HomeMy WebLinkAboutCONSENT MRC Coastal Sensing JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Katie Kowal, Water Resources Program Coordinator
Jefferson County Marine Resources Committee and WSU Extension
DATE: 14d'J 6, 3{-�-5 -
SUBJECT: Jefferson County Marine Resources Committee Contract with Coastal Sensing
and Survey
STATEMENT OF ISSUE:
As part of its ROV Derelict Crab Pot Removal efforts/program,the Jefferson County Marine
Resources Committee (MRC) seeks to contract a company to provide charter vessel and ROVs
(Remote Operated Vehicles)hands on experience for JCMRC Students and Staff in Mystery Bay
for the purpose of identifying and removing lost crab pots. The goal of the 2025 Derelict Crab
Pot Removal project is to identify areas in East Jefferson County with high concentrations of lost
crab pots, and work with a local Port Townsend youth robotics group to utilize ROV methods for
locating and recovering lost pots,building on successful ROV crab pot removal operations
conducted in 2022 and 2023.
ANALYSIS:
The contract has been reviewed and approved as to form by the PAO.
FISCAL IMPACT:
The Jefferson MRC receives state and federal grant funds administered through the Northwest
Straits Commission. Funding for this project is provided for in grant SEANWS-2023-JeCoWS-
00006, Task 3. This contracted work will cost up to $20,600.
RECOMMENDATION:
Signature for approval.
REVIEWED BY:
Mark McCauley, CouiU Administrator Date
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Coastal Sensing and Survey Contract No: MRC-CSS2025
Contract For: ROV Crab Pot Removal Term: 04/01/2025-9/30/2025
COUNTY DEPARTMENT: WSU Jefferson Countv Extension
Contact Person: Katie Kowal
Contact Phone: 360-379-5610 x 230
Contact email: kkowal@co.iefferson.wa.us
AMOUNT: $20,600 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: $20,600 Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
RFP or RFQ
Other: Limited Consultant Roster
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH
ITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: F .Q WOw N/A: � at— _4/21/2025
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. ,!4-w'
CERTIFIED: a N/A: � 4/21/2025
Signature Date
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 4/29/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 4/24/2025.
Subrecipient agreement using pass through grant funds. All work to be
completed prior to September 30, 2025. Grant agreement attached.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
SUBRECIPIENT AGREEMENT BETWEEN
JEFFERSON COUNTY
AND
COASTAL SENSING & SURVEY
This Subrecipient Agreement Between Jefferson County and Coastal Sensing & Survey (this
Agreement) is made and entered into between Jefferson County (County) and Coastal Sensing &
Survey(Subrecipient)for USCG Registered Commercial Survey&Charter Vessel with and ROVs
and supporting equipment to remove lost crab pots in Mystery Bay pursuant to Grant
No. SEAN WS-202 3-JeCoWS-00006(the Agency Contract) between the County and the State of
Washington Department of Ecology (Agency).
IT IS AGREED UPON BY THE PARTIES AS FOLLOWS:
A. TERM OF THIS AGREEMENT
The term of this Agreement is from April 1,2025 to September 30,2025.
B. TERMINATION
(1) Should a party default in providing services under this Agreement or materially breach
any of its provisions.the other party may terminate this Agreement upon ten(10)days
written notice.A party shall have the right and opportunity to cure any such material
breach within the ten (1.0)day period.
(2) The County.may terminate this Agreement upon immediate notice to Subrecipient in the
event that the funding for the project ceases or is reduced in amount. Subrecipient will be
reimbursed for services expended up to the date of termination.
(3) This Agreement may be terminated without cause at any time by either party subject to a
sixty(60)day advance written notice of such termination to the other'party.
(4) Termination of this Agreement shall not constitute a breach of this Agreement.
C. PROFESSIONAL SERVICES BY SUBRECIPIENT
Professional services to be provided by'Subrecipient shall include:
(1) All Work Required by the Scope of Services. All work required by the Scope of Services, a
true and correct copy of which is attached as Appendix A.
(2) Financial and Program Management:_ Subrecipient will maintain records that accurately
reflect all services rendered and their associated expenditures as agreed upon in the Scope
of Services in Appendix A.
(3) Perform All Subrecipient Obligations. In addition to the above. Subrecipient shall fulfill all
of Subrecipient Obligations listed below.
D. SUBRECIPIENT'S OBLIGATIONS
Subrecipient shall fulfill the following obligations:
Jefferson County Grant Subrecipient Agreement MRC-CSS2022 Page 1 of 16
(1) Subrecipient shall fulfill all the requirements of the Scope of Services..
(2) Subrecipient shall comply with all state and federal requirements regarding the
confidentiality of participant records.
(3) Subrecipient, with regards to the work performed under this Agreement, must guarantee
the protection of human/civil rights:
(a) Subrecipient shall not engage in sexual harassment nor abuse of participants.
(b) Subrecipient shall not discriminate on the grounds of race, color, national origin,
religion, creed, age, gender, sexual orientation,marital status, sex,or the presence
of any physical or sensory handicap in the selection and retention of employees or
procurement of materials or supplies.
(c) Subrecipient shall ensure a person's right to privacy, safeguard personal
information,and maintain respectful staff-to-participant interactions.
(4) Subrecipient, with regards to the work performed under this Agreement, shall employ
grievance procedures to negotiate conflicts, assure that advocates are available and
encourage participants to bring advocates to help negotiate, prohibit retaliation for using
the grievance process, and include a process for tracking and reporting grievances.
(5) Subrecipient shall comply with all applicable federal, state and local regulations.
(6) Subrecipient shall provide the following:
(a) Equal Access: Subrecipient will assure equal access to persons who do not speak or
have a limited ability to speak, read, or write English well enough to understand and
communicate effectively.
(b) Qualified Staff.. Subrecipient will provide adequate, qualified staff with skills and
experience in evaluation, training, supervision, counseling and support of adults with
developmental disabilities who are earning wages,per the attached Statement of Work.
Subrecipient will assure that all direct service staff are trained, and that training is
documented. Subrecipient will provide the County with information regarding staff
qualifications upon request.
E. DEBARMENT
By signing this Agreement, Subrecipient certifies that it is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded in any'Washington State or
Federal department or agency from participating in transactions (debarred). Subrecipient agrees to
include the above requirement in any and all subcontracts into which it enters, and also agrees that
it will not employ debarred individuals. Subrecipient must immediately notify the County if,during
the term of this Agreement,Subrecipient becomes debarred. The County may immediately terminate
this Agreement by providing Subrecipient written notice, if Subrecipient becomes debarred during
the term of this Agreement.
Jefferson County Grant Subrecipient Agreement-2025-CSS Page 2 of 16
F. FEDERAL FUNDING ACCOUNTABILITY&TRANSPARENCY ACT(FFATA)
(1) This Agreement is supported by federal funds that require compliance with the Federal
Funding Accountability and Transparency Act (FFATA or the Transparency Act). The
purpose of the Transparency Act is to make information available online so the public can
see how federal funds are spent.
(2) To comply with the act and be eligible to enter into this Agreement,Subrecipient must have
a Data Universal Numbering System (DUNSS) number. A DUNS® number provides a
method to verify data about your organization. If Subrecipient does not already have one,
a DUNSOB number is available free of charge by contacting Dun and Bradstreet at
www.dnb.com.
(3) Information about Subrecipient and this Agreement will be made available on
www.uscontractorregistration.com, as required by P.L. 109-282. The Federal Funding
Accountability and Transparency Act Data Collection Form, is considered part of this
Agreement and must be completed and returned along with this Agreement.
G. FUNDING WITHDRAWN,REDUCED OR LIMITED
If the County determines in its sole discretion that the funds it relied upon to establish this Agreement
have been withdrawn, reduced or limited,or if additional or modified conditions are placed on such
funding after the effective date of this Agreement but prior to the normal completion of this
Agreement, then the County, at its sole discretion, may: (1) Terminate this agreement; (2)
Renegotiate this Agreement under the revised funding conditions; or, (3) Suspend Subrecipient's
performance under this Agreement upon five (5) business days' advance notice to Subrecipient, if
the County determines that there is a reasonably likelihood that the funding insufficiency may be
resolved in time to allow Subrecipient's performance to resume prior to the normal completion date
of this Agreement.
H. REIMBURSEMENTS
(1) Total reimbursements for fiscal year October 1, 2024—September 30,2025 to Subrecipient
by the County under this Agreement shall not exceed $20,600, including any allowable
expenses for the services provided under this Agreement without express written amendment
signed by both parties to this Agreement.
(2) For said services rendered under this Agreement, the County shall reimburse Subrecipient
pursuant to this Agreement and the Agency Contract.
(3) Work performed between April 1, 2025 and the execution of this Agreement that is
consistent with the provisions of this Agreement is hereby ratified.
(4) Subrecipient will bill the County within the term of this Agreement upon completion of
services as defined in the Scope of Services in Appenclix A.
(5) County may, at its option, withhold reimbursement for any month for which required
reports and/or invoices have not been received, or are not accurate and/or complete,or for
contractual non-compliance issues.
Jefferson County Grant Subrecipient Agreement-2025-CSS Page 3 of 16
I. OVERPAYMENTS OR ERRONEOUS PAYMENTS TO SUBRECIPIENT
If overpayments or erroneous payments have been made to Subrecipient under this Agreement,the
County will provide notice to Subrecipient and Subrecipient shall refund the full amount of the
overpayment within thirty (30) calendar days of the notice. If Subrecipient fails to make timely
refund, the County may charge Subrecipient one percent (1%)per month on the amount due, until
paid in full.
J. RECORDS AND DOCUMENTS REVIEW
(1) Subrecipient must maintain books, records, documents, magnetic media, receipts, invoices
or other evidence relating to this Agreement and the performance of the services rendered,
along with accounting procedures and practices,all of which sufficiently and properly reflect
all direct and indirect costs of any nature expended in the performance of this Agreement.At
no additional cost, these records, including materials generated under this Agreement, are
subject at all reasonable times to inspection, review, or audit by the Agency,the Office of
the State Auditor, and state and federal officials so authorized by law, rule, regulation, or
agreement [See 42 USC 1396a(a)(27)(B); 42 USC, 1396a(a)(37)(B); 42 USC
1396a(a)(42(A);42 CPR 431,Subpart Q;and 42 CFR 447.2021.
(2) Subrecipient must retain such records for a period of six (6) years after the date of final
payment under this Agreement.
(3) If any litigation,claim or audit is started before the expiration of the six (6)year period,the
records must be retained until all litigation, claims, or audit findings involving the records
have been resolved.
K. RIGHTS OF STATE AND FEDERAL GOVERNMENTS
In accordance with 45 C.F.R. 95.617, all appropriate state and federal agencies, including but
not limited to the Centers for Medicare and Medicaid Services(CMS), will have a royalty-free,
nonexclusive, and irrevocable license to reproduce, publish, translate, or otherwise use, and to
authorize others to use for Federal Government purposes: (i) software, modifications, and
documentation designed,developed or installed with Federal Financial Participation(FFP)under
45 CFR Part 95,subpart F;(ii)the Custom Software and modifications of the Custom Software,
and associated Documentation designed,developed,or installed with FFP under this Agreement;
(iii)the copyright in any work developed under this Agreement;and(iv)any rights of copyright
to which Subrecipient purchases ownership under this Agreement.
L. COMPLIANCE WITH SUBRECIPIENT REQUIREMENTS FROM GRANT
(1) General. In accordance with 2 CFR 200.501 and 45 CFR 75.501, Subrecipient shall:
(a) Maintain records that identify, in its accounts,all federal awards received and expended
and the federal programs under which they were received, by Catalog of Federal
Domestic Assistance(CFDA)title and number, award number and year,name of the
federal agency,and name of the pass-through entity;
(b) Maintain internal controls that provide reasonable assurance that Subrecipient is
managing federal awards in compliance with laws, regulations,and provisions of
Jefferson County Grant Subrecipient Agreement-2025-CSS Page 4 of 16
contracts or grant agreements that could have a material effect on each of its federal
programs;
(c) Prepare a financial statement upon completion of services as agreed upon in the Scope of
Services in Appendix A;
(d) Incorporate OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501 audit requirements
into all agreements between Subrecipient and its subcontractors who are subrecipients.,
(e) Comply with any future amendments to OMB Super Circular 2 CFR 200.501 and 45
CFR 75.501 and any successor or replacement Circular or regulation;
(f) Comply with the applicable requirements of OMB Super Circular 2 CFR 200.501 and 45
CFR 75.501 and any future amendments to OMB Super Circular 2 CFR 200.501 and 45
CFR 75.501,and any successor or replacement Circular or regulation;and,
(g) Comply with the Omnibus Crime Control and Safe Streets Act of 1968,Title VI of the
Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973,Title II of the
Americans with Disabilities Act of 1990,Title IX of the Education Amendments of 1972,
The Age Discrimination Act of 1975, and The Department of Justice Von-Discrimination
Regulations, 28 C.F.R. Part 42, Subparts C.D.E.and G, and 28 C.F.R. Part 35 and 39.
(Go to http://oip.pov/about/offices/ocr.htm for additional information and access to the
aforementioned Federal laws and regulations.)
(2) Single Audit Act Compliance. If Subrecipient expends $750,000 or more in federal
awards from any and/or all sources in any fiscal year, Subrecipient will procure and pay
for a single audit or a program-specific audit for that fiscal year. Upon completion of
each audit, Subrecipient will:
(a) Submit to the Authority contact person the data collection form and reporting package
specified in OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501, reports required by
the program-specific audit guide(if applicable),and a copy of any management letters
issued by the auditor;
(b) Follow-up and develop corrective action for all audit findings; in accordance with OMB
Super Circular 2 CFR 200.501 and 45 CFR 75.501, prepare a"Summary Schedule of
Prior Audit Findings."
(3) Overpayments. If it is determined by the Agency or the County,or during the course of a
required audit,that Subrecipient has been paid unallowable costs under this or any
Program Agreement, Subrecipient will refund the full amount to the Agency as provided
in Section I. OVERPAYMENTS OR ERRONEOUS PAYMENTS TO SUBRECIPIEAT.
M. RISK ASSESSMENT AND MONITORIING FOR COMPLIANCE BY THE
COUNTY.
(1) Subrecipient shall immediately report to the County any failure to perform under this
Agreement.
(2) Along with every request for reimbursement under this Agreement,Subrecipient shall submit
a Monitoring Certification using the form attached as Appendix B for purposes of the County
Jefferson County Grant Subrecipient Agreement-2025-CSS Page 5 of 16
performing the risk assessment of Subrecipient and compliance monitoring of this
,Agreement that is required of the County by the Agency.
N. GENERAL TERMS AND CONDITIONS
(1) Subrecipient's relation to the County shall at all times be that of independent contractor.
Any and all employees of Subrecipient, or other persons engaged in the performance of
any work or service required of Subrecipient under this Agreement, shall be considered
employees of Subrecipient only,and any claims that may arise on behalf of or against said
employees shall be the sole obligation and responsibility of Subrecipient.
(2) Subrecipient shall not subcontract or assign any of the services covered by this Agreement
without the express written consent of the County.Subcontracting and assignment does not
include printing or other customary reimbursable expenses that may be provided in an
Agreement.
(3) Subrecipient, by signature to this Agreement, certifies that Subrecipient is not presently
debarred, suspended,proposed for debarment,declared ineligible,or voluntarily excluded
from participating in this Agreement, or any Agreement by any Federal department or
agency. Subrecipient also agrees to include the above requirement to all subcontracts into
which it enters.
(4) Subrecipient shall obtain and keep in force during the terms of this Agreement, or as
otherwise required, the following insurance with companies or through sources approved
by the State Insurance Commissioner pursuant to Chapter 48:05 RCW:
(a) Worker's compensation and employer's liability insurance. Subrecipient will
participate in the Worker's Compensation and Employer's Liability Insurance
Program as may be required by the State of Washington;
(b) Commercial Automobile Liability or Business Use Insurance providing bodily
injury and property damage liability coverage for all owned and non-owned
vehicles assigned to or used in the performance of the work for a combined single
limit of not less than $500,000 each occurrence with the County named as an
additional insured in connection with Subrecipient's performance of this
Agreement.
(c) General Commercial Liability Insurance in an amount not less than a single limit
of one million dollars ($1,000,000.00)per occurrence and an aggregate of not less
than two (2) times the occurrence amount ($2,000,000.00 minimum) for bodily
injury, including death and property damage, unless a greater amount is specified
in the Agency Contract specifications. The insurance coverage shall contain no
limitations on the scope of the protection provided and include the following
minimum coverage:
(i) Broad Form Property Damage,with no employee exclusion.
(ii) Personal Injury Liability, including extended bodily injury.
(iii) Broad Form Contractual/Commercial Liability - including completed
operations.
Jefferson County Grant Subrecipient Agreement-2025-CSS Page 6 of 16
(iv) Premises - Operations Liability(M&C).
(v) Independent Contractors and Subrecipients.
(vi) Blanket Contractual Liability.
