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Home My WebLink About032425M c0� ((J G MINUTES Jefferson County Board of County Commissioners Regular Meeting — March 24, 2025, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Greg Brotherton and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and six comments were received. The Commissioners addressed the comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton suggested moving the Hearing set for the Public Facilities District (Consent Agenda Item No. 1), to be moved to April 14, 2025. The Commissioners concurred. After further review, Commissioner Dudley-Nollette moved to approve the Consent Agenda, with the change in the Public Facilities Hearing date to 2:30 p.m. on April 14, 2025. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Creating a Countywide Public Facilities District for Jefferson County, Washington, including the City of Port Townsend, as authorized by RCW 36.100 and Adopting a New Chapter 3.100 of the Jefferson County Code, "Public Facilities District;"Hearing to be held April 7, 2025 at 10:15 a.m.; 1820 Jefferson Street, Port Townsend, WA 98368, Commissioners' Chambers (HYBRID)—Amended to April 14, 2025 at 2:30 p.m. 2. AGREEMENT re: Connecting Housing to Infrastructure Program (CHIP) Grant; In the amount of$776,139; DCD; Washington State Department of Commerce 3. AGREEMENT re: Oak Bay Campground Host; In the amount of$10,329; Public Works; Ronald Brake 4. AGREEMENT re: Employment program for individuals with Intellectual and Developmental Disabilities(IDD); In the amount of$63,444; Public Works; Cascade Community Connections 5. AGREEMENT re: SR19 Rhody Drive pedestrian and bike improvements; In the amount of $401,274.76; Public Works; Shea, Carr& Jewell, Inc. 6. AGREEMENT re: Human Resources and Labor Relations Consulting Services; In the amount of$100,000; County Administrator; Braun Consulting 7. AGREEMENT re: Winter Welcoming Center; In the amount of$5,000; Public Health; Jefferson Interfaith Action Coalition 8. AGREEMENT,Amendment No. 1 re: Program Development for School to Work Program;No change in amount; Public Health; DSHS—Division of Vocational Rehabilitation 1 Commissioners Meeting Minutes of March 24, 2025 9. AGREEMENT, Amendment No. 2 re: Consolidated Contracts re: Beach Environmental Assessment, Communication, and Health(BEACH)program, Infections Disease—Syndemic Prevention Services, and Women, Infants, and Children(WIC)program; amount up to $226,436; Public Health, Washington State Department of Health 10. AGREEMENT, Amendment No. 3 re: Consolidated Contracts re: Executive Office of Resiliency & Health Security, Office of People Services, OSS LMP Implementation funds, Injury and violence prevention, Office of Immunization, and sexual and reproductive health program; Additional amount of$277,495 for a total of$3,149,254 11. USDA Right-of-Way Certificate re: Early Learning/Family Support Center; grant funded; County Administrator; USDA 12. APPROVAL OF PAYROLL WARRANTS: Dated March 20, 2025 and totaling $93,731 13. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated March 17, 2025 and totaling $577,961.59 WORKSHOP re: Initial options for paving design, Gateway Visitor Center(GVC): Commissioner Brotherton reviewed potential designs for the GVC. Jefferson Transit Authority Manager Nicole Gauthier was present to provide input.No action was taken. DISCUSSION re: Creating an Employee Recognition Program and authorizing funding for the Annual Employee Picnic,Tax Blues Breakfast, and other appropriate events: County Administrator Mark McCauley explained the history of the Public Employee Recognition Committee (PERC) fundraisers and noted that the Commissioners can approve a formal employee recognition program to fund events for employees. Chair Eisenhour noted that while serving on PERC, she suggested that the County fund these events. Clerk of the Board Carolyn Gallaway added that there is typically a handful of employees doing a majority of the work to fundraise the events that support County staff. After discussion, Commissioner Brotherton moved to approve RESOLUTION NO. 18-0324-25R re: Creating an Employee Recognition Program and authorizing funding for the Annual Employee Picnic, Tax Blues Breakfast, and other appropriate events, as presented today. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. UPDATE re: WSU Extension Noxious Weed Program: Noxious Weed Coordinator Sophie DeGroot was present to update the Board on Noxious Weed Program accomplishments and upcoming goals. She answered questions posed by the board. ADDITIONAL BUSINESS: EXECUTIVE SESSION: An Executive Session was added and scheduled from 10:45 a.m. to 11:15 a.m. Chair Eisenhour announced that the Executive Session will be held from 10:47 a.m. to 11:17 a.