12-27 Annual Construction Program&Report 136-16-040&136-300-090 2023-12-31 2023-12-11 2023-04-05 CAPP Program&Accomplishments Report 136-300-060&136-300-090 2023-12-31 2023-12-11 2023-04-05 Road Fund Budget Summary 2023-12-31 2023-12-11 2023-12-27 Maintenance Management Work Plan&Budget 136-11-040 2023-12-31 2023-12-11 2023-12-27 Road Levy Certification 136-150-021 2024-02-01 2024-02-26 2024-03-01 Certification of Diversion and Road Fund Exp.For Traffic Law Enforcement 136-150-022 2024-04-01 2024-04-08 2024-04-09 Engineer's Certification of Fish Barrier Removal Costs 136-150-023 2024-04-01 2024-04-08 2024-04-09 Certification of Road Fund Exp.for Marine Navigation and Moorage 136-150-025 2024-04-01 Annual Construction Report 136-16-050 2024-04-01 2024-04-08 2024-04-17 CAPP Report 136-300-090 2024-04-01 2024-04-08 2024-06-10 Maintenance Management Certification 136-11-050 2024-04-01 2024-04-08 2024-04-09 Annual Certification 136-04-030 2024-04-01 2024-04-08 2024-04-09 Road Log Update 136-60-030 2024-04-01 2025-03-20 2025-03-18 PMS Certification for CAPA Eligibility 136-07-070 2024-12-31 2024-12-30 2024-12-30 ER&R Submittals:Adopted Rates 136-600-070 2024-12-31 2024-12-23 03/19/2025 2:25 PM ER&R Submittals:Adopting Resolution 136-600-070 2024-12-31 2024-12-23 03/19/2025 2:26 PM