(5) All employees or subcontractors of Subrecipient who are required to be professionally
certified by the State in the performance of services under this Agreement shall maintain
professional liability insurance/error and omissions liability insurance in the amount of not
less than one.million dollars ($1,000,000). In no case shall such professional liability to
third parties be limited in any way.
(6) It shall be the responsibility of Subrecipient to insure that any and all persons engaged in
the performance of any work or service required of Subrecipient under this Agreement,
shall comply with the same insurance requirements that Subrecipient is required to meet.
(7) Failure on the part of Subrecipient to maintain the insurance as required shall constitute a
material breach of contract upon which the County may, after giving five working days'
notice to Subrecipient to correct the breach, immediately terminate this Agreement or, at
its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith,with any sums so expended to be repaid to the County on demand,or at the sole
discretion of the County,offset against funds due Subrecipient from the County.
(8) All cost for insurance shall be considered incidental to and included in the unit contract
prices and no additional payment will be made.
(9) Excepting the Workers Compensation insurance and any professional liability insurance
secured by Subrecipient, the County will be named on all certificates of insurance as an
additional insured. Subrecipient shall furnish the County with verification of insurance
and endorsements required by this Agreement. The County reserves the right to require
complete,certified copies of all required insurance policies at any time.
(10) All insurance shall be obtained from an insurance company authorized to do business in
the State of Washington. Subrecipient shall submit a verification of insurance as outlined
herein within 14 days of the execution of this Agreement to the County. All insurance
policies obtained by Subrecipient shall be primary to any equivalent or applicable policies
held by the County. All insurance policies obtained by Subrecipient shall include a waiver
of subrogation rights. Any self-insured retention, deductible or risk retention maintained,
or participated in, by the County coverage for third-party liability claims provided to the
county,shall be excess and shall be non-contributory to the insurance policies provided by
Subrecipient in order to comply with the insurance requirements of this Subcontract. All
policies provided by Subrecipient in order to comply with the insurance requirements of
this Subcontract must be endorsed to show this primary coverage.
(11) The County will pay no progress payments under this Agreement until Subrecipient has
fully complied with this section. This remedy is not exclusive; and the County may take
such other action as is available to them under other provisions of this Agreement, or
otherwise in law.
(12) Nothing in the foregoing insurance requirements shall prevent the County, at its option,
from additionally requesting that Subrecipient deliver to the County an executed bond as
Jefferson County Grant Subrecipient Agreement-2025-CSS Page 7 of 16
security for the faithful pertbrmance of this Agreement and for payment of all obligations
of Subrecipient.
(13) It is understood and agreed that this Agreement is entered into in the State of Washington.
This Agreement shall be governed by and construed in accordance with the laws of the
United States, the State of Washington and the County of Jefferson, as if applied to
transactions entered into and to be performed wholly within Jefferson County,Washington
between Jefferson County residents. No party shall argue or assert that any state law other
than Washington law applies to the governance or construction of this Agreement.
(14) Should either party bring any legal action, each party in such action shall bear the cost of
its own attorney's fees and court costs.The venue for any legal action shall be solely in the
appropriate state court in Jefferson County, Washington, subject to the venue provisions
for actions against counties in RCW 36.01.050.
(15) Subrecipient shall comply with the WA State Department of Labor and Industries Minimum
Wage Act,Chapter 49.46 RCW,acknowledging persons with disabilities participating in job
assessments are not considered employees.
(16) Subrecipient shall indemnify and hold the County, and its officers, officials, employees,
agents and volunteers(and their marital communities)harmless from and shall process and
defend at its own expense,including all costs,attorney fees and expenses relating thereto,all
claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly,
from Subrecipient's negligence or breach of any of its obligations under this Agreement;
provided that nothing herein shall require a Subrecipient to indemnify the County and its
officers, officials, employees, agents and volunteers (and their marital communities)
against and hold them harmless from claims,demands or suits based solely upon the conduct
of the County, its officers, officials, employees, agents and volunteers (and their marital
communities), and provided further that if the claims or suits are caused by or result from
the concurrent negligence of:
(a) Subrecipient's agents or employees;and,
(b) The County, its officers, officials, employees, agents and volunteers (and their
marital communities), this indemnity provision with respect to: (i) claims or suits
based upon such negligence,or(ii)the costs to the County of defending such claims
and suits, etc., shall be valid and enforceable only to the extent of Subrecipiew's
negligence or the negligence of Subrecipient's agents or employees.
(c) Subrecipient specifically assumes potential liability for actions brought against the
County by Subrecipient's employees, including all other persons engaged in the
performance of any work or service required of Subrecipient under this Agreement
and, solely for the purpose of this indemnification and defense, Subrecipient
specifically waives any immunity under the state industrial insurance law, Title 51
RCW. Subrecipient recognizes that this waiver was specifically entered into
pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation.
(d) The provisions of this section shall survive the expiration or terminatiun of this
Agreement.
(17) Subrecipient shall not discriminate against any person presenting themselves for services
based on race,religion,color,sex,age,or national origin
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(18) No portion of this Agreement may be assigned or subcontracted to any other individual,firm,
or entity without the express and prior written approval of County. If the County agrees in
writing that all or a portion of this Agreement may be subcontracted to a third-party, then
any contract or agreement between Subrecipient and a third-party Subrecipient must contain
all provisions of this Agreement and the third-party subcontractor must agree to be bound by
all terms and obligations found in this Agreement.
(19) This Agreement memorializes the entire agreement of the parties. No representation or
promise not expressly contained in this Agreement has been made. The parties are not
entering into this Agreement based on any inducement, promise or representation,
expressed or implied,which is not expressly contained in this Agreement. This Agreement
supersedes all prior or simultaneous representations, discussions, negotiations, and
agreements,whether written or oral, within the scope of this Agreement.
(20) Subrecipient is responsible for meeting all terms and conditions of this Agreement
including standards of service,quality of materials and workmanship,costs,and schedules.
Failure of a subcontractor to perform is no defense to a breach of this Agreement.
Subrecipient assumes responsibility for and all liability for the actions and quality of
services performed by any subcontractor. Every subcontractor must agree in writing to
follow every term of this Agreement. Subrecipient must provide every subcontractor's
written agreement to follow every term of this Agreement before the subcontractor can
perform any services under this Agreement. The head of the County department primarily
responsible for overseeing Subrecipient's performance under this Agreement or that
department head's designee must approve any proposed subcontractors in writing. Any
dispute arising between Subrecipient and any subcontractors or between any subcontractors
must be resolved without involvement of any kind on the part of the County and without
detrimental impact on the delivery of contracted goods or services.
(21) While performing services, the use of illegal drugs, alcohol, or controlled substances on
the County property or premises is strictly prohibited. Subrecipient's employees shall not
perform services while under the influence of drugs or alcohol, and if discovered, may be
reported to the appropriate law enforcement agency.
(22) `11ie use of tobacco of any kind on property or premises of the County shall comply with
County policies.
(23) Any form of harassment, discrimination, or improper fraternization with any County
employee or a participant is strictly prohibited.
(24) No consent by either party to, or waiver of, a breach by either party, whether express or
implied, shall constitute a consent to, waiver of, or excuse of any other, different, or
subsequent breach by either party. No term or provision of this'Agrecment will be
considered waived by either party, and no breach excused by either party, unless such
waiver or consent is in writing signed on behalf of the party against whom the waiver is
asserted. Failure of a party to declare any breach or default immediately upon the
occurrence thereof, or delay in taking any action in connection with, shall not waive such
breach or default.
(25) The terms of this Agreement are not severable. If any provision of this Agreement or the
application of this Agreement to any person or circumstance shall be invalid, illegal, or
Jefferson County Grant Subrecipient Agreement-2025-CSS Page 9 of 16
unenforceable to any extent, the remainder of this Agreement and the application this
Agreement shall not be enforceable.
(26) This Agreement shall be binding upon and inure to the benefit of the parties' successors in
interest,heirs and assigns.
(27) The parties do not intend, and nothing in this Agreement shall be construed to mean, that
any provision in this Agreement is for the benefit of any person or entity who is not a party.
(28) This Agreement may be executed in one or more counterparts, each of which shall be
deemed an original, and all of which counterparts together shall 'constitute the same
instrument which may be sufficiently evidenced by one counterpart. Execution of this
Agreement at different times and places by the parties shall not affect the validity of this
Agreement,so long as all the parties execute a counterpart of this Agreement.
(29) The parties agree that facsimile and electronic signatures shall have the same force and
effect as original signatures.
(30) The parties agree that this Agreement has been negotiated at arms-length, with the
assistance and advice of competent, independent legal counsel.
(31) Notwithstanding any provisions of this Agreement to the contrary,to the extent any record,
including any electronic, audio, paper'or other media, is required to be kept or indexed as
a public record in accordance with the Washington Public Records .Act, Chapter 42.56
RCW.(as may be amended),Subrecipient agrees to maintain all records constituting public
records and to produce or assist the County in producing such records, within the time
frames and parameters set forth in state law. Subrecipient also agrees that upon receipt of
any written public record request, Subrecipient shall, within two business days, notify the
County by providing a copy of the request per the notice provisions of this Agreement.
(32) All notices or other communications which any party desires or is required to give shall
be given in writing and shall be deemed to have been given if hand-delivered, sent by
facsimile,email,or mailed by depositing in the United States mail,prepaid to the party at
the address listed below or such other address as a party may designate in writing from
time to time. Notices to the County shall be sent to the following address:
Jefferson County Risk Management Department
1820 Jefferson Street
Port Townsend, WA 98368
Notices to Subrecipient shall be sent to the following address:
Ben Griner, Principal
Coastal Sensing& Survey
18142 60`h Ave NE
Kenmore, WA 98028
Office: (206)396-5825
(SIGNATURES FOLLOW ON THE NEXT PAGE)
Jefferson County Grant Subrecipient Agreement-2025-CSS Page 10 of 16
ADOPTED THIS day of ,2025
BOARD OF COUNTY COMMISSIONERS SUBRECIPIENT
JEFFERSON COUNTY, WASHINGTON
r
By:
By:
Heidi Eisenhour,Commissioner. Chair DATE >
Name
SF,AL: Title:
DATE:
AI"ITEsT:
Carolyn Gallowav DATE
Clerk of the Board
Approved as to form only:
afor 04/24/2025
CT4,n,,,,Iker DATE
Chicf Civil Deputy Prosecuting Attorney
i
Jefferson County Grant Submcipient Agreement-2025-CSS Page 11 of 16
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APPENDIX A- SCOPE AND PAYMENT OF SERVICES
Proiect Overview and Deliverables
The Jefferson County Marine Resources Committee (MRC) supports STEM through a
community driven ROV (remotely operated vehicle)derelict crab pot removal program. For this
effort, the MRC seeks to engage a contractor to provide USCG Registered Oceanographic
Survey and Charter Vessel with ROV and required supporting sensors/equipment in Mystery
Bay for the purpose of identifying and removing;lost crab pots. Additionally,the engagement of
STEM students and/or community members in the survey effort is sought.
Obiectives
The objective for this effort is 4 days on the water utilizing an ROV(s)to:
o Identify potential targets and prepare the data set and sea conditions report for ROV
operations.
■ Call out derelict fishing gear and to the extent possible classify by sedimentation and
presence of floats.
• Provide data review of previously collected side scan data for target list creation and
description.
o Provide educational and hands on ROV operation experience for students and educators(6
total at one time).
Considerations and Conditions
o Pricing&offerings found within this contract are based on this effort being undertaken as
an educational and research project where all data collected will be publicly available and
leveraged to promote community understanding of the marine environment.
■ The availability of the proposed survey vessel, equipment and software is
financially subsidized for this purpose by Coastal Sensing & Survey.and its
partners.
o Data quality is largely dependent on sea conditions.
o Excessive sea states may result in search cancellation and this decision is at the discretion
of the captain and/or the Coastal survey operations manager.
■ Survey down time is billed at the standby rate.
o The equipment being deployed will be configured for operational depths of up to 50 meters
in depth.
■ Actual operation depth is dictated by sea state,vessel capability,current,and ocean
bottom,etc.
Deliverables
o Provide client with the following:
• KML/KMZ Mosaic file of the search area.
■ Raw Data File(.dsv, .jsf, .xtf are typical)of data collected.
■ Data file containing Marked Targets(Coordinate Points).
Jefferson County Grant Subrecipient Agreement-2025-CSS Page 12 of 16
• JPG or PNG files of survey areas for presentations and educational uses.
o Provide one hour of training to client on how to use KMI. files in Goode Earth, ArcGIS
Explorer(Free GIS Program).
o Regular phone or email updates to client.
Deadlines
This work should be expected to include 4 days of on water time. The survey team is typically
available to start mobilization within 10 business days.
Invoices may be submitted to the County when work has been completed and approved by the
County's Contract Supervisor(Katie Kowal, MRC Coordinator).
All work must be completed by Sep 30,2025.
Payment of Services
phis survey proposal requires a minimum 2-day search.
Standard Discount
Item Sub Item Rate EA Rate EA Quantity Subtotal
Mobilization $3,750 $0.00 2 $0.00
Vessel Day R/V Phoenix&Captain $5,400 $0.00 4 $0.00
Rate
Data Data Processing, Review, Mosaic $85 $0.00 16 $0.00
Processing Per Hour
Demobilization $3,250 $0.00 1 $0.00
ROV+ BlueRobotics or Mission Robotics $10,500 $5,700 4 $22,800
Supporting or Video Ray ROVs(USBL,
Equipment Scanning Sonar,Grabber, Nav
Software), Pot Puller+davit, Pot
Labeling Equipment,Topside
Computers, Monitors, Electronic
Charts,Spares Kits and Tool Kits,
SVP/CTD, USBL Topside Beacon
and Pole,Tarps,
Standby Standby Day Rate $3250 Up to two TBD TBD
days included
Fuel Included 0.00 0.00
Moorage To Be Provided by Sponsors NA NA NA NA
Jefferson County Grant Subrecipient Agreement-2025-CSS Page 13 of 16
Per Diem Meals&Incidentals—To Be NA NA NA NA
Provided by Sponsors
Additional Credit/Donation $2,200
TOTAL $20,600
NOTE: The different between standard rate and discount rate will be presented to the client in
the form of matching funds should they have a need for this or other projects.
Optional&Additional Items
Standard Discount Rate
Item Sub Item Quantity
Rate EA EA
Survey R/V Phoenix Additional Days $3,450 $2,800 EA
Includes Survey Equipment& ROV
Expenses: F,xpenses incurred will be submitted for reimbursement and are due net 30. These
expenses may include airfare, hotel,shipping fees, baggage fees,dock fees, fuel, rigging fees not
covered by vessel operator,customs fees, generator rental,etc.
Payments: Payments are due upon completion of water time and due net 30. Donated services
will not be deemed sufficient to withhold invoice processing and payment is due net 30 post final
water day.
Jefferson County Grant Subrecipient Agreement-2025-CSS Page 14 of 16
APPENDIX B—COMPLIANCE AND RISK MONITORING FORM
This Compliance and Risk Monitoring Form shall be submitted before the Subrecipient
Agreement can be approved and also shall be submitted along with every request for
reimbursement.
AGENCY CONTRACT NO:
DATE: �/6
NAME OF SUBRECIPIENT: �rac,�'eX -�'�� `t-
By signing below, I declare under penalty of perjury of the laws of the State of Washington and
the United States that the forgoing is true and correct. (Check the applicable boxes.)
DATE CERTIFICATION ITEM YES NO
Subrecipient is not presently debarred,suspended, proposed
for debarment,declared ineligible,or voluntarily excluded
from transactions by any Federal, State,or local department
or agency
Subrecipient has not within a 3-year period preceding the
submission of this Compliance and Risk Monitoring Form
been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or
performing a public (Federal, State,or local)transaction or
contract under a public transaction; violation of Federal or
State antitrust statutes or commission of embezzlement,
theft, forgery,bribery,falsification or destruction of
records,making false statements,or receiving stolen
property _
Subrecipient is not presently indicted for or otherwise
criminally or civilly charged by a governmental entity
(Federal, State,or local)with commission of fraud or a
criminal offense in connection with obtaining,attempting
to obtain,or performing a public (Federal, State, or local) \j
transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of ' \
embezzlement, theft,forgery,bribery, falsification or
destruction of records, making false statements, or
receiving stolen property
Subrecipient has not within a 3-year period preceding the
submission of this Compliance and Risk Monitoring Form \`
one or more public transactions(Federal, State,or local) x
terminated for cause or default " 1
Subrecipient has provided all written reports required by
_ the Agency Contract and this Subrecipient Agreement as of
Jefferson County Grant Subrecipient Agreement-2025-CSS Page 15 of 16
DATE CERTIFICATION ITEM YES NO
the submission of this Compliance and Risk Monitoring x
l�S Form
Subrecipient has provided any audit report received by it
from any government agency since the last certification for
its performance related to the Agency Contract
Subrecipient certifies that all of the deliverables and other
wank required since the last certification have been
completed
All the work being billed for in the invoice being certified
by this Compliance and Risk Monitoring Form actually has
been performed,including any timesheet or other backup
Subrecipient agrees to submit to an audit within 30 days of
a request from the County or the Agency
Subrecipient has corrected any deficiencies identified since
the last certification
Signed at r �-�
B IE ATURE DATE
WRITTEN NAME OF PERSON SIGNING CERTIFICATION
APPROVED BY THE COUNTY:
COUNTY APPROVAL SIGNATIJRE DATE
WRITTEN NAME OF PERSON APPROVING,CERTIFICATION
Jefferson County Grant Subrecipient Agreement-2025-CSS Page 16 of 16
Responsible Bidder Criteria Attestation Form
In compliance with:
RCW 39.26.160
(2)In determining whether the bidder is a responsible bidder,the agency must consider the following elements:
(a)The ability,capacity,and skill of the bidder to perform the contract or provide the service required;
(b)The character, integrity, reputation,judgment,experience,and efficiency of the bidder;
(c)Whether the bidder can perform the contract within the time specified;
(d)The quality of performance of previous contracts or services;
(e)The previous and existing compliance by the bidder with laws relating to the contract or services;
(f)Whether,within the three-year period immediately preceding the date of the bid solicitation the bidder has been
determined by a final and binding citation and notice of assessment issued by the department of labor and industries
or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated as defined in
RCW 49.48.082,any provision of chapter 49.46,49.48,or 49.52 RCW and
(g)Such other information as may be secured having a bearing on the decision to award the contract.
