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Home My WebLink About042125M 'J. o Sf��ti L.�L MINUTE S Jefferson County Board of County Commissioners Regular Meeting — April 21, 2025, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Heidi Eisenhour, Commissioner Greg Brotherton and Commissioner Heather Dudley-Nollette participated in the meeting. Chair Eisenhour called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Eisenhour called for public comments, and six comments were received. The Commissioners addressed the comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Chair Eisenhour stated that the Commissioners were notified to remove Consent Agenda Item No. 7 re: License to Jamestown S'Klallam Tribe, as it was not ready at this time. Commissioner Brotherton requested to remove Consent Agenda Item No. 5 re: Interlocal Agreement for Health Officer coverage, as there was no name listed. County Administrator Mark McCauley noted that Consent Agenda Item No. 8 re: Phase 4—Stage 1 grinder pump, the incorrect sales tax was listed, and it should be 9.2%. After review of the Consent Agenda, Commissioner Dudley-Nollette moved to approve and adopt the Consent Agenda, with Consent Agenda Items No. 6 and 7 removed, and a scrivener error correction to Item No. 8 regarding the sales tax amount. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 23-0421-25R re: Jefferson County's Code Revisor authorized to make identified revisions correcting scrivener's errors in Jefferson County's Short-Term Rental Ordinance No. 03-0407-25 2. MEMORANDUM OF AGREEMENT re: Cake4Kids;No fiscal impact; Jefferson Public Health; Cake4Kids 3. AGREEMENT re: Quilcene Skate Park; Grant funded amount of$767,263; Public Works; Washington Resource and Conservation Office; Project sponsor: Olympic Peninsula YMCA 4. AGREEMENT re: Interlocal Agreement for Deputy Health Officer coverage; There is no fiscal impact; Jefferson Public Health; Kitsap Public Health District; Clallam County 5. AGREEMENT re: Data Share: Syringe Services; No fiscal impact; Jefferson Public Health; Washington State Department of Health 6. AGREEMENT re: Interlocal Agreement for Health Officer coverage;No fiscal impact; Jefferson Public Health; Washington Department of Health(Removed from Consent Agenda and approved later in the meeting) 1 Commissioners Meeting Minutes of April 21,2025 7. AGREEMENT re: License to Jamestown S'Klallam Tribe for temporary use of County property; No fiscal impact; County Administrator's Office; Jamestown S'Klallam Tribe (Removed from Consent Agenda, but authorization granted later in the meeting for the Chair to sign amended contract) 8. AGREEMENT, Change Order No. 1 re: Phase 4—Stage 1 On-site grinder pump installation for the PHUGA, Project No. 405-2127-0, Public Works; Washington State Department of Ecology (Approved with amendment to sales tax:needs to be changed to 9.2%) 9. AGREEMENT,Amendment No. 7 re: Civil engineering services for Quilcene Complete Streets Project; No change in amount; Public Works; SCJ Alliance 10. ADVISORY BOARD RESIGNATION re: Peninsula Housing Authority; Jefferson County Representative Tom Brotherton 11. ADVISORY COMMITTEE APPOINTMENT re: Solid Waste Advisory Committee (SWAC); Port of Port Townsend Alternate: Kimberlie Webber 12. ADVISORY BOARD APPOINTMENT re: Jefferson County Parks and Recreation Advisory Board (PRAB); District No. 1: Diana Grunow 13. ADVISORY COMMITTEE REAPPOINTMENTS (2)re: Conservation Futures Citizen Oversight Committee (CFCOC); 1) Citizen District No. 3: Laurie de Koch; 2) Open Interest— Working Lands: Rob Harbour 14. APPROVAL OF MINUTES: Regular Meeting Minutes of April 14, 2025 15. APPROVAL OF PAYROLL WARRANTS: Dated April 18, 2025 and totaling $100,442.84 16. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated April 14, 2025 and totaling $2,124,196.86 and Dated April 21, 2025 and totaling $479,923.94 CONTINUED DISCUSSION: License to Jamestown S'Klallam Tribe(JST) (Consent Agenda Item No. 7): Commissioner Brotherton moved to authorize the Chair to sign the license with the JST, when it is updated. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. PROCLAMATION re: Proclaiming the week of April 19-27,2025 as National Park Week: Olympic National Park(ONP)Acting Superintendent Kevin Killian was present for the reading of the proclamation. After all three Commissioners read aloud the proclamation. Commissioner Brotherton moved to approve the proclamation. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. ONP Superintendent Killian provided comments on ONP free park day, recent volunteer beach cleanup event, and upcoming Junior Ranger Day activities at the Port Angeles Visitor Center on April 26, 2025. He noted that the ONP drew in 3.7 million visitors last year, supporting 3,000 jobs and contributing to over$393 million to the local economy. He thanked the Commissioners for approving the proclamation. PROCLAMATION re: Proclaiming April 22,205 as International Earth Day: All three Commissioners read aloud the proclamation. Commissioner Dudley-Nollette moved to approve the proclamation. Commissioner Brotherton seconded the motion which carried by a unanimous vote. The Commissioners discussed the importance of International Earth Day, and invited Public Health Education and Outreach Specialist Laura Tucker to speak. She provided a list of 17 environmental problems that need to be addressed. 2 Commissioners Meeting Minutes of April 21, 2025 HEARING re: 2025-01 Budget Appropriations/Extensions; Various County Departments: Finance Manager Judy Shepherd was present to review the budget appropriations received from various departments. County Clerk Amanda Hamilton and District Court Administrator Brian Gleason were present to comment on their request for juror software, user portal, and debit card module. After the presentation, Chair Eisenhour opened the floor to allow for public testimony. Hearing no testimony, she closed the hearing. Clerk Carolyn Gallaway confirmed with staff that no written testimony was received for this hearing. After deliberations, Commissioner Brotherton moved to approve RESOLUTION NO. 24-0421-25R re: Approving 2025-01 Budget Appropriations for various County Departments. Commissioner Dudley- Nollette seconded the motion which carried by a unanimous vote. The meeting was recessed at 9:58 a.m. and reconvened at 10:35 a.m. with all three Commissioners present. BRIEFING re: Resolution adoption for DCD 2025 Land Use Fee Schedule update: DCD Director Josh Peters, Building Official Phil Cecere and Administrative Services Manager Chelsea Pronovost were present for discussion and to review the proposed fee schedule with the Commissioners. They answered questions posed by the Board. After discussion, Commissioner Brotherton moved to approve RESOLUTION NO. 25-0421-25R re: Adopting a 2025 Fee Schedule for the Department of Community Development, as presented today. Commissioner Dudley-Nollette seconded the motion. Chair Eisenhour opened the floor to allow for comments on the motion, and one comment was received. DCD Director Peters addressed the comment received. Chief Civil Deputy Prosecuting Attorney Philip Hunsucker joined the meeting to address a question that arose earlier regarding appeal rights. After discussion, Chair Eisenhour called for a vote on the motion. The motion carried by a unanimous vote. CONTINUED DISCUSSION re: AGREEMENT re: Interlocal Agreement for Health Officer coverage (Consent Agenda Item No. 6): The Commissioners removed Item No. 6 from the Consent Agenda to seek further clarification regarding a missing name on the agreement. The County Administrator reached out to Public Health staff who stated that the contract will be with Dr. Herbert Duber. In light of this information, Commissioner Brotherton moved to approve the agreement, as modified here with the name. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners and County Administrator discussed recent meetings they attended, and miscellaneous topics. The meeting was recessed at 12:02 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. 3 Commissioners Meeting Minutes of April 21, 2025 EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 2:00 p.m. Chair Eisenhour announced that the Executive Session will be held from 1:30 p.m. to 2:00 p.