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), Civil DPA, and Department of Community Development Director. The Board concluded the Executive Session and resumed the regular meeting at 11:17 a.m. There was no proposed action, and therefore no public comment taken on this topic. 2 Commissioners Meeting Minutes of March 24, 2025 The meeting was recessed at 11:18 a.m. and reconvened at 11:25 a.m. with all three Commissioners present. DISCUSSION re: Official Newspaper of Record: Clerk of the Board Carolyn Gallaway explained the bid tabulation of the bids received from the Leader and the Peninsula Daily News. She noted that she had reached out to the Port Townsend Leader due a couple of their bid answers from last year being drastically different than this year. The Leader confirmed that the amounts listed in their current bid were accurate. The Commissioners discussed print circulation versus online viewers. After discussion, Commissioner Brotherton moved to select the Port Townsend Jefferson County Leader as the public paper of record for 2025. Member Dudley-Nollette seconded the motion which carried by a unanimous vote. Clerk Gallaway noted that she will prepare a contract for the Leader for approval at a later date. WORKSHOP re: Letters of support for Congressionally Directed Spending(CDS) requests: Commissioner Brotherton noted that only the PUD version of the letter was included in the packet. He shared his screen to review the Hoh Tribe's request for a new Hoh Tribal Center and wastewater system. Each letter will be sent to three congressional delegates. Commissioner Dudley- Nollette noted she also had a letter for Bayside Housing and Services she would like to present. The conversation was tabled until the afternoon. ADDITIONAL BUSINESS: Update re: West End Roads: Assistant Public Works Director Eric Kuzma was present to provide an update on Jefferson County's South Shore Road, Hoh Road, and Oil City Road. He stated that the South Shore Road project is on the Governor's list. If they is some level of certainty that they will receive funding,they will proceed with repairs. Assistant Director Kuzma also provided an update on the Hoh Road damage. Commissioner Dudley-Nollette and Commissioner Brotherton both shared their screens to show photos of damage to West End roads that they received from Public Works staff. The meeting was recessed at 11:57 a.m. and reconvened at 12:03 p.m. with all three Commissioners present. COORDINATION MEETING with Jefferson County Elected Officials and Department Directors: The Commissioners met with other Elected Officials and Department Directors to review the following: • County-wide migration to Office 365 licensing: Central Services Director Shawn Frederick was present to review the migration to a subscription-based Office 365 for all County employees. He reviewed the pros and cons. If approved,the service costs around $141,000/year. BOCC requested a workshop at a later date. • 2025 Community Outreach Meetings: Clerk of the Board Carolyn Gallaway updated staff on potential meeting dates. Conversation ensued around public participation and meeting format. • Roundtable discussion: o Treasurer's Office— ■ Taxes are due April 30, 2025 • Annual report,preparations 3 Commissioners Meeting Minutes of March 24, 2025 • Auditor's Finance Conference—Prada and Shepherd will be presenting • Auditing rules are getting stricter o Department of Community Development • Short Term Rentals—continued deliberations today • 2025 Periodic Update; required by GMA • Pleasant Harbor Master Planned Resort; new submittal coming o Assessor's Office • Port Townsend in-person valuations are being conducted • Software system bugs they are working with • Legislative update: many property tax measures have been tabled o Central Services • PT Community Center; evaluation of roof repairs • Critical Information Technology Server Room project; live now • EPL migration; need for on-premise migration prior to cloud o Finance Director • Adjustment to the leger re: Transportation Benefit District, Coroner • Stipends for board& committee members • Accounts payable are experiencing higher workload o Auditor's Office • New work stations • Transportation Benefit District; funds to be collected o Public Health • Staff move to the PH annex • Water quality lab to be built soon • Internal hire for the CHIP manager position • EH manager position will be open soon • Comp plan revisions; climate and health elements they are working on • New school clinic Chair Eisenhour excused herself for another lunch meeting, and passed Chairing duties to Commissioner Brotherton at 12:57 p.m. o Chief Strategy Officer • Mill Road lift station • Stock plans being rolled out one by one • Middle Housing plans; looking for sufficient funds o District Court • Odyssey case management system; upgrade in progress The meeting was recessed at 1:03 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:32 p.m. to 2:02 p.