HomeMy WebLinkAbout071210_ca03
Consent Agenda
Juvenile Services
From:
Barbara Carr, Juvenile Cou
Jefferson County
Board of County Commissioners
To:
Date:
Week of July 12, 2010
Signing County Program Agr ent #1063-94082
Consolidated Contract - FY 2011
Subject:
Statement of Issue:
The attached document is the contract with DSHS/JRA that supports supervision,
Aggression Replacement Training and other programs for for moderatelhigh risk
offenders including the Chemical Dependency Disposition Alternative (CDDA), Special
Sex Offender Disposition Alternative (SSODA), and Community Juvenile Accountability
Act (CJM) programs.
Analysis:
This reflects the contract arrangement for the fiscal year 2011.
Alternatives:
N1A
Fiscal Impact:
The Consolidated Contract with DSHS for FY 2011 is the first Block Grant funding
arrangement we have had with the State. This change was made by the legislature in
2009, and the legislation gave JRA and the Courts a year to come up wlth how the
funding formuia would be conflgured, and how the block grant would be implemented.
Because the new funding formula used to figure specific county's allocations is weighted
differently (emphasizing youth engaged In evidenced based programs), Jefferson
County's overall allocation increased for this year by approximately $9,000. I wlll be
reflecting this increase in my 2011 budget revenue picture. With this increase I wlll be
including Girl's Circle and SMART (Supplemental program for ART graduates) to our
program menu in Juvenile Services. Certainiy, this trend wili only continue for us if we
continue to receive adequate referrals and/or filings for youth who nead such
interventions
Recomrnendatlon:
That the SOCC sign three original Consolidated Contract Program Agreements as
presented.
J
I
't
~J
~-:');;:'
,
*~ DSHS Agreement Number
COUNTY 1063-94082
PROGRAM AGREEMENT
Consolidated Contract FY2011
This Program Agreement is by and between the State of Washington Administration or Division
Department of Social and Health Services (DSHS) and the County identified Agreement Number
below, and is issued in conjunction with a County and DSHS Agreement On county Agreement Number
General Terms and Conditions, which is incorporated by reference.
OSHS ADMiNISTRATION DSHS DMSION DSHS INDEX NUMBER CCS CONTRACT CODE
Juvenile Rehabilitation Division of Community Programs 1223 6024CS-63
OSHS CONTACT NAME AND TITLE DSHS CONTACT ADDRESS
Mary Fowlar 2121 South Slele Street N27-10
Business Manager Taooma WA9a405
DSHS CONTACT TELEPHONE OSHS CONTACT FAX DSHS CONTACT E-MAIL
(253)476-7135 Elct: 1253 593-6074 fowlaml@dshs.wa.aov
COUNTY NAME COUNTY DBA COUNTY ADDRESS
Jefferson County Jefferson County Juvenlla Court PO Box 1220
1820 Jaffarson Streal
Port Townssnd, WA 98358
COUNTY UNIFORM BUSINESS IDENTIFIER (UBQ COUNTY CONTACT NAME
16H101-169 Barbara Carr
COUNTY CONTACT TELEPHONE COUNTY CONTACT FAX COUNTY CONTACT E-MAIL
(360) 366-9190 Ex!: b<:arr@co.lefferson.wa.us
IS THE COUNTY A SUBRECIPIENT FOR PURPOSES OF THIS PROGRAM CFDA NUMBERS
AGREEMENT?
No
PROGRAM AGREEMENT START DATE PROGRAM AGREEMENT END DATE MAXIMUM PROGRAM AGREEMENT AMOUNT
71112010 613012011 Sea Exhlblta
EXHIBITS. When the box below is marked with an X, the following Exhibits are attached and are incorporated
into this County Program Agreement by reference:
~ Exhibits (specify): Exhibit A: E3SHB 3900 Funds; Exhibit B: Consolidated Contract - Block Grant; Exhibit C : Suspended
DlsDosition Alternative and Mental Health DlsDosltion Alternative
The terms and conditions of this Contract are an integration and representation of the final, entire and exclusive
understanding between the parties superseding and merging all previous agreements, writings, and communications, orel
or otherwise, regarding the subject matter of this Contract The parties signing below represent that they have read end
understand this Contract, and have the authority to execute this Contract This Contract shall be binding on DSHS only
uoon sianature bv DSHS.
COUNTY SIGNATlJRE (5) PRINTED NAME (S) AND TITLE (S) DATE (S) SIGNED
DSHS SIGNATlJRE PRINTED NAME AND TITLE DATE SIGNED
Del R. Hontanosas
Grants and Contracts Manager
OSHS Cantral Contract Services
6024CS County Consolldaled Contract FY11 (5-21-10)
ZPro"od aa "' form ;t~h 0
!l}f&r,.'UI\ CQ. Pm~ttlr'9 IDs",
...D
. . ~
,
Special Terms and Conditions
A
..'
