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Home My WebLink AboutCONSENT WA DOH Health Officer coverage CV 615 Sheridan Street Port Townsend, WA 98368 dell-Orson www.JeffersonCountyPublicHealth.org Public He� Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Mark McCauley, County Administrator FROM: Apple Martine, Public Health Director Veronica Shaw, Deputy Public Health Director DATE: SUBJECT: Agenda item — Interlocal Agreement with WA Department of Health re: Health Officer Coverage; upon signature — may renew annually; no cost STATEMENT OF ISSUE: Jefferson County Public Health requests Board approval of the Interlocal Agreement with WA Department of Health (the "Department") re: Health Officer Coverage; upon signature — may renew annually. ANALYSIS/STRATEGIC GOALS/PROS and CONS: As there may be periods when the position of Jefferson County Local Health Officer ("LHO") is vacant or the incumbent LHO may be absent or incapacitated and unable to fulfill the responsibilities of the LHO, and it is imperative that the responsibilities of the LHO that require timely public health action be fulfilled for the LHJ during these periods, the Department may agree to appoint a Department Regional Medical Officer or other qualified Department employee to serve as acting health officer to fulfill the responsibilities of the LHO during a vacancy or period of absence. As Jefferson County's LHO is scheduled for a three-month leave of absence commencing in May, this agreement is timely. FISCAL IMPACT/COST BENEFIT ANALYSIS: There are no costs associated with this Interlocal Agreement. RECOMMENDATION: JCPH management requests approval of the Interlocal Agreement with WA Department of Health re: Health Officer Coverage. REVIEWED BY: 1/17/26" . Mark McCauley, C u ty Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community A D-25-020 CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: WA Dept of Health Contract No: AD-25-020 Contract For: Health Officer Coverage Term: upon sig - renews annually COUNTY DEPARTMENT: Public Health Contact Person: Glenn Gilbert Contact Phone: x421 Contact email: ggiibert@co.jefferson.wa.us AMOUNT: -- PROCESS: — Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund# RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COM E WIT .080 AND CHAPTER 42.23 RCW. CERTIFIED: N/A: ■ April 11,2025 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: r N/A: FIT April 11, 2025 Signature Date STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche): Electronically approved by Risk Management on 4/16/2025. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 4/16/2025. ILA to fill absence authorized by RCW 70.05.080 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 INTERLOCAL AGREEMENT FOR ACTING HEALTH OFFICER COVERAGE BETWEEN WASHINGTON STATE DEPARTMENT OF HEALTH AND JEFFERSON COUNTY PUBLIC HEALTH Agreement made by and between Washington State Department of Health ("Department")and Jefferson County Public Health ("LHJ") pursuant to RCW 39.34.080. WHEREAS,there may be periods when the position of Local Health Officer("LHO")for the LHJ is vacant or the incumbent LHO may be absent or incapacitated and unable to fulfill the responsibilities of the LHO, and it is imperative that the responsibilities of the LHO that require timely public health action be fulfilled for the LHJ during these periods; and WHEREAS, in its sole discretion and per its guidelines and process,the Department may agree to the appointment of a Department Regional Medical Officer("RMO") or other qualified Department employee (referred to collectively as "Designee")to serve as acting health officer for the LHJ to fulfill the responsibilities of the LHO during a vacancy or period of absence or incapacity. NOW,THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: 1. Designation of Authority. a. Pursuant to RCW 70.05.080, [insert name and title of Designee] will serve as acting health officer for the LHJ as requested by an authorized official for the LHJ, provided that: i. This Agreement has been fully executed by the Department and the LHJ and is in full force and effect; ii. The local board of health or official responsible for appointing the LHO has appointed the Designee to serve as acting health officer for the LHJ; iii. The LHJandprocess for has complied with the Department's sguidelines p requesting LHO coverage; iv. The Department has approved the request for LHO coverage in writing; and v. The Designee has consented to serving as acting health officer as requested. b. This Agreement covers any and all LHJ requests for acting health officer coverage during the term of this Agreement. For acting health officer coverage to be effective,the Department must separately approve each request in writing, including the duration of coverage,and the Designee must separately consent to each request.The local board of health or official responsible for appointing the LHO must ensure that an appointment of the Designee to serve as acting health officer is in effect with respect to each request for coverage. One appointment may apply to multiple requests. c. The Department retains full authority and discretion to approve or deny any request for acting health officer coverage. d. The Designee shall have the same duties, powers, and authority as a regularly appointed LHO while serving as acting health officer and will exercise such duties, powers, and authority in accordance with applicable law and under the direction of the local board of health or, if any,the LHJ's administrative officer. 