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Home My WebLink AboutCONSENT Phase 4 Grinder Pump change 1 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, County Administrator From: Monte Reinders, P.E., Public Works Director/County Engine5Z,4_- Agenda Date: April 21, 2025 Subject: Change Order No. 1, Phase 4 - Stage 1 On-site Grinder Pump Installation for the PHUGA, Project No. 405-2127-0, Ecology Agreement No. WQC_2024_JCoPWE-00034 Statement of Issue: Change Order No. 1 with Strider Construction of Bellingham, Washington. Analysis/Strategic Goals/Pro's ft Con's: This change order changes the contract documents to include the Apprentice Utilization Requirements and adds cost for incorporating an apprentice. Fiscal Impact/Cost Benefit Analysis: The amount for Change Order No. 1 is $13,092.00. The contract amount will increase from $2,589,588.87 to $2,602,680.87. NOTE, the cost includes 9.1% sales tax. The project is funded at 100% by the Department of Ecology combine funding package (Centennial grant, State Revolving Fund (SRF) loan and SRF forgivable loan). Recommendation: Public Works recommends that the Board authorize Change Order No. 1 with Strider Construction, and return one original to Public Works for further processing. Department Contact: Samantha Harper, P.E., Project Manager, 385-9175. Reviewed y: / �� j`✓ / v Mar McCaulev, County Administrator Da e 7 JEFFERSON COUNTY Sheet 1 of 2 DEPARTMENT OF PUBLIC WORKS Change 1 Date: 4/8/2025 CHANGE ORDER Order No. Ordered by County Engineer under terms of �X Section 1-04.4 of the Standard Specifications Contract No. Change proposed by Contractor To: Strider Construction Endorsed y: � �,,$ r�,J �� Kyle J. hat,P.E.,President 4721 Northwest Drive Contractor Firm Nome Ff Zd Bellingham,WA 98226 gnature Date Title Consent given by Surety:(when required) Project Title Phase 4-Stage 1 On-Site Grinder Pump Installation By: for the PHUGA Attorney-in-fact Date You are ordered to perform the following described work upon receipt of an approved copy of this change order: See attached revisions to Special Provisions 1-07.9(3)Apprentices. All work materials and measurement to be in accordance with the provisions of the standard specifications and special provisions for the type of construction involved. ORIGINAL CURRENT ESTIMATED ESTIMATED CONTRACT CONTRACT NETCHANGE CONTRACT TOTAL AMOUNT(incl.9.1%sales tax) AMOUNT(Intl.9.1%sales tax) THIS ORDER(Intl.9.1%sales tax) AFTER CHANGE(incl.9.1%sales tax) $ 2,589,588.87 $ 2,589,588.87 $13,092.00 $ 2,602,680.87 ORIGINAL CURRENT CONTRACTTIME NEW CONTRACT CONTRACT TIME(working days) CONTRACT TIME CHANGE(Add/Del) TIME 136 o N/A N/A APPROVAL ECOMMENDED APPROVALR ENDED Pro/ onager Date County Engineer Dote APPROVAL RECOMMENDED APPROVED Ecology Regional Project Manager Date Chair,Jefferson County Commissioners Dote JEFFERSON COUNTY I Contract No 40521270 Sheet 2 of 2 DEPARTMENT OF PUBLIC WORKS Change Date: 4/8/2025 CHANGE ORDER ESTIMATE Order No. 1 NEW BID ITEMS Bid DESCRIPTION Unit Unit Bid Qty Unit Bid Total A-50 Apprentice Hours HR $30.00 400 $ 12,000.00 $0.00 CO 001 New Item Total $12,000.00 EXISTING BID ITEMS DELETED Bid DESCRIPTION Unit Unit Bid Qty Unit Bid Total $0.00 $0.00 $0.00 $0.00 $0.00 CO 001 Ex. Bid Item Deleted Total $0.00 EXISTING BID ITEMS ADDED Bid DESCRIPTION Unit Unit Bid Qty Unit Bid Total 11 $ - CO 001 Ex. Bid Item Added Total $0.00 ESTIMATED NET CHANGE SUBTOTAL: $12,000.00 9.1%Sales Tax $1,092.00 ESTIMATED NET CHANGE TOTAL: $13,092.00 1-07.9(3)Apprentices (March 2025 JCPW GSP) Supplement this section with the following: Apprentice Utilization This Contract includes an Apprentice Utilization Requirement. Fifteen percent or more of project Labor Hours shall be performed by Apprentices unless Good Faith Efforts are accepted. Apprentice Utilization will be determined using the Department of Labor and Industries (L&I) online Prevailing Wage Intent & Affidavit(PWIA) system. Definitions For the purposes of this specification the following definitions apply: 1. Apprentice is a person enrolled in a State-approved Apprenticeship Training Program. 