1. Definitions. The words and phrases listed below, as used In this Contract, shall each have the
following definitions:
a. "Contractor" means the County.
b. "JRA" means the Juvenile Rehabilitation Administration.
c. "JRA Bulletins/Policies. means the JRA Administrative Policies, which direct JRA expectations.
d. "Limited Access. means supervised access to a juvenile(s) that is the result of the person's
regularly scheduled activities or work duties.
e. "Regular Access. means unsupervised access to a juvenile(s), for more than a nominal amount of
time, that is the result of the person's regularly scheduled activities or work duties.
2. Background Check/Criminal History -In accordance with Chapters 388-700 WAC (JRA-Practices &
Procedures), 72.05 RCW (Children & Youth Services), 43.20A RCW (DSHS), and by the terms of this
contract, Contractor and each of its employees, subcontractors, and/or volunteers who mayor will have
regular access to any clientljuvenile must be cleared through a JRA approved criminal history and
background check. In addition, Contractor, each of their employees, subcontractors, and/or volunteers,
who mayor will have limited access to any clientljuvenile, may be required to be cleared through a JRA
approved criminal history and background check.
By execution of this contract, Contractor affirms that Contractor, each of its employees, subcontractors,
and/or volunteers, who mayor will have regular access have not been convicted of any of the following:
a. Any felony sex offense as defined in 9.94A030 RCW (Sentencing Reform Act-Definitions) and
9A44.130 RCW (Sex Offenses);
b. Any crime specified in Chapter 9A44 RCW (Sex Offenses) when the victim was a juvenile in the
custody of or under the jurisdiction of JRA; or
c. Any violent offense as defined in 9.94A.030 RCW (Sentencing Reform Act-Definitions).
Contractor must require that current employees, volunteers, and contracted service providers who are
authorized for regular access to a juvenile(s) report any guilty plea or conviction of any of the above
offenses. The report must be made to the person's supervisor within seven (7) days of conviction and
any person who has reported a guilty plea or conviction for one or more of these offenses must not
have regular access to any offender. Contractor shall also document background checks/criminal
history clearances for monitoring purposes.
3. Sexual Mlsconduct-13.40.570 RCW (Sexual misconduct by state employees, contractors) states
that when the Secretary has reasonable cause to believe that sexual intercourse or sexual contact
between the employee of a contractor and an offender has occurred, the Secretary shall require the
employee of a contractor to be Immediately removed from any employment position which would permit
the employee to have any access to any offender. .
By execution of this contract, contractor affirms that contractor, each of its employees, subcontractors,
and/or volunteers are kriowledgeable about the requirements of 13.40.570 RCW (Sexual misconduct by
state employees, contractors) and of the crimes included In 9A44 RCW (Sex Offenses).
In addition, the Secretary shall disqualify for employment with a contractor in any position with access
to an offender, any person:
DSHS Central Contract Services
5024CS County Consolidated Contract FY11 (5-21-10) 2
..... .
.
.
Special Terms and Conditions
.
a. Who is found by the department, based on a preponderance of the evidence, to have had
intercourse or sexual contact with the offender; or
~- ,.
b. Convicted of any crime specified in chapter 9A.44 RCW (Sex Offenses) when the victim was an
offender.
If any actions are taken under 13.40.570 RCW, subsections (3) or (4), the Contractor must demonstrate
to the Secretary they have greatly reduced the likelihood that any of its employees, volunteers, or
subcontractors could have sexual intercourse or sexual contact with any offender. The contract shall.
not be renewed unless the Secretary determines significant progress has been made.
4. Subcontractor
If the Contractor utilizes subcontractors for the provision of services under this Contract, the Contractor
must notify JRA in writing and maintain sufficient documentation to verify that the subcontractors meet
all the requirements under this Contract. In no event shall the existence of a subcontract release or
reduce the liability of the County for any breach of performance. The Contractor is responsible for all
acts or omissions of its subcontractors.
6. Monitoring
The County shall assist the JRA to perform reviews of sites where services are delivered at regular
intervals using agreed upon forms and methods.
6. Billing and Payment
a. If reports required under this Contract are delinquent, DSHS, JRA may stop payment to the
Contractor until such required reports are submitted. to JRA.
b. The Contractor agrees to accept this payment as total and complete remuneration for services
provided to offenders under this agreement. This does not preclude the Contractor from seeking
other funding sources. No indirect costs are allowed.
c. The Contractor shall use these funds to supplement, not supplant, the amount of federal, state, and
local funds otherwise expended for the services provided under this agreement.
d. Under no circumstance shall the Contractor bill twice for the same services.
e. The Contractor shall maintain backup documentation of all costs billed under this contract.
f. If the Contractor bills and is paid fees for services that JRA later finds were either 1) not delivered or
2) not delivered in accordance with this contract or contract attachments, JRA shall recover fees
. and the Contractor shall fully cooperate. .
7. Compliance with JRA Policies and Standards.
a. In addition to the governing Federal and State laws and regulations, the Contractor shall comply
with all the following as applicable to the services provided:
(1) DSHS and JRA Rules rNAC); and
(2) DSHS and JRA BulletinslPolicies.