(4)The solicitation document must clearly set forth the requirements and criteria that the agency will apply in evaluating bid
submissions. Before award of a contract,a bidder shall submit to the contracting agency a signed statement in accordance
with chapter 5.50 RCW verifying under penalty of perjury that the bidder is in compliance with the responsible bidder criteria
requirement of subsection (2)(f)of this section.A contracting agency may award a contract in reasonable reliance upon such a
sworn statement.
I declare under penalty of perjury under the law of Washington that the foregoing.is true and correct.
Signed on the 14th day of April, 2025.
(date) (month)
at Kenmore, WA, USA
(city or other location, and state or country)
Benjamin Griner
(printed name)
1 --
........ ............................................
(signature)
Jefferson County
Marine
Resources
Committee
Request for Proposal
Jefferson County Marine Resources Committee—ROV Derelict Crab Pot Removal
Statement of need (scope of work).
The Jefferson County Marine Resources Committee (MRC) seeks a qualified bidder
to provide charter vessel and ROVs (Remote Operated Vehicles) hands on
experience for 1CMRC Students and Staff in Mystery Bay for the purpose of
identifying and removing lost crab pots. More than 12,000 crab pots are lost and
become derelict every year in Washington's Salish Sea, killing over 180,000
harvestable crab each year. The goal of the 2025 Derelict Crab Pot Removal project
is to identify areas in East Jefferson County with high concentrations of lost crab
pots, and work with a local Port Townsend youth robotics group to utilize ROV
methods for locating and recovering lost pots, building on successful ROV crab pot
removal operations conducted in 2022 and 2023.
Crab pot removal operations will take place in Mystery Bay(Killisut Harbor),WA.
The MRC has secured all permits to conduct crab pot removal.
We seek a qualified company to provide a USCG Registered Charter, crew and ROVs
for 4 days of on the water crab pot removal efforts. Company should be able to
furnish boat space and provide ROV training support for 3-5 high school students
and 1 chaperone on the boat per day. Students will be responsible for data
collection related to permit requirements, under supervision and guidance of the
chaperone. Derelict equipment will be transported to shore as needed and, as
appropriate, either returned to its owner, donated if in good condition, or disposed
of by the M RC at a later date.
Estimated project budget.
The estimated maximum budget is$21,000 including any labor costs,transportation
costs, moorage &dock fees, insurance, fuel, applicable taxes, and surcharges.
Costs incurred in the development of proposals and the selection process will be
assumed by the proposers.
Estimated project schedule.
The proposed work will need to be completed by June 30, 2025, on appropriate
dates, ideally consecutive, tides and weather depending. Final timeline will be
mutually agreed upon by the Contractor and the MRC.
Evaluation criteria.
Proposals will be evaluated using the following criteria and ranking system:
1. Must have demonstratable experience and ability to complete this project
within proposed budget and timeframe.
2. Qualified proposals meeting criteria outlined in the proposal elements below
will be ranked in order by bidders'ability to offer the lowest price.
3. Per RCW 39.26,the lowest responsible bidder will be selected.
4. Proposal submissions will be reviewed starting April 9`h, and we estimate a
bidder will be selected and notified by April 10Th
5. Per RCW 39.26.160, following selection and before award of a contract, a
bidder shall submit to the MRC a signed statement in accordance with RCW
5.50 verifying under penalty of perjury that the bidder is in compliance with
the responsible bidder criteria requirement, found in subsection (2)(f).
Proposal elements.
Please address the following questions in your proposal.
1. What is your overall approach to this project? Briefly describe any past
experience with similar projects.
2. Do you have access to appropriate equipment to locate and remove derelict
crab pots using an ROV? Please describe, and confirm access to a
personal/business owned vessel for transport, or ability to make
arrangements and be responsible for the liability and expense of a vessel for
on the water needs.
3. Is the vessel complaint with Coast Guard vessel for charter requirements?
Has the vessel been inspected by the Coast Guard? If so, please provide date
of last inspection.
4. Contractor is responsible for providing on the water training to 3-5 students.
What experience do you have working with students on the water, and with
ROV equipment?
5. Please provide a cost-breakdown showing your ability to work within the
proposed budget. Please list number of days on the water, and include
transportation costs, staff costs, and other costs as needed.
6. Please outline a list of key personnel who would work on this project, their
experience, and general availability through September 30,2025.
7. Contractors are responsible for providing their own insurance. Do you carry
the appropriate insurance that will cover the duration of this project?You will
be asked to provide a copy of your insurance as part of the contracting
process.
Submittal deadline.
The deadline for submission of proposals is Friday April 11`h, 2025 at 8pm.
Submissions received after this date will not be considered.
Submissions may be sent via email to jeff.co.mrc@gmail.com,
by phone at (360) 379-5610,ext.230,
or in writing to:Attn: Marine Resources Committee, 121 Oak Bay Rd, Port Hadlock,
WA 98339. Written proposals must be postmarked by Friday April 11`h, 2025 to be
considered.
Public Agency Name: Jefferson County Public Works
Roster Type: Consultant Roster
Category: Miscellaneous Services
Sub-Category: Marine Surveying
Date: 03/04/2025
Time: 08:56 am
Aqua Terra Cultural Resource Consultants
Associated Underwater Services,Inc.
Blue Skies Drones
Coastal Sensing&Survey
Confluence Environmental Company
David Evans and Associates,Inc.
Element Solutions
Enviro-Tech Diving, Inc.
HARRIS ENVIRONMENTAL GROUP,INC.
Integrated Underwater Services,L.L.C.
LDC, Inc.
Leon Environmental,LLC
Lone Star Maritime
MacKay Sposito
Moffatt&Nichol
NEWFIELDS SEDIMENT MANAGEMENT&MARINE SCIENCE
Pacific Surveying and Engineering Services
Puget Sound Marine Services
Resolve Marine-PNW
S&F Land Services,LLC
Seattle Diving Services
Sitts&Hill
Soundview Consultants LLC
Monday,April 21, 2025 at 11:27:10 Pacific Daylight Time
Subject: Invitation to bid:Jefferson County Marine Resources Committee-Derelict Crab Pot Removal Project
Date: Friday,April4,2025 at 6:20:28 PM Pacific Daylight Time
From: Katie Kowat<KKowal@co.jefferson.wa.us>
To: Jeff.Co.MRC@gmail.com<jeff.co.mrc@gmail.com>
BCC: Ben Griner<ben@coastalsensing.com>,troy@iusdiving.com<troy@iusdiving.com>,
sphillips@moffattnichol.com<sphillips@moffattnichol.com>,ckasin@resolvemarine.com
<ckasin@resolvemarine.com>
Attachments: ROV Crab Pot Kilisut Harbor RFP 2025 scope_Final.pdf
Hello,
We are reaching out to you as a registrant of the MRSC Marine Surveying Consultant Roster.
The Jefferson County Marine Resources Committee(MRC) is seeking a qualified bidder to provide charter
vessel and ROVs(Remote Operated Vehicles) hands on experience for JCMRC Students and Staff in
Mystery Bay for the purpose of identifying and removing lost crab pots. We would like to invite your
company to submit a proposal for this project.
The complete Request for Proposal (RFP), including proposal elements and proposal evaluation criteria,
can be found attached in this email. Further information on the ROV Derelict Crab Pot project can be
found on our website.
Please feel free to contact me at this email (kkowal@co.jefferson.wa.us)with any questions.
Thank you,
Katie Kowal
Katie Kowal (she/her)
Water Resources Program Coordinator
Jefferson County Marine Resources Committee and WSU Extension
121 Oak Bay Rd., Port Hadlock,WA 98339
kkowal@co.jefferson.wa.us
jeff.co.mrc@gmail.com
(360) 379-5610, ext. 230
COASTAL
SENSING
& SURVEY
PRESENTATION
AGENDA
Experience 0
RP Response T
PURPOSE & OBJECTIVES PLANNING CONSIDERATIONS
ROB"Bperkncc&Cr.b Poi Rr,o.-, CmuiMd
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SEARCH Logistics DATA TYPES BEING COLLECTED
lbw the project will be ac—piiahed A cnmprehemiw•pktnrc of the sone�arcs ie IuinR muFht tirarch M I�xclminn
V Me ,Wa Sehc-d.]rd&Pr xW&JCMitG'
2) Vessel.R\ Pboer" lntrgratect Seuda Ylatkomt tF largai Chatter for CLeut .. 'I:•.`r."
laaruc parrou m'..U' r K Rt?\'Ulm"
_')Captain Pmx ided IC.\fR(-mrmben will he performing por recot ert as Pan of RO\' IL
experirnre
-P3(:G Cl,xttct Pr Ihdunrtrd Gxmnerrial Rclnsun,l irlattimn uid,Captain
COASTAL
3)\f dr'1 k-\fc"Imew-Kit,
-Pi:-Kitted r Rapxl Ranob lets for rlliuem RON'oprnuous
1)Mobile Tooling aid Spam.
` PWi for w held equipment management,repass,wrcicuig and ops.
Schedule Planning Experience OVERVIEW
ut'radxr Ckry—ka,-H.•iida.,Er.lu,W GW W Leader in Soon.Sun'es and Scull platform ROV opcmtiona-Extenrire community-piic—cxperkna
Day t—Mobilize .-,<,.,,:a u'd i.:....:.. .........
Day 2—Move vessel to Port Townsend n t.,,: ,r.,;; •.;:a✓ R,«it.l-p—a,. ROV.
Day 3—ROV Diving
Day 4—ROV Diving v
Day 5—Standdown Day(Potentially)
Day 6—ROV Diving e
Day 7—ROV Diving ,
Day 8—Move vessel back to home port(Kenmore) p.m T:,..-11,0: .,,:r: n. c: .
Day 9—Demobilize r:inr...r`p•,
Plan for 4 days of water time.
'no..c:.nAc.'ri R(11'rree=o:ixa v:,•e:, i
Project should be completed in Late May to Early June to allow for JCMRC permit
window during closed crabbing season.
wit l:.,L l'n,Kenw±eal.
Images of Similar Projects Crew Overview& Insurance
f III 'I hr phoned cm•lnr rhfs pn>j.,kt Ilen Griner
,' :' .K..�'.:: :.:1:f I.L.nl.a:�: i.l.-L.,..,:,J,.�:t:,.r. '.1 -:'.• .:uu,t::.: ,.,:::y,.,.to:�.r_ r-.Iw.'•`. 1
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PV Phoenix Equipment OVERVIEW
Snrves
raleioning&X-40eion
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Equipment OVERVIEW Equipment OVERVIEW
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Kit Notes & Offers
Cbaaral Sensing Caw ns ell M ic.oM'n crryipmrnr.l.c.,r wppli<A is fmm ow kie.All data p.,rn d—rakcn ba nur ream on„w Fcar
(aOm fnr rlui pmyrr::
SU
• COSTS ♦ OPTIONS
is .,.,.. r. L'(>i„. -! 1 a.,:d 1, ,,.:,. i.-.lI\IR1 z d,.a.' :,� .. ,.,
VEY
Estimated in-kind match donation = $659891
Project Costs Estimates Side Scan Option & Offers
A.ns.—d♦dara of—lime and a—A dais of time lus hcen.imrerd and 1,Wdy„nfW-1 eo.ompkl,obke fl cs. C—Ml S—i"owm Al.4 it.own r.ryipmrni.C..",wplJird k I-..—kH.All dal.p,e .1 wa.takm bs our seam rtn..rrr gear.
Yeb•'vaffon Sa.M SOAO 2 $DAM
Vessel Day Rate Fa V Pho.ni>r 8 Cattail S5,4CG Y,00 4 $DAD _...._. .c w fd�Ir:h SI_.,or iZY�vr M,iwtul�-d aui tnrnybt 3'a urt<d o.oc:r [rm::JN.If-idro�a_1 s:d•sc.t , ..r•t..,
Data Porwastr[ Data Peoc'r55int Fl—,M—pee Hew, $t5 $0.00 16 SMOG .1ti:µ+pr—J,i„:b,Pr i —r 11,.:auu•_nb —A.", t..r IC11RC vrur,.s:
Demobicat:on $31250 50.00 1 $D.00
ROV.5u ppwtirg E4mpmeM WoeRobdics a Missme Pobobn or video Pay 57 C,Sfq $S 700 4 $22100 1)--1ed Dar K.-Mr '.`A10 rr inn.A—im—of 1 dare rs wy-d A,ro�:krio,xc!oc dk nrrd:..,::;r
dsra ro scoxsedtD-
_..... -_. arrcm;L i al ti Kl)1' -n :r.trr IC IKI.rn .^ral^.:bal n•-a.u d n I-. 1 r7 ,r•.
Up to Mo daYs f P 'rP('
Standby Standby Day Rah $3,75G StD
mcluard 'BD ,or:.t.nc a u , ccs-rn, .r.n�.rl In-tin_,.Wtuc.on it.�'nulicanH:uxYraer wrl st ih b,ca;t"�in i d I<d 1,,dd IL:be ou d•.d •
Fuel Irtckdec $725 0 A., SDOO
Mooeaga T6 Be P-.*d by Sponsors WA NA NA NA I,•.Y.."i:nnM-,.P h^ "I'M-i n'i..f p r•i in,r.•Fr Ic\MC a ,wr.ir t P—o
Per Diem Hotel,Mea15&lvvdmlals-I Be Proswkd by 27' 0 , SUM '
Additgna10-4 i D—t- ($2,200)
TOTAL $20,600
NOTE ALL PRICING IS FOR BUGETARY
CONSIDERATION ONLY.Subject to successful
contracting.
Thank
I Ben Grinder,Founder& • COASTAL
M. •.
.396.5825 SENSING
Kenmote,Wasm.ington
3.55.070 Purchasing and bidding procedures.
(1) MRSC Rosters. The county may contract with the Municipal Research and Services Center of Washington
(MRSC) to have its official rosters advertised and hosted in the online database for small public works contracts,
consulting services, and vendor services.
(2) Purchasing and Bidding Guidelines. Procedures for purchasing and bidding shall follow the guidelines published
in the following documents:
(a) The County Bidding Book, Washington State, July 2018, or as subsequently revised, by the Municipal
Research Services Center (MRSC).
(b) Contracting for Services, Guidelines for Local Governments in Washington State, June 2020, or as
subsequently revised, by the Municipal Research Services Center (MRSC).
(3) Authority to Adopt Other Procedures or Process Documents. The county may develop other procedures or
process documents, which shall be approved by the county administrator.
(4) Current Procurement Thresholds and Purchasing Procedures. The procurement dollar thresholds in effect as of
the date of the ordinance codified in this chapter and the related purchasing procedures are summarized in Table 1.
Table 1: Procurement Thresholds and Purchasing Procedures
Category Amount Procedures Allowed State Law(partial list)
Public Works >$350,000(or highest limit in Formal competitive bid RCW 36.32.250
RCW 39.04.155)
$50,000—$350,000 Small works roster,or RCW 39.04.155
(or highest limit in RCW 39.04.155) Formal competitive bid RCW 36.32.250
$0—$49,999(or highest limit in Limited public works process RCW 39.04.155(3)
RCW 39.04.155(3)) (solicit quotations from at least
three contractors on small works
roster), or
Small works roster,or
Formal competitive bid RCW 3 .04.15
RCW 36 32.250
$0—$39,999(or highest limit in Advertising and competitive bidding RCW 36.32.250
RCW 36.32.250) may be dispensed with on order of
the county commissioners, or
Limited public works process
(solicit quotations from at least RCW 39.04.155(3)
three contractors on small works
roster),or
Small works roster,or
Formal competitive bid
RCW 39.04.155
Table 1: Procurement Thresholds and Purchasing Procedures
Category Amount Procedures Allowed State Law(partial list)
RCW 36.32.250
Purchase of >$50,000(or highest limit in Formal competitive bid RCW 36.32.245
goods, RCW 36.32.245)
equipment, $10,000—$50,000(or highest limit Vendor list,or RCW 36.32.245(3)
supplies,or
materials not in RCW 36.32.245) Formal competitive bid RCW 36.32.245
connected with a $0—$9,999(or highest limit in Advertising and competitive bidding RCW 36.32.245(3)
public works RCW 36.32.245) may be dispensed with, or
project Vendor list,or
RCW 2.245(3)and
Formal competitive bid RCW 39.04.190
_RCW 36.32.245(1)and(2)
Architecture, All ME projects, regardless of cost Qualifications-based selection Chapter 39.80 RCW
engineering, process
landscape
architecture,or
surveying
services
Personal services $100,000 or more Bid, or N.A.
