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RISK MANAGEMENT COMMITTEE
Tuesday, April 1, 2025 — 10:30 a.m.
ZQTIrlG‘c.° REGULAR MEETING MINUTES
MEMBERS: Mark McCauley, County Administrator/Risk Manager
Sarah Melancon,Human Resources Director/Risk Coordinator
Stacie Prada, Treasurer
Apple Martine, Public Health Director
Willie Bence, Emergency Management Director/Safety Officer
LEGAL COUNSEL: Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney
Melissa Pleimann, Civil Deputy Prosecuting Attorney
STAFF: Adiel McKnight, Deputy Clerk of the Board/Claims Coordinator
CALL TO ORDER: Chair Melancon called the meeting to order at the appointed time. In attendance were
Members Prada, Martine, and McCauley. Also in attendance: Legal Counsel Melissa Pleimann.
PUBLIC COMMENT PERIOD: Chair Melancon called for public comments, and no comments were
received.
APPROVAL OF MINUTES: Member Prada moved to approve the Regular Meeting Minutes of March 4,
2025, as presented. Member Martine seconded the motion. The motion carried.
NEW BUSINESS: DISCUSSION re: CLAIM(s):
• Claim C-01-25; Kevin Webber; Vehicle Damage due to County Vehicle Sideswipe; In the Amount
of$6,142.03. After discussion Member McCauley moved to accept the claim, and make the claimant
whole. Member McCauley gave a friendly amendment to include cost of rental car during period of
repair and then amended that motion to request that the claimant provide receipt for car rental.
Member Prada seconded the motion. Chair Melancon opened the floor for public comments, and no
comments were received. Chair Melancon called for a vote on the motion. The Motion carried.
EXECUTIVE SESSION: An Executive Session was scheduled from 10:35 a.m. to 10:55 a.m. Chair
Melancon announced that the Executive Session will be held from 10:44 a.m. to 11:04 a.m. regarding
Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act.
Staff present: Risk Manager, Civil Deputy Prosecuting Attorney, Treasurer, Public Health Director, and
Acting Claims Coordinator. Chair Melancon concluded the Executive Session and resumed the regular
meeting at 11:04 a.m. There was no proposed action, and therefore no public comment.
Risk Management Committee -April 1, 2025
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EXECUTIVE SESSION AND POTENTIAL ACTION: An Executive Session was scheduled
from 10:55 a.m. to 11:10 a.m. Chair Melancon announced that the Executive Session will be held from
11:04 a.m. to 11:19 a.m. regarding Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in
the Open Public Meetings Act. Staff present: Risk Manager, Civil Deputy Prosecuting Attorney, Treasurer,
Public Health Director, and Acting Claims Coordinator. Chair Melancon concluded the Executive Session
and resumed the regular meeting at 11:19 a.m. There was no proposed action, and therefore no public
comment.
OLD BUSINESS: CONTINUED DISCUSSION re: CLAIM(s)
• Update re: Claim C-08-24; Patricia Carson; Car Damage due to Road Work; In the Amount of
$708.47. Member McCauley noted that the claimant signed and mailed the release in, but it is not
notarized. Risk committee concurred to have Claims Coordinator send an email closing out claim to
Ms. Carson.
• Update re: Claim; C-10-24; JNR Adjustment Co.; Property Damage re: Lumen's 50-pair anal cable
damaged; In the Amount of$425.13; 375 Old Anderson Lake Road, Quilcene, WA 98376, and
Claim; C-11-24; JNR Adjustment Co.; Property Damage re: Lumen's 50-pair buried cable damaged;
In the Amount of$545.99; 7901 Center Road, Chimacum, WA 98325
Member McCauley noted that there has been two letters sent out asking for their franchise
agreement with the County and their vegetation management plan. The County has not received a reply.
After discussion Member Martine moved that staff follow up again, for a third time. Member McCauley
seconded the motion. Chair Melancon reaffirmed the request was for information from JNR re: Lumen.
Member McCauley noted to make the request clear this was a third attempt. Chair Melancon noted there is
no public, so she did not call for public comment. Chair Melancon called for a vote on the motion. The
motion carried.
FUTURE AGENDA ITEMS: None to Discuss.
CLOSING COMMENTS: Risk Committee members provided closing comments.
NOTICE OF ADJOURNMENT: Chair Melancon adjourned the meeting at 11:30 a.m. until the next
regular meeting or special meeting as properly noticed.
Respectfully submitted:
(.414 6(14/144,
Carolyn Brallaway, Acting C aims Coordinator P