(3) The DSHS and JRA Rules, Bulletins, and Policies are located at:
OSHS Central Contract Services
5024CS County Consondated Contract FY11 (5-21-10)
3
.'
!. -
.
Special Terms and Conditions
,
htto:/Iwww.dshs.wa.aovliralaboutlmission.shtml
b. In case of conflict or inconsistencY between the aforementioned, the higher standard of compliance
shall prevail.
c. Records created or obtained during a youth's stay and/or maintained as a part of the youth's case
files are juvenile records, and subject to confidentiality guidelines established in statute, to include
but not be limited to RCW 13.40. DSHS shall have access to all records related to a JRA youth
upon request.
.
.
OSHS Central Contract Services
5024CS County ConsolIdated Contract FY11 (5-21-10)
4
~. !
,
j
EXHIBIT A
."
.
,
STATEMENT OF WOR.K
E3SflB 3900 Funds
1. Purpose
To pass through. funding to county juvenile courts for the purpose of addressing the impacts of Juvenile
Justice Bill (E3SHB3900) passed by the 1997 legislature. The county funding distribution Is based on
the Consolidated Juvenile Services (CJS) At-Risk formula provided by the Washington Association of
Juvenile Court AdminIstrators (WAJCA).
2. ConsIderation
Maximum consideration for this statement of work shall not exceed $12,305 for FY11.
3. Payment and Billing
a. The County shall submit a properly completed A-19 Invoice Voucher with supporting documentation
to JRA each month for services provided.
b. The County shall bill JRA in twelve equal Installments the fiscal year.
c. The County shall maintain back-up invoices and other documentation to link expenditures to the
legislative impects of E3SHB3900.
,0
OSHS Central Contnict Services
5024C8 County Consolklalsd Contract FY11 (5-21-10)
5
..'
EXHIBIT B
STATEMENT OF WORK
Consolidated Contract - Block Grant
1. Purpose
As mandated by the Washington State Legislature, the purpose of this contract is to provide funding to
County Juvenile Courts throughout the State of Washington to support Block Grant programs, which
include but are not limited to the following: Consolidated Juvenile Services At-Risk (CJS), Disposition
A1tematives for MHDA and SDA, Evidence Based Programs, and Promising Programs. Program
descriptions and requirements are outlined. in the Block Grant Contract 2011 Application, Budget, and
Monitoring Instructions provided by the Juvenile Rehabilitation Adrrlinistration (JRA). .
2. General Requirements
The County shall:
a. Provide projects and services in compliance with the Block Grant Contract 2011 Application,
Budget, and Monitoring Instructions (Application) and the County's Approved Response
(Application Response).
b. Administer the Washington State Juvenile Court Prescreen Assessment or fuli Risk Assessment to
all youth on probation supervision in accordance with the timeline specified in the County's
Application Response.
c. Administer a Washington State Juvenile Court Risk Assessment to all youth who are moderate to
high risk on the prescreen assessment, and a reassessment to all moderate to high risk youth at .
the end of probation, in accordance with the timeline specified in the County's Application
Response.
d. Establish programs designed to impact the outcomes statewide by:
(1) Decreasing recidivism;
(2) Decreasing commitments to the JRA; and
(3) Maintaining or increasing the number of committable youth residing in their family homes and
receiving services in their community.
e. Upon JRA's request, County shall provide JRA and the Washington State Institute of Public Policy
(WSIPP), with any statistical risk assessment data necessary to determine program Impacts on the
statewide outcomes.
f. Administer services to offenders that focus on the program interim outcomes established by the
JRA in cooperation with the Washington State Institute for Public Policy, the Juvenile Court
Administrators, and the Administrative Office of the Courts. The County and or AOC, shall report at
least annually on the agreed upon outcomes as determined by the Block Grant Funding Formula
Oversight Committee and detailed in the application.
g. Ensure collaboration between County and Tribal courts in the design and implementation of
projects.
OSHS Central Contract Servlces
5024CS County Consolidated Contract FY11 (5-21-10)
6
; ..t
,
h. The Contractor shall comply with all applicable local, state, and federal licensing and accreditation
requirements and standards necessary in the performance of this Contract.
i. When licensing or other statutory requirements differ from contract requirements, the Contractor
shall meet whichever requirement imposes the higher standard. Any variance from licensing
requirements shall require a licensing waiver.
! .
j. It Is the intent of the Legislature that the reductions in funding for these programs for FY 2011 not
impact/reduce the number of youth served in Evidence Based Programs or the SSODA Disposition
Alternative.
3. Programs
All program services performed by County under the terms of this Agreement shall be in conformance
with the County's Block Grant 2011 Application, Budget, and Monitoring Instructions (Application) and
the County's Approved Application Response (Application Response).
a. CJS At Risk: Supervision Programs
(1) The County shall provide all services in compliance with RCW 13.06 and WAC 388-710.