Request for proposals,or
Request for qualifications
>$50,000—$99,999(or highest Consultant roster,or N.A.
limit in RCW 36.32.245) Bid,or
Request for proposals,or
Request for qualifications
$10,000—$50,000(or highest limit Limited consultant roster,or N.A.
in RCW 36.32.245) Consultant roster, or
Bid,or
Request for proposals,or
Request for qualifications
$0—$9,999(or highest limit in Advertising and competitive bidding N.A.
RCW 36.32.245) may be dispensed with, or
Limited consultant roster,or
Consultant roster,or
Bid, or
Request for proposals,or
Request for qualifications
Purchased $100,000 or more Bid,or N.A.
services Request for proposals
>$50,000—$99,999(or highest Consultant roster, or N.A.
limit in RCW 6.33 2.245) Bid,or
Request for proposals
$10,000—$50,000(or highest limit Limited consultant roster,or N.A.
in RCW 36.32.245) Consultant roster, or
Bid, or
Table 1: Procurement Thresholds and Purchasing Procedures
Category Amount Procedures Allowed State Law(partial list)
Request for proposals
$0—$9,999(or highest limit in Advertising and competitive bidding N.A.
RCW 36.32.245) may be dispensed with,or
Limited consultant roster,or
Consultant roster,or
Bid,or
Request for proposals
(5) Subdivision of Purchases Prohibited. No contract or purchase shall be subdivided to avoid the requirements of
this chapter. [Ord. 8-20]
r
RCW 36.32.245
Competitive bids—Requirements—Advertisements—Exceptions.
(1) No contract for the purchase of materials, equipment, or supplies may be entered into by the
county legislative authority or by any elected or appointed officer of the county until after bids have been
submitted to the county. Bid specifications shall be in writing and shall be filed with the clerk of the county
legislative authority for public inspection. An advertisement shall be published in the official newspaper of the
county stating the time and place where bids will be opened, the time after which bids will not be received, the
materials, equipment, supplies, or services to be purchased, and that the specifications may be seen at the
office of the clerk of the county legislative authority. The advertisement shall be published at least once at
least thirteen days prior to the last date upon which bids will be received.
(2) The bids shall be in writing, may be in either hard copy or electronic form as specified by the
county, and shall be filed with the clerk. The bids shall be opened and read in public at the time and place
named in the advertisement. Contracts requiring competitive bidding under this section may be awarded only
to the lowest responsible bidder. Immediately after the award is made, the bid quotations shall be recorded
and open to public inspection and shall be available by telephone inquiry. Any or all bids may be rejected for
good cause.
(3) For advertisement and formal sealed bidding to be dispensed with as to purchases between ten
thousand and fifty thousand dollars, the county legislative authority must use the uniform process to award
contracts as provided in RCW 39.04.190. Advertisement and formal sealed bidding may be dispensed with as
to purchases of less than ten thousand dollars upon the order of the county legislative authority.
(4) This section does not apply to performance-based contracts, as defined in *RCW 39.35A.020(4),
that are negotiated under chapter 39.35A RCW; or contracts and purchases for the printing of election ballots,
voting machine labels, and all other election material containing the names of candidates and ballot titles.
(5) Nothing in this section shall prohibit the legislative authority of any county from allowing for
preferential purchase of products made from recycled materials or products that may be recycled or reused.
(6) This section does not apply to contracting for public defender services by a county.
[ 2016 c 95 s 9; 2007 c 88 s 1. Prior: 1993 c 233 s 1; 1993 c 198 s 7; 1991 c 363 s 62.]
NOTES:
*Reviser's note: RCW 39.35A.020 was amended by 2022 c 128 s 2, changing subsection (4) to
subsection (6).
Intent-2016 c 95: See note following RCW 36.62.252.
Purpose—Captions not law-1991 c 363: See notes following RCW 2.32.180.
RCW 39.04.190
Purchase contract process—Other than formal sealed bidding.
(1) This section provides a uniform process to award contracts for the purchase of any materials,
equipment, supplies, or services by those municipalities that are authorized to use this process in lieu of the
requirements for formal sealed bidding. The state statutes governing a specific type of municipality shall
establish the maximum dollar thresholds of the contracts that can be awarded under this process, and may
include other matters concerning the awarding of contracts for purchases, for the municipality.
(2)At least twice per year, the municipality shall publish in a newspaper of general circulation within
the jurisdiction a notice of the existence of vendor lists and solicit the names of vendors for the lists.
Municipalities shall by resolution establish a procedure for securing telephone or written quotations, or both,
from at least three different vendors whenever possible to assure that a competitive price is established and
for awarding the contracts for the purchase of any materials, equipment, supplies, or services to the lowest
responsible bidder as defined in chapter 39.26 RCW. Immediately after the award is made, the bid quotations
obtained shall be recorded, open to public inspection, and shall be available by telephone inquiry. A contract
awarded pursuant to this section need not be advertised.
[ 2015 c 79 s 4; 1993 c 198 s 2; 1991 c 363 s 110.]
NOTES:
Purpose—Captions not law-1991 c 363: See notes following RCW 2,32.180.
1
DocuSign Envelope ID:F380320D-2F1141CC-8728-26EBC07D2C54
DEPARTMENT OF
�%kr)�k ECOLOGY
State of Washington
Agreement No. SEANWS-2023-JeCoWS-00006
SHORELANDS NORTHWEST STRAITS AGREEMENT
BETWEEN .
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
JEFFERSON COUNTY
This is a binding Agreement entered into by and between the state of Washington. Department of Ecology,hereinafter
referred to as-ECOLOGY,"and Jefferson County,hereinafter referred to as the"RECIPIENT,"to carry out with the
provided funds activities described herein.
l
GENERAL INFORMATION
Project Title: Jefferson County MRC Operations and Projects
2023-2o2s G
---t—j
Total Cost: 2023- 0
0.00
Total Eligible Cost: $249,000.00 J L
Ecology Share: $249,000.00 it
Recipient Share: $0.00 S
The Effective Date of this Agreement is: l W01 2023
The Expiration Date of this Agreement is no later than: 09i302025
Project Type: Northwest Straits Grant
Proiect Short Description:
This grant will be used to fund the Jefferson County Marine Resources Committee's(MRC)(RECIPIENT)operations
and projects from October 1,2023,through September 30.2025. This project will protect and restore local marine
resources in Jefferson County,
Project Long Description:
This agreement provides day-to-da) operations and coordination of activities for the RECIPIENT. These include:
I. Bull kelp beds and forage fish monitoring around Jefferson County.
2. Storm Surge monitoring in two existing study sites(near the NW Maritime Center and another near Chetzemoka
Park, in Port Townsend)and develop a protocol for monitoring-total water level"during coastal flooding events.
3. Derelict crab pot removal in east Jefferson County using submersible remotely operated vehicles.
DocuSign Envelope ID:F380320D-2F11-41CC-8728-26EBCD7D2C54
State of Washington Department of Ecology Page 2 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Iitle: Jefferson County MKC Operations and Projects 2023-2025
Recipient Name: Jefferson County
4.Protection of three established eelgrass and shellfish habitat areas by encouraging boaters to respect voluntary
no-anchor zones.
5. Support the expansion of Olympia oyster populations in east Jefferson County,specifically to form dense,natural,
sustainable native oyster beds that provide complex marine habitat,and benefits to a variety of marine species.
Overall Goal:
To improve the health of local marine and nearshore ecosystems by 1)monitoring forage fish spawning and bull kelp
beds,2)monitoring storm surge events,3)removing derelict crab pots,4)protecting shellfish and eelgrass beds from
boat anchors,and 5)supporting Olympia oyster restoration efforts in Washington State Department of Fish and Wildlife
priority areas.
Template Version 12;1012020
DocuSign Envelope ID:F380320D-2F11-41CC-8728-26EBC07D2C54
State of Washington Department of Ecology Page 3 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
RECIPIENT INFORMATION
Organization Name: Jefferson County
Federal Tax ID: 91-6001322
UEI Number: FGN7DDMJA7H7
Mailing Address: 121 Oak Bay Rd
Port Hadlock, WA 98339
Physical Address: 121 Oak Bay Rd
Port Hadlock, Washington 98339
Organization Email: monica.montgomery I(q)wsu.edu
Contacts
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State of Washington Department of Ecology Page 4 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
Project Manager Monica Montgomery
Water Programs Coordinator
121 Oak Bay Rd
Port Hadlock, Washington 98339
Email: monica.montgomeryl@wsu.edu
Phone: (360)379-5610 X230
Billing Contact Anii Scalf
Administrator
121 Oak Bay Rd
Port Hadlock, Washington 98339
Email: ascalf(a�co_jefferson.wa.us
Phone: (360)379-5610
Am it Sharma
Authorized
Signatory
121 Oak Bay Rd
Port Hadlock, Washington 98339
Email: amit.sharmal(a-),wsu.edu
Phone: (360)379-5610
Template Version 12 10,'2020
DocuSign Envelope ID:F380320D-2F1 1-41 CC-8728-26EBC07D2C54
State of Washington Department of Ecology Page 5 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MtC Operations and Projects 2023-2025
Recipient Name: Jefferson County
ECOLOGY INFORMATION
Mailing Address: Department of Ecology
Shorelands
PO BOX 47600
Olympia, WA 98504-7600
Physical Address: Shorelands
300 Desmond Drive SE
Lacey,WA 98503
Contacts
Sasha Horst
Project
Manager
Breazeale-Padilla Bay Interp.Center 10441 Bayview Edison Rd.
Mt Vernon,Washington 98273-7242
Email: horst(a)nwstraits.org
Phone: (360)428-1084
Cindy James
Financial
lanagcr
PO Box 47600
Olympia, Washington 98504-7600
Email: cjam461(0ecy.wa.gov
Phone: (360)280-8645
Dana Oster
Technical
Advisor
Breazeale-Padilla Bay Interp. Center 10441 Bayview Edison Rd.
Mt Vernon,Washington 98273-7242
Email: DAOS461(d)ecy.wa.gov
Phone: (360)428-1043
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State of Washington Department of Ecology Page 6 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2023
Recipient Name: Jefferson County
AUTHORIZING SIGNATURES
RECIPIENT agrees to furnish the necessary personnel,equipment,materials, services,and otherwise do all things necessary
for or incidental to the performance of work as set forth in this Agreement.
RECIPIENT acknowledges that they had the opportunity to review the entire Agreement,including all the terms and conditions
of this Agreement,Scope of Work,attachments,and incorporated or referenced documents,as well as all applicable laws,
statutes,rules,regulations, and guidelines mentioned in this Agreement. Furthermore,the RECIPIENT has read,understood,
and accepts all requirements contained within this Agreement.
This Agreement contains the entire understanding between the parties,and there are no other understandings or representations
other than as set forth,or incorporated by reference,herein.
No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing,signed by
authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement.ECOLOGY and
RECIPIENT may change their respective staff contacts without the concurrence of either party.
This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be binding until so
approved.
The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective
organizations to this Agreement.
Washington State Jefferson County
Department of Ecology
Docuftned by: Docu$igned by:
By W,V, kv-,4,W 10/16/2023 By: QyN S Q. 10/12/2023
Joenne McGerr Date Amit Sharma Date
Shorelands
Program Manager
Template Approved to Form by
Attorney General's Office
Template Version 13'10/2020
DocuSign Envelope ID:F380320D-2F11-41CC-8728-26EBC07D2C54
State of Washington Department of Ecology Page 7 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
Greg Brotherton
LDOCUSigned by:
rr'DTU.( 611A, 10/13/2023
2023 Board of County Commissioners, Date
Chair
Philip C.Hunsucker
EDocuftnod by:
P6ur C th"SIA&ur 10/13/2023
A16014640MA475...
Approved as to Form. Philip C. Date
Hunsucker,Jefferson County Chief Civil
Deputy Prosecutor
Template Version 1210,12020
DocuSign Envelope ID:F380320D-2F11-41CC-8728-26EBC07D2C54
State of Washington Department of Ecology Page 8 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
SCOPE OF WORK
Task Number: 1 Task Cost: $173,354.00
Task Title: 1. MRC Operations
Task Description:
1.1 MRC Operations: Schedule,prepare/distribute agenda and post public notices of MRC meetings,prepare and distribute
minutes of MRC meetings;maintain current MRC membership list;recruit MRC members(if allowable by county)and provide
onboarding for new members;track volunteer hours,in-kind support and leveraged funds and provide information quarterly to
Northwest Straits Commission staff;communicate regularly with NWSC staff.
1.2 MRC Communication:Maintain MRC website(including current meeting schedules,agendas and projects);communicate
regularly with county council/commission;increase awareness of the purpose of the MRC and its role in the county;
communicate with relevant audiences about the projects and programs of the MRC.
1.3 MRC grant administration:Ensure that grant agreement is implemented on schedule with satisfactory deliverables;prepare
progress reports, final report and completion report for Northwest Straits Commission: track and administer budget,including
spending out on deadlines per state and federal fiscal years;manage sub-contracts as applicable and provide copies to
Northwest Straits Commission grant manager,prepare MRC workplan and MRC annual report to summarize MRC activities
and progress;communicate revisions to or concerns about carrying out the agreement to Northwest Straits Commission staff,
and prepare grant applications for MRC projects.
1.4 Training and representation:MRC members will attend Northwest Straits Initiative annual conference; MRC staff will
participate in regular meetings and forums for MRC staff;a representative of the MRC will attend each Northwest Straits
Commission meeting.
1.5 MRC Advisory: MRCS will serve as a resource to county government to help identify local marine conservation and
protection needs and recommend remedial actions;MRCS will advise county council/commission/executive on local and
regional marine issues as appropriate and as requested.
Task Goal Statement:
To cant'out administrative functions in support of the mission (including work plan preparation,developing and preparing grant
proposals,programmatic staff support,project monitoring and performance tracking,education programs and grant writing),
travel,planning and participation in training opportunities.
Task Expected Outcome:
a. MRCs have a documented process to recruit and train members to be active participants and contributors to the work of the
MRC.
b. Information about projects and the work of the MRC is accessible and shared regularly through presentations,meetings,and
web site.
c. The MRC meets regularly in a public forum that is promoted locally to community members and decision makers.
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State of Washington Department of Ecology Page 9 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
d.The MRC is informed of and contributes to the work of the Northwest Straits Commission.
e.The value of volunteer hours and other local contributions to the work of the MRC is documented and shared with the
Commission and the County.
f.The work of the MRC is planned in advance through an annual workplan and documented in an annual report.
g. MRC members and staff contribute to other relevant local and regional processes related to marine issues.
Recipient Task Coordinator: Monica Montgomery
1.MRC Operations
Deliverables
Number Description Duc Date
1.1 Progress Report
1.2 Quarterly Reporting of Meeting Agendas,Minutes and Reports to the
Commission
1.3 Matching Funds/Volunteer Time Tracking
t4 Annual Workplan
1.5 Annual Report
1.6 Closeout Report 09/30/2025
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State of Washington Department of Ecology Page 10 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Proiect'I'itle: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
SCOPE OF WORK
Task Number: 2 Task Cost: $14,760.00
Task Title: 2.Community Science Monitoring
Task Description:
Bull Kelp:Using the Northwest Straits Commission kayak-based survey protocol,the RECIPIENT will coordinate and train
community volunteers to monitor bull kelp at the North Beach East Bed,record observations of the bed extent,depth
measurements,surface temperature,and other water quality measurements.
Forage Fish:The RECIPIENT will follow the Washington State Department of Fish and Wildlife(WDFW)blue bowl method
for surveying forage fish eggs at Dabob Bay, and an adapted version of the WDFW protocol at the Fort Townsend State Park
restoration site.Index site data will be submitted via the WDFW iForm mobile app and beach samples collected will be
shipped to WDFW for lab processing. Fort Townsend State Park site data and beach samples will be submitted to the Point
No Point Treaty Council.
Storm surge: The RECIPIENT will continue to monitor two existing study sites (near the NW Maritime Center and another
near Chetzemoka Park, in Port Townsend)and develop a protocol for monitoring"total water level"during coastal flooding
events. Monitoring total water levels captures the sum of parameters that contribute to coastal flooding events that are not
currently that are not currently assessed together in forecasts. The data will be managed analyzed and disseminated by the
RECIPIENT. The RECIPIENT will develop and share a protocol for this project that includes how these data are assessed
together and used to anticipate flood events,how sites are selected for monitoring,and how to take informative photos.
