HomeMy WebLinkAboutCONSENT Rhody Drive Ped Bike Amend 2 Department of Public Works
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: April 14, 2025
Subject: Local Agency Agreement Supplement No. 2
SR 19 Rhody Drive Ped.-Bike Improvements - South Segment
County Project No. 1802095, WSDOT Project No. TAP-0019(008)
Statement of Issue:
Local Agency Supplemental Agreement No. 2 with the Washington State Dept. of
Transportation (WSDOT), for the SR 19 Rhody Drive Ped.-Bike Improvements - South Segment
project.
Analysis/Strategic Goals/Pro's Et Con's:
The SR 19 Rhody Drive Ped.-Bike Improvements - South Segment project is a transportation
improvement project included in the officially adopted 2025-2030 Transportation
Improvement Program (TIP) as Item No. 8. This project will provide pedestrian and bicycle
facilities along SR 19 in Chimacum, including ADA accessible sidewalks, a bicycle lane, and a
ped.-bike bridge across Chimacum Creek.
This project is part of a comprehensive plan to establish pedestrian and bicycle connectivity
in the Chimacum/Hadlock area. Execution of this supplemental agreement will provide for
use of Engineering and Environmental permitting consultants and Jefferson County Public
Works (JCPW) staff, for preparation of design and construction bid documents.
Fiscal Impact/Cost Benefit Analysis:
JCPW obtained a WSDOT Connecting Communities Pilot Program (CCPP) grant for $260,000.00
(100%) for the Preliminary Engineering (PE) and the Right of Way (RQW) phases in March,
2024. In January, 2025 WSDOT awarded an additional CCPP grant amount of $141,300.00
(100%) for the PE phase work, for a total CCPP grant amount of $401,300.00. It is necessary
to obligate the additional CCPP grant amount now so that JCPW may use the funds for
reimbursement of PE phase expenses.
Recommendation:
Public Works recommends that the Board execute both (2) originals of the Local Agency
Agreement Supplement No. 2 with WSDOT and return both originals to Public Works. A fully
executed copy will be returned to the Board after it is executed by WSDOT.
Department Contact: John Wayand, Project Manager, 385-9377.
Reviewed .
r Tv �• 7�
Mark Mc � . i n Admi •
strator Date
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CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Washington State Dept.of Transportation Contract No: PW2025-032
Contract For: SR 19 Rhody Drive Ped-Bike Improvements-South Segment,Project No.1802095 Term: December 31, 2029
COUNTY DEPARTMENT: Public Works
Contact Person: John Wayand
Contact Phone: X377
Contact email: jwayand@co.jefferson.wa.us
AMOUNT: $141,300.0o PROCESS: _ Exempt from Bid Process
Revenue: State WSDOT C.C.P.P.(100%) Cooperative Purchase
Expenditure: 18000010.595.410000 - Competitive Sealed Bid
Matching Funds Required: No - Small Works Roster
Sources(s) of Matching Funds _ Vendor List Bid
Fund# 180 RFP or RFQ
Munis Org/Obj 18033403.334061.20950 ✓ Other:
APPROVAL STEPS: Local Agency Supplemental Agreement Nc
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: Ei N/A:0
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: 1 1 N/A: I I
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Lasertiche):
Electronically approved by Risk Management on 4/3/2025.
V State agreement. Cannot change.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Lasertiche):
/Electronically approved as to form by PAO on 4/3/2025.
Standard language included in supplement.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
4111116,
Washington State
r� Department of Transportation Local Agency Agreement Supplement
Agency _ Supplement Number
Jefferson County 2
Project Number iAgreement Number ALN. 20.205-Highway Planning
TAP-0019(008) LA-10459 and Construction
All provisions in the basic agreement remain in effect except as modified by this supplement.
The Local Agency certifies that it is not excluded from receiving Federal funds by a Federal suspension or debarment
(2 CFR Part 180).Additional changes to the agreement are as follows:
Project Description
Name SR 19 RHODY DRIVE PED-BIKE IMPROVEMENTS-SOUTH SEGMENT Length 0.62 miles
Termini SR 19 M.P.8.94(CENTER ROAD)TO SR 19 M.P.9.56(WEST VALLEY ROAD)
Description of Work ✓ No Change
Reason for Supplement
Obligate additional(CCPP)State funds for PE phase,Consultants,add additional Local Agency funds for PE phase,Consultant,and
revise the Project Agreement End Date.