(2) The County shall provide case assessment, case management, and intervention services to
offenders that are designed to decrease recidMsm, Increase youth protective factors, and
decrease youth risk factors.
(3) Except in the case of diversion programs, the level of supervision, monitoring, and intervention
services shall be based upon the Washington state Juvenile Court Prescreen Risk Assessment,
and the Washington State Juvenile Court Risk Assessment, as well as court ordered conditions
and established program standards.
(4) Diversion services shall be based upon the likelihood of Mure offense behavior and established
CJS program standards as detailed in the County's Application Response.
(5) The County shall utilize supervision, individualized planning, and community resources to hold
offenders accountable for their offense and for the conditions of the court order.
(6) The County shall provide interventions to assist offenders in meeting the Block Grant outcomes.
b. Special Sex Offender Disposition Alternative (SSODA)
The County Shall:
(1) Pursuant to RCW 13.40.160, provide the services, as detailed in the County's Application
Response, for selected first-time, adjudicated sex offenders.
(2) Assess offenders prior to disposition of a sex offense to determine amenability to treatment and
risk to the community. Assessment shall be completed by a certified sex offender therapist and
shall include:
(a) Respondent's version of the facts;
(b) Official version of the facts;
(c) Assessment of problems in addition to the alleged deviant behaviors;
OSHS Central Contract Services
5024CS County Consolidated Contract FY11 (5-21-10)
7
, .
,
.,
.
(d) Social, educational, and employment situation;
(e) Source of evaluator's information; and
(f} Youth's amenability to treatment and risk slhe presents to the community.
(3) Develop a proposed treatment plan that includes:
(a) Frequency and type of contact between offender and treatment providers;
(b) Specific treatment Issues to be addressed, and description of planned treatment modalities;
(c) Monitoring plans Including any requirement regarding living conditions;
(d) Anticipated duration of treatment; and
(e) Recommended crime-related prohibitions
(4) In a timely manner, pursuant to RCW 4.24.550, provide local law enforcement officials with all
relevant Information about offenders placed on the SSODA progrem.
(5) Provide treatment that consists of a combination of services Identified In the Sex Offender
Treatment Provider assessment and the Washington State Jwenile Court Risk Assessment,
deemed most effective to decrease recidivism, Increase youth protective factors, and decrease
youth risk factors. Speclficsoffamlly, group, or individual sessions shall be identified in the
provider treatment plan provided during assessment and shall be updated quarterly.
(6) Provide monitoring of the Client, which may include, but not be limited to polygraphs, tracker, or
electronic monitoring as deemed appropriate on a case-by-case basis, face to face Client
contact and family contact, and other contact with collateral resources.
(7) Document in the case record reductions in levels of supervision and support for such
reductions, by means of the Washington State Jwenile Court Risk Assessment Tool.
e. Chemical Dependency Disposition A1temative (CDDA)
The Chemical Dependency Disposition Alternative (CDDA) Program provides local court judges
with the option of ordering chemical abusing and dependent youth into chemical dependency
treatment instead of confinement. RCW 13.40.165.
(1) The County's CDDA Program projects may include:
(a) Assessment;
(b) Inpatient and/or outpatient drug and alcohol treatment services;
(e) Community supervision with maximum caseload of 1 staff person to 25 youth;
(d) Monthly reports to the court;
(e) Urinalysis testing;
(f) Family services (parent education/support, family therapy);
DSHS Central Contract Servfces
5024CS County Consolidated Contract FY11 (5-21-10)
8
~ .-
(g) IndMdual Counseling; and
(h) Transportation.
(2) Services shall be defivered as described in the CDDA Program description sections of the
County's Application Response. Services shall also:
(a) Utilize a DASA approved assessment as detailed in attachment A of the Application;
(b) Be consistent with proven effectiveness elements detailed in The Effectiveness Standards
for the treatment of Chemical Dependency in Juvenile Offenders: A Review of the Literature
(UW, January 1998);
(c) Include family service strategies and components;
(d) Utilize the "CDDA Case Management standards for Chemically Dependent Youth"; and
(e) Include random urinalysis testing.
(3) Counties utilizing Title XIX funds must have a signed Letter of Agreement between the Juvenile
Court Administrator and County Drug and Alcohol Coordinator, describing Drug and Alcohol
treatment services, funding sources and service providers.
(4) Courts that utilize deferred or stipulated order of continuance with CDDA eligible youth shall
detail this practice in their application, within their project descriptions. The descriptions should
also indicate how they plan to meet the statutory requirements for the program.
(5) The County shall, within two working days of the Admission, Transfer, or Discharge of a
committable youth from inpatient treatment, Fax the appropriate form to both the designated
JRA Regional office and the CDDA Program Manager at JRA Headquarters.
d. Community Juvenile Accountability ActlEvidence Based Programs (CJAA)
The County must serve youth as detailed In the CJAA portions of its Application Response. Service
delivery must be based on and adhere to the foilowing specifications. .