The RECIPIENT will submit separate Quality Assurance Project Plans(QAPPs)or QAPP waivers for the bull kelp,forage
fish,and storm surge projects.
The RECIPIENT will submit a 2024 and 2025 bull kelp, forage fish, and storm surge summary report with a copy of data and
related photos.
Task Goal Statement:
The overall goal is to improve our collective understanding of trends in bull kelp and forage fish spawning and improve
understanding of the combination of variables that contribute to coastal flooding events. An additional goal of these monitoring
projects is to build a community of volunteers engaged in local marine monitoring and stewardship.
Task Expected Outcome:
The anticipated outcomes of community science monitoring are improved understanding of long.-term trends at the local and
regional levels for bull kelp and forage fish spawning,and improved understanding of the combination of variables that
contribute to coastal flooding.
Template Version 1-10,12020
DocuSign Envelope ID:F380320D-2F11-41CC-8728-26EBC07D2C54
State of Washington Department of Ecology
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
Recipient Task Coordinator: Solenne Walker,Jeff Taylor,Sarah Fisken
2.Community Science Monitoring
Deliverables
Number Description Due Date
2.1 RECIPIENT will submit a 2024 bull kelp Quality Assurance Project Plan and
upload to EAGL.
2.2 RECIPIENT will submit a 2024 forage fish Quality Assurance Project Plan
and upload to EAGL.
2.3 RECIPIENT will submit Storm surge Quality Assurance Project Plan oY
waiver and upload to EAGL.
2.4 RECIPIENT will submit a 2024 bull kelp summary report,copy of data and
related photos and upload to EAGL.
2 5 RECIPIENT will submit a 2024 forage fish summary report,copy of data and
related photos and upload to EAGL.
2.6 RECIPIENT will submit a 2024 storm surge summary report,copy of data
and related photos and upload to EAGL.
2.7 RECIPIENT will submit a 2025 bull kelp Quality Assurance Project Plan and
upload to EAGL.
2.8 RECIPIENT will submit a 2025 forage fish Quality Assurance Project Plan
and upload to EAGL.
2.9 RECIPIENT will submit a 2025 bull kelp summary report,copy of data and
related photos and upload to EAGL.
2.10 RECIPIENT will submit a 2025 forage fish summary report,copy of data and
related photos and upload to EAGL.
2.11 RECIPIENT will submit a 2025 storm surge sum mary.report,copy of data
and related photos and upload to EAGL.
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State of Washington Department of Ecology Page 12 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
SCOPE OF WORK
Task Number: 3 Task Cost: $42,754.00
Task Title: 3. Derelict Crab Pot Removal
Task Description:
The RECIPIENT will identify popular recreational crabbing areas and use side scan sonar surveys to locate lost crab pots in
east Jefferson County waters.The RECIPIENT will work with the Sea Dragons,a local youth robotics group,to conduct
removal operations using a submersible remotely operated vehicles(ROV)and continue to develop this method for lost crab
pot recovery.
The RECIPIENT will submit a 2024 and 2025 summary report of derelict crab pot removal activities including data collected
and summary of actions.
Task Goal Statement:
The goal of this project is to remove lost crab pots from cast Jefferson County marine waters.This will use a new method of
locating and recovering lost crab pots using an ROV in place of divers.This will reduce the number of pots that are lost by
sharing data collected as part of this project and raising awareness about the issue. A long-term goal is to develop a replicable
lost pot recovery method for other coastal communities with access to ROVs.
Task Expected Outcome:
The marine ecosystems of east Jefferson County will be improved by removing lost crab pots. An increased number of
recreational crabbers will be informed of the problem of derelict crab pots,which may lead to increased adoption of best
practices for crabbing and setting pots.
Recipient Task Coordinator: Jeff Taylor
3.Derelict Crab Pot Removal
Deliverables
Number Description Due Date
3.1 RECIPIENT will submit a 2024 summary report of derelict crab pot removal
activities including data collected,summary of actions and upload to EAGL.
32 RECIPIENT will submit a 2025 summary report of derelict crab pot removal
activities including data collected,summary of actions and upload to EAGL.
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State of Washington Department of Ecology Page 13 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
SCOPE OF WORK
Task Number: 4 Task Cost: $5,144.00
Task Title: 4. Voluntary No-Anchor Zones
Task Description:
The RECIPIENT protects local eelgrass and shellfish beds by maintaining voluntary no-anchor zones in Port Townsend Bay,
along the Port Townsend waterfront,and further south near Port Hadlock, as well as in Mystery Bay.These buoy fields inform
boaters where to avoid dropping their anchors,preventing anchor damage within these critical marine habitats. The
RECIPIENT will continue to conduct maintenance of the sites, including checking buoy lines,removing tangled debris and
marine fouling,and replacing buoys and worn underwater hardware.
The RECIPIENT will submit a final 2024 and 2025 summary report for the voluntary no-anchor zones efforts, including buoy
maintenance,boater compliance monitoring, and report on any presentations.
Task Goal Statement:
The goal of the project is to protect three established eelgrass and shellfish habitat areas by encouraging boaters to respect
voluntary no-anchor zones delineated by marker buoys.
Task Expected Outcome:
The anticipated outcomes of this project are to increase boaters'awareness of why they should anchor outside of eelgrass
beds and reduce damage to eelgrass and shellfish beds.
Recipient Task Coordinator Troy McKelvey
4.Voluntary No-Anchor Zones
Deliverables
Number Description Uuc Date
4.1 RECIPIENT will submit a 2024 final project report(summary of buoy
maintenance,boater compliance monitoring, report on any presentations)and
Upload to EAGL.
42 RECIPIENT will submit a 2025 final project report(summary of buoy
maintenance,boater compliance monitoring, report on any presentations)and
upload to EAGL.
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State of Washington Department of Ecology Page 14 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
SCOPE OF WORK
Task Number: 5 Task Cost: $12,988.00
Task Title: 5.Olympia Oyster Restoration
Task Description:
The RECIPIENT has existing Olympia oyster restoration sites in South Discovery Bay—the North Powerlines site, South
Powerlines site,and Lagoon site,where there is a small but stable extant Olympia oyster population.
The RECIPIENT will continue to place Olympia oyster shells at restoration sites,as needed,to provide substrate for larvae to
settle on,and monitor the number,size,and recruitment of Olympia oysters. The RECIPIENT will continue to assess potential
sites for restoration across east Jefferson County with guidance from WDFW and other partners.
The RECIPIENT will submit a 2024 and 2025 Discovery Bay QAPP.
The RECIPIENT will submit a summary report for the 2024 and 2025 efforts to restore the Olympia oyster populations.
Task Goal Statement:
The goal of this project is to support the expansion of Olympia oyster populations in east Jefferson County.This effort will form
dense,natural,sustainable native oyster beds that provide complex marine habitat and benefits to.a variety of marine species
that live,feed,or migrate through the low intertidal zone.
Task Expected Outcome:
The expected outcome within the grant timeline is a larger,self-sustaining bed of Olympia oysters, and a more informed and
engaged community of Olympia oyster volunteers.
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State of Washington Department of Ecology Page 15 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
Recipient Task Coordinator: Neil Harrington
5.Olympia Oyster Restoration
Deliverables
Number Description Due Date
5.1 RECIPIENT will submit a 2024 Discover
y Bay Quality Assurance Project
Plan and upload to EAGL.
5.2 RECIPIENT will submit a 2024 summary report of Discovery Bay activities,
including data collected,summary of actions,and related photos and upload to
EAGL.
5.3 RECIPIENT will submit a 2025 Discover
y Bay Quality Assurance Project
Plan and upload to EAGL.
5.4 RECIPIENT will submit a 2025 summary report of Discovery Bay activities,
including data collected,summary of actions,and related photos and upload to
EAGL.
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State of Washington Department of Ecology Page 16 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MZC Operations and Projects 2023-2025
Recipient Name: Jefferson County
BUDGET
Funding Distribution EG240120
NOTE: The above funding distribution number is used to identift this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
fiinding distribution numbers to identify each budget.
Funding Title: General Fund-State 2023-24 Funding Type: Grant
Funding Effective Date: 10/01/2023 Funding Expiration Date: 06/30/2024
Funding Source:
Title: General Fund-State
Fund: FD
Type: State
Funding Source%: 100%
Description: To distribute equally among the seven Puget Sound Marine Resources Committees.
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT:30%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
General Fund-State 2023-24 Task Total
1.MRC Operations $ 45,215.00
2. Community Science Monitoring $ 2,380.00
3. Derelict Crab Pot Removal $ 10,377.00
4. Voluntary No-Anchor Zones $ 2,022.00
5.Olympia Oyster Restoration $ 5,006.06
Total: `ti 65.000.00
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
BUDGET
Funding Distribution EG240121
MOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identify,each budget.
Funding Title: General Fund-State 2024-25 Funding Type: Grant
Funding Effective Date: 07/01/2024 Funding Expiration Date: 06/30/2025
Funding Source:
Title: General Fund- State
Fund: FD
Type: State
Funding Source%: 100%
Description: To distribute equally among the seen Puget Sound Marine Resources Committees.
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT:30%
Recipient Match %: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
General Fund-State 2024-25 Task Total
1.MRC Operations $ 45,139.00
2. Community Science Monitoring $ 2,380.00
3. Derelict Crab Pot Removal $ 10,377.00
4. Voluntary No-Anchor Zones $ 2,022.00
5.Olympia Oyster Restoration $ 5,000.00
Total:$ 64,918.00
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
BUDGET
Funding Distribution EG240122
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identify each budget.
Funding Title: EPA/Puget Sound Partnership 2023-24 Funding Type: Grant
Funding Effective Date: 10/01/2023 Funding Expiration Date: 09/30/2024
Funding Source:
Title: Puget Sound Partnership/EPA
Fund: FD
Type: Federal
Funding Source%: 100%
Description: Northwest Straits Commission and Marine Resources Committees
Federal Awarding Agency: Environmental Protection Agency
Federal Awarding Agency Contact: Ahren Stroming
Federal Awarding Agency Phone: 360-918-1337
Federal Awarding Agency Email: ahren.stroming(d!psp.wa.go
Federal Awarding Agency Address: PO Box 40900,Olympia WA 98504-0900
CFDA Catalog Name: National Estuary Program
CFDA Number: 66.456
FAIN: CEO IJ97401
Research Grant: No
Federal Award Date: 10/l/2021
Total Federal Award Amount: $3,400,000.00
Federal Funds Obligated To Recipient: $59,000.00
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT: 30%
Recipient Match %: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
EPA/Puget Sound Partnership 2023-24 Task Total
1. MRC Operations $ 40,000.00
2.Community Science Monitoring $ 5,000.00
3. Derelict Crab Pot Removal 11,000.00
4. Voluntary No-Anchor Zones $ 550.00
5.Olympia Oyster Restoration $ 2,450.00
Total:$ 59,000.00
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
BUDGET
Funding Distribution EG240123
NOTE: The above finding distribution number is used to identify this specific agreement and budget on payment
remittances and maybe referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identify each budget.
Funding Title: EPA/Puget Sound Partnership 2024-25 Funding Type: Grant
Funding Effective Date: 10/01/2024 Funding Expiration Date: 09/30/2025
Funding Source:
Title: Puget Sound Partnership/EPA
Fund: FD
Type: Federal
Funding Source%: 100%
Description: Northwest Straits Commission and Marine Resources Committees
Federal Awarding Agency: Environmental Protection Agency
Federal Awarding Agency Contact: Ahren Stroming
Federal Awarding Agency Phone: 360-918-1337
Federal Awarding Agency Email: ahren.stromingC psp.wa.go
Federal Awarding Agency Address: PO Box 40900,Olympia WA 98504-0900
CFDA Catalog Name: National Estuary Program
CFDA Number: 66.456
FAIN: CEOIJ97401
Research Grant: No
Federal Award Date: 10/1/2021
Total Federal Award Amount: $3,400,000.00
Federal Funds Obligated To Recipient: $60,082.00
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT: 30%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
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State of Washington Department of Ecology d
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
EPA/Puget Sound Partnership 2024-25 Task Total
1. MRC Operations ti 43,000.00
2. Community Science Monitoring $ 5,000.00.
3.Derelict Crab Pot Removal 5 11,000.00
4. Voluntary No-Anchor Zones $ 550.00
5. Olympia Oyster Restoration $ 532.00
Total: S 60,082.00
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MKC Operations and Projects 2023-2025
Recipient Name: Jefferson County
Fundine Distribution Summary
Recipient/Ecology Share
Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total
General Fund-State 2023.24 0.00 % $ 0.00 $ 65,000.00 $ 65,000.00
General Fund - State 2024-25 0.00 % $ 0.00 $ 64,918.00 $ 64,918.00
EPA/Puget Sound Partnership 0.00 % $ 0.00 $ 59,000.00 $ 59,000.00
2023-24
EPA/Puget Sound Partnership 0.00 % $ 0.00 $ 60,082.00 $ 60,082.00
2024-25
Total $ 0.00 $ 249,000.00 $ 249,000.00
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
CRl:D11 AND ACKNOWLEDGEMENT
Reports,documents,signage,videos,or other media, developed as part of projects funded by EPA funded Agreements shall
display both the EPA and Puget Sound Partnership logos and the following credit line: "This project has been funded wholly or
in part by the United States Environmental Protection Agency under Assistance Agreement CE-OIJ65401 to Puget Sound
Partnership. The contents of this document do not necessarily reflect the views and policies of the Environmental Protection
Agency,nor does mention of trade names or commercial products constitute endorsement or recommendation for use."
1. INTRODUCTION
The below provisions are not listed on OMB Standard Form 424B (Rev 4-2012).These provisions apply only to
Sub-recipients.
2. AUDIT REQUIREMENTS
Sub-recipient CONTRACTOR shall meet the provisions in Office of Management and Budget(OMB)Guidance,Subpart F,
§200.501 (Audit Requirements), if the CONTRACTOR expends
$750,000 or more in total Federal funds in a fiscal year. The$750,000 threshold for each year is a cumulative total of all
federal funding from all sources. The CONTRACTOR shall forward a copy of the audit along with the RECIPIENT'S
response and the final corrective action plan to Ecology within ninety (90)days of the date of the audit report. For complete
information on how to accomplish the single audit submissions, visit the Federal Audit Clearinghouse Web site:
http:/'/harvester.census.gov/facweb/
3. COST PRINCIPLES/INDIRECT COSTS FOR STATE AGENCIES
GRANT RECIPIENT agrees to comply with the cost principles of 2 CFR 200 Subpart E as appropriate to the award.
In addition to the US Environmental Protection Agency's General Terms and Conditions"Indirect Cost Rate Agreements", if
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Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
the recipient does not have a previously established indirect cost rate,it agrees to prepare and submit its indirect cost rate
proposal in accordance with 2 CFR 200 Appendix VII.
4. CIVIL RIGHTS OBLIGATIONS
This term and condition incorporates by reference the signed assurance provided by the recipient's authorized representative
on Standard Form 424B.These assurances and this term and condition obligate the recipient to comply fully with applicable
civil rights statutes and implementing EPA regulations.
5. NON DISCRIMINATION AND DISADVANTAGED,MBE,WBE BUSINESS ENTERPRISES ADDITIONAL
REQUIREMENTS
CONTRACTOR agrees to comply with the requirements of EPA's Program for Utilization of Small,Minority,and Women's
Business Enterprises in procurement,contained in 40 CFR,Part 33. CONTRACTOR shall include the following provision in
all subcontracts involving use of federal funds:
In accordance with 40 CFR 33.106 and its Appendix A,the CONTRACTOR shall not discriminate on the basis of race,
color,national origin or sex in the performance of this contract. The contractor administration shall carry out applicable
requirements of 40 CFR part 33 in the award of contracts awarded under EPA financial assistance agreements.Failure by the
contractor to carry out these requirements is a material breach of this contract which may result in the termination of this
contract or other legally available remedies.
6. DRUG FREE WORKPLACE
CONTRACTOR(Sub-Recipient)shall make an ongoing, good faith effort to maintain a drug-free workplace pursuant to the
specific requirements set forth in Title 2 CFR Part 1536 Subpart B. Additionally, in accordance with these regulations,the
recipient organization shall identify all known workplaces under its federal award and keep this information on file during the
performance of the award.
CONTRACTORS who are individuals must comply with the drug-free provisions set forth in Title 2 CFR Part 1536 Subpart
C.
The consequences for violating this condition are detailed under Title 2 CFR Part 1536 Subpart
E. Recipient can access the Code of Federal Regulations(CFR)Title 2 Part 1536 at:http://ecfr.gpoaccess.gov.
7. INTERNATIONAL TRAVEL(Including Canada)
All International Travel must be approved by the US Environmental Protection Agency's,Office of International and Tribal
Affairs(OITA)BEFORE travel occurs. Even a brief trip to a foreign country,for example to attend a conference,requires
OITA approval. Please contact your Partnership Project manager as soon as possible if travel is planned out of the country,
including Canada and/or Mexico,so that they can submit a request to the EPA Project Officer if they approve of such travel.
