HomeMy WebLinkAboutCONSENT WA DOH Deputy Health Officer coverage•
615 Sheridan Street
Port Townsend, WA 98368
(9e/efison www.JeffersonCountyPublicHealth.org
Consent Agenda
Public Healt
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Veronica Shaw, Deputy Director
DATE:
SUBJECT: Agenda item — Interlocal Agreement for deputy health officer coverage; two
year term beginning 03/11/2025; $0.00.
STATEMENT OF ISSUE:
Jefferson County Public Health, requests Board approval of this interlocal agreement between Jefferson
County, Clallam County, and Kitsap Public Health District for health officer coverage. Coverage is critical for all
parties in this agreement in the event that each county's local health officer (LHO) is unable to perform their
duties or if a county's health officer's position is vacant.
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
This interlocal agreement best assures this region (Jefferson, Clallam and Kitsap) will be covered by a local
health officer at all times. As Jefferson County's LHO is scheduled for a three-month leave of absence
commencing in May, this agreement is timely.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
There are no costs associated with this Interlocal Agreement.
RECOMMENDATION:
JCPH management requests approval of this Interlocal Agreement with Kitsap Public Health District and
Clallam County.
REVIEWED BY:
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Mark McCauley, unty A ministrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
A D-25-019
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Kitsap Public Health District and Clallam County Contract No: AD-25-019
Contract For: Deputy Health Officer Term: 3/11/2025 - 3/10/2027
COUNTY DEPARTMENT: Public Health
Contact Person: Glenn Gilbert
Contact Phone: x421
Contact email: ggilbert@co.jefferson.wa.us
AMOUNT: -- PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund # RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPL WIT - C�3. 5.0811 AND CHAPTER 42.23 RCW.
CERTIFIED: N/A:E■ ��'! April 11, 2025
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBAR 4 D BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: ! N/A: April 11, 2025�
Signature Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 4/16/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 4/16/2025.
ILA to fill absence authorized by RCW 70.05.080
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
KPHD 2448
INTERLOCAL AGREEMENT FOR ACTING ("DEPUTY")
UTY HEALTH OFFICER COVERAGE BETWEEN
CLALLAM AND JEFFERSON PUBLIC HEALTH DEPARTMENTS
AND KITSAP PUBLIC HEALTH DISTRICT
Agreement made by and between Clallam and Jefferson Public Health Departments ("Departments")
and Kitsap Public Health District ("District") pursuant to RCW 39.34.080.
WHEREAS, there may be periods when the position of Local Health Officer("LHO") for any of the three
Local Health Jurisdictions ("LHJ") is vacant or the incumbent LHO may be absent or incapacitated and
unable to fulfill the responsibilities of the LHO, and it is imperative that the responsibilities of the LHO
that require timely public health action be fulfilled for the LHJ during these periods; and
WHEREAS, in its sole discretion and per its guidelines and process, the Departments and Districts may
agree to use the services of Designated "Deputy Health Officer" ("DHO")to serve as acting health officer
for the LHJ to fulfill the responsibilities of the LHO during a vacancy or period of absence or incapacity;
and
WHEREAS Kitsap Public Health Board has appointed Dr. Berry as DHO to provide occasional LHO
coverage for Dr. Morrow at the District, and Clallam and Jefferson health boards have appointed Dr.
Morrow to provide occasional coverage for Dr. Berry at these Departments,
NOW,THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. Designation of Authority.
a. Pursuant to RCW 70.05.080, Dr. Gib Morrow, District LHO, will serve on request from Dr.
Berry an authorized official for the LHJ as acting DHO for the Departments, provided
that:
i. This Agreement has been fully executed by the Departments and the District
and is in full force and effect;
ii. The local board of health or official responsible for appointing the LHO has
appointed the Designee to serve as acting health officer for the LHJ;
iii. The LHJ has complied with the process for requesting LHO coverage;
iv. The covering DHO has approved the request for LHO coverage through mutual
agreement; and
v. The DHO has consented to serving as acting health officer as requested.
b. This Agreement covers any and all LHJ requests for acting health officer coverage during
the term of this Agreement. For acting health officer coverage to be effective,the
Department must separately approve each request in writing, including the duration of
coverage, and the Designee must separately consent to each request.The local board of
health or official responsible for appointing the LHO must ensure that an appointment
of the Designee to serve as acting health officer is in effect with respect to each request
for coverage.One appointment may apply to multiple requests.