(1) For Functional Family Therapy (FFT):
(a) General precepts/practices contained in FFT, Inc. Initial 3-Day Training;
(b) AssessmentlReporting Standards contained in FFT, Inc. 1-Day Systems Training;
(c) Clinical feedback from FFT Inc. In on-going consultation and site visits;
(d) Feedback from designated FFT statewide Quality Assurance Administrator in on-going
consultation and site visits;
(e) Precepts/practices of FFT contained in Blueprints for Violence Prevention; and
(f) The County's CJAA Application Response.
(2) For Aggression Replacement Training (ART):
DSHS Central Contract Servlces
6024CS County Consolidated Contract FY11 (6-21-10)
9
.
(a) Precepts/practices contained in Aggression Replacement Training (Rev. Ed.) by Goldstein,
Glick and Gibbs;
(b) Precepts/practices contained in ART initial training or subsequent Quality Assurance
statewide meetings;
(c) Feedback from designated ART statewide Quality Assurance Specialist and Regional Site
Consultants in on-going consultation and site visits; and
(d) The County's CJM Application Response.
(3) For Multisystemic Therapy (MST):
(a) Precepts/practices of MST contained in Blueprints for Violence Prevention;
(b) General precepts/practices contained in training, consultation, and clinical oversight as
provided by MST Services;
(4) For Coordination of Services (COS):
(a) General precepts and practices contained in the Coordination of Services initial training
provided by an established Washington state juvenile court active coordination of services
site; and
. (b) The CJM portions of County's Application Response.
(5) VictiJ:n Offender Mediation (VOM):
The CJM portions of County's Application Response.
(6) Family Integrated Transitions (FIT):
(a) Precepts/practices of FIT contained in University of Washington Program Manual;
(b) General precepts/practices contained in training, consultation, and clinical oversight as
provided by the University of Washington;
e. Promising Programs
Juvenile Courts may utilize their funding to implement a Promising Program when they have met
the criteria developed by the Washington State Institute for Public Policy and approved by the CJM
Advisory Committee (Attachment H) of the Block Grant Application, Budget, and Monitoring
Instructions and as detailed in their 2011 Response to the Block Grant Application.
4. Consideration
a. The maximum consideration for this agreement is identified in the "JRA-Issued Juvenile Court
Allocation Tables", hereby incorporated by reference.
A revenue sharing process may be made available during the latter part of the fiscal }tear for all
counties participating in the Block Grant, provided funding is available.
The full list of priorities for revenue sharing will be provided by the JRA. Counties shall submit their
"Revenue Sharing RequestslRetums Form" to their respective Regional Administrators no later
than May 15th. Late submittals shall not be considered. Revenue sharing increases and
decreases will be awarded by distribution of new" JRA-Issued County Allocation Tables.. The total
OSHS Central Contract services
5024CS County Consolidated Contract FY11 (5-21-10) 10
1;. ."
,
maximum consideration for this contract may increase or decrease, depending on the results of
revenue sharing distributions and changes in appropriations as directed by the legislature.
b. Reimbursement is based on actual costs except, where costs are tied to established rates and will
be reimbursed up to the maximum allowed, as detailed in Attachment B (CODA) of the Block Grant
2011 Application, Budget, and Monitoring Instructions.
c. The contractor shall not be reimbursed for youth placed on consecutive or combined CODA
sentences which allow the total sentence(s) to exceed 12 months UNLESS the offense date of an
additional CODA sentence occurs after the termination date of the preceding CODA disposition OR
the youth begins as a CODA Local Sanction and then is sentenced to CODA Committable for a new
offense.
d. For CODA programs using a Title XIX match funding, the set aside identified in the County's Block
Grant 2011 Applicetion, Budget, and Monitoring Instructions (Application) and theGounty's
Approved Application Response (Application Response) will be used for treatment services for a
Title XIX eligible youth; subcontracted with a Title XIX eligible treatment provider. The authorized
subcontracted treatment provider accessing JRA CODA Title XIX must have separate contracts
with JRA to provide services.
The maximum consideration payable and the match generated in additional federal dollars are
incorporated by reference in the County's Block Grant 2011 Application, Budget, and Monitoring
Instructions (Application) and the County's Approved Application Response (Application Response).
5. Billing and Payment
a. Monthly Invoices (A-19) are to be submitted to JRA each month for services provided. JRA retains
the right to withhold payment for incomplete or delinquent reimbursement packages. Invoices shall
include the following documents provided by the JRA and completed by the County;
(1) Required sentencing worksheets and Disposition Orders for SSODA, CODA, MHDA, and SDA
Committable youth;
(2) Monthly Project Update for each Evidence Based Program and Promising Program; and
(3) Roster Reports for local sanction and committable youth for all Disposition Alternatives.
b. The County may utilize their funding to implement a Promising Program when they have met the
criteria developed by the Washington State Institute for Public Policy and approved by the CJAA
Advisory Committee.
c. Costs related to risk assessment may be billed in the formula of three (3) hours of the provider's
time for each moderate to high-risk youth assigned to a probation caseload. Reassessment costs
are not billable.
d. Costs incurred for direct treatment services may be billed for youth residing out of state whom are
on a SSODA or CODA. The JRA Regional Administrator, or designee, will determine maximum
allowable treatment costs.
e. Detention costs, for up to 30 days, for SSODA, CODA, MHDA, and SDA committable offenders will
be reimbursed at a rate no higher than that charged to other courts purchasing beds. Detention
costs for offenders participating in CJS, CJAA, and CODA local sanction are not eligible for
payment through this Consolidated Contract.