8. LEP(Limited English Proficiency)Title VI
As a recipient of EPA financial assistance,you are required by Title VI of the Civil Rights Act to provide meaningful access to
LEP individuals. In implementing that requirement,the Sub-recipient agrees to use as a guide the Office of Civil Rights(OCR)
document entitled"Guidance to Environmental Protection Agency Financial Assistance Recipients Regarding Title VI
Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons."
The guidance can be found at
http://frwebgate.access.gpo.gov/cgi-bin!getdoc.cgi?dbname=1-004_register&docid=&25 jn04-79.pd.
In accepting this contract,the recipient acknowledges it has an affirmative obligation to implement effective Title VI compliance
programs and ensure that its actions do not involve discriminatory treatment and do not have discriminatory effects even when
facially neutral. The recipient must be prepared to demonstrate to EPA/PSP that such compliance programs exist and are being
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Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
implemented or to otherwise demonstrate how it is meeting its Title VI obligations.For example, if CONTRACTOR's
responsibilities under this contract include gathering public input on an environmental issue, CONTRACTOR's communication
with the public should attempt to minimize barriers that interfere with the ability of LEP persons to meaningfully participate.
9. MANAGEMENT FEES
Management fees or similar charges in excess of the direct costs and approved indirect rates are not allowable.The term
"management fees or similar charges"refers to expenses added to the direct costs in order to accumulate and reserve funds for
ongoing business expenses,unforeseen liabilities,or for other similar costs which are not allowable under this CONTRACT.
Management fees or similar charges may not be used to improve or expand the project funded under this Agreement,except to
the extent authorized as a direct cost of carrying out the scope of work.
10. PEER REVIEW
The results of this project may affect management decisions relating to Puget Sound.Prior to finalizing any significant technical
products the Principal Investigator(PI)of this project must solicit advice,review,and feedback from a technical review or
advisory group consisting of relevant subject matter specialists. A record of comments and a brief description of how
respective comments are addressed by the PI will be provided to the Project Monitor prior to releasing any final reports or
products resulting from the funded study.
11. REIMBURSEMENT LIMITATION
If CONTRACTOR expends more than the amount of the Environmental Protection Agency (EPA)funding in this agreement in
anticipation of receiving additional funds from EPA,it does so at its own risk. EPA is not legally obligated to reimburse PSP,
nor its sub-recipients, for costs incurred in excess of the EPA approved budget.
12. SIX GOOD FAITH EFFORTS,40 CFR,PART 33,SUBPART C
Pursuant to 40 CFR,Section 33.301,the recipient agrees to make the following good faith efforts whenever procuring
construction,equipment,service and supplies under an EPA financial assistance agreement,and to require that subrecipients,
loan recipients,and prime contractor also comply. Records documenting compliance with the six good faith efforts shall be
retained:
a) Ensure DBEs are made aware of contracting opportunities to the fullest extent practicable through outreach and
recruitment activities. For Indian Tribal,State and Local Government recipients,this will include placing DBEs on solicitation
lists and soliciting whenever they are potential sources.
b) Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish
delivery schedules,where the requirements permit,in a way that encourages and facilitates participation by DBEs in the
competitive process.This includes,whenever possible,posting solicitations for bids or proposals for a minimum of 30 calendar
days before the bid or proposal closing date.
c) Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs. For Indian
Tribal,State and local Government recipients,this will include dividing total requirements when economically feasible into
smaller tasks or quantities to permit maximum participation by DBEs in the competitive process.
d) Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handle individually.
e) Use the services and assistance of the SBA and the Minority Business Development Agency of the Department of
Commerce.
f) If the prime contractor awards subcontracts,require the prime contractor to take the steps in paragraph(a)through(e)of
this section.
13. SUB-AWARDS
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
If CONTRACTOR(Sub-Recipient)makes sub-awards under this contract, CONTRACTOR is responsible for selecting its
sub-awardees and,if applicable, for conducting sub-award competitions. CONTRACTOR agrees to.-
Establish all sub-award agreements in writing;
• Maintain primary responsibility for ensuring successful completion of the approved project(Sub-Recipient cannot delegate
or transfer this responsibility to a sub-awardee);
• Ensure that any sub-awards comply with the standards in Section 210(a)-(d)of OMB Circular A-133,and are not used to
acquire commercial goods or services for the sub-awardee;
• Ensure that any sub-awards to 501(c)(4)organizations do not involve lobbying activities;
• Monitor the performance of sub-awardees,and ensure sub-awardees comply with all applicable regulations,statutes,and
terms and conditions which flow down in the sub-award;
• Obtain Ecology's consent before making a sub-award to a foreign or international organization,or a sub-award to be
performed in a foreign country;and
• Obtain approval from Ecology for any new sub-award work that is not outlined in the approved work plan in accordance
with 40 CFR Parts 30.25 and 31.30,as applicable.
14. TRAFFICKING IN PERSONS AND TRAFFICKING VICTIM PROTECTION ACT OF 2000(TVPA)AS
AMENDED IN 22 U.S.C.7104(g)
This provision applies only to a Sub-Recipient,and all sub-awardees of Sub-Recipient,if any. See page one(1)of this
contract for determination of whether CONTRACTOR is a sub-recipient. Sub-Recipient shall include the following statement
in all sub-awards made to any private entity under this Agreement.
"You as the Sub-Recipient,your employees,sub-awardees under this award,and sub-awardees'employees may not engage
in severe forms of trafficking in persons during the period of time that the award is in effect;procure a commercial sex act
during the period of time that the award is in effect;or use forced labor in the performance of the award or sub-awards under
this Award."
Sub-Recipient,and all sub-awardees of Sub-Recipient must inform Ecology immediately of any information you receive from
any source alleging a violation of this prohibition during the award term.
Federal agency funding this agreement may unilaterally terminate,without penalty,the funding award if this prohibition is
violated, Section 106 of the Trafficking Victims Protection Act of 2000,as.amended.
15. UNLIQUIDATED OBLIGATIONS (ULO)
Sub-recipients, and all sub-awardees of Sub-Recipients, if any, should manage their agreement and subaward funding in ways
that reduce the length of time that federal funds obligated and committed to subaward projects are unspent(not yet drawn
down through disbursements to sub-recipients and sub-awardees).
GENERAL FEDERAL CONDITIONS
If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is
used to match a federal grant award,the following terms and conditions apply to you.
A.CERTIFICATION REGARDING SUSPENSION DEBARMENT INELIGIBILITY OR VOLUNTARY
EXCLUSION:
1. The RECIPIENT/CONTRACTOR,by signing this agreement, certifies that it is not suspended,debarred,proposed for
debarment,declared ineligible or otherwise excluded from contracting with the federal government,or from receiving
contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements
contained in the certification,they must provide an explanation as to why they cannot,
2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
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Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by
reason of changed circumstances.
3. The terms covered transaction,debarred, suspended,ineligible,lower tier covered transaction,participant,person,
primary covered transaction,principal,proposal,and voluntarily excluded,as used in this clause,have the meaning set
out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact
ECOLOGY for assistance in obtaining a copy of those regulations.
4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations,debarred,suspended,
declared ineligible,or voluntarily excluded from participation in this covered transaction.
5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement,that it will include this clause titled
"CERTIFICATION REGARDING SUSPENSION,DEBARMENT,INELIGIBILITY OR VOLUNTARY
EXCLUSION"without modification in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
6. Pursuant to 2CFR190.330,the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered
transaction complies with certification of suspension and debarment requirements.
7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal
Regulations may result in the delay or negation of this funding agreement,or pursuance of legal remedies,including
suspension and debarment.
8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file,that it,and all lower tier recipients or
contractors,are not suspended or debarred, and will make this proof available to ECOLOGY before requests for
reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in
<http://www.sam.gov>and print a copy of completed searches to document proof of compliance.
B.FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT(FFATA)REPORTING
REQUIREMENTS:
CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form(ECY'070-395)and return it with the
signed agreement to ECOLOGY.
Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five
top executives using the FFATA Data Collection Form.
Receives more than$30,000 in federal funds under this award.
Receives more than 80 percent of its annual gross revenues from federal funds.
Receives more than $25,000,000 in annual federal funds.
Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form.Ecology is
required to report the FFATA information for federally funded agreements,including the required Unique Entity Identifier in
www.sam.rov<htta://www.sam.gov/>within 30 days of agreement signature. The FFATA information will be available to
the public at www.usaspeuding.gov<hU://www.uu=nding.gov/>.
For more details on FFATA requirements,see www.fsrs.gov<bttp://www.fsrs.&ov/>.
C.FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT:
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
As required by 2 CFR 200.216, federal grant or loan recipients and subrecipients are prohibited from obligating or expending
loan or grant funds to:
1. Procure or obtain;
2. Extend or renew a contract to procure or obtain;or
3. Enter into a contract(or extend or renew a contract)to procure or obtain equipment,services,or systems that use
covered telecommunications equipment,video surveillance services or services as a substantial or essential component
of any system,or as critical technology as part of any system.As described in Public Law 115-232
<bttns://www.govinfo.i oy/content gkg/PLAW-115publ232/pdf/PLAW-1155publ232.2df>,section 889,covered
telecommunications equipment is telecommunications equipment produced by Huawej Technologies Company or ZTE
Corporation(or any subsidiary or affiliate of such entities).
Recipients,subrecipients,and borrowers also may not use federal funds to purchase certain prohibited equipment,systems,or
services,including equipment,systems,or services produced or provided by entities identified in section 889,are recorded in
the System for Award Management(SAM)<htWs:Hsam.gov/SAM/>exclusion list.
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington,Department of Ecology
GENERAL TERMS AND CONDITIONS
For DEPARTMENT OF ECOLOGY GRANTS and LOANS
07/01/2023 Version
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans—EAGL Edition."
(h ttps://fortress.wa.gov/ecy/publication s/Sum maryPages/2301002.htm 1)
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all
funds and resources made available under this Agreement.
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement,including ensuring all
subgrantees and contractors comply with the terms and conditions of this Agreement.ECOLOGY reserves the right to request
proof of compliance by subgrantees and contractors.
d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and
character of all work and services.
2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered,amended,or waived only by a written amendment executed by both parties. No subsequent
modification(s)or amendment(s)of this Agreement will be.of any forre or effect unless in writing and signed by authorized
representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative
information without the concurrence of either party.
3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY
The RECIPIENT must comply with the Washington State Office of the Chief Information Officer,OCIO Policy no. 188,
Accessibility(https://ocio.wa.gov/policy/accessibility)as it relates to"covered technology."This requirement applies to all
products supplied under the Agreement,providing equal access to information technology by individuals with disabilities,
including and not limited to web sites/pages,web-based applications,software systems,video and audio content,and electronic
documents intended for publishing on Ecology's public web site.
4. ARCHAEOLOGICAL AND CULTURAL RESOURCES
RECIPIENT shall take all reasonable action to avoid,minimize,or mitigate adverse effects to archaeological and historic
archaeological sites,historic buildings/structures,traditional cultural places,sacred sites,or other cultural resources,hereby
referred to as Cultural Resources.
The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered,
disturbed,or damaged due to the RECIPIENT's project funded under this Agreement.
RECIPIENT shall:
a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project:
• Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed
prior to expenditure of Agreement funds as required by applicable State and Federal requirements.
* For state funded construction,demolition,or land acquisitions,comply with Governor Executive Order 21-02,Archaeological
and Cultural Resources.
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Agreement No: SEANWS-2023-JeCoWS-00006
Project'ritle: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
• For projects with any federal involvement, comply with the National Historic Preservation Act of 1966(Section 106).
b) If required by the ECOLOGY Program,submit an Inadvertent Discovery Plan(IDP)to ECOLOGY prior to implementing
any project that involves field activities. ECOLOGY will provide the IDP form.
RECIPIENT shall:
• Keep the IDP at the project site.
• Make the IDP readily available to anyone working at the project site.
• Discuss the IDP with staff,volunteers,and contractors working at the project site.
• Implement the IDP when Cultural Resources or human remains are found at the project site. .
c) If any Cultural Resources are found while conducting work under this Agreement,follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the ECOLOGY Program,who will notify the Department of Archaeology and Historic
Preservation at(360)586-3065, any affected Tribe, and the local government.
d) If any human remains are found while conducting work under this Agreement, follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office,the
Department of Archaeology and Historic Preservation at(360) 790-1633, and then the ECOLOGY Program.
e) Comply with RCW 27.53,RCW 27.44,and RCW 68.50.645,and all other applicable local,'state,and federal laws
protecting Cultural Resources and human remains.
5. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT.
6. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees,ECOLOGY,all
affected local,state,or federal jurisdictions,and any interested individuals or groups.
7. COMPENSATION
a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT.
ECOLOGY must sign the Agreement before any payment requests can be submitted.
b) Payments will be made on a reimbursable basis For approved and completed work as specified in this Agreement.
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with
ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure.
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY.
e) ECOLOGY will not process payment requests without the proper reimbursement forms,Progress Report and supporting
documentation. ECOLOGY will provide instructions for submitting payment requests.
f) ECOLOGY will pay the RECIPIENT thirty (30)days after receipt of a properly completed request for payment.
g) RECIPIENT will receive payment through Washington State's Office of Financial Management's Statewide Payee Desk.
To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W-9
form at website, https:Hofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor
registration process,you can contact Statewide Payee Help Desk at(360)407-8180 or email PayeeRegistration(dofm.wa.gov.
h) ECOLOGY may,at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement.
i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein,or a portion thereof,has
been completed if,at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement,as
appropriate,or upon completion of an audit as specified herein.
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State of Washington Department of Ecology
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
j) RECIPIENT must submit within thirty(30)days after the expiration date of this Agreement,all financial,performance,and
other reports required by this Agreement.Failure to comply may result in delayed reimbursement.
8. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable federal,state and local laws,orders,regulations,and permits related to
this Agreement,including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws,regulations, and policies of the United States and the State of
Washington which affect wages and job safety.
b) RECIPIENT agrees to be bound by all applicable federal and state laws,regulations,and policies against discrimination.
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements.
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required
by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the
permit and approval processes.
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to
comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington,it is considered modified to
conform to that statute or rule of law.
9. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer,member,agent,or employee,who exercises any function or responsibility
in the review,approval,or carrying out of this Agreement,shall not have any personal or financial interest,direct or indirect,nor
affect the interest of any corporation,partnership,or association in which he/she is a part, in this Agreement or the proceeds
thereof.
10. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award
all contracts for construction,purchase of goods,equipment,services,and professional architectural and engineering services
through a competitive process,if required by State law. RECIPIENT is required to follow procurement procedures that ensure
legal,fair,and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be
required to provide written certification that they have followed their standard procurement procedure's and applicable state law
in awarding contracts under this Agreement.
ECOLOGY reserves the right to inspect and request copies of all procurement documentation,and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state
procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion.
11. DISPUTES
When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the
determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for
below:
a) RECIPIENT notifies the funding program of an appeal request.
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal.
d) ECOLOGY reviews the RECIPIENT's appeal.
e) ECOLOGY sends a written answer within ten (10)business days,unless more time is needed,after concluding the review.
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State of Washington Department of Ecology Page 31 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
The decision of ECOLOGY from an appeal will be final and conclusive,unless within thirty(30)days from the date of such
decision,the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly
authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
Appeals of the Directors decision will be brought in the Superior Court of Thurston County. Review of the Director's decision
will not be taken to Environmental and Land Use Hearings Office.
Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in
accordance with the decision rendered.
Nothing in this Agreement will be construed to limit the parties'choice of another mutually acceptable method,in addition to the
dispute resolution procedure outlined above.
12. ENVIRONMENTAL DATA STANDARDS
a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP)for a project that collects or uses environmental
measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY
Program issuing the grant or loan. If a QAPP is required,the RECIPIENT shall:
- Use ECOLOGY's QAPP Template/Checklist provided by the ECOLOGY,unless ECOLOGY Quality Assurance (QA)
officer or the Program QA coordinator instructs otherwise.
- Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies,July 2004
(Ecology Publication No.04-03-030).
- Submit the QAPP to ECOLOGY for review and approval before the start of the work.
b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental
Information Management system (EIM),unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm
with ECOLOGY that complete and correct data was successfully loaded into EIM,find instructions at:
http://www.ecy.wa.gov/eim.
c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System (GIS)data is collected and
processed. Guidelines for Creating and Accessing GIS Data are available at:
https://ecology.wa.gov./Research-Data/Data-resources/Geographic-information-Systems-GIS/Standards. RECIPIENT,when
requested by ECOLOGY,shall provide copies to ECOLOGY of all final GIS data layers,imagery,related tables,raw data
collection files,map products,and all metadata and project documentation.
13. GOVERNING LAW
This Agreement will be governed by the laws of the State of Washington,and the venue of any action brought hereunder will be
in the Superior Court of Thurston County.
14. INDEMNIFICATION
ECOLOGY will in no way be held responsible for payment of salaries,consultant's fees,and other costs related to the project
described herein, except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit,each party will indemnify and hold the other
harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of
that party or that party's agents or employees arising out of this Agreement.