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief 4 Commissioners Meeting Minutes of March 24, 2025 Civil Deputy Prosecuting Attorney(DPA), Civil DPA, Department of Community Development Director, Code Development Administrator, and Code Compliance Coordinator. The Board concluded the Executive Session and resumed the regular meeting at 2:02 p.m. There was no proposed action, and therefore no public comment taken on this topic. HEARING CONTINUATION re: Amendments to Jefferson County Code regarding Short-Term Rentals (STRs): DCD Director Josh Peters and Code Administrator Greg Ballad were present for deliberations. DCD Code Administrator Ballard reviewed changes to presentation materials with the Board. They agreed to table discussion and hold an additional executive session after the Connectivity Workshop. WORKSHOP re: Reviewing the Recently Concluded Connectivity Summit: The Production Alliance(TPA) Director Daniel Milholland and TPA staff member Zach Moser were present to brief the Board on the recent Connectivity Summit. They submitted a report that included event follow-up, feedback received, county projects highlighted, and organizations involved. ADDITIONAL BUSINESS: EXECUTIVE SESSION: An Executive Session was added and scheduled from 3:45 p.m. to 4:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 3:47 p.m. to 4:02 p.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i)as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), Civil DPA, Department of Community Development Director and Code Compliance Coordinator. The Board concluded the Executive Session and resumed the regular meeting at 4:03 p.m. There was no proposed action, and therefore no public comment taken on this topic. CONTINUED - HEARING CONTINUATION re: Amendments to Jefferson County Code regarding Short-Term Rentals (STRs): Commissioner Brotherton stated that he would like to have a synthesis of the Planning Commission's work and our DCD staff work. He noted that staff and Planning Commission recommendation is the most defendable. He recommended slowing down the process, and keeping deliberations open, with continued deliberations being held on April 7, 2025. It was discussed that Planning Commission members could also attend the BOCC meeting on April 7th if they would like. After discussion, Commissioner Brotherton moved to continue deliberations to April 7, 2025, and direct DCD to take the DCD staff report, along with Prosecuting Attorney's Office supporting information back to the Planning Commission, and bring the results of that confabulation back on April 7, 2025. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. CONTINUED - WORKSHOP re: Letters of support for Congressionally Directed Spending(CDS) requests: Clerk Gallaway noted that the three letters from the morning session,were tabled for later discussion, and had not been approved yet. Commissioner Brotherton moved to approve the three letters reviewed so far,two to support the Hoh Tribe's projects, and one for Mason PUD, and send to all three of our federal delegates, as presented. Commissioner Dudley-Nollette seconded the motion. Chair Eisenhour called for public comments, and one comment was received. She called for a vote on the motion. The motion carried by a unanimous vote. 5 Commissioners Meeting Minutes of March 24, 2025 Commissioner Dudley-Nollette shared her screen to view a letter of support for Bayside Housing and Services application for CDS. After ensuring that support of this project would not create conflicts with other projects, she decided to bring the letter forward for support. The letter would be sent to Senator Patty Murray's office. After review, Commissioner Brotherton moved to approve signing the letter of support for Bayside Housing's application for CDS. Commissioner Dudley-Nollette seconded the motion. Chair Eisenhour called for public comments,and no comments were received. She called for a vote on the motion. The motion carried by a unanimous vote. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • Legislative update—Chair Eisenhour shared a legislative report with the Board NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. "N�•mt«,,,M, 0�" ERs0 "''�r JE FERSON COUNTY FF ••• c\ B I�)RD OF COMMISSIONERS SEAL: :GoMi,+iss; or$ I ei.i E enhour, Chair . ATTEST: ,,'��AM,wSi onsso- re. t.. otherton, Member i /6lk w OAi� ! i / f/ ar Gallaway, CM -. &Tap ,dley-Nollette, Member Cler • the Board // 6