OSHS Central COntract SelVlces
5024CS County COnsolidated COntract FY11 (5-21-10)
11
,
.
~
. .
f. For SSODA, CDDA, SDA, and MHDA programs, the County shall be eligible for reimbursement for
supervision costs for up to 14 days following a youth being placed on absconder status and a
warrant being issued. Program payment will be reinstated when the youth is apprehended.
g. For CDDA programs, an inpatient treatment provider shall be reimbursed for services up to 72
hours following discharge, if a committable youth has been discharged from a subcontracted
inpatient facility on a temporary basis and is expected to return, and/or if a committable youth has
left the program against clinical advice and the bed is being held for readmission.
h. For CDDA programs, in the event of a revocation, the County shall be eligible for reimbursement for
treatment services until the youth is committed to JRA.
i. For CDDA programs, the County shall be eligible for reimbursement in the event of a new offense
for up to 14 days from arrest. Payment is reinstated when the youth is placed back to active CDDA
status.
J. Reimbursement for administrative and equipment costs shall not exceed 15% of the original annual
allotment. Administrative costs include discrete, assignable activities and cost necessary for overall
management and support of a program.
k. The County shall not be reimbursed for supervision costs associated with youth sentenced to
Disposition Alternatives subsequent to a JRA commitment, when the alternative runs concurrent to
the period of parole supervision.
6. Items Incorporated by Reference
a. JRA-Issued County Allocation Tables;
b. Block Grant Contract 2011 Application, Budget, and Monitoring Instructions and the County's
Approved Application Response (Application Response);
c. Chapter 388-710 WAC: Consolidated Juvenile Services Programs;
d. RCWs 13.06, 13.40.160, 13.40.165, 70.96A.520, 13.40.500 -13.40.550;
e. Juvenile Disposition Sentencing Standards;
f. The Effectiveness Standards for the Treatment of Chemical Dependency in Juvenile Offenders: A
Review ofthe Literature (January 1998);
g. Division of Alcohol and Substance Abuse, Juvenile Rehabilitation Administration, Medical
Assistance Administration Chemical Dependency Title XIX Contractors Outpatient Billing
Instructions (October 2003);
h. "CDDA Case Management Standards for Chemically Dependent Youth";
i. The Community Juvenile Accountability Act: Program Evaluation Design, WSIPP, November 1998;
and
J. Delinquency Prevention: An Example of Consultation in Rural Community Mental Health, January
1987.
OSHS Central Contract Services
5024CS County Consolidated Contract FY11 (5.21.10)
12
..
.;
EXHIBIT c
STATEMENT OF WORK
Suspended DIsposition Alternative (SDA)
and
Mental Health DIsposition Alternative (MHDA)
1. Purpose
To provide services to youth in their local communities as an alternative to having them committed to
the JRA. The Contractor shall provide assessment, effective research-based treatment interventions,
and supervision to youth placed on the Suspended Disposition Alternative and the Mental Health
Disposition Alternative in order to reduce the likelihood that youth participating will further penetrate the
juvenile justice systern.
2. Contractor Obligations
The Contractor shall use the funds provided under this County Program Agreement to:
a. Provide assessment, monitoring and treatment services to committable youth that are retained in
the community, and that are sentenced under SDA and MHDA, and who have committed the
eligible offense on or after July 27, 2003.
b. Ensure youth are eligible for research-based services as determined by the Washington State
Juvenile Court Administrators' rNAJCA) Risk Assessment Tool.
c. Provide aggregated risk assessment data for research-based programs, so the Contractor can
assess composition of youth needs and risks within specific targeted groups based on risk and
protective factors.
d. Adhere to the Community Juvenile Accountability Act (CJM): Program Evaluation Design, WSIPP,
November 1998, incorporated by reference, when delivering CJM interventions. If the Contractor
anticipates deviating from any aspect of program delivery, a request in writing shall be made to and
approved by the JRA Regional Administrator or designee. Contracted and/or Court Service
Delivery shall be based on and adhere to:
(1) For Functional Family Therapy (FFT):
(a) General precepts/practices contained in FFT Initial 3-Day Training;
(b) AssessmentlReporting standards contained in FFT 1-Day Systems Training;
(c) Clinical feedback from FFT Inc. in on-going consultation and site visits; and
(d) Precepts/practices of FFT contained in Blueprints for Violence Prevention.