15. INDEPENDENT STATUS
The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be
employees,volunteers,or agents of that party and will not for any purpose be employees,volunteers,or agents of the other
party.
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State of Washington Department of Ecology Page 32 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
16. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up
any part of the compensation to which he/she is otherwise entitled to or receive any fee,commission,or gift in return for award
of a subcontract hereunder.
17. MINORITY AND WOMEN'S BUSINESS ENTERPRISES(MWBE)
RECIPIENT is encouraged to solicit and recruit,to the extent possible,certified minority-owned(MBE)and women-owned
(WBE)businesses in purchases and contracts initiated under this Agreement.
Contract awards or rejections cannot be made based on MWBE participation;however, the RECIPIENT is encouraged to
take the following actions,when possible, in any procurement under this Agreement:
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or
services.
b) Divide the total requirements,when economically feasible,into smaller tasks or quantities,to permit maximum participation,
by qualified minority and women's businesses.
c) Establish delivery schedules,where work requirements permit,which will encourage participation of qualified minority and
women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises(OMWBE)
(866-208-1064)and the Office of Minority Business Enterprises of the U.S. Department of Commerce,as appropriate.
18. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement,unless otherwise provided herein,the inconsistency shall be resolved by giving
precedence in the following order: (a)applicable federal and state statutes and regulations;(b) The Agreement;(c)Scope of
Work;(d)Special Terms and Conditions;(e)Any provisions or terms incorporated herein by reference,including the
"Administrative Requirements for Recipients of Ecology Grants and Loans",(f)Ecology Funding Program Guidelines;and(g)
General Terms and Conditions.
19. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of
this Agreement:
a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10)business days prior to
production and distribution.
b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline"
c) if requested,RECIPIENT shall provide ECOLOGY two(2)final copies and an electronic copy of any tangible products
developed.
Copies include any printed materials,and all tangible products developed such as brochures,manuals,pamphlets,videos,audio
tapes,CDs,curriculum,posters,media announcements,or gadgets with a message,such as a refrigerator magnet,and any
online communications,such as web pages,blogs,and twitter campaigns.If it is not practical to provide a copy,then the
RECIPIENT shall provide a description(photographs,drawings,printouts,etc.)that best represents the item.
Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic
requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact
ECOLOGY for guidelines.
RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY.
20. PROGRESS REPORTING
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State of Washington Department of Ecology Page 33 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to
ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document
timely use of funds.
b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a
progress report. ECOLOGY will define the elements and frequency of progress reports.
c) RECIPIENT shall use ECOLOGY's provided progress report format.
d) Quarterly progress reports will cover the periods from January I through March 31,April 1 through June 30,July I through
September 30,and October I through December 31. Reports shall be submitted within thirty(30)days after the end of the
quarter being reported.
e) RECIPIENT must submit within thirty(30)days of the expiration date of the project,unless an extension has been approved
by ECOLOGY, all financial,performance,and other reports required by the Agreement and funding program guidelines.
RECIPIENT shall use the ECOLOGY provided closeout report format.
21. PROPERTY RIGHTS
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property
under this Agreement,the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free,nonexclusive,
and irrevocable license to reproduce,publish,recover,or otherwise use the material(s)or property,and to authorize others to
use the same for federal,state,or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information,
present papers,lectures,or seminars involving information supplied by ECOLOGY;or use logos,reports,maps,or other data
in printed reports, signs,brochures,pamphlets,etc.,appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic
materials produced in fulfillment of this Agreement,in any manner ECOLOGY deems appropriate.ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials.
d) Tangible Property Rights. ECOLOGY's current edition of"Administrative Requirements for Recipients of Ecology Grants
and Loans,"shall control the use and disposition of all real and personal property purchased wholly or in part with funds
furnished by ECOLOGY in the absence of state and federal statutes,regulations,or policies to the contrary,or upon specific
instructions with respect thereto in this Agreement.
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT
for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property
is lost,stolen,or damaged while in the RECIPIENT's possession,then ECOLOGY shall be reimbursed in cash or by setoff by
the RECIPIENT for the fair market value of such property.
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the
acquisition of land or facilities:
1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this
Agreement.
2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of
funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates,or abstracts,and
attorney's opinions establishing that the land is free from any impediment,lien,or claim which would impair the uses intended by
this Agreement.
g) Conversions. Regardless of the Agreement expiration date,the RECIPIENT shall not at any time convert any equipment,
property,or facility acquired or developed under this Agreement to uses other than those for which assistance was originally
approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of
that portion of the proceeds of the sale, lease,or other conversion or encumbrance which monies granted pursuant to this
Agreement bear to the total acquisition,purchase,or construction costs of such property.
Template Version 12,10%2020
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State of Washington Department of Ecology Page 34 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
22. RECORDS,AUDITS,AND INSPECTIONS
RECIPIENT shall maintain complete program and financial records relating to this Agreement,including any engineering
documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
c) Clearly indicate total receipts and expenditures related to this Agreement.
d) Be open for audit or inspection by ECOLOGY,or by any duly authorized audit representative of the State of Washington,
for a period of at least three(3)years after the final grant payment or loan repayment,or any dispute resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the
records.
ECOLOGY reserves the right to audit,or have a designated third party audit,applicable records to ensure that the state has
been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced.
Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination.
All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY
and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for
at least three(3)years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY,or any other authorized representative,at all reasonable times,in
order to monitor and evaluate performance,compliance, and any other conditions under this Agreement.
23. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance
of this Agreement and completion of the work described in the Scope of Work.
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY,and any unauthorized expenditure(s)or
unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT.
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement.
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within
thirty(30)days of a written notice. Interest will accrue at the rate of twelve percent(12%)per year from the time ECOLOGY
demands repayment of funds.
Any property acquired under this Agreement,at the option of ECOLOGY, may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
24. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid,such
invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision,and to
this end the provisions of this Agreement are declared to be severable.
25. STATE ENVIRONMENTAL POLICY ACT(SEPA)
RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State Environmental
Policy Act(Chapter 43.21C RCW and Chapter 197-11 WAC)have been or will be met. Any reimbursements are subject to
this provision.
26. SUSPENSION
When in the best interest of ECOLOGY,ECOLOGY may at any time,and without cause,suspend this Agreement or any
portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT.RECIPIENT shall resume
performance on the next business day following the suspension period unless another day is specified by ECOLOGY.
Template Version 12110,12020
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State of Washington Department of Ecology Page 35 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
27. SUSTAINABLE PRACTICES
In order to sustain Washington's natural resources and ecosystems, the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement.
a) Sustainable practices may include such activities as: use of clean energy,use of double-sided printing,hosting low impact
meetings,and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and
imaging equipment,independently certified green cleaning products,remanufactured toner cartridges,products with reduced
packaging,office products that are refillable,rechargeable,and recyclable, 100%post-consumdr recycled paper,and toxic free
products.
For more suggestions visit ECOLOGY's web page,Green Purchasing,
https:Hecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing.
28. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven (7)calendar days prior written notification to the
RECIPIENT,at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of
any term or condition. If this Agreement is so terminated,the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination.
Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work
on the project funded within four(4)months after the effective date of this Agreement,or by any date mutually agreed upon in
writing for commencement of work, or the time period defined within the Scope of Work.
Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails,in the opinion of
ECOLOGY,to perform any obligation required of it by this Agreement,ECOLOGY may refuse to pay any further funds,
terminate in whole or in part this Agreement,and exercise any other rights under this Agreement.
Despite the above,the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY
and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold
payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is
determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement,in whole or in part,for any reason when it is the best interest of
ECOLOGY,with a thirty(30)calendar days prior written notification to the RECIPIENT,except as noted below. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this Agreement prior to the effective date of termination.
Non-Allocation of Funds. ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding
from state,federal or other sources is withdrawn,reduced, or limited in any way after the effective date and prior to the
completion or expiration date of this Agreement,ECOLOGY, at its sole discretion,may elect to terminate the Agreement,in
whole or part,or renegotiate the Agreement,subject to new funding limitations or conditions. ECOLOGY may also elect to
suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may
exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide
notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the
effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT. In no
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State of Washington Department of Ecology Page 36 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2(Y23-2023
Recipient Name: Jefferson County
event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the Agreement and any amendments.
If payments have been discontinued by ECOLOGY due to unavailable funds,the RECIPIENT shall not be obligated to repay
monies which had been paid to the RECIPIENT prior to such termination.
RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon availability of
funds by the RECIPIENT's governing body.
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement,in whole or in part,at any timd,by mutual written agreement.
d) In Event of Termination
All finished or unfinished documents,data studies,surveys,drawings,maps,models,photographs,reports or other materials
prepared by the RECIPIENT under this Agreement,at the option of ECOLOGY,will become property of ECOLOGY and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds,identified herein.
29. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement,the state of
Washington is named as an express third party beneficiary of such subcontracts with full rights as such.
30. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach,and will
not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized
representative of ECOLOGY.
End of General Terms and Conditions
Template Version l2%1012020
DocuSign-
Certificate Of Completion
Envelope Id:F380320D2F1141CC872826EBC07D2C54 Status:Delivered
Subject:Ready for Signature:Grant Agreement SEANWS-2023-JeCoWS-00006
Source Envelope:
Document Pages:36 Signatures:4 Envelope Originator:
Certificate Pages:5 Initials:0 Cindy James
AutoNav:Enabled cjam461@ECY.WA.GOV
Envelopeld Stamping:Enabled IP Address: 147.55.7.168
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Amit Sharma Signed by: Sent: 10/12/2023 4:27:53 PM
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Philip C Hunsucker �Gocu Signed by: Sent: 10/13/2023 9:56:37 AM
phunsucke'r@co.jefferson.wa.us I Y�t� G RWASULjctY Viewed: 10/13/2023 9:58:03 AM
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Certified Delivered Security Checked 10/16/2023 8:26:12 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on:9/7/2021 2:47:44 PM
Parties agreed to:Amit Sharma,Greg Brotherton, Philip C Hunsucker
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Agreements.
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley,County Administrator
FROM: Monica Montgomery, Water Programs Coordinator
Jefferson County Marine Resources Committee(MRC) and WSU Extension
DATE: October 9, 2023
SUBJECT: AGREEMENT re: 2023-2025 Grant with State of Washington Department of
Ecology that will be administered through the Northwest Straits Commission. In
the Amount of$250,000 of state and federal funding for MRC-sponsored marine
stewardship projects in East Jefferson County between October 2023 and
September 2025
STATEMENT OF ISSUE:
The Jefferson County Marine Resources Committee (MRC) has prepared a grant agreement between
Jefferson County and the State of Washington Department of Ecology that will be administered through the
Northwest Straits Commission. This grant will provide $250,000 of state and federal funding for MRC-
sponsored marine stewardship projects in East Jefferson County between October 2023 and September
2025
ANALYSIS:
The grant agreement has been reviewed and approved by the PAO.
FISCAL IMPACT:
This grant will add $250,000 to the Jefferson County- MRC budget for marine and nearshore ecosystem
stewardship projects in East Jefferson County.
RECOMMENDATION:
Signature for approval. Please note that once County- revie« is complete and the grant agreement is
approved. Ecology will require signatures via DocuSign to execute the agireement.
REVIEWED BY:
l6
Mark McC ev, County Administrator Date
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: State of WA Dept of Ecology Contract No: SEANWS-2023-
Contract For: Jeff, Co. MRC Term: 10/1/2023-9/30/2025
COUNTY DEPARTMENT: WSU Jefferson Countv Extension
Contact Person: Monica Montoomery
Contact Phone: 360-540-3708
Contact email: monica.montaomerv1Owsu.edu
AMOUNT: $250,000 PROCESS: Exempt from Bid Process
Revenue: $250,000 Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
RFP or RFQ
X Other:grant agreement
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.5S.080 AND CHAPTER 42.23 RCNv.
CERTIFIED: ❑ N/A:
Signature U Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: ❑ N/A: RN `f t i���-t�-� -/-- .. 9/iz/zo�3
Signature � Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Lasertiche):
Electronically approved by Risk Management on 9/29/2023.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 9/27/2023.
State language - cannot change.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
DocuSign Envelope ID:4C563DOF-7876-4DA8-BBA9-DF19F8799B7D
DEPARTMENT OF
- ,-IMECOLOGY
State of Washington
AMENDMENT NO.1
TO AGREEMENT NO.SEANWS-2023-JeCoWS-00006
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
Jefferson County
PURPOSE: To amend the above-referenced agreement(AGREEMENT)between the state of Washington Department of
Ecology(ECOLOGY)and Jefferson County(RECIPIENT)for the Jefferson County MRC Operations and Projects
2023-2025(PROJECT).
The purpose of Amendment 1 is to adjust the scope of work and budget for Task 2 and Task 3 as follows:
Task 2:A new subtask will pilot the use of satellite imagery to monitor bull kelp.The storm surge subtask is reduced from two
sites to one site.
Task 3:The derelict crab pot removal task is reduced in year one. The RECIPIENT will only assess of use side scan sonar and
remote operated vehicles(ROVs)to remove crab pots.No removal operations will be conducted in year one.
The budget for Task 2 is increased by$18,862.64 from$14,760.00 to$33,622.64.
The budget for Task 3 is reduced by$18,862.64 from$42,754.00 to$23,891.36.
The expiration date remains the same.
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
CHANGES TO THE BUDGET
Funding Distribution EG240123
Funding Title: EPA/Puget Sound Partnership 2024-25
Funding Type: Grant
Funding Effective Date: 10/01/2024 Funding Expiration Date: 09/30/2025
Funding Source:
Title: Puget Sound Partnership/EPA
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State of Washington Department of Ecology Page 2 of 1 I
Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
Fund: FD
Type: Federal
Funding Source%: 100%
Description: Northwest Straits Commission and Marine Resources Committees
Federal Awarding Agency: Environmental Protection Agency
Federal Awarding Agency Contact: Ahren Stroming
Federal Awarding Agency Phone: 360-918-1337
Federal Awarding Agency Email: ahren.stroming@psp.wa.go
Federal Awarding Agency Address: PO Box 40900,Olympia WA 98504-0900
CFDA Catalog Name: National Estuary Program'
CFDA Number: 66.456
FAIN: CEOIJ97401
Research Grant: No
Federal Award Date: 10/1/2021
Total Federal Award Amount: $3,400,000.00
Federal Funds Obligated To Recipient: $60,000.00
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT:30%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
EPA/Puget Sound Partnership 2024-25 Task Total
1.MRC Operations $ 42,918.00
2.Community Science Monitoring $ 5,000.00
3.Derelict Crab Pot Removal $ 11,000.00
4.Voluntary No-Anchor Zones $ 550.00
5.Olympia Oyster Restoration S 532.00
Total: $ 60,000.00
CHANGES TO THE BUDGET
Funding Distribution EG240122
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State of Washington Department of Ecology Page 3 of 1 I
Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
Funding Title: EPA/Puget Sound Partnership 2023-24
Funding Type: Grant
Funding Effective Date: 10/01/2023 Funding Expiration Date: 09/30/2024
Funding Source:
Title: Puget Sound Partnership/EPA
Fund: FD
Type: Federal
Funding Source%: 100%
Description: Northwest Straits Commission and Marine Resources Committees
Federal Awarding Agency: Environmental Protection Agency
Federal Awarding Agency Contact: Ahren Stroming
Federal Awarding Agency Phone: 360-918-1337
Federal Awarding Agency Email: ahren.stroming@psp.wa.go
Federal Awarding Agency Address: PO Box 40900,Olympia WA 98504-0900
CFDA Catalog Name: National Estuary Program
CFDA Number: 66.456
FAIN: CEOIJ97401
Research Grant: No
Federal Award Date: 10/1/2021
Total Federal Award Amount: $3,400,000.00
Federal Funds Obligated To Recipient: $59,000.00
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT: 30%
Recipient Match%:. 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
EPA/Puget Sound Partnership 2023-24 Task Total
1.MRC Operations $ 40,000.00
2.Community Science Monitoring $ 15,803.63
3. Derelict Crab Pot Removal $ 196.37
4. Voluntary No-Anchor Zones S 550.00
5.Olympia Oyster Restoration S 2,450.00
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State of Washington Department of Ecology Page 4 of I I
Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
Total: $ 59,000.00
CHANGES TO THE BUDGET
Funding Distribution EG240121
Funding Title: General Fund-State 2024-25
Funding Type: Grant
Funding Effective Date: 07/01/2024 Funding Expiration Date: 06/30/2025
Funding Source:
Title: General Fund- State
Fund: FD
Type: State
Funding Source%: 100%
Description: To distribute equally among the seven Puget Sound Marine Resources Committees.
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT:30%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
General Fund-State 2024-25 Task Total
1.MRC Operations $ 45,221.00
2.Community Science Monitoring $ 2,380.00
3.Derelict Crab Pot Removal $ 10,377.00
4.Voluntary No-Anchor Zones 5 2,022.00
5.Olympia Oyster Restoration S 5,000.00
Total: $ 65,000.00
CHANGES TO THE BUDGET
Funding Distribution EG240120
Funding Title: General Fund- State 2023-24
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State of Washington Department of Ecology Page 5 of 1 I
Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
Funding Type: Grant
Funding Effective Date: 10/01/2023 Funding Expiration Date: 06/30/2024
Funding Source:
Title: General Fund-State
Fund: FD
Type: State
Funding Source%: 100%
Description: To distribute equally among the seven Puget Sound Marine Resources Committees.