1 AD-25-020 e. Notwithstanding anything to the contrary herein,the Designee shall have the discretion to decline to take any action that the Designee is requested or directed to take, including, but not limited to, actions that, in the Designee's judgment, can be delayed until the appointment of a permanent LHO in the case of a vacancy or return of the incumbent LHO without jeopardizing the public health or do not protect or promote the public health. f. The Designee's authority to serve as acting health officer will terminate when this Agreement expires or is terminated,the Designee's appointment by the local board of health or official responsible for appointing the LHO expires or is terminated, a permanent LHO is appointed in the case of a vacancy,the incumbent LHO is no longer absent or incapacitated and is able to fulfill their responsibilities, when the Designee revokes their consent,the Department rescinds its approval, or when the Department's specified duration of coverage expires. 2. Indemnification/Hold Harmless/Insurance.The LHJ shall defend, indemnify, and hold harmless the Designee and the Department and its officers, officials, employees, and volunteers from any and all claims, injuries, damages, losses, or suits, including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the willful and wanton negligence of the Designee or the Department or its officers, officials, employees, or volunteers.The LHJ must provide liability insurance coverage for the Designee that is equivalent to the coverage provided for the LHO. 3. Term.The term of this Agreement shall commence on the date this agreement is executed by all parties and shall remain in effect for one calendar year, unless terminated earlier per the terms of this Agreement. The parties may extend the term of this Agreement by written mutual agreement. 4. Termination. Either Party may terminate the agreement at their sole discretion.Termination shall be effective as provided in written notice provided by the terminating Party,though no earlier than upon receipt of written notice by mail or email, or within three days of the mailing of the notice,whichever occurs first. 5. Extent of Agreement/Modification.This Agreement,together with any attachments or addenda, represents the entire and integrated Agreement between the parties and supersedes all prior negotiations, representations, or agreements,either written or oral.This Agreement may be amended, modified, or added to only by written instrument properly signed by both parties. 6. Notices. Notices to the LHJ shall be sent to: The following mailing address: Jefferson County Public Health 615 Sheridan Street Port Townsend, WA 98368 2 Or the following email address: amartine@co.jefferson.wa.us Notices to the Department shall be sent to: The following mailing address: Washington State Department of Health 1610 NE 150th St Shoreline, WA 98155 Or the following email address: Receipt of any notice shall be deemed effective upon actual receipt or three (3)days after deposit of written notice in the U.S. mail with proper postage and address,whichever occurs first. 7. Property and Equipment. Upon termination or non-renewal of this agreement,all property purchased by the LHJ in furtherance of this agreement shall remain the property of the LHJ and all property purchased by the Department in furtherance of this agreement shall remain the property of the Department. All property shall be returned to its owner upon termination or non-renewal of this Agreement. 8. Filing. The LHJ shall be responsible for complying with the requirements of RCW 39.34.040 with respect to this agreement. 9. Authority to Bind Parties and Enter Into Agreement.The undersigned represent that they have full authority to enter into this Agreement and to bind the parties for and on behalf of the legal entities set forth below. Jefferson County Washington Washington State Department of Health dba Jefferson County Public Health Signature Signature Heidi Eisenhour Name Chair, Board of County Commissioners Title Date Signed Date Signed 3 Approved as to form only: 04/16/2025 Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney Jefferson County Washington 4