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i)as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief Civil Deputy Prosecuting Attorney (DPA), Department of Community Development Director, and Fire Marshal/Building Official. The Board resumed the regular meeting at 2:00 p.m. Chair Eisenhour announced that the Board will be extending the Executive Session from 2:01 p.m. to 2:20 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:22 p.m. There was no proposed action, and therefore no public comment taken on this topic. WORKSHOP re: Tourism Boards: Tourism Coordinating Committee(TCC) and Lodging Tax Advisory Committee(LTAC): The Board of County Commissioners(BOCC) has expressed an interest in revising the Tourism Coordinating Committee(TCC) and Lodging Tax Advisory Committee (LTAC) composition,priorities, and operations consistent with respective legal authority and BOCC priorities. I Civil Deputy Prosecuting Attorney (DPA) Ariel Speser was present to participate in discussion, and stated she is seeking board direction today. The Commissioners discussed presenting TCC and LTAC applicants with draft by-laws. After discussion, Commissioner Brotherton moved to mark the LTAC by-laws with"draft,"publish them, and publish an invitation for applications to the LTAC to existing and new members. Chair Eisenhour seconded the motion. She then opened up the floor to allow for public comments, and four comments were received. After discussion, Commissioner Brotherton withdrew his motion. Commissioner Brotherton moved to approve RESOLUTION NO. 26-0421-25R re: Repealing and replacing Resolution No. 78-03 and setting new priorities for the Jefferson County Tourism Coordinating Council (TCC), as presented. Commissioner Dudley-Nollette seconded the motion. Chair Eisenhour called for public comments on the motion, and no comments were received. WORKSHOP re: Public Facilities District: Jefferson Aquatic Center(JAC) President Diane McDade was present for a discussion that focused on how to move forward with the JAC's site- specific design efforts, following previous work by the Healthier Together Task Force. JAC President McDade reported progress in engaging key stakeholders like Jefferson Transit and the County Library, who expressed willingness to participate in a new collaborative group focused on design planning. There was consensus that although the formation of a Public Facilities District(PFD) isn't feasible at this time due to budget constraints, work should continue privately to maintain momentum. Next steps include advancing JAC's design efforts, particularly around forming a stakeholder group, and clarifying the role of the County. Commissioners debated whether to formally establish a new county-led task force or support an informal, community-driven stakeholder effort through JAC's group. After discussion, Commissioner Brotherton moved to appoint Commissioner Eisenhour to serve the Jefferson County Board of Commissioners in support of JAC's efforts to move the design forward. Commissioner Dudley-Nollette seconded the motion. Chair Eisenhour opened the floor to allow public comments on the motion, and two comments were received. She called for a vote on the motion. The motion carried by a unanimous vote. 4 Commissioners Meeting Minutes of April 21, 2025 DISCUSSION re: Payment in Lieu of Taxes (PILT) payment to Jefferson County PUD No. 1: County Administrator Mark McCauley, Jefferson PUD No. 1 General Manager Kevin Steen, and PUD Broadband and Communications Specialist Will O'Donnell were present. The discussion addressed how to calculate the Payment in Lieu of Taxes(PILT) for broadband infrastructure, as required by RCW 54.16.425, with a looming April 30, 2025 deadline. After negotiations,the County and PUD agreed to apply 50%of the market value for 2024, resulting in a $6,358.98 payment,as a compromise between proposals for 0%and 100%. This one-year agreement allows time for a third-party firm, Moss Adams,to conduct a study that will help determine a long-term PILT framework. The Commissioners agreed that this is a fair interim solution that avoids setting an unsustainable precedent. After discussion, Commissioner Brotherton moved to approve the recommendation for half rate for PILT on broadband this year, and to delegate signature authority to the County Administrator. Commissioner Dudley-Nollette seconded the motion which carried by a unanimous vote. After the vote was taken, Chair Eisenhour noted a comment was requested from the public, so she granted them the ability to make their comment. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • Calendar Coordination • Shelter funding • Federal funding cuts • Chat GPT;pilot program NOTICE OF ADJOURNMENT: Chair Eisenhour adjourned the meeting at 4:09 p.m. until the next regular meeting or special meeting as properly noticed. J FFERSON COUNTY FFERS "'+, RD OF COMMISSIONERS SEAL: � OMiNis�1',s I✓ . �in 1 � o D m';Z c el I ise our, Ch. 4 I: 0 ••• �. .' ATTEST: ,Iy .yg3HiNG'r,� ,,,, 4111 1 rton, Member dittoyn Gallaway, CI C O udley-Nollette, Member Cler of the Board 5