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Home My WebLink About051225M 4 ON COG 4 ti W .81IING.C- MINUTES Jefferson County Board of County Commissioners Regular Meeting — May 12, 2025, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Greg Brotherton and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and eight comments were received. The Commissioners addressed the comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: After review, Commissioner Dudley-Nollette moved to approve the Consent Agenda, with some edits to Consent Agenda Item No. 3 re: Grays Harbor County, to include copying the letter to congressional representatives, and some research and revision to the dates and the map, relative to North Shore Bridge. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 29-0512-25R re: Establishing a new fund for Jefferson County Transportation Benefit District (JCTBD), Fund 182,with budget authority 2. RESOLUTION NO.30-0512-25R re: Amending the Fee Schedule for the Department of Public Works, Solid Waste Division 3. LETTERS re: Joint Letters with Grays Harbor County re: Repairing the washout on South Shore Road (approved with edits) 4. AGREEMENT re: Court involved youth detention and program services;Not to exceed $80,000 a year; Juvenile and Family Court Services; Kelli Parcher, Inc. 5. AGREEMENT, Change Order No. 1 re: Upper Hoh Road, MP 9.8-9.9; Emergency Repair; Increase of$46,284.97 to $460,716.97; Public Works; Seton Construction 6. AGREEMENT,Amendment No. 1 re: Periodic Update Grant(PUG); In the amount of $350,000; Department of Community Development; Washington State Department of Commerce 7. AGREEMENT,Amendment No. 1 re: Middle Housing Grant;No fiscal impact; Department of Community Development; Washington State Department of Commerce 8. AGREEMENT,Amendment No. 3 re: Executive Search Services;Not to exceed $144,499; County Administrator's Office; The Greg Prothman Company 9. AGREEMENT,Amendment No. 3 re: Community Wildfire Protection Consulting;No fiscal impact; County Administrator; SWCA Environmental Consultants 10. AGREEMENT,Amendment No. 4 re: Consolidated contracts; Public Health; Washington State Department of Health 1 Commissioners Meeting Minutes of May 12, 2025 11. ADVISORY COMMISSION RESIGNATION re: Civil Service Commission; Ken Przygocki 12. ADVISORY COMMITTEE RESIGNATION re: Conservation Futures Citizen Oversight Committee (CFCOC); Open interest anadromous fish representative; Clint Cole 13. ADVISORY BOARD REAPPOINTMENTS (2)re: Board of Equalization: 1) Peter Raab; and 2) Joni Blanchard 14. APPROVAL OF SUPERIOR COURT JURY FEES: Dated May 1, 2025 and totaling $4,200.90 15. APPROVAL OF PAYROLL WARRANTS: Dated May 5, 2025 and totaling $2,702,603.69 PROCLAMATION re: Proclaiming the week of May 11-17, 2025 as National Police Week and observe May 15,2025 as Peace Officers' Memorial Day: After all three Commissioners read aloud the proclamation, Commissioner Brotherton moved to approve the proclamation. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. Sheriff Andy Pernsteiner thanked the deputies for their hard work and dedication, and also honored fallen officers. WORKSHOP re: Fireworks Code enforcement: Chair Eisenhour thanked Sheriff Andy Pernsteiner and Fire Marshal Phil Cecere for attending the meeting to participate in discussion. Commissioners and staff discussed challenges around fireworks code enforcement, especially in light of increasingly dry fire seasons and limited law enforcement staffing. They discussed the difficulty of enforcing partial bans, potential alternatives like"safe and sane"fireworks or designated safe zones, and the importance of early education campaigns and clearly articulated permitting pathways for public displays. While a full consumer fireworks ban is being considered for after July 4, 2026,the board emphasized the need for cultural change, public input, and improved public display guidelines to balance safety,tradition, and enforcement practicality. After discussion, Chair Eisenhour opened the floor to allow for public comments, and three comments were received. PRESENTATION re: County Road Administration Board (CRAB) Certificate of Good Practice: County Administrator Mark McCauley stated that each year the CRAB requires standards in a variety of areas, which requires a lot of reporting. CRAB issues Certificates of Good Practice to counties that meet all criteria, and which also makes the counties eligible for state funding. Jefferson County Public Works received the Certificate of Good Practice again this year, and County Administrator McCauley presented the certificate to Public Works Director Monte Reinders, who appreciated the recognition and provided comments on the Public Works crew, and Public Works Assistant Director Eric Kuzma, noting all the work that goes into achieving this award. He also reviewed some of the standards that Public Works has to achieve to receive the Certificate of Good Practice. PROCLAMATION re: Proclaiming the Week of May 11-17,2025 as National Transportation Week and May 16,2025 as National Defense Transportation Day: After all three Commissioners read aloud the proclamation, Commissioner Dudley-Nollette moved to approve the proclamation as read. Commissioner Brotherton seconded the motion which carried by a unanimous vote. Jefferson Transit Finance Manager Miranda Nash was present to thank the Commissioners for approving the proclamation and acknowledging the essential role of public transit. Public Works Director Monte Reinders was also present, and thanked the road crew for their work keeping roads open and accessible. 2 Commissioners Meeting Minutes of May 12, 2025 PROCLAMATION re: Proclaiming the week of May 11-17,2025 as National Hospital Week: After all three Commissioners read aloud the proclamation, Commissioner Brotherton moved to approve the proclamation. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. Commissioner Dudley-Nollete stated that it's amazing to have a critical access hospital in Jefferson County, and the Commissioners noted gratitude for the entire Jefferson Healthcare team. COMMISSIONERS' BRIEFING SESSION: The Commissioners and County Administrator discussed recent meetings they attended, and miscellaneous topics. The meeting was recessed at 11:55 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:30 p.m. to 2:00 p.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), and Civil DPA. The Board resumed the regular meeting at 2:00 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 2:01 p.m. to 2:30 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:32 p.m. There was no proposed action, and therefore no public comment taken on this topic. WORKSHOP re: Microsoft Office 365 licensing: Central Services Director Shawn Frederick provided a presentation on migrating Jefferson County to Microsoft Office 365 licensing. He and Network Tech Foreman Mikey Forville were present for discussion and answer questions posed by the Board. County Administrator Mark McCauley explained that initially,the expense would come out of the General Fund and then a year-end reconciliation process would distribute the costs,which will replenish that fund. Central Services staff believes that without modernization, the County remains exposed to compliance risks, cyber threats, and inefficiencies that hinder productivity. County Administrator McCauley noted that if the Commissioners agree with upgrading the system, and commit today to providing the funding during the net appropriation, IT will be able to move forward with work on the transition. After discussion, Commissioner Brotherton moved to approve the acquisition of Microsoft Office 365, and that the board commits to approving an appropriation of $61,975.60, when it is brought forward in a budget appropriation hearing. Commissioner Dudley- Nollette seconded the motion. Chair Eisenhour opened the floor to allow for public comment, and one comment was received. After a brief discussion, Chair Eisenhour called for a vote on the motion. The motion carried by a unanimous vote. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • Calendar Coordination • Intergovernmental Collaborative Group(ICG); upcoming meeting topics • Miscellaneous topics 3 Commissioners Meeting Minutes of May 12, 2025 NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 3:31 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY ,,.�``.GFFEI�Sp'' B RD OF COMMISSIONERS ss SEAL: .6bMMiS••.. , A : mz = -+ : A; --I ; idi e i our, Chair m : 0: ..< - 11116 ATTEST: "''a SHING . .,.i'r: i e on, ember Ca ea �' , � Caroly allaway, CMC -e 1 udley-Nollette, Member Clerk o e Board 4