Indirect Cost Rate r 1 Yes ✓ No Project Agreement End Date 12/31/2029
Advertisement Date
Estimate of Funding
(1) (3) (4) (5)
Type of Work (2)
Previous Supplement Estimated Total Estimated Agency Estimated Federal
Agreement/Suppl. Project Funds Funds Funds
PE o a.Agency `0.00
kOther �+ r rVll � �n� .00
Federal Aid b Other SCE-- L X - T i 3 TI T A c. 0.00
Participation
Ratio(s)for PE d.State Services 0•00
e.Total PE Cost Estimate 0.00 0.00 0.00 0.00 0.00
Right of Way f.Agency 0•00
/o
g.Other 0.00
Federal Aid h.Other 0•00
Participation 0.00
Ratio(s)for RW i•State Services
j,Total R/W Cost Estimate , 0.00 0.00 0.00 0.00 0.00
Construction k.Contract 0.00
%
I.Other 0.00
Federal Aid m. Other _0.00
Participation n Other 0.00
Ratio(s)for CN
o.Agency 0.00
p.State Services 0.00
a.Total CN Cost Estimate 0.00 0.00 0.00 0.00 0.00
r.Total Project Cost Estimate -0.00 0.00 ! 0.00 0.00 0.00 ,
The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a
condition to payment of the Federal funds obligated, it accepts and will comply with the applicable provisions.
Agency Official Washington State Department of Transportation
By By
Title Director, Local Programs
Agency Date appmL to ronti op
Date Executed
DOT Form 140-041 LP Revised 12/2024 , / Page 1
•Previous Versions Obsolete. ll -/ ti _ for 04/03/2025
�hilipC fL,ns.wkrr. U:+i:
Chief C ivil )o�wlg Pnseeming Aliomcr
Agency Supplement Number
Jefferson County 2
Project Number Agreement Number ALN 20.205-Highway Planning
TAP-0019(008) LA-10459 and Construction
VI. Payment and Partial Reimbursement
The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid
by the Agency and by the Federal Government. Federal funding shall be in accordance with the Federal Transportation
Act, as amended, 2 CFR Part 200.The State shall not be ultimately responsible for any of the costs of the project.The
Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal
Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal
participation in this project.
The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws.
The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred
costs. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead
shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with
the regulations outlined in 2 CFR Part 200- Uniform Admin. Requirements, Cost Principles and Audit Requirements for
Federal Awards, and retained for audit.
The State will pay for State incurred costs on the project. Following payment, the State shall bill the Federal Government
for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly
allocable to this project.The State shall bill the Agency for that portion of State costs which were not reimbursed by the
Federal Government(see Section IX).
VII. Audit of Federal Consultant Contracts
The Agency, if services of a consultant are required, shall be responsible for audit of the consultant's records to determine
eligible federal aid costs on the project.The report of said audit shall be in the Agency's files and made available to the
State and the Federal Government.
An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental
auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United
States; WSDOT Manual M 27-50, Consultant Authorization, Selection, and Agreement Administration; memoranda of
understanding between WSDOT and FHWA; and 2 CFR Part 200.501 -Audit Requirements.
If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred, the
Agency shall reimburse the State for the amount of such overpayment or excess participation.
IX. Payment of Billing
The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project(e.g.,
State force work, project cancellation, overpayment, cost ineligible for federal participation, etc.)is not made to the State
within 45 days after the Agency has been billed, the State shall effect reimbursement of the total sum due from the regular
monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding will be
approved until full payment is received unless otherwise directed by the Director, Local Programs.
Project Agreement End Date-This date is based on your projects Period of Performance (2 CFR Part 200.309).
Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement.All eligible costs
incurred prior to the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project
Agreement End Date or they become ineligible for federal reimbursement.
VIII. Single Audit Act
The Agency, as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as
well as all applicable federal and state statutes and regulations. A subrecipient who expends $1,000,000 or more in
federal awards from all sources during a given fiscal year shall have a single or program-specific audit performed for that
year in accordance with the provisions of 2 CFR Part 200.501. Upon conclusion of the audit, the Agency shall be
responsible for ensuring that a copy of the report is transmitted promptly to the State.
XVII. Assurances
Local Agencies receiving Federal funding from the USDOT or its operating administrations (i.e., Federal Highway
Administration, Federal Transit Administration, Federal Aviation Administration)are required to submit a written policy
statement, signed by the Agency Executive and addressed to the State, documenting that all programs, activities and
services will be conducted in compliance with Section 504 and the Americans with Disabilities Act(ADA).
DOT Form 140-041LP Revised 12/2024 Page 2
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