2. Apprentice Utilization is the apprentice labor hours, on the project, expressed as a percentage of project Labor Hours based on certified payrolls or the affidavits of wages paid, whichever is least. The percentage is not rounded up. 3. Apprentice Utilization Requirement is the minimum percentage of apprentice labor hours required by the Contract. 4. Good Faith Effort(s) (GFE) describes the Contractor's efforts to meet the Apprentice Utilization Requirement including but not limited to the specific steps as described elsewhere in this specification. S. Labor Hours are the total hours performed by all workers receiving an hourly wage who are subject to prevailing wage requirements for work performed on the Contract as defined by RCW 39.04.310. Labor Hours are determined based on the scope of work performed by the individuals, rather than the title of their occupations in accordance with WAC 296-127. 6. State-approved Apprenticeship Training Program is an apprenticeship training program approved by the Washington State Apprenticeship Council. 7. Apprentice Wage Rates are the applicable wage rates that are to be paid for an apprentice registered in a training program,separate from Journey Level rates,as set by the Washington State Apprenticeship Training Council and Washington State Department of Labor and Industries (L&I). Electronic Reporting The Contractor shall use the PWIA System to submit the "Apprentice Utilization Plan". Reporting instructions are available in the application. Apprentice Utilization Plan The Contractor shall submit an "Apprentice Utilization Plan" by filling out the Apprentice Utilization Plan Form (WSDOT Form 424-004), demonstrating how and when they intend to achieve the Apprentice Utilization Requirement. The Plan shall be in sufficient detail for the Engineer to track the Contractor's Phase 4—Stage 1 On-Site Grinder Pump Installation Change Order No. 1 Page 2 of 4 progress in meeting the utilization requirements. An Apprentice Utilization Plan shall be updated and resubmitted as the Work progresses or when requested by the Engineer. If the Contractor is unable to demonstrate the ability to meet the Apprentice Utilization Requirement with their initial Apprentice Utilization Plan submission, an effort must be made to find additional registered apprentices to perform on the contract. If after attempts have been made at every tier and every scope, the Contractor must submit GFE documentation to the Contracting Agency.The Contractor shall actively seek out opportunities to meet the Apprentice Utilization Requirement during the construction Work. Contacts The Contractor may obtain information on State-approved Apprenticeship Training Programs by using the Apprentice Registration and Tracking System (ARTS) https://secure.ini.wa.gov/arts-public/#/program- search or contacting the Department of Labor and Industries directly at: Specialty Compliance and Services Division,Apprenticeship Section, P.O. Box 44530, Olympia,WA 98504- 4530 or by phone at (360)902-5320. Compliance The Contractor is expected to make attempts to employ Apprentices and shall include the requirement in any subcontracts at any tier.In the event that the Contractor is unable to achieve the Apprentice Utilization Requirement, the Contractor shall submit GFE documentation demonstrating the efforts and attempts they made. Final GFE documentation shall be submitted to the Contracting Agency after Substantial Completion but no later than 30 days after Physical Completion. If the Contractor fails to actively attempt to employ Apprentices, submit GFE documentation, or if the Engineer does not approve the GFE, the Contractor may be assessed a penalty.The Engineer will provide the Contractor with a written notice at Final Acceptance of the project informing the Contractor of the failure to comply with this specification which will include a calculation of the penalty to be assessed as provided for in the Payment section in this special provision. Good Faith Efforts The GFE shall document the attempts(efforts)the Contractor(and any subcontractor at any tier) made to meet the Apprentice Utilization Requirement. Emails, letters, or other written communications with letterhead,titles, and contact information are required. Documentation must include one or more of the following accepted GFEs: 1. Demonstrated Lack of Availability of Apprentices. Correspondence from State-approved Apprenticeship Training Program(s), with project specific responses confirming there is a lack of availability of Apprentices for this project. 