(2) For Aggression Replacement Training (ART):
(a) Precepts/practices contained in Aggression Replacement Training (Rev. Ed.) by Goldstein,
Glick and Gibbs;
OSHS Central ContractSelVloos
5024CS County Consolidated Contract FY11 (5-21-10)
13
" ..
,
(b) Precepts/practices contained in ART initial training or subsequent Quality Assurance
statewide meetings; and
(c) Feedback from designated ART statewide lead in on-golng consultation and site visits.
~.
',.
(3) For Multisystemic Therapy (MST):
(a) Precepts/practices of MST contained. in Blueprints for Violence Prevention; and
(b) General precepts/practices contained in training, consultation, and clinical oversight as
provided by MST Services.
e. Provide to the JRA and the Washington State Institute for Public Policy (WSIPP) any statistical risk
assessment data and program information necessary to assist the WSIPP in developing adherence
and oUtcome standards for measuring effectiveness of treatment programs utilized with youth under
the aforementioned sentencing alternatives.
f. Ensure a culturally diverse POPlJlation and TriballNative representatives have input and involvement
in the design and implementation of projects.
3. Suspended Disposition Alternative (SDA) Services
The Contractor shall:
a. Provide SDA for youth that are subject to a standard range disposition commitment to JRA, and
require eligible youth, as defined in RCW 13.40.0357, to comply with one or more local sanctions
and any educational or treatment requirement
b. Provide case assessment, case management, and research-based services to offenders that are
sentenced to this program which are designed to decrease recidivism, decrease commitments to
the JRA, and increase the number of youth who reside in the community and receive local services
for up to nine months.
c. Ensure youth sentenced to this option, and eligible via the WAJCA risk assessment, participate in
research-based best practice programs as identified by the WSIPP.
d. Comply with the intervention adherence and outcome effectiveness standards as developed by the
WSIPP.
e. Provide the level of supervision, monitoring, and service provision based on the WAJCA Risk
Assessment Tool, as well as court ordered conditions and established program standards.
4. Mental Health Disposition Alternative (MHDA) Services
The Contractor shall:
a. Provide MHDA for youths that are subject to a standard range disposition to the JRA and meet the
criteria for eligibility as follows:
(1) A current diagnosis. consistent with the American psychiatry association diagnostic and
statistical manual of mental disorders, of axis 1 psychiatric disorder, excluding youth that are
diagnosed as solely having a conduct disorder, oppositional defiant disorder, substance abuse
disorder, paraphilia, or pedophilia; and
DSHS Central Contract Services
5024CS County Consolidated Contract FY11 (5-21-10)
14
!! ..
~,
(2) Determine if an appropriate treatment option is available in the local community.
b. Provide treatment programming that identifies and addresses requirements for successful
participation and completion of the treatment intervention program as defined in ESSB 5903,
Section #4.
c. Utilize the approved list of interventions as determined by the WAJCA, JRA, WSIPP, and a
representative of the Division of Public and Behavioral Health and Justice Policy at the University of
Washington.
d. Consider whether the offender and the community will benefit from use of the MHDA and shall
consider the victim's opinion whether the offender should receive the option.
e. Benefit the offender's family and community.
f. Order when appropriate, a comprehensive mental health evaluation to determine if the offender has
a designated mental health disorder, and/or a Chemical Dependency Evaluation, to determine if the
offender also has a co-occurring chemical dependency disorder. The evaluation shall include at a
minimum the following:
(1) Offender's version of the facts and the official version of the facts;
(2) Offender's offense;
(3) Assessment of the offender's mental health, drug-alcohol problems, and preVious treatment
attempts;
(4) Offender's social, criminal, educational, and employment history, along with current living
situation; and
(5) Offender's amenability to research-based treatment.
g. Have the evaluator develop a proposed case management and treatment plan which shall include
at a minimum: .
(1) Availability oftreatrnent;
(2) Anticipated length of treatment;
(3) Number of proposed treatment interventions and the anticipated sequence of those
interventions;
(4) Education plan;
(5) Residential plan; and
(6) Monitoring pial).
h. Place the offender on community supervision for up to one year, and Impose one or more local
sanctions to include confinement in a secure county detention facility for up to 30 days and require
the offender to participate in the recommended treatment Intervention as a condition of the MHDA.
DSHS Central Contract Services
5024CS County ConsoUdaled Contract FY11 (5-21-10)
15
"! ..
'"
(1) The 30-day confinement limit for this option shall not include inpatient psychiatric treatment
facilities, substance abuse programs, or county group homes, and is specific to secure county
juvenile detention centers.
i. Obtain monthly reports from the treatment providers on the offender's progress in treatment, and
any other material specified by the Contractor at the time of the disposition. The report shall include:
(1) Dates of attendance;
(2) Offender's compliance with requirements;
(3) Treatment activities;
(4) Medication management;
(5) Offender's progress in treatment; and
(6) Any other material specified by the Contractor at the time of disposition.
5. Consideration
a. Suspended Disposition Alternative (SDA) .shall be paid as follows:
(1) $20 per day, per youth, for up to nine months of supervision costs.