c. The Departments and District retains full authority and discretion to approve or deny
any request for acting health officer coverage.
d. The DHO shall have the same duties, powers, and authority as a regularly appointed
LHO while serving as acting health officer and will exercise such duties, powers, and
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Jefferson AD-25-019
KPHD 2448
authority in accordance with applicable law and under the direction of the local board of
health or, if any, the LHJ's administrative officer.
e. Notwithstanding anything to the contrary herein,the DHO shall have the discretion to
decline to take any action that the Designee is requested or directed to take, including,
but not limited to, actions that, in the DHO's judgment, can be delayed until the return
of the incumbent LHO without jeopardizing the public health or do not protect or
promote the public health.
f. The DHO's authority to serve as acting health officer will terminate when this
Agreement expires or is terminated,the DHO's appointment by the local board of health
or official responsible for appointing the LHO expires or is terminated, a permanent LHO
is appointed in the case of a vacancy,the incumbent LHO is no longer absent or
incapacitated and is able to fulfill their responsibilities, when the DHO revokes their
consent, the Departments or District rescind its approval, or when the Departments' or
District's specified duration of coverage expires.
2. Indemnification/Hold Harmless/Insurance.The LHJ shall defend, indemnify, and hold harmless
the DHO and the LHJ and its officers, officials, employees, and volunteers from any and all
claims, injuries, damages, losses, or suits, including attorney fees, arising out of or in connection
with the performance of this Agreement, except for injuries and damages caused by the willful
and wanton negligence of the Designee or the Department or its officers, officials, employees,
or volunteers.The LHJ must provide liability insurance coverage for the DHO that is equivalent
to the coverage provided for the LHO.
3. Term.The term of this Agreement shall commence on 3/11/2025 and shall remain in effect for
two calendar years, unless terminated earlier per the terms of this Agreement. The parties may
extend the term of this Agreement by written mutual agreement.
4. Termination. Either Party may terminate the agreement at their sole discretion.Termination
shall be effective as provided in written notice provided by the terminating Party, though no
earlier than upon receipt of written notice by mail or email, or within three days of the mailing
of the notice, whichever occurs first.
5. Extent of Agreement/Modification.This Agreement,together with any attachments or
addenda, represents the entire and integrated Agreement between the parties and supersedes
all prior negotiations, representations, or agreements, either written or oral.This Agreement
may be amended, modified, or added to only by written instrument properly signed by both
parties.
6. Notices.
Notices to the LHJ/HD shall be sent to:
The following mailing address:
Yolanda Fong, Administrator
Kitsap Public Health District
345 6th Street, Suite 300
Bremerton, WA 98337
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Jefferson AD-25-019
KPHD 2448
Or at the following email address:
KPHD.Administrator@kitsappublichealth.org
Notices to the Departments shall be sent to:
The following mailing addresses:
Kevin LoPiccolo, Director Apple Martine, Director
Clallam County Health & Human Svcs. Jefferson County Public Health
111 E 3rd Street 615 Sheridan Street
Port Angeles, WA 98362 Port Townsend, WA 98368
Or at the following email addresses:
kevin.lopiccolo@clallamcountywa.gov ggilbert@co.jefferson.wa.us
Receipt of any notice shall be deemed effective upon actual receipt or three (3)days after
deposit of written notice in the e U.S. mail with proper ro postage and address, whichever occurs
p p p g
first.
7. Property and Equipment. Upon termination or non-renewal of this agreement, all property
purchased by the LHJ in furtherance of this agreement shall remain the property of the LHJ and
all property purchased by the Department in furtherance of this agreement shall remain the
property of the Department. All property shall be returned to its owner upon termination or
non-renewal of this Agreement.
8. Filing. The LHJ shall be responsible for complying with the requirements of RCW 39.34.040 with
respect to this agreement.
9. Authority to Bind Parties and Enter Into Agreement.The undersigned represent that they have
full authority to enter into this Agreement and to bind the parties for and on behalf of the legal
entities set forth below.
SIGNATURE PAGE FOLLOWS
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Jefferson AD-25-019
KPHD 2448
SIGNATURE PAGE
Kitsap Public Health District
Signature
Name
Title
Date Signed
Clallam County Board of County Jefferson County Washington
Commissioners Board of County Commissioners
Signature Signature
Name Name
Title Title
Date Signed Date Signed
Approved as to form only:
2a)‘/Z
04/16/2025
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
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Jefferson AD-25-019