2. Demonstrated Disproportionate Ratio of Material/Equipment/Products to Labor Hours. Documentation explaining the bid includes a disproportionate high cost of material/equipment/products to Labor Hours. (E.g., a $2 M estimated contract includes $1 M or more in procurement costs of equipment to be installed.) Phase 4—Stage 1 On-Site Grinder Pump Installation Change Order No. 1 Page 3 of 4 3. Demonstrated Lack of Necessary Labor Hours. Correspondence from a State-approved Apprentice Training Programs confirming there is not enough time in the project to meet required journey level to apprentice training ratios. 4. Demonstrated Lack of Available Approved Programs. Correspondence from State-approved Apprentice Training Programs, confirming there are no programs that train for the scopes included/anticipated on the project. Contractor and state programs to submit training program detail needs and details that could be used for future program creation. S. Funding Precedent. Documentation that shows conflicting, more restrictive, or precedent requirements for other training on the Project. Examples include, but are not limited to, Tribal Employment Rights(TERO), Federal Training Hours,or Special Training that affect the ability to use state-registered apprentices. 6. Warranty Work. Documentation from Original Equipment Manufacturers, or similar, confirming that work performed must only be completed by certified journey-level installers or risk voiding warranty, or similar. 7. Other Effort. The Contractor may submit other evidence, documentation, or rationale for not being able to achieve the required Apprentice Utilization that are not covered in the other efforts named. Other efforts will still need to be corroborated by an independent, knowledgeable third- party. Contractors may receive a GFE credit for graduated Apprentice hours through the end of the calendar year for all projects worked on as long as the Apprentice remains continuously employed with the same Contractor/subcontractor they were working for when they graduated. If an Apprentice graduates during employment on a project of significant duration, they may be counted towards a GFE credit for up to one year after their graduation or until the end of the project (whichever comes first). Determination of whether Contract requirements were met in good faith will be made by subtracting the hours from the journeyman total reported hours for the project and adding them to the apprentice hour total. If the new utilization percentage meets the Contract requirement, the Contractor will be reported as meeting the requirement in good faith. Approving Good Faith Efforts The Contracting Agency will review submitted Good Faith Efforts and issue a determination. The Engineer may request additional information, documentation, evidence or similar in order to approve such efforts. A determination by the Engineer is final. The approved Good Faith Efforts will be loaded into the PWIA system by the Contracting Agency. Measurement The Contractor may request that the total number of "Apprentice Hours" for the contract be increased subject to approval by the Contracting Agency. Reimbursement will be made upon receipt of a certified invoice that shows the related payroll number, the name of apprentice,total hours trained under the program, previously paid hours under the contract, hours due this estimate, and dollar amount due this estimate. Reimbursement for Apprentice Hours occurring prior to approval of the Apprentice Utilization Plan will be allowed if the Contractor verbally notifies the Engineer of this occurrence at the time the apprentice/trainee commences work. Phase 4—Stage 1 On-Site Grinder Pump Installation Change Order No. 1 Page 4 of 4 Payment The Contractor will be reimbursed under the item "Apprentice Hours" per hour for each hour approved. Phase 4—Stage 1 On-Site Grinder Pump Installation Change Order No. 1 Page S of 4