(2) Actual treatment costs of up to $2,500 per youth served.
b. Mental Health Disposition Alternative (MHDA) shall be paid as follows:
(1) $20 per day, per youth, for up to twelve months of supervision costs.
(2) $10,600 for treatment and assessment costs per youth served.
c. The statewide maximum consideration shall be determined by the legislative appropriation.
d. Funding may not be available for youth sentenced to these alternatives after the designated
legislative appropriation capacity limit has been reached.
e. The Contractor shall be eligible for reimbursement for either SDA or MHDA supervision costs, for
up to 14 days following a youth being placed on absconder status, a warrant being issued, or for a
youth confined beyond 14 days.
f. The Contractor shall be reimbursed for costs incurred for direct SDA or MHDA treatment services,
for youth residing out of state on Interstate Compact Supervision.
g. Billable days (costs) may begin on the day of disposition, but will not be allowed for the day of
discharge or revocation. .
h. The Contractor shall not be reimbursed for supervision costs associated with youth sentenced to
Disposition Alternatives subsequent to a JRA commitment, when the alternative runs concurrent to
the period of mandatory parole supervision.
6. Payment and Billing
OSHS Central Contract services
5024CS county Consolldaled Contract FY11 (5-21-10)
16
~.. t
-t -
,
a. The Contractor shall submit monthly A-19 Invoice Vouchers with supporting documentation to the
JRA Regional Offlce each month for services provided, which shall include:
(1) Sentencing Worksheets -
(a) Worksheets must be received by the JRA Regional Offlce, with a copy sent to the JRA
Central Offlce In Olympia within 3 working days of sentencing. The Contractor may not be
reimbursed for youth sentenced to these alternatives if a sentencing worksheet has not
been received by the JRA Region prior to the imposition of the designated state capacity;
(2) RES 1 - SDAlMHDA Monthly Reimbursement form (Attachment A) - which shall have treatment
and supervision costs represented as a separete line items for reimbursement; and
.
,.,
.
.
(3) SDNMHDA Roster Report - as provided by the JRA.
b. JRA retains the right to withhold payment for incomplete or delinquent reimbursement packages.
c. JRA will provide regular updates to the contractor regarding the status of the utilization for both
options In relation to the statewide capacity limit.
7. Items Incorporated by Reference
a. RCWs 13.40.500 and 13.40.0357;
b. 2003 ESSS 5903;
c. The Community Juvenile Accountability Act Progrsm Evaluation Design, WSIPP, November 1998;
d. MHDA Program Interventions List; and
e. Revised Sentencing Worksheets.
DSHS Central Contract Servlces
5024CS County Consolidated Contract FY11 (5-21-10)
17
t.t..t.
.!
.
"
.
ATTACHMENT A
.
RES i-S0A
MONTHLY REIMBURSEMENT
County
MonthNear
Sentencing Disposition Alternative (SDA)
(1) (2) (3) (4) (5)
Name of Youth Supervision days Supervlelon Days Treatment Cost Treatment Cost
Current billing Caee total (up to Current billing Caee total (up to
9 monthsi .. .\
1.
2.
3. 0
4.
5.
0
6.
7.
8.
Supervision Costs $ Column (2) total X $20.00
Treatment Costs $ Column (4) total
SDA Total Costs $
0
DSHS Central Conlral:l Services
5024CS County Consolidated Contract FY11 (5-21-10)
1~
''!-t-'f.
!>.-,'
;J
'fi!jjf
';'
'"
REB1 - MHDA
Cou.,q
, .
MOH'J'Ha.V RElMl'lUR$EMEtfI',
MonthlY.ar
"1
'-',1,
;- "
j:
.' . '. Mental Health oIS\)<)llitlonA1ternatlve(MHDA)
(1)
". NameofYoutb
-, ?--. -
(2)
$~
AsussmentC08t
. (case tQtIlI not to
.' exceed $1
(3)
(4)
(6)
Total Cost
. (Upto$17,fOO)
. Tleatment Cost
(Curlent MOnth) .'
. . Tre.st"l&nt Cost .
. (case total not to
extS8d$&,OOO) ,
<:
,
2.
1.
3.
4.
,
. 6.
, -'~:
.6.
8.
.
7,
. .'.'.
. '.
. - - .' .' , '
., -. - ' ,
. -, - " .'" . .
'TcnalprogramCO$fs may nOtexOeecl $17,600 per Case1youth forupto 12 montilson the program ..
Total Progr8nICoS.ts$
Column (6) total
-.c:
>~
. - . - - ,
.," '-", ,- .'
OSHilCel:1tialContmcl~ ".' '., .... " .'. .... c'
5024<:8 (loulrty CorlSo\ldated Contmcl FY11 {5.2140}
.:J'
"
19
v",'
,.
t_,
". -
"'t: !
~ --
,
'"
.
DSHS Central Contract Services
5024CS County ConsolIdated Contract FY11 (5-21-10)
20