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MINUTES
HOUSING FUND BOARD
DRAFT
Regular Meeting — Wednesday, March 26, 2025 at 2:30 p.m.
Commissioners' Chambers, Jefferson County Courthouse
1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid)
Housing Fund Board Members: (* indicates present at the meeting)
Greg Brotherton — Chair * Viki Sonntag * Julia Cochrane*
Amy Howard — Vice Chair Audrey Morford *
Neil Nelson * Heather Dudley-Nollette*
CALL TO ORDER: Chair Greg Brotherton called the Joint Jefferson County/City of Port Townsend
Housing Fund Board (HFB) to order. Member Morford joined the meeting at 3:22 p.m.
PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and two comments
were received.
REVIEW re: Housing Task Force applicants: HFB members reviewed new applicants for the
Housing Task Force: Ajay Mohan, Cameron Jones, Adrian Smith and Sarah Martinez. During
discussion, Member Sonntag requested that they hold two positions open for people with current lived-
in experience. Member Cochrane moved to accept the four applications, plus hold two empty slots for
current lived-in experience on the Housing Task Force. Member Dudley-Nollette seconded the motion.
Chair Brotherton called for public comments on the motion, and none were received. He called for a
vote on the motion. The motion carried.
It will be determined at a later date as to which Housing Task Force members will serve in which
positions.
NEW BUSINESS ITEMS:
5-year plan — housing plan alignment: Member Sonntag stated that the HFB, while tasked with
planning for homeless housing over the next five years, has also chosen to incorporate affordable
housing into its strategy, aligning with existing comprehensive plan housing elements. During a
discussion with the City of Port Townsend's long-range planner Adrian Smith, it was shared that
the City is conducting public engagement efforts and has developed a draft housing needs
assessment, with an offer to collaborate further on reviewing policies to ensure alignment and
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effectiveness.
■ Housing Task Force — first meeting: Member Morford will work with Clerk Gallaway
regarding a doodle poll of the members.
s Compensation for lived -experience: Chair Brotherton stated that it is a requirement of
commerce to have this, but no progress on applicants as of yet. They are looking into a stipend of
$50/per person, per meeting. He will reach out to OIyCAP regarding miscellaneous requests for
meetings that would be under the CHG umbrella. He will also reach out to the finance
department regarding other financial requests the HFB has received.
Housing Fund Board — Regular Meeting Minutes of March 26, 2025 --r
OLD BUSINESS ITEMS:
r CHG: Chair Brotherton noted there are issues with staffing.
COMMITTEE UPDATES: Members listened to updated from the subcommittees:
• Data and Needs Assessment: Member Sonntag stated they are working to develop a data
system that works for all service provider agencies. Proposing a subcommittee of the
Housing Task force re: data and needs, and this subcommittee will go away while the Task
Force meets. She has met with Member Morford and Member Dudley-Nollette re: Housing
Task Force process planning, and will continue in that role.
• Community Conversations Committee: Not been meeting.
• Coordinated Entry Advisory Board: Member Dudley-Nollette stated that she is not
currently part of CEAB, but she shared OlyCAP's Director of Housing Viola Ware's report.
The CEAB met, will build guidance and structure for the coordinated entry process,
evaluating and adjusting as needed. Currently working on staffing and governance.
Discussion followed re: maybe the CEAB will not be a subcommittee of the HFB, as it has
grown immensely, and should only be under OlyCAP, as the COC.
• Shelter Coalition Committee: Robust meetings are happening.
NEXT STEPYCLOSING REMARKS: Chair Brotherton noted that the 5-Year Plan will be a lot of
work. Washington State Representative Emily Randall will be conducting a Town Hall meeting in Port
Townsend at the Blue Heron Middle School on March 28, 2025 at 5:00 p.m.
NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:26 p.m. until the next
regular meeting or special meeting as properly noticed.
Respectfully submitted by:
Carolyn Gallaway, Clerk of the Board
Date
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