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT: 30%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
General Fund-State 2023-24 Task Total
1.MRC Operations $ 45,215.00
2.Community Science Monitoring $ 10,439.01
3.Derelict Crab Pot Removal $ 2,317.99
4.Voluntary No-Anchor Zones $ 2,022.00
5.Olympia Oyster Restoration S 5,006.00
Total:$ 65,000.00
CHANGES TO SCOPE OF WORK
Task Number: 2 Task Cost: $33,622.64
Task Title: 2. Community Science Monitoring
Task Description:
Bull Kelp:Using the Northwest Straits Commission kayak-based survey protocol,the RECIPIENT will coordinate and train
community volunteers to monitor bull kelp at the North Beach East Bed,record observations of the bed extent,depth
measurements,surface temperature,and other water quality measurements.
Forage Fish:The RECIPIENT will follow the Washington State Department of Fish and Wildlife(WDFW)blue bowl method
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Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
for surveying forage fish eggs at Dabob Bay, and an adapted version of the WDFW protocol at the Fort Townsend State Park
restoration site. Index site data will be submitted via the WDFW iForm mobile app and beach samples collected will be
shipped to WDFW for lab processing.Fort Townsend State Park site data and beach samples will be submitted to the Point
No Point Treaty Council.
Storm surge:The RECIPIENT will continue to monitor the existing study site in Port Townsend and develop a protocol for
monitoring"total water level"during coastal flooding events.Monitoring total water levels captures the sum of parameters that
contribute to coastal flooding events that are not currently that are not currently assessed together in forecasts.The data will be
managed analyzed and disseminated by the RECIPIENT using the SoundIQ online map. The RECIPIENT will develop and
share a protocol for this project that includes how these data are assessed together and used to anticipate flood events,how
sites are selected for monitoring,and how to take informative photos.
Bull Kelp Monitoring Pilot using Satellite Imagery: The RECIPIENT will develop a protocol and QAPP to pilot the use of
satellite imagery to document kelp beds in the Strait of Juan de Fuca at the north end of the Quimper Peninsula and the Beckett
Point region of Discovery Bay.This is a technology evaluation project that will evaluate how well they can resolve kelp beds
with lower density.The RECIPIENT will compare high-resolution images to lower resolution satellite images and compare
satellite images to fixed wing aerial images and high-resolution drone images.Comparisons will be documented in the summary
report,including a recommendation on whether to continue to use high resolution satellite images,the potential limitations and
advantages of using this technology,and documentation of the findings-for kelp bed extent and density,where possible.If the
year one pilot study suggests continuing the project,the RECIPIENT will make adaptations based on the pilot
recommendations and collect additional satellite imagery,conduct analysis,and compare to bull kelp monitoring data in 2025.
The RECIPIENT will submit separate Quality Assurance Project Plans(QAPPs)or QAPP waivers for the bull kelp,forage
fish,storm surge,and bull kelp satellite imagery projects.
The RECIPIENT will submit a 2024 and 2025 bull kelp,forage fish,and storm surge summary report with a copy of data and
related photos.
Task Goal Statement:
The overall goal is to improve our collective understanding of trends in bull kelp and forage fish spawning and improve
understanding of the combination of variables that contribute.to coastal flooding events.An additional goal of these monitoring
projects is to build a community of volunteers engaged in local marine monitoring and stewardship.
Task Expected Outcome:
The anticipated outcomes of community science monitoring are improved understanding of long-term trends at the local and
regional levels for bull kelp and forage fish spawning,and improved understanding of the combination of variables that
contribute to coastal flooding.
Recipient Task Coordinator: Solenne Walker,Jeff Taylor,Sarah Fisken
Deliverables
Number Description Due Date
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State of Washington Department of Ecology Page 7 of I 1
Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
2.1 RECIPIENT will submit a 2024 bull kelp Quality Assurance Project Plan
and upload to EAGL.
2.2 RECIPIENT will submit a 2024 forage fish Quality Assurance Project
Plan and upload to EAGL.
2.3 RECIPIENT will submit Storm surge Quality Assurance Project Plan or
waiver and upload to EAGL.
2.4 RECIPIENT will submit a 2024 bull kelp summary report,copy of data
and related photos and upload to EAGL.
2.5 RECIPIENT will submit a 2024 forage fish summary report,copy of
data and related photos and upload to EAGL.
2.6 RECIPIENT will submit a 2024 storm surge summary report,copy of
data and related photos and upload to EAGL.
2.7 RECIPIENT will submit a 2025 bull kelp Quality Assurance Project Plan
and upload to EAGL.
2.8 RECIPIENT will submit a 2025 forage fish Quality Assurance Project
Plan and upload to EAGL.
2.9 RECIPIENT will submit a 2025 bull kelp summary report,copy of data
and related photos and upload to EAGL.
2.10 RECIPIENT will submit a 2025 forage fish summary report,copy of
data and related photos and upload to EAGL.
2.11 RECIPIENT will submit a 2025 storm surge summary report,copy of
data and related photos and upload to EAGL.
2.12 RECIPIENT will submit a 2024 bull kelp satellite imagery pilot summary
report(including comparisons between imagery types,a recommendation
on continued use of high-resolution satellite images,potential limitations
and advantages of the technology,and documentation of the findings for
kelp bed extent and density,where possible),copy of data and related
images and upload to EAGL.
2.13 RECIPIENT will submit a DRAFT bull kelp satellite imagery pilot
Quality Assurance Project Plan and upload to EAGL.
2.14 RECIPIENT will submit a FINAL bull kelp satellite imagery Quality
Assurance Project Plan and upload to EAGL.
2.15 RECIPIENT will submit a 2025 bull kelp satellite imagery pilot summary
report(including any data and images)and upload to EAGL.
CHANGES TO SCOPE OF WORK
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State of Washington Department of Ecology Page 8 of I I
Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
Task Number: 3 Task Cost: $23,891.36
Task Title: 3. Derelict Crab Pot Removal
Task Description:
The RECIPIENT will identify popular recreational crabbing areas and use side scan sonar surveys to locate lost crab pots in
east Jefferson County waters. ,
In year one the RECIPIENT will assess the costs and viability of using side scan sonar surveys and the use of remotely
operated vehicles(ROV)'s to locate and remove lost crab pots in east Jefferson County.
In year two the RECIPIENT will identify popular recreational crabbing areas and use side scan sonar surveys to locate lost
crab pots in east Jefferson County waters.The RECIPIENT will work with a contractor and/or volunteer,to conduct surveys
and possibly conduct removal operations using a ROV and continue to develop this method for lost crab pot recovery.If
removal via ROV is not feasible,then the RECIPIENT may work with a contractor for diver removal operations.
The RECIPIENT will submit a 2024 and 2025 summary report of derelict crab pot removal activities including data collected
and summary of actions.
Task Goal Statement:
The goal of this project is to remove lost crab pots from east Jefferson County marine waters.This will use a new method of
locating and recovering lost crab pots using an ROV in place of divers.This will reduce the number of pots that are lost by
sharing data collected as part of this project and raising awareness about the issue. A long-term goal is to develop a replicable
lost pot recovery method for other coastal communities with access to ROVs.
Task Expected Outcome:
The marine ecosystems of east Jefferson County will be improved by removing lost crab pots.An increased number of
recreational crabbers will be informed of the problem of derelict crab pots,which may lead to increased adoption of best
practices for crabbing and setting pots.
Recipient Task Coordinator: Jeff Taylor
Deliverables
Number Description Due Date
3.1 RECIPIENT will submit a 2024 summary report of derelict crab pot
activities including data collected,summary of actions and upload to
EAGL.
3.2 RECIPIENT will submit a 2025 summary report of derelict crab pot
activities including data collected,summary of actions and upload to
EAGL.
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State of Washington Department of Ecology Page 9 of I 1
Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEAN W S-2023-JeCo W 5-00006
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State of Washington Department of Ecology Page 10 of I 1
Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
Funding Distribution Summary
Recipient/Ecology Share
Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total
General Fund-State 2023-24 0 % $ 0.00 $ 65,000.00 $ 65,000.00
General Fund-State 2024-25 0 % $ 0.00 $ 65,000.00 $ 65,000.00
EPA/Puget Sound Partnership 0 % $ 0.00 $ 59,000.00 $ 59,000.00
2023-24
EPA/Puget Sound Partnership 0 % $ 0.00 $ 60,000.00 $ 60,000.00
2024-25
Total $ 0.00 $ 249,000.00 $ 2491000,00
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Sfafc of Washfngmn thpvfmm of Ecology Page: of i.
10Tcrwn County
Jefreron County MRC Ovcrat:uns and Projects 201r-1025 Pruleci
%gmemam`.0 GfA\WS-2023-1cCoWS-t?Ot10h
AUTHORIZING SIG%ATURES
i
All other terms and conditions of the original Agreement including any Amendments remain In full force and effect,except as
expressly provided by this Amendment
fhe signatories to this Amendment represent that they have the authority to executethis Amendment and bind their respective
organizations to this Amendment.
fhfs amendment will be effective 04 01 2024
IN WITNESS MESS W i IEREOF.the parties hereto,having read this Amendment in its entirety,including all attachments,do agree in
each and every particular and have thus set their hands hereunto
Washington Statc Jefferson County
Ihpartmcnt of Ecology
By By
Jocnne McGerr a:c Amft Sharma
Shorclands
Program Manager
,���aq�n C r O Kate[)can
� pN
�6 ...... . , l to'
S[ON f' '
��.. �5 Fps•.• Approved Telephonically 7 t�Z
Z 2024 Board of County Commissioners, Date
. �'��>1•� : 0 Chair
OF'WP�J?�.•: PhtlfpC Hunsucker
V C June 20,2024
Approved as to Form Philip C [)ate
ilumuckcr. Jefferson County Chic(Civil
Deputy Prosecutor
r
A,o—c,t..--re it f.)"'Lr
f
DocuSign Envelope ID:4C563DOF-7876-4DA8-BBA9-DF 1 9F8799137D
State of Washington Department of Ecology Page 11 of I I
Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
AUTHORIZING SIGNATURES
All other terms and conditions of the original Agreement including any Amendments remain in full force and effect,except as
expressly provided by this Amendment.
The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective
organizations to this Amendment.
This amendment will be effective 04/01/2024.
IN WITNESS WHEREOF:the parties hereto,having read this Amendment in its entirety,including all attachments,do agree in
each and every particular and have thus set their hands hereunto.
Washington State Jefferson County
Department of Ecology
D—S,gn i by'
�DocuSignM by:
'bt, )At, N1.tAV 7/8/2024 B" �YJ uit S� mll 7/1/2024
By: �,1,11;.Y•n,bl,,; DIAn 1 AllY0.11 Wit
Joenne McGerr Date Amit Sharma Date
Shorelands
Program Manager
Kate Dean
by
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._ V„ 7/2/2024
2024 Board of County Commissioners, Date
Chair
Philip C. Hunsucker
((Ih.r uslu—d I•V
�IA1(1r IIUtINA(((Y 7/2/2024
Approved as to Form.Philip C. Date
Hunsucker,Jefferson County Chief Civil
Deputy Prosecutor
Template Approved to Form by
Attorney General's Office
Template Version 10/30/2015
DocuSign
Certificate Of Completion
Envelope Id:4C563DOF78764DA8BBA9DF19F8799B7D Status:Delivered
Subject:Ready for Signature:Amendment#1 to Grant Agreement#SEANWS-2023-JeCoWS-00006
Source Envelope:
Document Pages:11 Signatures:4 Envelope Originator:
Certificate Pages:2 Initials:0 Michele Boderck
AutoNav:Enabled P.O.Box 47600
Envelopeld Stamping:Enabled Olympia,WA 98504
Time Zone:(UTC-08:00)Pacific Time(US&Canada) mbod461 @ecy.wa.gov
IP Address:73.221.93.79
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Status:Original Holder:Michele Boderck Location:DocuSign
7/1/2024 10:51:37 AM mbod461 @ecy.wa.gov
Security Appliance Status:Connected Pool:StateLocal
Storage Appliance Status:Connected Pool:Washington State Department of Ecology Location:DocuSign
Signer Events Signature Timestamp
Amit Sharma CD00051pn1d bySent:7/1/2024 11:03:33 AM
amit.sharmal@wsu.edu wl} s6mp. Viewed:7/1/2024 11:21:13 AM
Security Level:Email,Account Authentication D6DEFAD5514F.CB Signed:7/1/2024 11:22:54 AM
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Philip C.Hunsucker cDoCuSignedby: Sent:7/1/2024 11:22:56 AM
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Security Level:Email,Account Authentication 3D7DFA43253C4B6 Signed:7/2/2024 6:59:21 AM
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Kate Dean Cl
��Docusionedbr. Sent:7/2/2024 6:59:22 AM
kdean@co.jefferson.wa.us P Viewed:7/2/2024 11:14:21 AM
Security Level:Email,Account Authentication BF585EF88Fo9481 Signed:7/2/2024 11:15:52 AM
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oenne Mc err by: Sent:7/2/2024 11:37:58 AM
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0AAAIL ktZCW Viewed:7/8/2024 4:22:24 PM
Program Manager,SEA 929BD1E72808497
9 9 Signed:7/8/2024 4:26:03 PM
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YI EW E D
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CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: State of WA Dept of Ecology Contract No: SEANWS-2023
Contract For: Jeff. Co. MRC -original for the amendment Term: 10101/2023-09/30/2025
COUNTY DEPARTMENT: Wsu
Contact Person: kATIE kOWAL
Contact Phone: 360-379-5610 X320
Contact email: KKOWAL@CO.JEFFERSON.WA.US
AMOUNT: $250,000 PROCESS: Exempt from Bid Process
Revenue: $250,000 Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # RFP or RFQ
Muni Org/Obj Other:GRANT AGREEMENT
APPROVAL STEPS:
STEP l: DEPARTMENT CERTIFIES CO IA WI C , .55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: Q N/A: 0& Il _
ignatu D to
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT=EEARRED PX ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: F N/A: L� ) OG D t&t
Si nature o
STEP 3: RISK MANAGEMENT REVIEW(will be added el ctronicall. throti-h Laserfiche):
Electronically approved by Risk Management on 6/20/2024.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Lasertiche):
Electronically approved as to form by PAO on 6/20/2024,
Agenda request and amendment should follow the contract review form.
Then, the initial contract should follow.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Katie Kowal, Water Resources Program Manager
Jefferson County Marine Resources Committee and WSU Extension
DATE: 'j J ly I k,,;t y
RE: Jefferson County Marine Resources Committee Grant
Amendment#1 (SEANWS-2023-JeCoWS-00006)
STATEMENT OF ISSUE:
The Jefferson County Marine Resources Committee Grant (SEANWS-2023-JeCoWS-00006),
effective 10/01/2023, requires an Amendment (#1) to adj ust the scope of work and budget for
Task 2 and Task 3 as follows:
Task 2: A new subtask will pilot the use of satellite imagery to monitor bull kelp. The storm
surge subtask is reduced from two sites to one site.
Task 3: The derelict crab pot removal task is reduced in year one. The RECIPIENT will only
assess of use side scan sonar and remote operated vehicles (ROVs) to remove crab pots. No
removal operations will be conducted in year one.
The budget for Task 2 is increased by $18,862.64 from $14,760.00 to $33,622.64.
The budget for Task 3 is reduced by $18,862.64 from $42,754.00 to $23,891.36.
There is not net change to the overall grant budget in Amendment 1.
ANALYSIS:
The contract amendment has been reviewed and approved as to form by the PAO.
FISCAL IMPACT:
Funding is redistributed between Tasks 2 and 3, but there is no net change to the overall grant
budget.
RECOMMENDATION:
Signature for approval of the contract amendment. Dept. of Ecology will also be sending an
email to have the contract be signed via DocuSign.
REVIEWED BY:
Mark McCaul County Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
9CONTRACI' WITH: State of WA Dept of Ecology Contract No: SEANWS-2023z
Contract For: Jeff Co Marine Resources Committee Term: 10/01/2023-9/30/2025 e CC'WS- C�CQ((s
COUNTY DEPARTMENT: WSU Jefferson County Extension
Contact Person: Katie Kowal
Contact Phone: 360-379-5610 x320
Contact email: kkowal@co.jefferson.wa.us
AN10UNT: PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund# RFP or RFQ
Munis Org/Obj ✓ Other:Grant Amendment
APPROVAL STEPS:
STEP I DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: a N/A:❑ GC�-� c�1i7/2czy
V - Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL., STATE, OR LOCAL.
AGENCY. n
CERTIFIED: Fm-] N/A: ❑ �L � �""� 6/7/zczy
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Lasertiche):
Electronically approved by Risk Management on 6/17/2024.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through'Laserfiche):
Electronically approved as to form by PAO on 6/19/2024.
State language - cannot change.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING AT"TORNEV(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
I